School Education Mission Mode Project Phase I

Transcription

1 School Education Mission Mode Project Phase I Implementation of School Information System in ICT Enabled Schools for Enhanced visibility of student, teacher, and school metrics to parents, community and administrators 16th June, 2014

2 Agenda Brief of the Detailed Project Report Implementation Phase I of MMP 2

3 Brief of the SE-MMP DPR 3

4 Objectives Enable improvement in quality of learning Improve efficiency of school administration and governance of schools Improve service delivery of school education department to the key stakeholders including students, parents, community, teachers, and schools Access to near real-time and better quality data for decision support Vehicle for implementation of National Policy on ICT in School Education 4

5 Core Focus Areas of the MMP Internal efficiency & Service Delivery Quality of learning Administrators Teachers School management Governance (S.E. dept.) Learning support Education research and training agencies External stakeholders (Health dept, Higher edu etc.) Students Parents Management (School) Community Access to near realtime and better quality data

6 Implementation Components in the DPR Monitoring & Evaluation Framework - Outcomes Change Management and Capacity Building (CIOs, Master Trainers at the Block Level, Department Officials, Teachers) Client End Infrastructure including access devices and other peripherals (Schools, Training Institutes and School Education Administrative Offices) Network Connectivity (Schools, Training Institutes and School Education Administrative Offices) ICT Solutions Digital Learning Resources Hosting Services, compute and storage Infrastructure, and Bandwidth (Data Center and Disaster Recovery Centers) Institutional & Governance Mechanism for Project Implementation and Management Process & Policy Interventions (e.g. Data Standards, Standards for DLRs, Open Standards, )

7 ICT Solutions to deliver School Educational Services Access Devices Intranet Internet School Information System Content Delivery System Digital Learning Resources Student & Teacher Resource Portal Digital Learning Resource Store School Affiliations & Regulation System Examination & Certificate Management System Entitlement / Scheme Management System Third Party Integration Decision Support & Reporting Systems Assessments & Reporting Student, Teacher, School, Training Institute, District, State Education, Centre and Public Portals Training Management System Teacher Lifecycle Management System

8 Project Requirements Project Requirements Implementation across the 35 States / UTs as per the priorities of States Implementation in large number of schools Reduce the cycle time and simplify the procurement in the States / UTs Need for a Single Nodal MHRD to take up the responsibility of the MMP Co-ordination with all the States / UTs and with all Directorates within the State Manage multiple and distinct projects within the MMP Manage Multiple Service Providers Solutions, Infrastructure, Connectivity,.. Opportunities Benefit from Industry (Foundations, Private Sector) Experience NIU Recommendations from TAGUP for execution of complex projects Availability of Software-as-a-Service Options

9 Service Provider for School Educational Services Cloud from Private Service Provider Cloud from Private Service Provider S5 S6 S7 State Cloud (SDC) S34 S35 State Cloud (SDC) S4 National Cloud S3 S1 S2 Delivery of School Educational Services as a Service to States and Center State #1 State #2 State #35 Center

10 Operating Model: Self Sustainable SE NIU (with equity from both Government and Private Sector) CENTRE MHRD (DoSE&L) 49% 51% From Government From Private entities CPMC / CPMU MoA MoA / Contract School Education NIU (SE NIU) STATES / UTs State Education Department MoA / Contract Contract SPMC / SPMU State Implementation Agency(ies)

11 Implementation Phase I of MMP 26

12 Project Tracks Program Design Engagement with States / UTs Application Solution Providers Rollout in ICT Enabled Schools 27

13 Track #1: Program Design Scope of the Program 1 Target Services and Program Duration Geographical Scope: Target schools that meet the necessary prerequisites for roll-out Implementation Model 2 Role of Center and States / UTs Scope of the ASP (Software Solution & Implementation Service Provider) Models for engagement of ASP(s) by the Center & States / UTs Financial & Funding Model 3 Assessment & Approval for Overall Funding Requirements Central & State share in the Capex & Recurring Costs Business Model for sustaining the program beyond the 5 years 28

14 Track #2: Engagement with States / UTs Communication with the States / UTs 1 Agreement on the Scope and Implementation Model Agreement on the financial implications for continued implementation of the program Preparatory Activities at the Center / States / Districts 2 Identification of Central, State & District Nodal Officers Identify / Setup Central, State & District Project Mission Teams Project & Program Implementation Center & States Preparatory Activities in the Schools for adopting the School Management Services 3 Infrastructure & other Pre-requisites for implementation Identification of IT-Savvy Teachers & Support Staff 29

