JCEP Board Conference Call DRAFT Monday, July 15, :00 pm CDT 3:00 EST

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1 JCEP Board Conference Call DRAFT Monday, July 15, :00 pm CDT 3:00 EST President Paul Wigley called the meeting to order at 3:00 p.m. Secretary Amy Peterson initiated the Roll Call ANREP Sanford Smith Eleanor Burkett ESP Mark Stillwell NACAA Henry Dorough Paul Wigley Paul Craig NACDEP Michael Darger NAE4-HA Jeff Holland Debbie Nistler NEAFCS Amy Peterson Additional JCEP Board Members on Call: Bob Ohlensehlen, Marsha Lockard, Chuck Otte There were no additions to the agenda. Motion was made by Michael Darger and seconded by Jeff Holland to approve the agenda as presented. Motion passed. Minutes from the June JCEP Board Meeting Amy Peterson, JCEP Secretary, stated the reviewed minutes from the June board meeting were sent out via on July 14,, There were no additions or corrections. Michael Darger moved and Eleanor Burkett seconded to accept the minutes as presented. Motion passed. President Paul Wigley appointed Paul Craig and Eleanor Burkett to review the minutes. Treasurers Report Bob Ohlensehlen, Executive Director, reported for Justen Smith, Treasurer, who was not available to be on the call. Bob reported that the Financial Report was ed to the board prior to the call. See treasurers report on file. Henry Dorough made a motion to receive the Treasurer s report and file it for audit. Seconded by Jeff Holland. Motion passed. Executive Director Report Bob Ohlensehlen, Executive Director ed his report to the Board. The list of running motions has been updated through May and is posted on the website. The Bylaws are being examined to see what potential changes need to be sent to Henry Dorough. The 2014 PILD Planning Meeting will be August 13-14, The committee will be doing the preliminary work for 2014 conference. The committee will be sending out RFP s for the JCEP Leadership Conference and the PILD Conference this year for Karen Vine, from the Galaxy Committee, is doing the registration tool for Penn State and referred her company for an online registration process using a different program. They have a free online tool to help in identifying hotel venues for conferences and board meetings. Bob will be doing a preview of this online tool to see about some potential sites for Suggestions would also be 1

2 accepted for site reviews. Dates also need to be set so they can be used in the JCEP Meeting Folders that need to be reprinted and include upcoming JCEP dates and events. Galaxy IV Update Marsha Lockard reported that the Early Bird registration closes TONIGHT. As of noon, there was 1,985 registered and budget was based on Marsha reported that there has been approximately $184,000 donated to Galaxy from fundraising and exhibit. They are still looking at collecting more funds and Exhibitor applications are continuing to be accepted. JCEP Board Members were reminded that AV needs still need to be turned in so that the contracts can get completed. Board Members were encouraged to check with their organizations to see if that had been finished. The AV Equipment Company has changed and people may now bring in computers and projectors instead of how it was previously reported. Please double check with Marsha if there are questions. Galaxy is still looking for volunteers for different events throughout the week. There is a Galaxy First Timers Webinar on August 16 th from 1 2 CST. Information was sent to association presidents and will be resent. Any questions about the hotels may be found in the FAQ section of the website. Room verification notices will be sent soon. The schedule for the conference was reviewed. JCEP Board commitments are the ECOP breakfast and the reception in Jeff Holland s suite. JCEP Associations would like to have a report to confirm the number of people from each association that are registered. Marsha stated that several more specific reports will be available after the Early Bird and Regular Registrations close in a few weeks. The Renaissance Hotel room block is full, so the other NEAFCS registrants will be in the overflow hotel. Other hotel blocks were about ½ to ¾ full as of last week. August 1 st is the deadline date to register for tours. JCEP Professional of the Year Award Update Jeff Holland reported that he has ed the revised copy of the JCEP Professional of the Year Award with the current changes. It will be an online only submission. Sanford Smith made a motion to adopt the JCEP Professional of the Year Award document to date as presented by Jeff Holland. Seconded by Henry Dorough. Motion passed. National Institute of Food & Agriculture Bill Hoffman, no report. Extension Committee on Policy Update Chuck Hibberd, no report. Extension Committee on Policy Budget and Legislative Committee Chuck Otte reported that the ECOP National Task Force on Health will become a growing national program in the next 3-5 years. The FY14 budget is still stalled. The Farm Bill is still a work in progress as the House and the Senate do not agree on content. One version has everything except the nutrition (SNAP) bill in one and work on nutrition bill later. The House did pass farm bill legislation EXCEPT for Title IV which is all the nutrition items, including SNAP. Conference committee will now be chosen but the future of the nutrition lines are still unknown. The good news is that the part that was passed is very favorable for NIFA/Extension. The Fiscal 2015 process is moving forward. Moving forward with Fiscal 2015 process. We are still waiting to see what happens to Fiscal 2014, and the Fiscal 2013 is working on making sure there is funding by the end of the fiscal year. Current and emerging budget issues include crop protection/pest management and water resources. 2

3 ECOP Remarks Daryl Bucholz, no report. Association Public Land-grant Universities Update Linda Kay Benning, no report. As there was no other business, the motion to adjourn was made by Michael Darger and seconded by Eleanor Burkett. Motion passed. The meeting was adjourned at 4:00 EST. Respectfully Submitted Amy Peterson JCEP Secretary Next JCEP conference call will be Monday, August 19, 2013 at 3:00 PM Eastern 3

4 Executive Director Report July 15, 2013 In the past month I have finally completed the lists of running motions for 2012 and began a list for These are all posted on the website under the section on minutes. I have been working on the arrangements for the PILD onsite planning meeting. We will be meeting August 13 & 14. I have been in contact with Chris Anderson about this meeting and looking at putting together the RFP for hotel contracts for the PILD conferences. In the process of working with Karen Vines at Penn State she referred us to the Cvent (event management company) people. I sat in on a webinar on their package of event management online software. They have some good tools to use but it appears that it may be a bit pricy for us. I will continue to explore the possibilities. The one thing that will be really helpful and it is free is a tool that we can use to select venues for our meetings. It helps build a RFP to hotels based on criteria that is entered. It looks like just what we need and the best part is that it is free. The revenue for Cvent comes when hotels pay to have their information on the system. We will also need to be getting the site(s) to be considered for the JCEP Leadership Conference narrowed down so we can prepare an RFP to go out for those as well. If the Board member can recommend some sites, I can get started getting the RFPs prepared so that we can get a site locked in. We need to order the JCEP folders for use at the JCEP Leadership Conference and the PILD Conference. The current ones have the dates of upcoming conferences. We do not have those yet so as soon as we nail those down, I will get them ordered. I have put a sample application for the JCEP Professional of the Year Award application on the website. As soon as the application is finalized I will get it finalized and we can begin to get the word out. I have order a plaque for the JCEP Team Award winner from last year in That one was overlooked, so it will be available at Galaxy for presentation to the recipients. Respectfully submitted Bob Ohlensehlen Executive Director 4

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