Present : Prof John LEONG Chi-yan, SBS, JP (Chairman) Ms Karyn CHAN Representing Deputy Secretary for Financial Services and the Treasury (Treasury)1

Transcription

1 + Minutes of Hospital Authority Administrative & Operational Meeting held on Thursday 23 April 2015 at 2:35pm in Conference Hall, 2/F, HA Building, 147B Argyle Street, Kowloon Present : Prof John LEONG Chi-yan, SBS, JP (Chairman) Dr Constance CHAN, JP Director of Health Ms Karyn CHAN Representing Deputy Secretary for Financial Services and the Treasury (Treasury)1 Mr William CHAN Fu-keung, BBS Ms Anita CHENG Mr CHENG Yan-kee, JP Mr Ricky FUNG Choi-cheung, SBS, JP Mr Andrew FUNG Hau-chung, JP Mr HO Wing-yin Mr Lester Garson HUANG, JP Dr KAM Pok-man Mr Stephen LEE Hoi-yin Prof Gabriel LEUNG, GBS Mrs Margaret LEUNG KO May-yee, SBS, JP Dr P Y LEUNG, JP Chief Executive Prof Raymond LIANG Hin-suen, JP Dr LO Wai-kwok, BBS, MH, JP Mr Patrick MA Ching-hang, BBS, JP

2 - 2 - Ms Winnie NG Mr PANG Yiu-kai, SBS, JP Mr WONG Kwai-huen, BBS, JP Prof Maurice YAP Keng-hung Mr Richard YUEN, JP Permanent Secretary for Food and Health (Health) Miss Margaret CHEUNG Head of Corporate Services (Secretary) Absent with : apology (*Out of HK) Prof Francis CHAN Ka-leung, JP * Ms CHIANG Lai-yuen, JP Ms Quince CHONG Wai-yan Prof Diana LEE Tze-fan In attendance : Dr N T CHEUNG Head of Information Technology and Health Informatics Dr W L CHEUNG Director (Cluster Services) Ms Clara CHIN Director (Finance) Dr C T HUNG, JP Cluster Chief Executive (New Territories East) Dr Tony KO Cluster Chief Executive (New Territories West) Dr S H LIU Deputising Director (Quality and Safety) Dr Theresa LI Head of Human Resources

3 - 3 - Dr Albert LO Cluster Chief Executive (Kowloon Central) Dr S V LO Director (Strategy and Planning) Dr C C LUK Cluster Chief Executive (Hong Kong West) Dr C C LAU Cluster Chief Executive (Hong Kong East) Dr K T TOM Deputising Cluster Chief Executive (Kowloon East) Dr Nancy TUNG Cluster Chief Executive (Kowloon West) Mr Frankie YIP Chief Manager (Corporate Communication) Mr Alex LEUNG Chief Manager (Human Resources)1 [For discussion of AOM Papers No and 1094] Mr Michael FUNG Chief System Manager (ehr) [For discussion of AOM Paper No. 1098] Mr Desmond NG Chief Manager (Business Support Services) [For discussion of Any Other Business] Mr Banny WONG Senior Manager (HO Administration) [For discussion of Any Other Business] Mr Andy LAU Chief Manager (Boards and General) Ms Natalia LI Senior Manager (Boards & Support) Ms Eva HUI Manager (Boards & Support)

4 - 4 - In attendance (Attachees of the Corporate Development Programme) : Ms Clara CHEUNG Senior System Manager (Application Infrastructure), Information Technology and Health Informatics Division, Hospital Authority Head Office Ms Queenie LEUNG General Manager (Nursing), Pok Oi Hospital Ms Rose YONG Department Manager (Dietetics), Pamela Youde Nethersole Eastern Hospital

