Processing of Expense Report. Umoja Processing Expense Report Version 3 Last Modified: 28-April-15 1
|
|
- Julie Atkinson
- 8 years ago
- Views:
Transcription
1 Processing of Expense Report Umoja Processing Expense Report Version 3 Last Modified: 28-April-15 1
2 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense Report Course Summary Course Assessment Course Survey 2
3 Course Overview The purpose of the TV3147 Umoja Processing of Expense Report course is to prepare end users on the processes involved in creating and submitting a complete and correct Expense Report after travel has commenced. 3
4 Course Overview Prerequisite Review You should have completed the following prerequisite courses: NA101 Umoja Overview MD102 Umoja Master Data & Coding Block Overview SS210 Umoja SAP HCM Navigation TVL155 Umoja Travel Overview TVL3142 Umoja Create Travel Request Official Travel TVL3144 Umoja Create Travel Request HR Travel and Entitlements TVL3145 Umoja Create Travel Request Group Travel TVL3148 Umoja Approving Travel Requests Course Duration: 1 hour 4
5 Course Objectives After completing this course, you will be able to: Understand the Global Standard for Process a Travel Expense Report Process a Travel Expense Report in ESS 5
6 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense Report Course Summary Course Assessment Course Survey 6
7 Module 1 Objectives After completing this module, you will be able to: Define key terms Identify roles and responsibilities Explain the Travel Management Process Explain the Travel Expense Report Global Standard Process Understand the Process Impacts of each Enterprise Role Understand the Knowledge Impacts of each Enterprise Role Understand the Work Volume and Complexity Impacts of each Enterprise Role 7
8 Key Terminology Key Term Traveller Travel Preparer Subsistence Allowance DSA Description Individual who travels on Official Business, Entitlement, or HR related travel staff, recognized family member, or non-staff Individual who is entering the expense report may be the traveler or someone designated to prepare on his/her behalf (Travel Administrator) A calculated amount to cover meals, lodging and incidentals. Calculations are based on a combination of factors including type of Subsistence Allowance (DSA, MSA, or Adhoc) Destination, Duration, and type of travel. Daily Subsistence Allowance based on rates published by ICSC (International Civil Service Commission). 8
9 Roles & Responsibilities The following Umoja Travel Enterprise roles are involved in the Travel Management process: Traveller Travel Display Travel and Shipment Reports Travel Processing Officer without SG, DSG & PGA Travel Processing Officer- with SG, DSG & PGA Travel Administrator_UNV Travel Administrator - All with SG, DSG without PGA Travel Administrator - All with PGA, no SG and DSG Travel Administrator_UP Travel and Shipment_Certifying Officier Travel Administrator All without SG, DSG & PGA Travel Administrator_NS Shipment Processing Officer 9
10 Roles & Responsibilities Traveller Create and submit Employee Self-Service (ESS) Travel and Shipment Requests and Expense Reports Travel Display View all travel and shipment data of staff and non-staff except for the SG, DSG and PGA. Travel and Shipment Reports Access to Travel and Shipment Reports in Umoja ECC Reports Portal Reports BW/BI Reports Travel and Shipment Approver Responsible for certifying all travel and shipment from all categories of personnel 10
11 Roles & Responsibilities continues Travel Processing Officer without SG, DSG & PGA Travel Processing Officer- with SG, DSG & PGA Travel Administrator_UNV Travel Administrator_All without SG, DSG & PGA Responsible for receiving, reviewing and processing of all types of travel (excluding Secretary General, Deputy Secretary General and President of the General Assembly) Responsible for receiving, reviewing and processing of all types of travel (including Secretary General, Deputy Secretary General and President of the General Assembly) Create Employee Self-Service (ESS) Travel and Shipment Requests and Expense Reports on behalf of UN Volunteer (UNV) travelers Create Employee Self-Service (ESS) Travel and Shipment Requests and Expense Reports on behalf of all Secretariat staff and non-staff excluding the Secretary General, Deputy Secretary General and President of General Assembly 11
12 Travel Management Process The high-level steps in the Travel Management process are as follows: Complete Travel Request form in Travel portal System triggers request for medical, security clearance (where required) and checks for sufficient funds Travel and Shipment Approver approves, rejects or returns the request for revision Travel Officer approves, rejects or returns the request for revision Traveller obtains medical and security clearance and travels Traveller submits expense report upon return from travel Expense report is settled 12
13 Travel Request Process Traveller submits expense report upon return from travel 13
14 Expense Report Global Standard Process Within two weeks of completion of travel, Traveler creates a Travel Expense Report through the Employee Self Service (ESS) portal Uploads required documentation Submits for approval System determines if certification and approval are required by automatically comparing the expense claims in the Travel Expense Report against the Travel Request If certification is required, the Travel Expense Report is routed to the Travel and Shipment Approver : Certification is required if there are changes to the ticket cost and itinerary Certification is required if there are expense claims that were not reflected on the Travel Request If certified, the Travel Expense Report is set to Approve and is available for posting If not approved, the Travel Expense Report is returned to the Traveler (or Travel Administrator) for modification If the Travel Expense Report contains any expense types which are flagged for manual validation and approval, the system routes it to the respective office for approval based on the type of expense claimed Self-ticket will go to Travel office to validate the maximum reimbursable amount If not approved, the Travel Expense Report is returned to the Traveler (or Travel Administrator) for modification 14
15 Expense Report Global Standard Process If certification and/or manual review are not required, the system sets the Travel Expense Report to Approved which makes it available for posting (Express Claim) Once the Travel Expense Report is set to Approve, the system will pick up the Travel Expense Report in a nightly batch job that creates the Finance documents If money is due to the Traveler, the payment is processed through the Accounts Payable process to disburse the funds (Staff Member payment is made via payroll and Non-Staff payment is made from Accounts Payable) If money is due from the Traveler, the Traveler s vendor account is debited for all categories of staff and further on initiates a recovery through payroll for payrolled personnel * (Staff Member amount due is recovered from his/her payroll and Non-Staff amount is recovered through invoicing of Accounts Payable) If no further activity is required, the Travel Expense Process ends If errors occur during the FI document creation, they are written to a job log and are reviewed and corrected by the Travel Claims Processor In the case of Lump-Sum Travel, Staff Member uploads the applicable proof of travel, closes the trip, and retains supporting documents for 5 years 15
