Office of Sponsored Research Services (OSRS) RA Forum December 2014

Transcription

1 Office of Sponsored Research Services (OSRS) RA Forum December 2014

2 RA Update PAAMCO SPA/OSRS Survey Contracts Focus Groups

3 NIH Genomic Data Sharing (GDS) Policy

4 NIH Genomic Data Sharing (GDS) Policy Effective for all proposals starting January 25, Purpose is to promote sharing, for research purposes, of largescale human and non-human genomic data generated from NIHfunded research. Policy applies to all NIH-funded research that generates largescale human or non-human genomic data, regardless direct cost threshold, as well as the use of these data for subsequent research.

5 NIH Genomic Data Sharing (GDS) Policy NIH GDS Policy Applies to: Research mechanisms R, P, SCOR, U, Individual K awards that include a research component; S activities that include a research component; and All other activities that include a research component. NIH GDS Policy Does NOT apply to: Institutional training grants (T32s, T34s, T35s, and TL2s); K12 career development awards (KL2s); Individual fellowships (Fs); Resource grants and contracts. Linked awards derived from previously reviewed applications (KL1, KL2, RL1, RL2, RL5, RL9, TL1, UL1); Facilities or coordinating centers funded through related initiatives to provide genotyping, sequencing, or other core services in support of GDS.

6 NIH Genomic Data Sharing (GDS) Policy Applications: Applicants should state in the cover letter that the studies proposed will generate large-scale human and/or non-human genomic data (include genomic data sharing plan). If sharing of human data is not possible (i.e., the Institutional Certification criteria cannot be met), applicants should provide a justification explaining why they cannot share these data and provide an alternative data sharing plan. Exceptions to NIH expectations for data submission to an NIHdesignated data repository will be considered on a case-by-case basis by the NIH funding Institute or Center (IC).

7 NIH Genomic Data Sharing (GDS) Policy Applications, continued Secondary users of NIH-designated data repositories (e.g., dbgap) should briefly address their plans for requesting access to the data and state their intention to abide by the NIH Genomic Data User Code of Conduct in the Research Plan of the application. Access to these data is dependent on an approval process that involves the relevant NIH Data Access Committee(s). Applicants may wish to secure access to the data prior to submitting their application for NIH support. Secondary users of controlled-access data are not expected to deposit their findings into NIH-designated data repositories, unless appropriate.

8 Transition Notes: NIH Genomic Data Sharing (GDS) Policy Although the GDS Policy does not apply to research submitted prior to the Policy s effective date, NIH, nonetheless, strongly encourages investigators to comply with the expectations outlined in the Policy. Investigators should provide an updated genomic data sharing plan to the funding IC in the submission of the research performance progress report. For studies initiated before the Policy s effective date and used consents that do not meet the expectations of the GDS Policy, investigators are expected to plan to transition to a consent for future research uses and broad sharing, if possible, particularly for new or additional collections of specimens. There will be reasonable accommodation for long-term projects ongoing at the time of the Policy s effective date to come into alignment with NIH s expectations for consent and data sharing.

9 NIH Genomic Data Sharing (GDS) Policy Just-In-Time Following initial peer review and prior to award, potential grantee institutions will be asked to submit an Institutional Certification through the standard Just-in-Time process. New Awards in 2015 If the grant is funded, the resource sharing plan, including the genomic data sharing plan, will be referenced as a Special Term and Condition on the Notice of Award.

10 NIH Genomic Data Sharing (GDS) Policy It is strongly suggested that investigators contact the relevant Genomic Program Administrators to discuss projects that anticipate generating largescale genomic data. A list of GDS administrators is available at: WUSTL is developing an institutional compliance plan with HRPO and hope to have more information and guidelines soon. For complete, detailed information see: (Policy Announcement) (Implementation Announcement) (Full site)

11 Research Contract Team Update

12 OSRS Grants Update

13

14 Uniform Guidance Administrative and Clerical Salaries Administrative and clerical salaries may be appropriate as a direct charges when all of the following conditions are met: Administrative or clerical services are integral* to a project or activity; Individuals involved can be specifically identified with the project or activity; Such costs are explicitly included in the budget or have the prior written approval of the Federal awarding agency; and The costs are not also recovered as indirect costs. * The term integral is not defined in the UG. The general guideline that WUSTL continues to follow is that the services provided by the individual/position are essential, vital, or fundamental to meeting the specific aims and/or objectives of the project.