15 Track #3: Application Solution Providers 1 Detailed scope for the Application Solution (& Implementation) Provider Business & Pricing Models MSA & SLAs for the ASP with Center & States / UTs 2 Preparation, Approval & Release of the RFP Technical & Commercial Evaluation of Selection of the Provider(s) MSA & SLA between the ASP & Center 3 Localization & Basic Customization of the Solution Deployment of the Solution in the Data Center Solution Available for Adoption 30

16 Track #4: Roll-Out in ICT Enabled Schools 1 Selection of Application Solution (& Implementation) Partner by the States / UTs MSA & SLA between the State & ASP with flexibility to add additional schools at a later date with the same contract 2 3 Application Customization for State / District / School Requirements Configuration of the Schools / Districts in the Application Application Training for Teacher & District Level Administrators Data Digitization / Migration Pilot Implementation in Select Schools Roll-out of the School Management Services to the ICT Enabled Schools in the respective States / UTs 31

17 Project Tracks Program Design Engagement with States / UTs Application Solution Providers Rollout in ICT Enabled Schools 32

18 ICT Solutions to deliver School Educational Services Access Devices Intranet Internet School Information System Content Delivery System Digital Learning Resources Student & Teacher Resource Portal Digital Learning Resource Store School Affiliations & Regulation System Examination & Certificate Management System Entitlement / Scheme Management System Third Party Integration Decision Support & Reporting Systems Assessments & Reporting Student, Teacher, School, Training Institute, District, State Education, Centre and Public Portals Training Management System Teacher Lifecycle Management System

19 Tentative Scope of Services School Profile Management: Record the details of the school such as student strength, location of the school, staff strength and a brief description of the school Student Profile Management: Maintain the student records for all student such as student profile, parent profile, sibling details, attendance, heath, mark sheets, scholarships etc. Employee Information: Manage school staff details. Student Attendance: Capture daily student attendance Leave Management: Capture daily staff attendance Report Cards: Provides interface to record grades for students and publish the same in a grade book. Curriculum Tracking: Capture the curriculum & lesson plans and record the progress of the curriculum & lesson plans Custom Reports: Provides reports for School Management & Administrators 34

20 Tentative Scope of Services SMS Alerts for Parents: Student Attendance Student missing the school Quarterly attendance of the Student Teacher Attendance Teacher absent in the school Quarterly attendance of the Teacher Assignments Assignment given to the student Missed submission of the assignment by the student Curriculum Planning Progress of the curriculum / lesson plan Teacher falling behind on the curriculum / lesson plans Assessments Assessment dates Student missing the assessment Assessment results Availability of mark sheet School calendar I porta t e e ts i s hool ale dar su h as start of a atio, u foresee e e t, 35

21 School Information System Configure Schools, Blocks, & Districts Jurisdiction Nominal Roles Generation Data Validation & Corrections Basic School Reports School Development Committee Activities ID Management Student Admissions, Promotions, & Transfers Student Attendance Student Evaluation & Results Student Health Student Profile Management SMS / Alerts Capture inputs from Parents / Community Teacher & Non Teaching Staff Attendance School Profile Management Non-Teaching Staff Profile Management User & Access Management Timetable Management Lesson Plans & Curriculum Progress School Calendar Classes & Section Management

22 Integrated Data Collection, Aggregation, Reporting and Analysis at all levels School Information System Common Education Data Standards User Interface High Schools Online access (admissions, examination results,..) Bulk Upload Interface Schools Offline Batch Upload of Core Data Infrastructure Schools Teacher & Student Atte da e, Mobile Interface Schools Teacher & Student Atte da e, State State District District District Schools CRCs / NodalSchools Schools Schools School Low Core Data Collection by CRCs / Feeder Schools

23 School Information System provide the platform for building a full-fledged School Education MMP Training Institutes Teachers Teacher Lifecycle Management (Recruitment, Payroll, Transfers) Teacher Training Need Assessment Feedback to Teacher Training Institutes Customized Teacher Training Longitudinal Tracking of Student Performance School Administrators Students Training Management School Information System Teachers Schools Application for Scholarships School Performance Assessment Linkages with Higher Education Teacher Rationalization Scheme Design (data-backed), Implementation & Monitoring Students / Parents Board Examination & Certificate Management School Regulation & Affiliation Management Advance notification on approval & disbursements of the entitlements to targeted beneficiaries of the schemes

24 Learning support services is the other key component of the MMP with an objective of improving quality of learning Common Platform (Center & State-wise) for Tea hers Educational Resources Common Platform (Center & State-wise) for Stude ts Educational Resources Digital Learning Resources for ICT enabled Teacher Training and Classroom Teaching Services (Multimedia Learning Objects, Text Books, Reference Books, Video Lessons, ) Includes Open & Commercially Procured Educational Resources Model Lesson Plans (integrated with DLRs) for delivery of lessons Standard Assessment Services for teachers and students Self-Learning Tools for teachers and students

