Description of Fund Types and Funds
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- Marilynn Grant
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1 Financial activities for local government fall into three broad categories, governmental, proprietary, and fiduciary fund categories. Governmental funds are used to account for activities primarily supported by taxes, grants, and similar revenue sources. Proprietary funds are used to account for activities that receive significant support from fees and charges and operate more like a business (utilities). Fiduciary funds are used to account for resources that a government holds as a trustee or agent on behalf of an outside party and that cannot be used to support the government s own programs. Within each of the three broad categories of funds, individual funds are further categorized by fund type. Basis of Accounting: Proprietary fund and fiduciary fund financial statements are reported using the economic resources measurement focus and the full accrual basis. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operation. Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. Measurable means the amount of the transaction can be determined and available means the amount is collectible within the current period or soon enough thereafter (sixty days) to be used to pay liabilities of the current period. Those revenues susceptible to accrual are property taxes, sales taxes, interest revenue and charges for services. Fines, license, and permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. An exception to this is principal and interest on governmental funds long-term debt which is recognized when due. Financial resources are appropriated in other funds for transfer to the debt service fund in the period in which maturing debt principal and interest must be paid. Such amounts thus are not current liabilities of the debt service fund as their settlement will not require expenditure of existing fund assets. Basis of Budgeting: The operating budget is on a program basis. Governmental fund budgets are prepared on a modified accrual basis consistent with generally accepted accounting principles (GAAP). Exceptions to the modified accrual basis when budgets are prepared are: (a) Land held for redevelopment is treated as an expenditure when purchased and proceeds from the disposition of this land is treated as revenue when measurable and available; (b) Estimated changes to compensated absences are not budgeted; (c) Transfers to (or from) fund balance designations, inter-fund loans and proprietary debt activities are treated as budgetary resources (uses). GOVERNMENTAL FUND CATEGORY Four fund types are used to account for governmental-type activities. These are the general fund, special revenue funds, debt service funds, and capital projects funds. GENERAL FUND The GENERAL FUND (F.001) is used to account for all of the general revenues of the city that are not specifically levied or collected for other city funds, and for the expenditures related to the rendering of general services by the city. The general fund is used to account for all resources not required to be accounted for in another fund. 334
2 SPECIAL REVENUE FUNDS Special revenue funds are used to account for City revenues from sources that, by law or administrative action, are designated to finance particular functions or activities of government. The individual special revenue funds are as follows: STREET PROJECTS FUNDS (F.650, 651, 652, 653, 655, 656, 657, 659, 660, 661, 663, 677, 678, 679, 680, 681, 691, 693) Established to account for the construction and maintenance of city streets. Financing is provided by the State gasoline taxes; Federal grants; State grants; State Prop 1B; Alameda County Pass-Through funds, grants, and project specific funds; Local Vehicle Registration Fees; Tri-Valley Transportation Council Fees; and Bay Area Air Quality Management District. CITY STREET SWEEPING (F. 602) Established to administer funds received through solid waste collection fees. DONATIONS (F. 672, 683) Established to account for donations received by the Library and Police Department for support of specific community programs. HOUSING SUCCESSOR FUND (F. 609) Established to account for assets and liabilities assumed by the City from the former Redevelopment Agency Low-Moderate Income Fund. Funds are used for low and moderate income housing programs. LOW INCOME HOUSING FUNDS (F. 611) Established to account for the receipt and disbursement of in lieu housing fees collected from developers and other community housing projects. SOUTH LIVERMORE VALLEY SPECIFIC PLAN (F. 604 formerly F. 930) Established to account for fees collected from developers in the South Livermore Specific Plan Area. SOLID WASTE MANAGEMENT FUNDS (F. 612, 617, 630, 664, 666, 667) Established to account for the receipt of Alameda County Waste Management Authority funds; Measure D funds; Solid Waste and Recycling funds; California Used Oil Recycling Grant; and California Beverage Container funds used for the implementation of city source reduction and beverage container recycling. MAINTENANCE DISTRICT (F. 614) Established to account for landscape and lighting district fees received and the expenditure of these funds in the benefited district. OTHER LOCAL ASSISTANCE, STATE