16 Process Impacts Minimizing Effort and Errors Travel Expense Report is pre-populated from the general data information of the Travel Request Itinerary/Locations(s) Date(s)/Time(s) Cost Assignment Advance amount paid to Traveller Estimated Costs Reason for Travel 16
17 Process Impacts Minimizing Effort and Errors The Traveler or Travel Administrator can modify itinerary/locations and dates and add or subtract expenses as necessary The Traveler or Travel Administrator will indicate deductions as required when meals and/or accommodation were provided can adjust the Terminal Expenses if official transportation was provided at any of the destinations 17
18 Process Impacts Minimizing Effort and Errors Types of expenses that may be included on the Travel Expense Report DSA Terminal Expenses Excess Baggage Communications Expenses Medical Related Expenses Visa Expenses Authorized self-tickets and/or change ticket fee 18
19 Process Impacts Minimizing Effort and Errors Automated System Notifications The system sends notification to Traveler and Travel Administrator (if applicable) one day after trip has ended, to submit a Travel Expense Report The system sends notification one day prior to the initiation of the recovery process and one day after the recovery process has commenced If the Travel Expense Report is not submitted within two weeks of completion of official portion of the travel, the system will automatically initiate the recovery process Enhanced Reporting Capability Standard reporting functionality, including both standard reports generated automatically and ad hoc reports Enables transparency, as well as, accurate and timely views of travel information The system has the ability to extract reports centrally without the need to compile information from various duty stations 19
20 Process Impacts Minimizing Effort and Errors Reduction in Travel Request Amendments If there are changes during travel and after completion of travel, they are reflected in the Travel Expense Report (except ticket changes) Elimination of duplicate/second review of travel expense claims (reduction in process steps) Elimination of manual forms, printing, signing, mailing, photocopying and storing/filing and supporting documentation Traveler or Travel Administrator scans and attaches required documentation to the Travel Expense Report prior to submitting it for approval Recovery for non compliance by the Traveler on the terms of travel can be triggered through the Travel Expense Process 20
21 Knowledge Impacts - Traveler Traveler will be required to be familiar with the UN Policy on Travel and be comfortable using a computer to complete and submit a Travel Expense Report in ESS Traveler will be accountable for obtaining necessary clearances Travel and Shipment Approvers shall not be held accountable incase of noncompliance by the Traveler 21
22 Knowledge Impacts Travel Administrator Travel Administrator (Administrative Assistant or HR Assistant) will be required to: knowledgeable in using the system knowledgeable of the UN Travel Policy, SOPs and Guidelines complete and submit the Travel Expense Report for certain types of Travelers as well as on behalf of Staff and Non-Staff Members in the unlikely event that they have no access to a computer or network such as Meeting Participants, Uniformed Personnel, and UNVs be familiar with the reporting functionality more proactive role in reporting and monitoring 22
23 Knowledge Impacts HR Partner HR Partners might be required to create a HR Mini Master Record to enable travel of non-staff such as UNVs, Uniformed Personnel, and Meeting Participants for processing in Umoja to create Travel Expense reports via the Employee Self-Service (ESS) Module 23
24 Knowledge Impacts Travel and Shipment Approver Travel and Shipment Approver will: need a better understanding of the travel policy to ensure correctness and accuracy of the expense items claimed by the Traveler or Travel Administrator (if applicable) need to be knowledgeable in using the system review Travel Expense Reports flagged by the system need delegation of authority from the Controller to issue travel advances up to $15,000 (in the missions) review the status of the outstanding travel advances and pursue follow-up actions to monitor and clear travel advances issued by them 24
25 Knowledge Impacts Travel Claims Processor Travel Claims Processor will carry-out responsibilities currently performed by Finance Assistants and Finance Officers in respect of F.10 claims processing need to be conversant with the UN Travel and Finance policies, SOPs and Guidelines need to be knowledgeable on how to handle non-routine cases including authorized manual overrides in the system review and approve Travel Expense Reports flagged for certification review and correct posting errors during the FI Document Creation Process 25
26 Work Volume/Complexity Impacts Traveler will exert less effort on completing and submitting the Travel Expense Report (information is pre-populated from the Travel Request) Travel Administrator work effort/volume is significantly reduced no longer have to review expense claims submitted by Travelers no longer issue amendments to Travel Requests will have significant work effort increase in the clearance of travel expenses claims from employee groups that will not have access to ESS uniformed personnel, consultants, individual contractors and meeting participant HR Partner The workload of HR Partner will increase significantly if he/she will be required to create HR Mini Master Records for Travelers belonging to employee groups without access to ESS 26
27 Work Volume/Complexity Impacts Travel and Shipment Approver review effort will be required only on Travel Expense Reports flagged by the system as requiring manual review and certification Travel Claims Processor will expend more effort in carrying out robust monitoring and reporting (auditing Express travel claims) Volume overall volume of travel will not increase, the recorded transactions will significantly increase as a result of the inclusion of within mission/duty station travel and the need to record every Traveler individually and to submit a Travel Expense Report for every Travel Request Complexity fewer steps and less complexity in the submission and processing of Travel Expense Reports 27