5 - 5 - A Moment of Silence The Chairman invited Members to observe a moment of silence in remembrance of the late Mr Andy LAU Kwok-fai, Hospital Authority (HA) Board Member, who passed away on 17 April 2015 in the United Christian Hospital. Mr Lau started to serve in HA as a member of the Public Complaint Committee (PCC) in December He was appointed to the HA Board on 1 December 2011 and had made significant contribution to public hospital services in serving as the Chairman of the Hong Kong Regional Advisory Committee (RAC) as well as Member of various functional committees, Patient Advisory Committee and Hospital Governing Committee (HGC) of Queen Elizabeth Hospital. Outside HA, Mr Lau was the Chairman of the Alliance of Renal Patients Mutual Help Association. On behalf of HA, the Chairman expressed sincerest condolences to Mr Lau s family. Declaration of Interest 2. The Chairman invited Members to declare conflict of interest, if any, arising from the agenda items of, or discussion at, the meeting. There was no declaration from Members. Welcoming Message 3. The Chairman extended a warm welcome to Mr HO Wing-yin who joined the HA Board on 1 April He also welcomed three sit-in colleagues, who were attachees from the Nursing, Allied Health and Administrative disciplines under the Corporate Development Programme of the HA Head Office (HO). Confirmation of Minutes 4. The draft minutes of the Administrative and Operational Meeting (AOM) held on 26 March 2015 were confirmed with the following amendment printed in italics as proposed by Dr KAM Pok-man: - Paragraph 27: In addition, $10 billion had been earmarked as a dedicated fund for HA to generate investment returns for financing its public-private partnership (PPP) programmes. Ms Leung further said that in face of the fiscal challenges arising from the ageing population, Government launched the programme whereby all government bureaux/departments were required to deliver a total of 2% savings out of their annual operating expenditure in and , while the savings target set for FHB for was 0.5% and

6 - 6 - starting from was only 1% per year having regard to the need to ensure reasonable funding for public health services.. Matters Arising Papers Approved via Circulation 5. Members noted that AOM Paper No on Membership of Hospital Governing Committees was approved by the Board on 16 April 2015 via circulation. Higher Retirement Age for Hospital Authority New Recruits (Confidential AOM Paper No.1093) (This subject was discussed and the detailed deliberations were separately recorded) [Note: Members noted that the discussion paper on 2013 Civil Service Pay Level Survey (AOM-Paper No. 1094) was withdrawn from the meeting for further internal discussion. Mr Richard YUEN added that the civil service pay adjustments proposed arising from the said Pay Level Survey results, although having obtained the Chief Executive-in- Council's decision in February 2015, were yet to be submitted to the Legislative Council Finance Committee for approval.] Change of Membership of Hospital Authority New Territories West Cluster Hospitals Charitable Trust (Restricted AOM Paper No.1095) 6. Members approved the appointment of Mr Raymond CHENG Shu-shing ( 鄭 樹 勝 先 生 ) and Dato Dr WONG Kwing-keung ( 黃 烱 強 博 士 ) as members of the Board of Trustees of the HA New Territories West Cluster Hospitals Charitable Trust. Vice-Chairmanship of Hospital Authority Functional Committees (AOM Paper No.1096) 7. Members approved the following Vice-chairmanship appointments to HA functional committees with immediate effect: (a) (b) (c) Mr Stephen LEE Hoi-yin ( 李 開 賢 先 生 ) as Vicechairman of Audit and Risk Committee (ARC); Mr Andrew FUNG Hau-chung ( 溤 孝 忠 先 生 ) as Vicechairman of Finance Committee (FC); Prof Diana LEE Tze-fan ( 李 子 芬 教 授 ) as Vice-chairlady of Medical Services Development Committee; and

7 (d) Prof Raymond LIANG Hin-suen ( 梁 憲 孫 教 授 ) as Vicechairman of PCC. 8. Membership changes to a few other functional committees would be submitted to the Board for approval in the third quarter of Membership of Regional Advisory Committees (Restricted AOM Paper No.1097) 9. Members approved the new membership appointments to the Hong Kong, Kowloon and New Territories RAC, including the latest nomination from the HGC of the Rehabaid Centre. The appointments would take retrospective effect from 1 April 2015 to 31 March 2016 to tie in with the current term of other RAC members. Progress Update for Electronic Health Record Programme Undertaken by Information Technology and Health Informatics Division of the Hospital Authority (Restricted AOM Paper No.1098) 10. Mr Michael FUNG updated Members on the progress of the Electronic Health Record (ehr) projects undertaken by the Information Technology and Health Informatics Division (IT&HID) of HA as the Government s technical agency, including to develop the ehr programme, to provide support for Stage 1 operation and to assist the Government in formulating a proposal on the development of Stage 2 of ehr Sharing System (ehrss). Members were also briefed on the impact of the revised time frame estimated for passage of ehrss Bill by the Legislative Council; and HA s preparation as a participating organisation for ehrss live run. (This subject was discussed and the detailed deliberations were separately recorded) 11. With the above discussion, Members noted the progress of ehr projects and HA s preparation related to ehrss live run as given in the paper. Progress Reports of Committees of the Hospital Authority Board (Restricted AOM Paper No. 1099) 12. The meeting received the progress reports from FC, Main Tender Board, Human Resources Committee, Supporting Services Development Committee, ARC and Executive Committee on their respective meetings conducted in March and April Members also noted the annual report of the work of ARC for the year 2014.