25 State Instance One SIS Instance per State Reports (Static & Dynamic) (Define Triggers & Send Alerts to Parents / Administrators) Cloud / Hosting Service Provider State School Information System (Application Hosted in a Data Center) School Profile Teacher Profile Student Profile Web Portal School Application Service Provider SMS Engine Application Service Provider Basic Customization State, District, School Configuration Attendance Curriculum Progress Bulk Upload Interface Mobile Interface Implementation Agency Data Digitization Application Training Daily Handholding Support

26 National Portal National Portal Consolidates Data from all the States Collated & Individual School Report Cards with Governance Metrics National Portal State Instances School / Teacher / Student Data State School Information System Portals School Profile Teacher Profile Student Profile Web Portal School Attendance Curriculum Progress Bulk Upload Interface Mobile Interface Reports & SMS Alert Services delivered from Individual State Portals

27 Envisaged Model Central Schools 3 SIS ASP Vendor 1 State 1 Identification of ASP (& Implementation Agency) SIS ASP Vendor 2 State 2 4 SIS ASP Vendor n 1 Selected ASP Customizes & Configures SIS for State ASP partners with a CSP for hosting & Implementation Agency for implementation at the School Level Empanelment of Qualified SIS ASP Vendors - Technical Evaluation - Price Discovery of the product - Price Discovery for ImplementationServices MHRD 1 State n 2 State Guidelines Funds National Portal

28 Project Tracks Program Design Engagement with States / UTs Application Solution Providers Rollout in ICT Enabled Schools 43

29 Preparatory States / UTs Setting up Governance Structure & Identification of the Nodal Officers Identification of State & District Nodal Officers Identify / Setup State & District Project Mission Teams Project & Program Implementation States Leverage State CIOs & SeMTs Leverage the organization structure used for other schemes School, RMSA, SSA) 44

30 Program Design & Implementation: State / UT Apex Committee Chaired by Chief Secretary State Empowered Committee School Education NIU Additional Chef Secretary/ Principal Secretary / Secretary, Department of School Education (Chairperson) 49% Government & 51% Private Expert Sub-Committee(s) / Expert Sub-Committee(s) / Process Advisory Committee(s) Expert Sub-Committee(s) / Process Advisory Committee(s) Process Advisory Committee(s) Representatives from States / from States / DomainRepresentatives Experts / Reputed Foundations Representatives from States / Domain Experts / Reputed Foundations Domain Experts / Reputed Foundations State Project emission Team Director, Nodal Department / Agency Department of Education (Mission Leader & Convener) Expert Sub-Committee(s) / Expert Sub-Committee(s) / Process Advisory Committee(s) Process Advisory Committee(s) District Project emission Team State Project Consultant State Implementation Agency Private Service Provider Representatives from States / Representatives from States / Domain ExpertsDistrict / Reputed Foundations Collector Domain Experts / Reputed Foundations

31 Preparatory Pilot States / UTs Collect details of the ICT enabled schools Assessment of Infrastructure Readiness in the ICT Enabled Schools Working Computers & Uninterrupted Connectivity Po er, UPS, Desk, Chair, Roo,. Identify IT-savvy teachers, staff, principals Capacity Building and Basic Training including ICT training, , & Internet Leverage Center for Innovation in Public Systems (CIPS)? Head start on Data Migration Potential Role of CRPs in initial and on-going data entry even in Secondary Schools? Identify the State Level Requirements Integration with relevant IT Systems Customizations; Reports; Configuration Requirements

32 Project Tracks Program Design Engagement with States / UTs Application Solution Providers Rollout in ICT Enabled Schools 47

33 RFP Structure Volume I: Scope of Work & Requirement Specifications Introduction to SE MMP, SE MMP Phase-I, Scope of Phase-I, Implementation Model for Phase-I Scope of Work for the empanelled ASPs Functional, Technical and Non-functional specifications of the SIS applications Volume II: Commercial and Bidding Terms Bidding process; empanelment / evaluation process; price discovery, etc. Volume III: Contractual and Legal Specifications Draft MSA between MHRD and empaneled ASPs Model MSA between States / UTs and ASPs / State Implementing Agencies / consortium lead partner 48

34 TOC for Volume I: Scope of Work 1. Purpose and Structure of the RFP Purpose of the RFP Structure of the RFP Volume-I: Scope of Work and Requirements of SIS Volume-II: Commercial and Bidding Terms Volume-III: Contractual and Legal Specifications 2. School Education Mission Mode Project (SE MMP) 3. Phase-I of SE MMP Scope of SE MMP Phase-I Stakeholders and expected benefits of SE MMP Phase-I 49