28 Module 1 Summary The key points covered in this module are listed below: Define key terms Identify roles and responsibilities Explain the Travel Management Process Explain the Expense Report Global Standard Process Understand the Process Impacts of each Enterprise Role Understand the Knowledge Impacts of each Enterprise Role Understand the Work Volume and Complexity Impacts of each Enterprise Role 28
29 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense Report Summary Course Assessment Course Survey 29
30 Module 2 Objectives After completing this module, you will be able to: Create an Expense Report Identify Expense Report Statuses 30
31 Create Expense Report Requirement: Each traveller must create an expense report 14 days after returning from a trip All expense must be entered Documentation/receipts must be uploaded and attached to the expense report After completion, the Travel Expense Report is routed to the appropriate Travel and Shipment Approver for certification Once approved by the Travel and Shipment Approver, the system routes it to the Travel Processing Officer for final approval 31
32 Travel Expense Report The steps to create a travel expense report are as follows: Log into ESS Click the Create Expense Report to select the appropriate Travel Request Click the Start to begin entering expense information associate with trip
33 Create Travel Expense Report 4 5 Select the Yes/No to answer questions Click the General Data 4 33
34 Create Travel Expense Report 6 Click the Display\Edit Detailed Ltinerary button to enter Departure and Arrival times The system will generate an error message if your times are not correct Note The system will not allow you to continue without the entering the Departure and Arrival Times. 34
35 Create Travel Expense Report Click Accept to validate the Departure and Arrival times Click Enter Expenses Details to begin entering expense information If there are new expenses associated with trip, click New Entry to enter information Enter information about the new expense and click Accept 8 Note The system will not allow you to continue without enter all information associate with the new expense. 35
36 Create Travel Expense Report Click Review to send Travel Expense Report for approval Select Save and Send Approval to certify that the expenses entered are correct Verify that the Amount Due or To be Recovered, is correct before sending for approval. Note Click Display Expense Form to view a copy of the Travel Expense Report before sending for approval. 36
37 Create Travel Expense Report 12 Click Save Draft to save the Travel Expense Report in the system Note When you save a draft of your Travel Expense Report, you have the option to modify it at a later date. Once all your changes are made, send Travel Expense Report for approval. 37
38 Create Travel Expense Report If you saved your Travel Expense Report and your are now ready to complete it 1 2 Log into ESS and click Traveler Work Centre Select the Travel Expense Report you want to complete and click Change 38
39 Create Travel Expense Report 3 Click the Save and Send for Approval button to route the Travel Expense Report to the Travel and Shipment Approver Note: Verify that no action is required on your part, by reviewing the system generated messages. 39
40 Simulation Activities Throughout this training, users will have the opportunity to conduct activities in the form of simulations. Simulations are interactive recordings of the Umoja system used to help facilitate a hands-on learning experience. The simulation links are provided on the corresponding activity slides. Users can access simulations in three different modes: Show me: Users view a video of an entire transaction being conducted Let s do it together: Users will be prompted to input data at key points during the transaction (recommended) Try it: Users can complete an entire transaction on their own, with no additional instructions provided 40
41 Activity 1 Transaction Name: Create an Expense Report Transaction Code: ESS Scenario: A Traveller has returned from an Official Business trip and has been notified to create and submit a Travel Expense Report. uperform Simulation: ?mode=EU 41
42 Expense Report Status To view the status of your Travel Expense Report Log into ESS and click Traveler Work Centre Click the Expense Report with Travel Authorization (78) to display all Expense Report associated with an Approved Travel Request Locate and review the Workflow Status 42
43 Expense Report Status View the Travel Expense Report 4 5 Select Travel Expense Report Click Display PDF Form 43
44 Activity 2 Transaction Name: Create Expense Report for Lump Sum Option Transaction Code: ESS uperform Simulation: ?mode=EU 44
45 Module 2 Summary The key points covered in this module are listed below: Create an Expense Report Identify Expense Report Statuses 45
46 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense Report Course Summary Course Assessment Course Survey 46
47 Course Summary The key points covered in this course are listed below: Understand the Global Standard for Process a Travel Expense Report Process a Travel Expense Report in ESS 47
48 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense Report Course Summary Course Assessment Course Survey 48
49 Course Assessment Now that you have completed all the modules in this course, you can test your knowledge by completing the Course Assessment. To receive credit for completing this course, you must pass this assessment with a minimum score of 90%. To complete the assessment you must return to the Learning Management System: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course assessment 5. Click the Submit button once you have completed the assessment 49
50 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense Report Course Summary Course Assessment Course Survey 50
51 Course Survey Your feedback is important to the continuous improvement of our training program. Please complete the evaluation for this course using the following steps: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course survey 5. Click the Submit button once you have completed the course survey 51
52 Congratulations! You have successfully completed the Umoja Processing of Expense Report course. 52
User Guide. Umoja Create Expense Report
User Guide Umoja Table of Contents Overview... 3 Objectives... 3 Enterprise Roles... 3 Create an Expense Report... 4 Fill in the General Data Page... 7 Fill in the Enter Expense Details Page... 9 Complete
More informationJob Aid. ESS - Create Expense Report
Table of Contents Overview... 3 Objectives... 3 Enterprise Roles... 3 Create an Expense Report... 4 Fill in the General Data Page... 6 Fill in the Enter Expense Details Page... 10 Complete the Request
More informationJob Aid. ESS - Create Stand Alone Expense Report
ESS - Table of Contents Overview... 3 Objectives... 3 Create an Expense Report... 4 Overview Page... 5 General Data Page... 7 Expense Details Page... 9 General Overview on the Subsequent Approval Process...