8 - 8 - Any Other Business United Christian Hospital Incident 13. Mr Desmond NG briefed Members on the incident in the United Christian Hospital (UCH) related to an impersonated doctor, who was now under arrest by the police, and the related follow up actions. An independent investigation panel chaired by the Kowloon East Cluster Chief Executive with membership comprising representatives from Head Office and cluster was formed to look into the root cause of the incident and make recommendations on system improvement in UCH as well as security measures across HA. The investigation report was expected to be completed by 10 June Members were informed that the Guidelines for Management of Access Control System in Hospitals, which were issued in May 2013, provided general rules on access card usage in particular report of loss of staff access card within 24 hours and application for replacement card as soon as possible. Through an HAwide stocktake on hospital staff access card, it was found that, four out of 25 hospitals were found having issued temporary access cards by Security/Foreman Office, and such practice was immediately stopped. Safety measures such as uniform collection procedures, security installations and changing room security etc. were under review with a view to enhancing for more effective control. 15. Dr P Y LEUNG called on staff s alertness and joint effort to ensure security in clinical areas, while pending the report of the investigation panel for the recommendations on further security enhancements. HA Convention Mr Banny WONG briefed Members on key information of the upcoming HA Convention to be held on 18 and 19 May 2015 at the Hong Kong Convention Centre. The Financial Secretary of Hong Kong Special Administrative Region, Vice Minister of National Health and Family Planning Commission of the Mainland China, and the Under Secretary for Food and Health would officiate at the Opening Ceremony. Around 5,000 local and overseas delegates had registered for the Convention. Special thanks were given to Members for their contribution in participating in the Scientific Programme Committee and Convention Management Committee, and as session chairmen. Members were encouraged to join this annual major conference of HA and the Chairman s Dinner on 18 May (Miss Winnie NG left the meeting at this juncture.)

9 - 9 - Rehabaid Centre 17. The Chairman informed Members that HA received on 8 April 2015 a formal letter from the Rehabilitation Society (RS), the governing body of the Rehabaid Centre (RC), giving one-year notice for terminating HA s management and control on RC. On 16 April 2015, HA had acknowledged receipt of the letter. To steer for the way ahead, a task force with membership from the Kowloon Central Cluster and HAHO was set up to explore relevant arrangements for the transition and service development in the future. EC had been monitoring the matter, and Members would be updated on the progress when appropriate. 18. Dr P Y LEUNG explained that RS, with different direction in service development, decided to resume the control of RC under its own guardianship and served a notice to HA according to the Deed. The task force would look into viable options to ensure a smooth transition of patient services, relocation of the site, as well as staff engagement through various communication platforms. Tentatively, an option would be for the services currently provided by RC to be continued in a centre under a different name, possibly relocated temporarily to Kowloon Hospital while pending a permanent site. In the latter s regard, the site at Gascoigne Road was pending further consideration for internal allocation in HA. 19. Prof Maurice YAP asked whether the contracts between HA and the parent bodies of Schedule 2 hospitals also carried the same understanding under which HA s control of the hospitals could be ceased upon mutual agreement. Dr P Y LEUNG replied that it was a general clause in the deeds signed between HA and the respective parent bodies, but in practice, such was unlikely to happen given the very close and large scale collaboration between the two parties over the years and the funding allocated to the Schedule 2 hospitals. Date of Next Meeting 20. The next AOM was scheduled for Thursday 28 May 2015 at 2:30 p.m. in the Conference Hall, HA Building. 21. There being no other business, the meeting was adjourned at 3:45 pm. Hospital Authority AOM\MINUTES\166 MC/AL/NL/EH/wm 11 May 2015