AGENDA ASTORIA CITY COUNCIL MEETING

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1 1. CALL TO ORDER 2. ROLL CALL AGENDA ASTORIA CITY COUNCIL MEETING 3. REPORTS OF COUNCILORS 4. CHANGES TO AGENDA September 15, :00 p.m. 2 nd Floor Council Chambers 1095 Duane Street Astoria OR PRESENTATIONS (a) Greg Palser and Chris Womak regarding Downtown Plaza WiFi (b) Astoria Bicentennial Committee Mac Burns (c) Chinese Park (d) Compression Brakes 6. CONSENT CALENDAR The items on the Consent Calendar are considered routine and will be adopted by one motion unless a member of the City Council requests to have any item considered separately. Members of the Community may have an item removed if they contact the City Manager by 5:00 p.m. the day of the meeting. (a) City Council Minutes of 9/2/08 (b) Boards and Commissions Minutes (1) Historic Landmarks Commission Meeting of 8/19/08 (2) Library Board Meeting of 8/19/08 (c) Fall Community Cleanup Day (Public Works) (d) Settlement Agreement in the Matter of The Park Family vs. City of Astoria (City Manager) (e) Request to Continue Public Hearing to Vacate a Portion of Lexington Avenue and 16 th Street Adjacent to Blocks and Shively s, Astoria Clatsop Community College (Public Works) 7. REGULAR AGENDA ITEMS (a) Riverfront Vision Update (Community Development) (b) Liquor License Application Dana D. Crane, dba Duffy s Fine Confections at 917 & 927 Marine Drive, for a New Outlet, Off-Premises Sales License (Finance) (c) Liquor License Application Chester L. Trabucco, Sue D. Collins, Randal D. Bowe, Debra L. Bowe, Stephen C. Allen, Denise M. Allen, Steve J. Ferber, Susan M. Trabucco, and Tinker Logan, dba The Schooner at th Street, Astoria for a Change of Ownership for a Full On-Premises Sales Commercial Establishment License (Finance) (d) Request to Award Contract for Supervisory Control and Data Acquisition (SCADA) System Integration Reservoirs 2 and 3 Floating Covers Project (Public Works)

2 (e) Resolution Appropriating Unanticipated Grant Revenue Fire Grant for Radio Equipment (Finance) (f) Resolution Appropriating Unanticipated Grant Revenue Riverfront Vision Grant (Finance) (g) Franklin Avenue Bridge Replacement Design Evaluation and Recommendation (Public Works) 8. NEW BUSINESS & MISCELLANEOUS, PUBLIC COMMENTS (NON-AGENDA) THIS MEETING IS ACCESSIBLE TO THE DISABLED. AN INTERPRETER FOR THE HEARING IMPAIRED MAY BE REQUESTED UNDER THE TERMS OF ORS BY CONTACTING JULIE LAMPI, CITY MANAGER'S OFFICE,

3 September 11, 2008 M E M O R A N D U M TO: FROM: ASTORIA CITY COUNCIL PAUL BENOIT, CITY MANAGER SUBJECT: ASTORIA CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PRESENTATIONS Item 5(a): Greg Palser and Chris Womak regarding Downtown Plaza WiFi Greg Palser of CoastCom and Chris Womak of I-Focus will be recognized for their work associated with WiFi on the Downtown Plaza. Item 5(b): Astoria Bicentennial Committee Mac Burns Clatsop County Historical Society Executive Director Mac Burns will give a presentation regarding the Astoria Bicentennial Committee. Item 5(c): Chinese Park Parks and Community Services Director Kevin Beck will provide a status report regarding the Chinese Park. Item 5(d): Compression Brakes CONSENT CALENDAR City Manager Benoit will update Council regarding issues associated with nuisance complaints related to the use of compression brakes. Item 6(a): City Council Minutes The minutes of the City Council meeting of September 2, 2008 are enclosed for review. Unless there are any corrections, it is recommended that Council approve these minutes. Item 6(b): Boards and Commissions Minutes The minutes of the (1) Historic Landmarks Commission meeting of 8/19/08 and (2) Library Board meeting of 8/19/08 are enclosed. Unless there are any questions or