More informationBN3125 Umoja Benefits ESS Overview. Umoja ECC Navigation Version 26 1
BN3125 Umoja Benefits ESS Overview Umoja ECC Navigation Version 26 Copyright Last Modified: United 19-Jan-15 Nations 1 Agenda Course Introduction Module 1: Umoja ESS Benefits Overview Module 2: Umoja ESS
More informationPY3141 Umoja Payroll Master Data Maintenance
PY3141 Umoja Payroll Master Data Maintenance 1 Agenda Course Introduction Module 1: Umoja Payroll Overview Module 2: Master Data Module 3: Advance Recovery Module 4: Advance Payment Module 5: Recurring
More informationSC121 Umoja Contractor & Consultant Services Overview. Umoja Contractor & Consultant Services Overview Version 7
SC121 Umoja Contractor & Consultant Services Overview Umoja Contractor & Consultant Services Overview Version 7 Last Copyright Modified: United 14-August-13 Nations 1 Agenda Course Introduction Module
More informationFI115 Umoja Accounts Receivable Overview. Umoja Accounts Receivable Overview Version 12 1
FI115 Umoja Accounts Receivable Overview Umoja Accounts Receivable Overview Version 12 Copyright Last Modified: United 14-August-13 Nations 1 Agenda Course Introduction Module 1: Introduction to Accounts
More informationSC343: Umoja Managing Services of Consultants and Individual Contractors Process
SC343: Umoja Managing Services of Consultants and Individual ors Process Umoja Managing Services of Consultants and Individual ors Version 18 Last Copyright Modified United 20-November-13 Nations 1 Agenda
More informationMD348 Umoja Asset, Inventory and Equipment Master Data Maintenance. Umoja Asset, Inventory and Equipment Master Data Maintenance Version 5 1
MD348 Umoja Asset, Inventory and Equipment Master Data Maintenance Umoja Asset, Inventory and Equipment Master Data Maintenance Version 5 Copyright Last Modified: United Nations 17-August-13 1 Agenda Course
More informationThis procedure is used by the Staff Member to certify their monthly time statement.
Purpose This procedure is used by the Staff Member to certify their monthly time statement. Reference Factsheets contain additional information on the different eligibility and documentation requirements
More informationu.m a it s happe g Change Impact Document Project: Umoja Scenario: Payroll Process Group: Staff Payroll
VERSION: 2013 09 17 u.m a it s happe g Change Impact Document Project: Umoja Scenario: Payroll Process Group: Staff Payroll Process: Payroll Post-Processing Process Number: HR 003 005 003 Process: Payroll
More informationUniversity of Missouri. Travel & Expense System FAQ
University of Missouri Travel & Expense System FAQ 5/6/2013 Travel & Expense (T&E) System FAQ Table of Contents GENERAL QUESTIONS... 1 Roles and Responsibilities... 1 TRAVEL POLICY QUESTIONS... 2 Per Diem...
More informationFinancial Management Modernization Initiative (FMMI)
Financial Management Modernization Initiative (FMMI) FMMI 208 FMMI Accounts Payable Overview Version 2.00 Course Outline Introduction Module Module 1 Accounts Payable Process Overview Module 2 Bank Master
More informationMemo Online Travel Reimbursement Request (OTRR)
Memo Online Travel Reimbursement Request (OTRR) Dear COST Action participants, In order to optimise the travel reimbursement process and to avoid a duplication of work on the e-cost system, the COST Association
More informationClaimants and Delegates
User Guide Contents Chapter 1: Signing In... 1 Chapter 2: My Profile... 4 Chapter 3: Expense Reimbursements... 9 Chapter 4: Submitting Your Receipts... 17 Chapter 5: Advance Requests... 21 Chapter 6: Acting
More informationConcur Travel and Expense Reporting FAQs
Concur Travel and Expense Reporting FAQs General: How will I use Concur? The Concur travel and Expense system is for tracking and reconciling employee travel and other travel related expenses purchased
More informationBanner Travel and Expense Module Traveler User Guide
November 2014 Banner Travel and Expense Module Traveler User Guide Oregon State University Business Affairs FA&A Table of Contents Banner Travel and Expense Module Overview... 2 Accessing Travel and Expense
More informationMD102 Umoja Master Data and Coding Block Overview. Umoja Master Data and Coding Block Overview Version 16 1
MD102 Umoja Master Data and Coding Block Overview Umoja Master Data and Coding Block Overview Version 16 Last Copyright Modified: United 14-August-13 Nations 1 Agenda Course Introduction Umoja Master Data
More informationConcur Travel and Expense Showcase April 10th
Concur Travel and Expense Showcase April 10th AGENDA Objectives for Travel Process Transformation List the benefits of Concur Travel and Expense (Concur) Identify the changes in travel partners Describe
More informationFI118 Umoja Asset Accounting Overview. Umoja Asset Accounting Overview Version 21 1
FI118 Umoja Asset Accounting Overview Umoja Asset Accounting Overview Version 21 Copyright Last Modified: United 22-April-15 Nations 1 Agenda Course Introduction Module 1: Umoja Asset Accounting Module
More informationUniversity of Sunderland. Oracle 12 i-expenses. Full Administration Training Guide. Version 1.0 09/05/14
Oracle 12 i-expenses Full Administration Training Guide Version 1.0 09/05/14 Table of Contents 1 TRAVEL POLICY AT A GLANCE... 2 2 PROCEDURES... 4 2.1 I-Expenses Procedure... 7 3 LOGIN... 8 Login Problems...
