ICD10 Ready. Fusion Voice Digital Dictation. Secure Dictation and Document Management

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1 HIPAA HITECH ICD10 Ready Fusion Voice Digital Dictation Secure Dictation and Document Management

2 Dictation Meets Organization Efficiency with Fusion The cost efficiencies and improved accuracy provided by dictation and transcription continue to be the preferred documentation method for many professionals. The challenge is to find a dictation solution that meets the individual needs of all professionals, while allowing them to maintain peak performance. Fusion delivers multiple options that equip any organization, small or large, with the dictation tools needed to capture and manage the spoken word. A Scalable, Feature Rich Platform Fusion delivers a solution for every size organization. Smaller workgroups can utilize the comprehensive feature set of Fusion Voice with a more affordable platform called Atom Dictation. Larger organizations, even multi-site and geographically diverse workforces, can use the enterprise-class capabilities of the Fusion Voice platform. Each of these solutions offers the same dictation input options, transcription features, rich reporting, customized security and flexible deployment licensing. Workgroup Atom Dictation is designed for users with 16 or fewer simultaneous transcriptionists and less than 500 total users. It is the perfect solution for small organizations. Enterprise Fusion Voice provides world-class dictation features for larger organizations. Proven in the marketplace to meet the demanding needs of the most recognizable corporate names that use dictation, Fusion Voice is a solution you can confidently deploy for enterprise-wide applications.

3 Transparent Technology Fusion can be delivered on an information technology platform that best meets your organization s needs. As a software only solution, with skilled hardware integrators when required, you can deploy a Fusion solution that fi ts your specifi c corporate standards and can grow as you grow. Less complex implementations utilize a single IBM compatible server running a Microsoft operating system with an MS/SQL database to control and store all dictation functions. More complex implementations support storage area networks (SANS), database replication for fault tolerance designs and a unique and exclusive Fault Tolerant Module (FTM) design that distributes Fusion Voice applications over multiple servers to create a truly high availability (n+1, n+2, or greater), central installation. Flexible Financial and Deployment Options Today s healthcare providers must have a revenue strategy. Maintaining the process of patient documentation is essential. Dictation cannot stop. To meet the individual needs of healthcare providers, Fusion offers multiple fi nancial options, whether you have capital to spend or need to place the expenditure in the operating column. Simple, or complex, Fusion has a budget option for your organization. Our cost-effective solutions and return on investment will satisfy the most discerning fi nancial analyst in your organization. Pick the Plan that Meets Your Revenue Situation: Perpetual Licensing: Allows you to buy and own your dictation solution. A support agreement is offered for the software and optionally the hardware which can include software updates. Lease options provide low-cost monthly payments. Rental Licensing: Gives you the ability to rent the software using operational budgets. As a premisedbased option, you may own or rent the hardware and all of the software features with a low monthly, quarterly or yearly payment. If you have an existing legacy system that doesn t meet your needs, use the service contract budget to replace it. Software as a Service (SaaS): Called Fusion Live or Atom Live, these solutions provide all the services you need without any long-term commitments. You do not need to rent or buy anything. With low monthly payments, you can use the system as long as you need and cancel at any time if your business needs change. With Fusion Live or Atom Live, you have the power of Fusion without a longterm obligation.

4 Workflow Management and Reporting Fusion management tools allow you to create a workflow that keeps your information moving, in the order it should be transcribed and track all events for reporting. A flexible and fully capable management application can be installed on your PC to manage the network resource. A universally available web-based version of Voice Manager can give you access to your dictation workflow from the Internet and any networked PC with a browser. Definable Security: As you add qualified users, you can define how you will meet your security requirements, including HIPAA AND HITECH, with a login and password. Administrators can have superuser abilities while others may be relegated to lesser access. Automate Workflow: The Voice Manager can be utilized to define the order in which audio recordings are automatically routed to transcription or can give you the flexibility to manage work on a more manual basis when circumstances change. Sma For many, the ta outsourced dome provides the abilit to a contractor, w with an ability t such as medical Integrations make document has bee record keeping. T Fu Details Reporting: Report statistics for quality using the standard reports of Fusion Manager or create custom reports and graphs using our built-in ad-hoc reporting tools. Everything is tracked -- every recording, every transcription, every time and every change. Audit logs provide HIPAA compatible reporting of user access to Protected Health Information. Automatic Alerts: Alerts are available through defined events and reporting structures that allow Fusion to work for you in the background. You can learn instantly when the system was 80% busy, when a report got completed past expectation, and when a VIP dictated. All of these events can create an automated custom message sent by , text message or phone to the person who needs this information. yo qua Soft Fusion Player is meet the needs o transcriptionist. Yo foot pedal and hea recorded audio on You can also contro work list screen tha it was recorded, th more.

