Using Excel to Simplify Business Network Enablement:
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- April Reeves
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1 Using Excel to Simplify Business Network Enablement: Leveraging the EIDX Excel Workgroup Results to automate with SMB partners Bryan Larkin Industry Marketing GXS
2 Getting Started Using Excel to Enable Business Communities Slide 2
3 Overview OAG as a basis for B2B The business challenge of SMB Impact of SMB during the last 10 years The benefits of maturity Trading Grid for Excel Using Excel to Enable Business Communities Slide 3
4 The Big Question Using Excel to Enable Business Communities Slide 5
5 Standards Complexity OEM Supply and Demand Scenario Reseller Small Retailer Distributor Large Retailer Automotive Demand Chain OEM Supply Chain XML SAP IDoc Raw Materials Design House EMS/ODM Logistics Financial Using Excel to Enable Business Communities Slide 6
6 Long Tail of B2B E-Commerce Standards Using Excel to Enable Business Communities Slide 7
7 Value Chain Dynamics Outsourcing across the value chain Inventory Information Assembly & Testing Amkor, ASAT, ASE Foundries TSMC, UMC, Chartered, Tower Semiconductor Intel, AMD, TI, Samsung, Toshiba, ST Micro, Renasas, Qimonda, NXP, Freescale, NEC, Micron Fabless Semi Contract Manufacturers (CM, EMS, ODM) Hon Hai, Flextronics, Sanmina-SCI, Selectron, Celestica, Jabil, Inventec, BenQ, Elcoteq, Wistron Design Firms Teleca, Cellon, Simcom OEM Dell, HP, Lenovo, Huawei, Cisco, Samsung, Nokia, Motorola, SonyEricsson Retailers Best Buy, Circuit City, Dixons Group, Wal-Mart, Target Avago, Nvidia, SanDisk, Qualcomm, Broadcom, LSI Logic, Xilinx, Marvell, National Semi Resellers Raw Materials Silicon, Plastics, Components Distributors Avnet, Arrow, Future Electronics, Bell Micro, TTI Ingram Micro, Tech Data Using Excel to Enable Business Communities Slide 8
8 Typical Trading Partner Adoption Dynamics Large TPs ramp quickly, but SMBs & less sophisticated partners are challenging Small, mid-sized and unsophisticated trading partners Typical Hub B2B Ramp Most Are Not ramped Large & Sophisticated Trading Partners Using Excel to Enable Business Communities Slide 9
9 How Some Solve the Trading Partner Gap Manual portals spread from SMB to machine2machine partners Small, mid-sized and unsophisticated trading partners P O R T A T L P O R A Typical Hub B2B Ramp Most Are Not ramped Large & Sophisticated Trading Partners L Using Excel to Enable Business Communities Slide 10
10 What is Most Important in 2009? Using Excel to Enable Business Communities Slide 11
11 Maturity Increased maturity means increased benefits Reduced costs Increased revenue Improved cost to serve Happier customers Defining Maturity More trading partners More message types Greater accuracy Using Excel to Enable Business Communities Slide 12
12 Supply Chain Impact of B2B Optimal B2B Maturity Curve Using Excel to Enable Business Communities Slide 13
13 Typical Trading Partner Adoption Dynamics Large TPs ramp quickly, but SMBs & less sophisticated partners are challenging Small, mid-sized and unsophisticated trading partners Typical Hub B2B Ramp Most Are Not ramped Large & Sophisticated Trading Partners Using Excel to Enable Business Communities Slide 16
14 Traditional Spreadsheet Automation with Inefficient, Error-Prone, Labor Intensive, not secure + Re-keying Template + + Integration Trading Partner sends Excel spreadsheet via . You re-key into backoffice application You provide Excel spreadsheet template; Trading Partner sends spreadsheet via . You download and forward template for automated processing Re-Keying slows the process and introduces errors Trading Partners change templates, introducing errors. Templates hard to maintain, require redistribution Using Excel to Enable Business Communities Slide 17
15 GXS Trading Grid for Excel Using Excel to Enable Business Communities Slide 18