More informationAP316: Travel and Expense Administration. Instructor Led Training
AP316: Travel and Expense Administration Instructor Led Training Lesson 1: Understanding Travel and Expenses Introduction Welcome Welcome to Cardinal Training! This training provides employees with the
More informationFI321 Umoja Accounts Payable Process. Umoja Accounts Payable Process Version 12 1
FI321 Umoja Accounts Payable Process Umoja Accounts Payable Process Version 12 Copyright Last Modified: United 05-Dec-14 Nations 1 Agenda Course Introduction Module 1: G/L Accounts for Accounts Payable
More informationOnce your request has been approved, you can begin creating a new expense report.
Once your request has been approved, you can begin creating a new expense report. Click on the Requests header. Find the request you want to work on. Notice the Status column says Approved. Click Expense
More informationEnterprise Role to Course Mapping
Enterprise Role to Mapping Modified: 30 November 2015 Table of Contents Introduction... 1 Changes from Previous Versions... 1 Things to Note... 2 CBT Pre-Requisites... 3 Benefits (BN)... 4 BN.01 Benefits
More informationExpense Module Security
Expense Module Security This document provides an overview of Expense security including workflow and notifications. State of Vermont Department of Finance & Management VISION 8.8 Revised: March 2013 TABLE
More informationGESCI TRAVEL & EXPENSES POLICY
GESCI TRAVEL & EXPENSES POLICY Revised 2012 Table of Contents 1 Purpose... 1 2 GESCI Travel Policy... 1 2.1 General... 1 2.2 Approval to travel... 2 2.3 Travel Arrangements/Procedure... 2 2.4 Advances...
More informationSupplier Management System. User Guide for Contractors
Supplier Management System User Guide for Contractors July 2014 Index Page No (s) Contents 1 Introduction Benefits of SMS Accessing the system SMS Support 2 Maintaining your company details 3 Uploading
More informationFI322 Umoja Payment Processing. Umoja Payment Processing Version 17 1
FI322 Umoja Payment Processing Umoja Payment Processing Version 17 Last Copyright Modified: United 16-August-13 Nations 1 Agenda Course Introduction Module 1: Process Outgoing Payments in Umoja Module
More informationPurpose. Intended Audience
Purpose In Umoja you will always be required to mark absence from the office through the Employee self service and you will not normally be required to mark your attendance. However when you work outside
More informationNV301 Umoja Advanced BI Navigation. Umoja Advanced BI Navigation Version 5 1
NV301 Umoja Advanced BI Navigation Umoja Advanced BI Navigation Version 5 Last Copyright Modified: United 08-August-13 Nations 1 Agenda Course Introduction Module 1: Analysis Workspaces Module 2: Define
More informationUser Guide for Atlas HR eservices - My Leave
User Guide for Atlas HR eservices - My Leave This guide is for training in the HR eservices My Leave module. The HR eservices module is located in the Atlas HCM - the HR module in Atlas. This document
More informationADMINISTRATIVE MEMORANDUM No. 79 REV. 5
ADMINISTRATIVE MEMORANDUM No. 79 REV. 5 SUBJECT: INSTRUCTIONS FOR TRAVEL IN THE GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES CONSIDERING, That Administrative Memorandum No. 79 was issued
More informationUser Guide for Employer
User Guide for Employer NSmen Payment eservices www.ns.sg This is a NS Payment eservices (NS Portal) user guide for Employers. Contact us at 1800 367 6767 or contact@ns.sg if you need further clarification.
More informationEmployee Travel & Expense System (Concur) Process Documentation
SECTION: SUBJECT: APPLIES TO: Procurement Employee Travel & Expense System (Concur) Process Documentation University Travel and Expense Management System (Concur) Users Concur Travel & Expense System Overview
More informationAR326: Accounts Receivable - Funds Receipts. Instructor Led Training
AR326: Accounts Receivable - Funds Receipts Instructor Led Training Rev 1/21/2015 Welcome This training provides employees with the skills and information necessary to use Cardinal. It is not intended
More informationNA101 Umoja Overview
NA101 Umoja Overview 1 Agenda Course Introduction Module 1: Umoja Introduction Module 2: Umoja Foundation Solution Course Summary Course Assessment Course Survey 2 Course Overview The Umoja Overview course
More informationONLINE PROGRAM MANAGEMENT SYSTEM. Program Management System. Overview PRINTED ON 16/06/2009 PAGE 1 OF 10
ONLINE PROGRAM MANAGEMENT SYSTEM Program Management System Overview PRINTED ON 16/06/2009 PAGE 1 OF 10 Table of Contents PAGE TABLE OF CONTENTS... 2 PROGRAM MANAGEMENT SYSTEM... 3 KEY OBJECTIVE... 3 KEY
More informationTier-2. A mix of: Paper Documents Electronic Documents Scanned Documents E F F I C I E N C Y
AP Automation Handling unstructured and semi-structured documents have multiple challenges. Account Payable Invoices, HR, Legal and other business documents that fit this definition consume a lot of internal
More informationTravel Reimbursement Guide
Travel Reimbursement Guide MEDICAID TRANSPORTATION MANAGEMENT Personal Vehicle Mileage reimbursement is available, with prior approval from Medical Answering Services (MAS), to transport an eligible Medicaid
More informationFI108 Umoja Cost and Management Accounting Overview. Umoja Cost and Management Accounting Overview Version 13 1
FI108 Umoja Cost and Management Accounting Overview Umoja Cost and Management Accounting Overview Version 13 Copyright Last Modified: United 14-Aug-13 Nations 1 Agenda Course Introduction Module 1: Umoja
More informationUN TRAVEL POLICY SUMMARY
SUMMARY OF UN TRAVEL POLICY I - TRAVEL ENTITLEMENT 1- Travel by air UN TRAVEL POLICY SUMMARY - The Maximum entitlement is computed on the most economical rate appropriate via a direct route, in the applicable