35 TOC for Volume I: Scope of Work 4. Implementation Model for SE MMP Phase-I Operating Model Software as a Service (SaaS) and Cloud Model Key stakeholders and their responsibilities Governance Structure for the Implementation of SE MMP 5. Requirement Specifications of the SIS Product Functional Specifications Technical Specifications Non-functional Specifications 6. Requirement Specifications of Cloud Services 50

36 TOC for Volume I: Scope of Work 7. Scope of Work for the Empanelled ASPs Project Management State Level Configuration & Customization Data digitization / migration Creation and provision of training materials Capacity Building Handholding Support & Helpdesk User Acceptance Testing in States Provision of SIS Services meeting requirements & service levels Provision of Cloud Services Providing MHRD with required SIS data Continuous improvement of applications Exit Management and Transition List of deliverables to States / UTs 8. Implementation Timelines in States for Phase-I 9. Empanelment Obligations towards MHRD 51

37 Volume-II: Commercial & Bidding Terms Critical Features Empanelment Pre-qualification Technical Evaluation Compliance matrix for requirement specifications (functional, technical and non-functional) Evaluation of Proof of Concept (PoC) presentations by qualified applicants Technical Scoring A separate empanelment process for empaneling Government Owned Applications (CGG, Kerala Appli atio, Price Discovery For SIS service delivery (including Cloud Services) and State implementation pricing one time setup plus per-school recurring cost Implementation pricing to be sought for 3 groups of States based on ease of implementation in the State Basic and Advanced Modules L-1 among empanelled ASPs binding on all empanelled ASPs Upper Price Limit

38 Volume-III: Contractual & Legal Specifications Critical Features MSA (Master Services Agreement) between MHRD and empanelled ASPs Certification by STQC Regular Audits Binding of the Price Commitment MSA between States / UTs and ASPs selected for implementation To be signed by the leader of the consortium (ASPs / State Implementation Agency / Cloud Service Provider) Source code in escrow account Exit Management (including transfer of data) in case of exit by the ASP Service Level Agreement 53

39 Project Tracks Program Design Engagement with States / UTs Application Solution Providers Rollout in ICT Enabled Schools 54

40 Selection of Application Solution Provider (& Implementation Partner) by the States / UTs Templates for capturing State Level Requirements Customization Requirements Report Requirements Integration with relevant IT Systems Configuration Requirements Details of the ICT enabled schools Scope of Data Migration / Digitization Model RFP for States Simplified RFP that involves evaluating against the pre-qualification Selection primarily based on the quoted price (L1) Model MSA & SLA Limited tender floated to the empaneled ASPs Can Implementation Agency be the prime bidder? 55

41 Project Milestones Centre Milestone #1 June 2014 Finalize the program scope and implementation model Begin preliminary discussions with the States / UTs Preparation of RFP for Selection of Application Solution (& Implementation) Provider(s) Milestone #2 July 2014 Finalize the funding & business model Preparatory Activities at Center Release of the RFP for the Selection of ASP Detailed engagement with States / UTs Milestone #3 Aug & Sep 2014 Technical & Commercial Evaluation of the Bid Responses Milestone #4 Oct 2014 MSA between MHRD and Application Solution (& Implementation) Provider(s) Solutions Available for Adoption by the States / UTs

42 Project Milestones Pilot States / UTs Milestone #1 July Oct 2014 Preparatory Activities in States / Districts Milestone #2 December 2014 MSA & SLA between the State & Application Solution (& Implementation) Provider(s) Preparatory Activities in the Pilot Schools for adopting the School Management Services Milestone #3 December 2014 Application customized for the State / UT (in the States that have signed the MSA with ASP) Milestone #4 December January 2014 Configuration of the Schools / Districts in the Application Roll-out of the application in the Pilot Schools in the State / UT (in the States that have signed the MSA with ASP) Phased on-boarding of the target ICT Enabled Schools in the State / UT

43 Interventions from MHRD 1. Unique ID for students and teachers 2. Development of Data Standards e-gov Standards (India); Existing Applications in States (Kerala, Karnataka, AP..) 2. National Educational Data Model (NEDM) 3. Common Educational Data Standards (CEDS) 4. Data Ha d ook data defi itio s, odes, Data Quality Management 1. Agencies in the Center / State with the responsibility & accountability of Data Collection? 2. Agencies responsible for conducting regular audits of the data? Policies on Data Governance

44 Thank you