16 GXS Trading Grid for Excel B2B Service Solution for EXCEL-Based Trading Partners ABC Corporation Leveraging one of the most widely-used applications to ramp your trading partner community. Creation of Documents within EXCEL 2007 Customized Excel Templates Built-in Validation Rules Click to login to GXS Trading Grid and Send Centralized B2B Dashboard on Trading Grid Online Intelligent document search by trading partner, date, order On-demand customer support Real-time alerts and notifications Personalized Experience Register online in minutes No paper contracts Flexible payment options Multiple user roles and privileges Multi-lingual capabilities Configurable User interface Using Excel to Enable Business Communities Slide 19
17 GXS Trading Grid for Excel Process Flow EXCEL-Based Supplier or Customer GXS Trading Grid Trading Partner System From within Excel: 1. Logs in to GXS Trading Grid 2. Creates Invoice or Purchase Order using customized template 3. Sends Invoice or Purchase Order GXS Trading Grid: 4. Translates from Excel format to trading partner format 5. Forwards Invoice or Purchase Order Accounting/ERP System: 5. Receives Invoice or Purchase Order directly into system Using Excel to Enable Business Communities Slide 20
18 GXS Trading Grid for Excel How it Works Excel User GXS Trading Grid Your System Excel Template Trading Grid for Excel Template Repository 1. Client creates a new document in Excel using an TG for Excel template that Excel retrieves from GXS Trading Grid & clicks Send Excel Doc OAG Doc OAG GXS Shared Message Gateway (SMG) 3. OAG Document is received by GXS-SMG, and sent for translation to GXS Trading Grid Translation Service Validate Document Translate into OAG format Send to GXS via Web Services 2. Document is validated for correctness and completeness, translated into OAG format and sent via web services to GXS EDI GXS Trading Grid Translation Service 4. GXS TG Translation Service converts from OAG to the partner s AIF format GXS Trading Grid Messaging Service (TGMS) 5. The translated document is delivered to the partner via TGMS EDI Using Excel to Enable Business Communities Slide 21
19 GXS Trading Grid for Excel Features Using Excel to Enable Business Communities Slide 22
20 Simple Registration and Installation GXS Trading Grid for Excel Tab Added to Microsoft Ribbon Bar Simple Registration Register online no paperwork to sign Billing through credit card, direct debit, or paper checks Click Login to login to GXS Trading Grid for Excel, Register and Download Custom Template Simple Startup Wizard Installation New tab on Microsoft Excel 2007 Ribbon Bar GXS Trading Grid for Excel Login to download Partnerspecific spreadsheet template Using Excel to Enable Business Communities Slide 23
21 Creating Documents With Customized Spreadsheet Template Select Trading Partner and Document type 2. Complete template - using familiar EXCEL functionality - Built-in business rules ensure clean data 3. Click Send to send to Trading Partner 4. Receive Confirmation of Completed Send 2 4 Using Excel to Enable Business Communities Slide 24
22 Obtaining Support Self-Help; Online Chat Support On-Demand 24x7 Phone, and live chat with routing to Global Help Desk centers Multi-lingual, context-sensitive help integrated Centralized Portal Dashboard to provide up-to-the minute event notifications Real-time alerts and notifications Single source for all operations functions Context-Sensitive Help Online Assistance Intelligent Search Search by trading partner Search for Order, Invoice, Ship Notice, Remittance Advice, etc. Search by date or status of order Live Chat Option Using Excel to Enable Business Communities Slide 25
23 Configurable, Personalized Experience Trading Grid Online Account Manager Highly Configurable Empower multiple users within your business Configure user roles and privileges online Restrict access to functionality for different user classes Multi-Lingual Capabilities English, Portuguese, Italian, French, German, Japanese, and Simplified Chinese Personalized Interface Configure contents, sequence, and appearance of screen Personalize Operations Center and Document Manager Using Excel to Enable Business Communities Slide 26
24 Thank You Using Excel to Enable Business Communities Slide 27
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