4 comments regarding the contents of these minutes, they are presented for information only. Item 6(c): Fall Community Cleanup Day (Public Works) It is time to schedule the annual Fall Community Cleanup event. During this event, the transfer station will accept disposable materials excluding tires, appliances, and hazardous waste, between the hours of 8:00 a.m. and 4:00 p.m. It is recommended that City Council establish Sunday, October 12, 2008 as Fall Cleanup Day in Astoria. Item 6(d): Settlement Agreement in the Matter of The Park Family vs. City of Astoria (City Manager) City County Insurance Services (CCIS) has reached a settlement with the Park family in the matter of the drowning which occurred in June, 2007 at the Astoria Aquatic Center. The negotiated settlement is in the amount of $175,000. The entire settlement amount will be covered by CCIS. It is recommended that Council authorize the Mayor to sign the Settlement Agreement on behalf of the City of Astoria. Item 6(e): Request to Continue Public Hearing to Vacate a Portion of Lexington Avenue and 16th Street Adjacent to Blocks and Shively s, Astoria (Public Works) It is recommended that the public hearing on the proposed vacation of a portion of Lexington Avenue and 16 th Street adjacent to Blocks and Shively s, Astoria be continued to the October 20, 2008 Council meeting at 7:00 p.m. REGULAR AGENDA ITEMS Item 7(a): Riverfront Vision Update (Community Development) An update on the status of the Riverfront Vision Plan has been provided for Council s information. In early October, a new set of maps addressing land use and urban design issues will be finalized. These new maps will be posted at various locations around the City; however, before the maps are posted, staff would like to present the draft maps for Council s review and comment. It is recommended that Council consider holding a special meeting on either the afternoon of September 18, 2008 or September 19, 2008 between 12:00 noon and 5:00 p.m., to review the new set of maps. Item 7(b): Liquor License Application Dana D. Crane, dba Duffy s Fine Confections at 917 & 927 Marine Drive, Astoria for a New Outlet, Off-Premises Sales License (Finance) Duffy s Fine Confections is requesting a New Outlet for an Off-Premises Sales Liquor License. The appropriate departments have reviewed the application and it is recommended that Council approve the application.

5 Item 7(c): Liquor License Application Chester L. Trabucco, Sue D. Collins, Randal D. Bowe, Debra L. Bowe, Stephen C. Allen, Denise M. Allen, Steve J. Ferber, Susan M. Trabucco, and Tinker Logan, dba The Schooner at th Street, Astoria for a Change of Ownership for a Full On-Premises Sales Commercial Establishment License (Finance) The Schooner is requesting a Change of Ownership for a Full On-Premises Sales Commercial Establishment Liquor License. The appropriate departments have reviewed the application and it is recommended that Council approve the application. Item 7(d): Request to Award Contract for Supervisory Control and Data Acquisition (SCADA) System Integration Reservoirs 2 and 3 Floating Covers Project (Public Works) An essential element of the Reservoirs 2 and 3 Floating Cover Site Improvement Project includes the ability to control the water flow into the reservoir wells by automation. To install the reservoir covers and liners, both Reservoir 2 and 3 will need to be emptied at separate times. To ensure that there will be ample water for domestic use and fire flow, the downstream valve that controls flows will need to be adjusted automatically by telemetry. Because it is critical that the water level be maintained during construction, MWH, the City s consultant for this project, and City staff agreed that it would be in the best interest of the City to request informal quotes for this work rather than having the general contractor for the project hire a subcontractor. Staff requested informal quotes from five contractors that have expertise in this field, two have responded with the following quotes: 1) Integrated Telecommunications Systems - $23,430 2) Thunderbird Communications - $35,492 It is recommended that Council award a professional services contract in the amount of $23, to Integrated Telecommunications Systems for the system integration portion of the Reservoir 2 and Reservoir 3 Floating Cover Site Improvement Project. Item 7(e): Item 7(f): Resolution Appropriating Unanticipated Grant Revenue Riverfront Visioning (Finance) Resolution Appropriating Unanticipated Grant Revenue Hospital Preparedness Program (Finance) Two resolutions are attached that would appropriate grant proceeds. The first resolution appropriates State of Oregon Department of Land Conservation and Development (DLCD) grant funds, supporting the Riverfront Vision Project, for a total amount of $50,000. Of this total, $20,000 is a carryover of the Phase 1 grant and $30,000 supports Phase 2 of the project. The grant proceeds should be appropriated in the Capital Improvement Fund / Projects Funded by Grants. The second resolution appropriates a Hospital Preparedness Program (HPP) grant through the Oregon Association of Hospitals and Health Systems (OAHHS) for $31,500.00, applied for by the Astoria Fire Department, for the purchase and installation of a VHF radio repeater and VHF remote base station. This grant should be appropriated in the Capital Improvement Fund / Projects Funded by

6 Grants. It is recommended that Council adopt these two resolutions appropriating the expenditure of the noted grant funds. Item 7(g): Franklin Avenue Bridge Replacement Design Evaluation and Recommendation (Public Works) David, Evans and Associates will make a presentation to Council detailing the design options noted below. As background, the City s Franklin Avenue Bridge, which crosses 38 th Street, is an old timber structure built in 1949 and is in need of replacement. ODOT and the City have secured funding for 90% of the replacement cost. The City will be responsible for the remaining 10%. Construction is anticipated for In May 2008, the following design options were presented to Council and the public: Franklin Bridge Concept Structures Cost Summary Option A: One Span (180') Steel Girder Bridge, w/ CIP concrete deck, supported on drilled shafts. Option B: One Span (180'), 84" Bulb-T P/S Girder Bridge, w/ CIP concrete deck, supported on drilled shafts. Option C: Two Span (100', 80' = 180') 60" P/S Integral Deck Bulb-T Beam Bridge w/ ACWS, supported on drilled shafts. Option D: 3 Span (30', 70', 80' = 180') 26" P/S Slab Bridge W/ ACWS, supported on drilled shafts. After investigating costs and possible impacts to the neighborhood, staff is recommending that Option C be selected. Option C offers enhanced visual aesthetic opportunities and a reduced construct impact on the neighborhood. It is recommended that Council authorize David Evans and Associates to commence work on bridge design Option C for the Franklin Street Bridge Replacement project.