More informationUmoja Realisation Workshop Cluster 3
Umoja Realisation Workshop Cluster 3 Nairobi, 24-28 February 2014 4.8 UMOJA BUSINESS INTELLIGENCE OVERVIEW Agenda Introduction to BI Reporting in Umoja: ECC, SRM, and BI Available tools and technologies
More informationPRISM Compliance Management Vendor Rollout Series PRISM Vendor User Training
PRISM Compliance Management Vendor Rollout Series PRISM Vendor User Training Agenda 1. Introduction 2. PRISM Overview 3. Accessing PRISMCompliance.com 4. PRISM Compliance Management Prime & Sub Responsibilities
More informationUser Guide. ERS Help Desk : 814-863-9713 or http://www.ers.psu.edu/assistance.cfm. Web site at: http://www.ers.psu.edu
User Guide ERS Help Desk : 814-863-9713 or http://www.ers.psu.edu/assistance.cfm Web site at: http://www.ers.psu.edu Revised 2/18/2015 Table of Contents Introduction... 3 System Overview... 3 Section 1:
More informationIntegrated Enterprise System Employee Self Service Create a Travel Expense Request tutorial
Employee Self Service Create a Travel Expense Request tutorial 9/01/08 ESS Travel Expense Request ECC 6.0 1 Trigger Trigger Employee has returned from a business trip and now needs to submit a travel reimbursement
More informationFAST Travel System. Guide: Creating Expense Reports
FAST Travel System Guide: Creating Expense Reports Purpose: To provide instructions on how to create an Expense Report (ER) in FAST 9.2 Travel module. Definition: Expense Report submission entered into
More informationProcessing Travel Advances and Reimbursements. May 2014
Processing Travel Advances and Reimbursements May 2014 1 Agenda 1 2 3 Introduction Objectives Travel Authorizations 4 Advances 5 Expense Reports 6 Printing Reports 2 Agenda 7 8 9 Resources Rules and Regulations
More informationAsset Management How to Input, View, and Finalize Financial Data on the MITAS Internet Property Management site
Slide 1 - Title Asset Management How to on the MITAS Internet Property Management site Page 1 of 70 Slide 2 - Objectives Objectives In this online learning module, you will learn how to input (manually)
More informationBroker Registration Guide for TrustFunds Authentication A- B- C Registration Steps 1-2- 3-4
Broker Registration Guide for TrustFunds Authentication A- B- C Registration Steps 1-2- 3-4 Broker Authentication 1. From the TrustFunds website homepage, click Get Started Now to begin your Authentication
More informationSelf-Service Onboarding: Get Access to Smart Net Total Care Portal
Thanks for downloading this copy from the Smart Net Total Care Community. To ensure you have the latest information, be sure to visit the Community regularly to both update this document and download other
More informationEmployee Travel Expense (Concur) Process - Gap Analysis FY 2012
Employee Travel Expense (Concur) Process - Gap Analysis F 2012 Note: The responses below address Concur expense reports department IDs 921000, 921010, 921020, 921030, 921040, 921050, 921100, 921240, 921245,
More informationModule 1: EXPENSE REPORT OVERVIEW AND BASIC SETUP
Table of Contents Introduction Microsoft Dynamics Courseware Overview...0-2 Student Objectives.0-3 Module 1: EXPENSE REPORT OVERVIEW AND BASIC SETUP Lesson 1: Introduction to Travel and Expense Management...
More informationConcur Expense Quick Reference Guide
Content Section 1: Section 2: Section 3: Section 4: Section 4a: Section 4b: Section 4c: Getting Started, Login Explore My Concur tab Update Your Profile, Add an Expense Delegate Create a New Expense Report
More informationBUSINESS PROCESS (SAS 112 Compliance)
Functional Area: Accounts Payable Name of Process: Travel Cash Advance Processing Purpose of Process: The purpose of travel advances is to minimize the financial burden on employees while traveling on
More informationQuick Reference Card Create a Mileage Only Expense Report in Concur Travel and Expense
Use this QRC when completing a mileage only expense report. LOG IN TO CONCUR Go to the Employee Portal at www.purdue.edu/employeeportal Choose Travel System (Concur). Log in using Purdue Career Account
More information101 Umoja Overview. Umoja Overview Version 17 1
101 Umoja Overview Umoja Overview Version 17 Copyright Last Modified: United 23-Feb-2015 Nations 1 Agenda Course Introduction Module 1: Umoja Introduction Module 2: Umoja Integration Solution Course Summary
More informationManaging Vendors on Procurement Management Portal
Managing Vendors on Procurement Management Portal Contents 1.0 Vendor registration... 4 1.1 Temporary Registration.... 4 1.2 Registration Verification... 5 1.3 Terms and Conditions... 5 1.4 Full Registration
More informationOracle iexpense Travel & Expense Reporting Frequently Asked Questions (FAQ)
General Questions 1) Why is Aramark Uniform Services moving to a new tool for expense reporting? 2) What is changing? 3) I am not technologically savvy; how easy is iexpense to use? 4) When do I start
More informationTRAINING MANUAL FOR NATIONAL E-GOVERNMENT PROCUREMENT SYSTEM OF NEPAL
TRAINING MANUAL FOR NATIONAL E-GOVERNMENT PROCUREMENT SYSTEM OF NEPAL Bidders Group www.bolpatra.gov.np/egp Organized By: Government of Nepal Public Procurement Monitoring Office, Tahachal, Kathmandu Table
More informationNASCIO. Improving State
NASCIO 2011 Nomination Submission Improving State Operations Initiative The State of Tennessee Project Edison, State of Tennessee s ERP solution Project Manager: Stephanie Dedmon 1 Executive Summary The
More informationAudit of Departmental Travel. Indian and Northern Affairs Canada. Prepared by: Departmental Audit and Evaluation Branch.