5 Telephone The most common dictation tool, the telephone is universally available and can be used to create a dictation in Fusion. Deploying Fusion is made easier through special emulation of the existing system being replaced. The keys on the phone that the dictator is accustomed to using can be replicated, eliminating the need to retrain users. Meet User Expectations rt Outsourcing sk of transcription is being stically or overseas. Fusion y to send dictation recordings ith optional encryption, and o mask private information Protected Health Information. it easy to reconcile when each n returned, eliminating manual PC Workstation Quickly emerging as the new standard for dictation productivity, Fusion offers Fusion Dictate software that transforms your personal computer into an advanced dictation tool. You can use an off-the-shelf microphone or PC headset for unmatched functionality or you may choose one of our SpeechMike offerings to provide a customized dictation experience. e key to keeping everyone productive is providing a tool that is easy to use. sion increases productivity for users who work on-site or remotely, have low or high technology aptitude, and need a fixed or portable solution. Whether ur role is a system administrator, workflow manager, dictator, transcriptionist, lity assurance professional or information technology support, Fusion has an application to meet your needs. ware Playback a customizable tool that can f both the local and remote u can use an industry standard dset on a PC to play back the the same PC used for typing. l and manage your work with a t displays who dictated, when e subject of the dictation and Portable Dictation Many dictators require portability. A low technology solution offered by Fusion Download supports digital portable recorders from Philips, Olympus and others. Operating like a cassette tape recorder, these recorders allow off-line documentation for storing and forwarding dictation to the server. Applications for iphones and Blackberry are available for those who are already portable.

6 Upgrade to Speech Recognition Efficiency Speech recognition is software that transcribes what is spoken into a document automatically. Cost savings and faster reporting can result from using speech recognition. Fusion offers two approaches -- front-end which requires author editing and back-end which relies on transcriptionists. With front-end speech, the dictator dictates, reviews the results and makes the corrections to create a completed document. Normals and templates are deployed to save time and effort. Fusion Dictate, the workstation based software application for Fusion Voice, supports the popular Dragon NaturallySpeaking software which is widely available in the legal and healthcare industry. Fusion Voice gives the option of creating workfl ow with straight dictations while combining the ability to create once-and-done documents when desired. Back-end dictations can be made from a telephone, digital portable device or from a PC workstation and the recordings are speech recognized for editing by the transcription staff. The advantage of the back-end speech approach is that it does not require participation of the dictating staff while it simultaneously improves the productivity of the transcription staff. The Fusion Voice2Text option for Fusion Voice utilizes the industry s leading healthcare speech recognition engine for back-end speech. Integrate and Interface PACS or EHR Fusion can be integrated with your order entry systems, medical radiology PACs applications, pathology systems, healthcare EMRs/EHRs and other workfl ow management systems to simplify the steps your staff needs to take to create a dictation or transcription. Fusion can share this information through an interface, eliminating redundant data entry and saving time and money in processes.

7 Document Management Services Fusion and Atom offer an optional Document Management Services module. This option provides a set of features that enable document management combined with our traditional dictation features. Outsourced transcription service companies, legal offi ces and workgroup sized healthcare organizations will gain an organizational advantage from managing both dictation audio and transcribed documents within the same software using the same HIPAA and HITECH features of the dictation workfl ow application. 4. Distribute Once documents have been created by either the author or the transcriptionists, you can use Fusion or Atom to distribute via fax, print, FTP, directory copy or interface to your document storage system. 1. Create Create document templates using form fi elds and automatic fi ll-in fi elds to provide standardization. You can distribute these templates automatically to the transcriptionists with the dictated audio. 3. Transcribe 2. Dictate When the template and dictated audio are delivered to a transcriptionist, the resulting documents can be sent back to the Fusion or Atom system for storage, retrieval, viewing, line counting and distribution. Enable dictators to insert normally dictated text from a list of favorites or even to speech recognition to create their own document when dictation and transcription are not necessary. The Document Management Services option for Fusion and Atom provides the tools you need to manage all of your documentation needs in one application. You have one place to manage, one place to store and one place to report. Let us show you how Fusion or Atom can provide a quick return on your investment.

8 Fusion SuiteTM Dictation, Transcription, Speech Recognition & Coding Fusion is a healthcare software solution designed to deliver modular digital dictation, transcription, document management, speech recognition and computer-assisted coding in a single, integrated solution. Designed for departmental or enterprise-wide deployment, Fusion is the award-winning healthcare solution that delivers improved productivity in an end-to-end solution. Find out how our award-winning solutions can add value to your organization. Contact us for more information. Since 1914, Dolbey has delivered timely solutions with an emphasis on customer satisfaction. Our expert solutions, coupled with fast, local support, available in most North American cities makes Dolbey the company to turn to for your fast changing requirements Auburn Road, Concord, Ohio Fusion Voice, Fusion Dictate, Fusion Download, Fusion Player, Fusion Live, Voice2Text, Atom Dictation and Atom Live are registered trademarks or trademarks of Dolbey Systems, Inc. Fusion Suite is a trademark of Dolbey & Company, Inc. and Dolbey Systems, Inc. All other trademarks and trade names are the property of their respective owners. 2010, Dolbey Systems, Inc. lit-fusionvoice.2