15 Uniform Guidance Administrative and Clerical Salaries If all of these requirements are met, the budget justification should include a clear and concise description of these services to facilitate the required agency approval. A proposal without such clear and concise description in the budget justification may result in the need to obtain additional agency prior approval in the event of an award. Therefore, it is highly recommended that all proposals also include a sentence, similar to the one below, towards the end the justification statement: We consider [List position title here] an administrative cost allowed under 2 CRF In the event this proposal is awarded, we will consider the award document sufficient agency approval for this administrative cost."

16 Uniform Guidance Subrecipients without a Federally Negotiated F&A Rate Agreement Grants Update Facilities & Administrative (F&A) costs must be budgeted for subrecipients as follows: If the subrecipient has a negotiated F&A rate, the rate must be included in all proposed subawards. If the subrecipient does not have a negotiated F&A rate, the Uniform Guidance requires the use of at least a 10% de minimis F&A rate. There is no change to WUSTLs recovery of its own F&A costs this remains limited to receiving our F&A on the first $25,000 of each subaward.

17 Uniform Guidance Subrecipients without a Federally Negotiated F&A Rate Agreement Grants Update If the subrecipient already has a negotiated F&A rate with the Federal government, the negotiated rate must be used. Not permissible for pass-through entities to force or entice a proposed subrecipient without a negotiated rate to accept less than the de minimis rate. Pass-through entities may, but are not required, to negotiate a rate with a proposed subrecipient who asks to do so.

18 Uniform Guidance Direct Charges for Computing Devices Allows direct charging of computing devices that cost less than $5,000, if they are essential and allocable. The devices should be itemized in materials and supplies in the proposal budget and justified in the budget justification (or in the case of NIH Modular Grant applications, itemized in the WUSTL PDS doc). The project must not have reasonable access to other devices or equipment that can achieve the same purpose. Devices many not be purchased for reasons of convenience or preference.

19 Uniform Guidance NSF Revised PAPPG The National Science Foundation (NSF) has issued a revised version of the Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 15-1). The PAPPG has been revised to implement the Uniform Guidance. The PAPPG also has been revised to incorporate other significant changes and clarifications unrelated to the Uniform Guidance implementation. A list of the significant changes can be found at

20 Uniform Guidance NSF Revised PAPPG The PAPPG is comprised of documents relating to the Foundation's proposal and award process and consists of the: (a) Grant Proposal Guide (GPG) for guidance on the preparation and submission of proposals to NSF; and (b) Award & Administration Guide (AAG) to guide, manage, and monitor the award and administration of grants and cooperative agreements made by the Foundation. As mandated by OMB, the new PAPPG will be effective December 26, In the interim, the guidelines contained in the current PAPPG (NSF 14-1) continue to apply.

21 Uniform Guidance Proposal Preparation Guidance Coming Soon: A proposal preparation guidance document.

22 NIH Operates Under a Continuing Resolution This Act (CR) continues government operations through December 11, See for details.

23 NIH Requires the Research Performance Progress Report (RPPR) for All Type 5 Progress Reports Effective October 17, 2014, RPPRs in era Commons are required for all NIH type 5 progress reports. Any format other than the RPPR will not be processed by the NIH and will require resubmission through the RPPR. See for details. Tip: Please don t wait until the last day to submit.

