Meeting Format, Advantages and Disadvantages of Using WebEx

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1 Meeting Productively Across Multiple Locations How to Choose a Meeting Format Pfizer Internal Use

2 Be there without leaving here If your next meeting involves people at more than one location, Business Technology has tools to help you work more productively without the expense and stress of business travel. Our virtual meeting options connect you with colleagues, partners and customers, eliminating the need to travel or settle for less efficient meetings. These options help you meet and collaborate with more people in more places without having to travel. Choosing the right vehicle will depend on the need, cost, number of attendees, location and meeting/communication type. Available Virtual Meeting Technologies Video Conferencing (includes TelePresence, High and Standard Definition) WebEx (with desktop video conferencing) 2

3 Right Solution for Right Interaction Determine the right video solution based on: How many people will typically attend each meeting? Will this meeting replace travel? What engagement level do I need among meeting participants? Will presentations, documents and multimedia be shared? Does the meeting involve internal or external participants? Meeting Profile Desired User Experience Video Collaboration Solution

4 Video Conferencing TelePresence) Best Used When There is a need to connect 2 or more groups of people in conference room settings. Advantages Delivers a greatly enhanced meeting experience through both high quality audio and video Is available at most Pfizer locations globally Minimal cost: a typical meeting between 2-5 rooms, costs $393 USD per video conference, regardless of duration Easy to use most meetings are set up through Resource Scheduler (which may be integrated with Outlook at your site) Every meeting begins with a virtual Meet and Greet to ensure all of the sites are connected Disadvantages Sessions must be scheduled in advance in designated conference rooms. Just like with teleconferences, interference can result from nearby Blackberry or cell phone. How To For step-by-step instructions on setting up a video conference (including instructions on how to find a room), reference the detailed instructions in this Client Partner Toolkit. Or Contact Pfizer Video Conference Services at: AMER: Phone: or ; EMEA: ; APAC: AFME: Select Option #1. 4

5 WebEx (with desktop video) conferencing) Best Used When There is a need to share documents and collaborate. Desktop video with 2 or more colleagues is desired (Requires laptop with integrated webcam or purchase of compatible webcam). Advantages Review confidential documents without having them leave your computer. Give a colleague control of your computer during your meeting to edit materials. Up to 6 simultaneous video streams. Pfizer standard for web conferencing. Can schedule spontaneously. Set up WebEx in Outlook, the way you arrange other meetings and invite attendees. Disadvantages Limitation on video quality. 5 How To For step-by-step instructions on setting up a WebEx, reference the detailed instructions in this Client Partner Toolkit. Or call your Regional Support Desk Service Number.

6 Virtual Meeting Options Summary Virtual - includes TelePresence and/or High Definition Video Conferencing WebEx (with desktop video conferencing) # Participants 2+ simultaneous conference locations 2 or more people Personal Engagement Level Need to connect 2+ groups of people with high quality audio and video Focus on sharing documents and collaboration. Video is a nice addition. Document Sharing Use WebEx for sharing documents or can share directly by connecting to the in-room system, using the cable provided Yes - network connection required Internal / External Internal and External capable Internal and External capable 6 Cost ~$393 per session (2-5 rooms) ~$706 per session (6-10 rooms) See Video Conference Pricing for meetings involving more than 10 rooms $0.015/person-minute