#1056980 Indian and Northern Affairs Canada Prepared by: Departmental Audit and Evaluation Branch Assisted by: Night Hawk Technologies Audit of Departmental Travel Project 05/01 March 2007 Table of Contents
More informationQuick Reference Card Review and Approve Expense Report in Concur Travel and Expense
The following steps can be utilized in approving expense reports. Fiscal approvers will receive an e-mail notification when the traveler submits the report for approval. Log In To Concur Go to the Employee
More informationOnline Travel & Entertainment Expense Reporting. Introduction. Before You Begin
Online Travel & Entertainment Expense Reporting Introduction The Online Travel & Entertainment (T&E) Expense Reporting System will allow you to create a T&E expense report from within BannerWeb. Using
More informationPolicies and Procedures
Title and number 9400 Reimbursement of College Business Expenses Travel Policies and Procedures Replaces R9090.1 Effective 2015 09 01 Next review : 2020 06 01 Executive Responsibility Vice President College
More informationCASH MANAGEMENT POLICIES AND PROCEDURES HANDBOOK
5-1 CASH MANAGEMENT POLICIES AND PROCEDURES HANDBOOK CHAPTER 5. CASH ADVANCES Section 1.0 General This chapter prescribes the policies and procedures to be observed by organization units when making cash
More informationSupply Chain Finance WinFinance
Supply Chain Finance WinFinance Customer User Guide Westpac Banking Corporation 2009 This document is copyright protected. Apart from any fair dealing for the purpose of private study, research criticism
More informationExpense Report: Detailed Guide. The expense report process has three main steps
Version: 5-24-2013 Expense Report: Detailed Guide The expense report process has three main steps STEP ONE: Creation and submittal of an expense report using Concur software 1. Select new Expense Report
More informationDepartment of Veterans Affairs Financial Services Center 1615 Woodward Street Austin, TX 78772
Department of Veterans Affairs Financial Services Center 1615 Woodward Street Austin, TX 78772 Date: January 28 th, 2013 Dear Accounts Receivable Representative & Valued Vendor, President Obama signed
More informationPA STATE SYSTEM OF HIGHER EDUCATION Shared Administrative System TM Travel Management Process for Prepaid Expenses
What is considered a Prepaid Expense? 1. Any payment made directly to a third party prior to the actual trip 2. Any reimbursement to the traveler prior to the actual trip Some expense types that might
More informationTravel and Expense System. Traveler s Guide
Travel and Expense System Traveler s Guide Contents System Setup... 3 Authorization Reports (Before Traveling)... 3 Creating and Reviewing an Authorization Report... 3 Adding a Comment... 5 Submitting
More informationesa-star Registration User Manual
esa-star Registration User Manual CHANGE LOG REASON FOR CHANGE VERSION DATE PARAGRAPH(S) First Issue 1.0 01/03/2016 All Updated Bank account creation procedure. Added par 2.9 1.1 12/05/2016 2.7, 2.9 1
More informationAcquisition & Assistance Policy Directive (AAPD)
Acquisition & Assistance Policy Directive (AAPD) From the Director, Office of Acquisition & Assistance Issued: October 30, 2006 AAPD 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY Subject Category: Type:
More informationCustomer to Partner Relationship
Customer to Partner Relationship Contents Introduction... 2 Creating a new Partner relationship... 2 Updating or activating an existing relationship... 3 Field descriptions... 3 Logging a ticket on behalf
More informationPage 1 of 23. Elections Funds Management Voter Registration Expense System
Page 1 of 23 Elections Funds Management Voter Registration Expense System ELECTIONS FUNDS MANAGEMENT VOTER REGISTRATION EXPENSE SYSTEM TABLE OF CONTENTS OVERVIEW...3 GETTING STARTED:... 3 SIGN-ON PAGE...
More informationThe Newcastle upon Tyne Hospitals NHS Foundation Trust. Employment Policies and Procedures
The Newcastle upon Tyne Hospitals NHS Foundation Trust Employment Policies and Procedures Procedure for Processing Claims for Travel Expense Reimbursement Version No.: 3.0 Effective From: 15 January 2014
More informationFI331 Umoja Investment Accounting. Umoja Investment Accounting Version 13 1
FI331 Umoja Investment Accounting Umoja Investment Accounting Version 13 Last Copyright Modified: United 16-August-13 Nations 1 Agenda Course Introduction Module 1: Transaction Execution Investments Module
More informationAll travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.
Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines
More informationEastern Washington University TEMS Employee Travel Guide
This document describes university travel procedures using the Banner Travel and Expense Management System (TEMS). 1 This is a companion document to the TEMS User Guide, a stepby-step tutorial prepared
More informationDetails passed to payroll
Timesheet Add-on Introduction In most organisations there is a need to record the hours worked by employees. This is used to ensure that individuals work their contracted hours, and enables organisations
More informationPrepare and Submit your Planar Expense Report in 10 Easy Steps
Prepare and Submit your Planar Expense Report in 10 Easy Steps Step 1: Update Internet Browser Settings Your browser should already be set up to use Concur, but the following steps will ensure that your
More informationABC Division Cash Handling Procedures Fiscal Year 20XX
ABC Division Cash Handling Procedures Fiscal Year 20XX I. PURPOSE AND OVERVIEW In accordance with MAPP 05.01.01, Cash Handling, all cash transactions involving the University, its colleges, or any departments
More informationFI332 Umoja Asset Accounting Process. Umoja Asset Accounting Process Version 16 1
FI332 Umoja Asset Accounting Process Umoja Asset Accounting Process Version 16 Copyright Last Modified: United 9-Oct-13 Nations 1 Agenda Course Introduction Module 1: Umoja Asset Accounting Review Module
More informationVendor Management System Overview
Vendor Management System Overview RigUp s Vendor Management System provides a solution for managing all of your vendors compliance data, documents, and approval status in one location. With the requirement
More informationIntroduction to HCM Processes and Forms
Introduction to HCM Processes and Forms Author: Vijay Vongala Date: 01/15/2010 Email: vijayv@mouritech.com Cell-815-508-2140 Abstract: This paper outlines an important and growing aspect of SAP Human Capital
More informationCreating Expense Reports
KENTUCKY COMMUNITY & TECHNICAL COLLEGE SYSTEM Creating Expense Reports Training Document This training document was developed in support of KCTCS Financials 9.2 Contents Travel and Expense Module... 4
More informationUniversity of Alaska Statewide Financial Systems User Documentation. BANNER TRAVEL AND EXPENSE MANAGEMENT TEM (Quick)
University of Alaska Statewide Financial Systems User Documentation BANNER TRAVEL AND EXPENSE MANAGEMENT TEM (Quick) Travel and Expense Management Table of Contents 2 Table of Contents Table of Contents...
More informationTravel Charge Card Training Course
Travel Charge Card Training Course The policy governing the Travel Card Program provides that all Travel Cardholders must complete a mandatory annual training course focused on the Travel Card Program
More informationFAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY
FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY Authority: Category: Issued by the Chancellor. Changes or exceptions to administrative policies issued by the Chancellor may only be made
More informationUCL FINANCE DIVISION. iexpenses EXPENSE CLAIMS SEASON TICKET LOANS. www.ucl.ac.uk/expenses 1
UCL FINANCE DIVISION iexpenses EXPENSE CLAIMS SEASON TICKET LOANS www.ucl.ac.uk/expenses 1 iexpenses iexpenses is a new web based Expense Claim and Season Ticket Loan system for UCL Employees. How to log
More informationUmoja Introduction for Staff. An introduction to the Umoja solution and how it will benefit the UN.
Umoja Introduction for Staff An introduction to the Umoja solution and how it will benefit the UN. v5 10 June 2015 What is Umoja? Umoja is a complete re-working of the way the United Nations Secretariat
More informationFINANCIAL / ADMINISTRATIVE INSTRUCTION 9 (FAI 9) OSCE OFFICIAL TRAVEL MANAGEMENT. 1 of 28
FINANCIAL / ADMINISTRATIVE INSTRUCTION 9 (FAI 9) OSCE OFFICIAL TRAVEL MANAGEMENT 1 of 28 Table of contents FAI 9 OSCE OFFICIAL TRAVEL MANAGEMENT 1 PURPOSE... 3 2 TECHNICAL FOCAL POINT... 3 3 EFFECTIVE
More informationTravel and Expense Service Level Agreement Last revised July 5, 2011
Travel and Expense Service Level Agreement Last revised July 5, 2011 1 P age Table of Contents General Information..................................... 3 Roles and Responsibilities.................................
More informationFINANCIAL CONTROLS POLICIES AND PROCEDURES FOR SMALL NONPROFIT ORGANIZATIONS
By Cindy Cumfer NOTE: These policies and procedures are designed for small nonprofits that do not have an administrator with financial expertise. They are set up to divide the fiscal control roles between
More informationidocuments Solutions Overview Enterprise financial management & workforce solutions www.idocuments.net June 2015
idocuments Enterprise financial management & workforce solutions Solutions Overview June 2015 Sy na nt i x Ltd. All r ig ht s r es er ved. P a g e 1 17 Contents Introducing idocuments... 3 Mobile Approvals
More informatione-expenses Quick Guide for Approvers/Checkers
e-expenses Quick Guide for Approvers/Checkers 1 - Introduction 5 - Certifying claims 2 - Access and Navigation 6 Substitutes 3 - Responsibility of the Approver 7 - Help and Support 4 - Responsibility of
More informationFI321 Umoja Accounts Payable Process. Umoja Accounts Payable Process Version 8 1
FI321 Umoja Accounts Payable Process Umoja Accounts Payable Process Version 8 Last Copyright Modified: United 01-August-13 Nations 1 Agenda Course Introduction Module 1: G/L Accounts for Accounts Payable
More informationHOWARD UNIVERSITY POLICY
HOWARD UNIVERSITY POLICY Policy Number: 300-001 Policy Title: ACCOUNTS PAYABLE: PAYMENTS TO VENDORS Responsible Officer: Chief Financial Officer Responsible Office: Office of the Chief Financial Officer
More informationJob family : Administration & Finance Duty Station: Manila, Philippines
Job family : Administration & Finance Duty Station: Manila, Philippines Job category: Administration & Finance Assistant (Group III) Line manager : Programme Officer Supervision exercised : n/a Back up
More informationHow to submit your Travel Reimbursement Form (TRR) in e-cost User guide
How to submit your Travel Reimbursement Form (TRR) in e-cost User guide Version 2 2016-3-18 Content Introduction... 3 Travel Reimbursement Request (TRR) rules... 4 How to submit a Travel Reimbursement
More information