2015 COURTICE SANTA CLAUS PARADE Sunday, December 6, 2015 at 12pm ENTRANT S SHEET

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1 2015 COURTICE SANTA CLAUS PARADE Sunday, December 6, 2015 at 12pm ENTRANT S SHEET The Courtice Santa Claus Committee invites you to join in the rd Annual Courtice Santa Claus Parade! This year s theme is Santa s Workshop Toys! Please complete this form and return it to the parade committee by Friday, November 6, We appreciate your cooperation as we want to ensure your entry is properly presented. First come, first served until maximum entry capacity is reached All entries are subject to approval. Name of Entry (ie. Tim s Toy Shop; Winter Wonderland): Company/Organization (if applicable): Contact Name: Address: City: Postal Code: Bus. Phone: Res. Phone: Cell Phone: Has your group participated in a parade before? Yes No If Yes, how many times? For Media purposes, please tell us about your group, ie. history, accomplishments etc: Please check the categories which best classifies your entry: FLOAT BAND MAJORETTE/BATON DANCE/GYMNASTIC GROUP CLOWNS MASCOTS LIVE MUSIC RECORDED MUSIC OTHER VEHICLE (Circle): Car Van Bus Truck Trailer Other: *Please note all vehicles are restricted to being a towed unit only & must be fully decorated. Automobiles are restricted to a mode of transportation for invited guests & are not acceptable as a sole entry. Number of participants: On Float: Walking: Size of Float: Length: Width: Height: Tow Vehicle Length: Note: Float height restriction is 3.35 metres (11 feet) from the ground to the top of the display.

2 Animals: No Yes Type of animal & how many: Please note that all animal entries must have their own clean-up crew who shall be easily identifiable as part of the group. All animals must either be leashed or in the control of an adult. NOTE: NO HORSES PERMITTED. Insurance: Does your business/organization have commercial general liability insurance Yes No If No, please provide details as to why insurance cannot be provided: If Yes, please contact your insurance provider to have The Santa Claus Parade Volunteers listed as an additional insured. Have your insurance provider prepare a certificate of insurance to be included with your application. Permission, Media Consent & Waiver: We hereby grant The Courtice Santa Claus Parade Volunteers the right and permission to use pictures, film footage and interviews of our group for the purpose of promoting the Courtice Santa Claus Parade. The undersigned agrees that we have read and understand the Entry Form and acknowledge that we have read the rules and hereby agree to abide by them. We agree that neither the Municipality of Clarington, the Courtice Santa Claus Parade Volunteers nor any agent, employee or volunteer of either assumes any responsibility for any personal injury or property damage suffered in connection with the Parade howsoever caused (including negligence and excepting only wilful misconduct) and agree to release and hold harmless such parties from any such claims for injury or damage. Signature: Date: All Entries MUST be accompanied by a Paid Entry Fee of $20 This fee is applicable to help offset insurance and organization costs. All entries are required to sign the Permission, Media Consent & Waiver to participate in the parade. Cheques for entry fees (or sponsorship contributions) should be made payable to: Courtice Santa Claus Parade. Please read the Rules and send Payment along with a completed entry form and mail, or deliver in person by November 6 th to: RBC Royal Bank, 1405 King Street East, Courtice ON L1E 2J6. Please mark to the attention of Dawn Longmire. Questions? Contact us at courticesantaclausparade@gmail.com or call Dale at

3 PRE-PARADE INFORMATION MEETING Sunday, November 29, :00 PM 3:00 PM St. Therese Catholic Church 3800 Courtice Rd. N. All Groups must send one representative to attend the Pre-Parade Information Meeting on November 29. Discussion Items: Parade Route (See attached map) Parade Staging Area Santa s Workshop Toys Theme Parade Line-up area, start time End-of-Parade Disbursement Plan Order of Participants Addressing any questions or concerns Having fun! The Courtice Santa Claus Parade Volunteers are looking forward to meeting all of you on November 29 th! Together, we will make the 3 rd Annual Courtice Santa Claus Parade a memorable experience for everyone! Thank you for your support! Final Check List: All sections of Entry Form completed Permission, Media Consent & Waiver is signed Proof of liability Insurance included Rules Reviewed Payment included Pre-Parade Information Meeting details reviewed Entry Deadline is Friday, November 6th - don t forget! Incorporating the Santa s Workshop Toys theme?

4 2015 Courtice Santa Claus Parade Date of Parade: Sunday, December 6 th at 12pm Parade Entry Deadline is Friday, November 6 th, 2015 Pre-Parade Information Meeting is Sunday, November 29 th, 2015, 2:00pm RULES All Participants: 1. Completed Entry Forms including signed Permission, Media Consent & Waiver must be received by Friday, November 6, No Santa Claus replica may be part of any entry other than the Official Santa Claus Parade Float. 3. All Entries must be based upon a holiday theme and entertaining to a family audience, primarily of children. 4. Float height restriction is 3.35 metres (11 feet) from the ground to the top of the display. 5. No horses are permitted to participate in the Parade. 6. All Parade Entries MUST provide proof of liability insurance in the amount of $2 million. The Certificate of Insurance format should name The Courtice Santa Claus Parade Volunteers as additional insured. 7. Each mascot walking in the parade MUST have at least one handler. 8. All floats carrying passengers are required to be constructed with safety railing around the float perimeter or all float passengers MUST be seated while vehicle is in motion. 9. Where a float will utilize a combustible fuel powered generator, or other possible fire hazard, participants MUST supply an appropriate fire extinguisher on their vehicle. 10. Demonstrations or performances are to remain in a forward motion (approximate speed is 3km/hr). All entries MUST maintain spacing no less than 15 metres (approx 50 feet) and no more than 30 metres (approx 100 feet) behind the preceding unit and regulate their speed accordingly. 11. Any entrant considered to be under the influence of alcohol or drugs will be removed from the parade and all participants in the parade shall not be consuming or giving the impression of consuming alcoholic beverages. 12. All parade participants shall refrain from smoking during their participation in the parade. 13. For safety reasons, candy may be given out, hand-to-hand delivery from the street level, NOT thrown from the floats. 14. Participants must ride on the inside of the float. No one is to sit on the edge of the float trailer with feet dangling over the sides. It is strongly recommended that children be securely seated and supervised on the floats. 15. A detailed drawing or photograph must accompany all motorized or mechanical entrants. An entry may be refused up to the start of the Parade should the entry not meet Parade guidelines or differ from the approved entry form. 16. All entries will be notified in mid November of their Parade Status/Approval.

5 COURTICE SANTA CLAUS PARADE ROUTE Nash Road Date: Sunday, December 6, 2015 Noon-2pm Start: Townline Rd./Nash Rd. End: George Reynolds/Nash Rd. Total Distance: 1.2km Staging Area: Townline Centre area behind FRESH CO Plaza (to be discussed further at Pre-Parade Information Meeting) Unloading and disbanding to Trulls Rd. Questions? Contact us at or call Dale at