24 AHRQ Implements the Research Performance Progress Report (RPPR) and Uniform Progress Report Due Dates Effective January 1, 2015, AHRQ will require use of the RPPR module. Effective October 1, 2014, all progress reports, including those for MYF grants, are due 3 months before the anniversary of the award. See for details.

25 NIH and AHRQ Announced New Biographical Sketch Format To be used in all grant applications with due dates on or after May 25, 2015 Extends the page limit from four to five pages. Grants Update Can describe up to five most significant contributions to science, along with the historical background that framed their research. Can outline the central findings of prior work and the influence of those findings on the investigator s field. Can include a link to a full list of published work as found in a publicly available digital database such as MyBibliography or SciENcv. See for details.

26 NIH - Commons IDs Required for Fellowship Sponsors Required to include the era Commons Username for the primary Sponsor. See NOT-OD for details.

27 NIH - Use of Individual Development Plans (IDPs) for Graduate Students and Postdoctoral Researchers Required in Annual Progress Reports Effective October 1, 2014 NIH strongly encourages institutions to develop and use IDPs for graduate students and postdoctoral researchers supported by NIH awards, regardless of their position title. RPPR must include a report on the use of IDPs in Section B. Accomplishments, Question B.4. Report on whether they use IDPs for all the graduate students and postdoctoral researchers included in Section D. list of Participants RPPR will include a brief description of how and whether IDPs are used to help manage the career development of students and postdocs associated with that award.

28 NIH - Use of Individual Development Plans (IDPs) for Graduate Students and Postdoctoral Researchers Required in Annual Progress Reports Actual IDPs should not be included. DBBS issued a policy for Predocs issued to all DBBS faculty mentors DBBS recommends myidp hosted by Science Careers for all students. Incoming students are introduced to the tool during orientation and more comprehensive workshops are offered for advanced students. The IDP is monitored by the Program Steering Committees either in annual advising sessions or during periodic thesis reviews with the thesis advisory committee.

29 NIH - Use of Individual Development Plans (IDPs) for Graduate Students and Postdoctoral Researchers Required in Annual Progress Reports Office of Postdoctoral Affairs issued a policy for Postdocs issued to WUSM faculty who currently have postdocs. The Office of Postdoctoral Affairs (OPA) encourages all postdocs to complete an individual development plan, and recommends using the tool myidp hosted by Science Careers. New postdocs are introduced to IDPs and the myidp tool during orientation and workshops are offered throughout the year. OPA recommends that faculty review Individual Development Plans with postdocs at their annual review. IDPs should be reviewed and updated at least annually. Working with The A&S Graduate School for guidance regarding nonbiomedical grad students and postdocs See for details.

30 Requirement for Additional Educational Information for Predoctoral MD/PhD or Other Dual-Doctoral Degree Fellowship (F30) Applications Requirement to describe the institution's dual-degree program in which the applicant is enrolled. WUSTL Program Director, or fellowship mentor should be contacted in advance. Letters will be personalized for the applicant and their program. Can contact Shirley McTigue with questions. See for details.

31 Grants.gov submission reminders Please use the Submit S2S menu item under proposal development to submit your S2S applications. It is a link to a dedicated server for the purpose of submitting applications via S2S Will only have S2S traffic, with goal of quicker submissions. If you hit submit and it is not submitted on the 1st try, contact us ASAP! For S2S submission issues please call your Grant Analyst and not grants.gov

32 S2S LINK

33 S2S and Adobe Applications PIs review applications prior to submission. This will reduce the need to pull back an application that is error free.

34 WU School of Medicine Indirect Costs on Industry Proposals and Awards Indirect cost rate is 50% TDC regardless of published rate. Applicable to research, career, training/fellowship and OSA projects. Proposals may be submitted with a lower rate, but if awarded the Dean must approve the lower rate, or department will need to cost share. *Effective 3/9/10

35 Department Contact Phone List Go to nts/department_contact_phone_list.pdf your Grant Analyst for updates, changes, additions, etc. for your department, division, program, etc.

36 Questions?