AND FEDERAL GRANTS Used to account for local funds, state, and federal grants for various citywide programs such as, safety activities (F.603, 605, 610, 619, 621); library activities (F. 673); community development and housing and human services activities (F. 607, 613, 618, 620, , 633, 634, 637, 638, 662, 669, 671); MTC/ TDA programs (F. 674); federal economic stimulus programs (F. 696); and LARPD after school grant (F. 676) PEG CAPITAL FEES (F. 665) Used to account for Public, Educational, and Government (PEG) Access funds received from cable TV franchises. NUISANCE ABATEMENT (F. 606) Established to account for citation revenues collected for the Nuisance Abatement program. PUBLIC ART FEE (F. 608) Established to account for development fees related to the Art in Public Places Livermore Municipal Code POLICE GRANTS (F. 635) Established to account for various federal, state, and local grants used for police programs. VEHICLE IMPOUND PROGRAM (F. 641) Established to account for 30% of vehicle impound fees used for police programs to reduce vehicle collisions. ALTAMONT OPEN SPACE (F. 642) Established to account for activities under the Altamont Landfill Settlement Agreement. BROWNFIELD PROGRAM (F. 692) Established to account for 335
3 the site cleanup of a particular downtown unit. TRANSFERABLE DEVELOPMENT CREDIT FUND (339) is a special revenue fund established in 2003 per Livermore Municipal Code 3.27 to account for in lieu fees paid by residential developers. The in-lieu fee funds open space acquisition in-fee title or conservation easement for the permanent protection of agriculture and other open space lands in the North Livermore area. CAPITAL PROJECTS FUNDS Capital projects funds are established to account for acquisition and construction of capital facilities other than those financed by proprietary funds and trust funds. STREET CAPITAL FUNDS (F. 321, 322, 336, 344) Established to account for the construction and maintenance of city streets. EL CHARRO INFRASTRUCTURE SPECIFIC PLAN (F. 340, F. 341) Established to account for the design and construction of the public infrastructure to serve the El Charro Specific Plan Area. TRAFFIC IMPACT FEE (F. 306) Established to account for construction of interchange and local street improvement projects financed by developer fees. STORM DRAIN FUND (F. 308) Established to account for acquisition and construction of city storm drains. The source of financing is developer fees. DOWNTOWN REVITALIZATION FEE FUND and PARKING SPACE FUND (F. 331, 335) Established to account for downtown revitalization and parking. The source of financing is developer fees. PARK FEE FUND (F. 337) Established to account for acquisition and construction of park improvements. The source of financing is developer fees. HOUSING AND HUMAN SERVICES (F. 333) Established to account for the use of development fees to provide capital improvements to the community. ASSESSMENT DISTRICT CONSTRUCTION FUNDS Established to account for construction and acquisition of land and public improvements in the College Avenue (F. 301) and Shea Development Community Facilities District (F. 343). AUTHORITY (LCPFA) 2008 COPS CAPITAL PROJECTS FUND (F. 310). Established to account for the expenditure of 2008 COP bond proceeds. AUTHORITY (LCPFA) 2011 COPS CAPITAL PROJECTS FUND (F. 346). Established to account for the expenditure of 2011 COP bond proceeds. PUBLIC UTILITY UNDERGROUNDING (F. 303) Established to account for public utility improvements funded by Pacific Gas & Electric Rule 20A underground funds. ACE VASCO ROAD STATION (F. 304) Established to account for the construction of a two lane road to connect the existing Vasco ACE Parking lot with the new parking lot. MISCELLANEOUS (F. 314, 323) Established to account for various quality community improvements. NEW FIRE STATION #9 (F. 347) Established to account for new construction of Fire Station #9. OTHER BUDGET SOURCES (F. 003) Anticipated future funding sources used for capital improvement projects. These projects are identified in the CIP budget as: Rule 20A Underground (B), Participation by Other Agencies (D), New Measure B 2012 (BART to Livermore) (E), Toyota Wetland Mitigation (N), Infrastructure Rehab (U), Anticipation of Revenue (W) 336
4 DEBT SERVICE FUNDS Debt service funds are used to account for the payment of principal and interest on city debt. AUTHORITY (LCPFA) DEBT SERVICE FUNDS (F. 402, 410, 411, 413) Accounts for debt service payments made for 2007, 2008, 2011 and 2012 COP s. PROPRIETARY FUNDS Two fund types are used to account for a government s businesstype activities, enterprise and internal service funds. Basis of Accounting: All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned and their expenses are recognized when they are incurred. Basis of Budgeting: Proprietary funds are budgeted on a budgetary working capital basis, which is defined as GAAP basis working capital less cash equivalent to the amounts set aside for operations and equipment replacement reserves. Exceptions to the budgetary working capital basis of accounting are that the following items are not budgeted in proprietary funds: (a) depreciation, (b) compensated absences, (c) fixed asset retirements, and (d) costs of issuance amortization. ENTERPRISE FUNDS Enterprise funds account for city operations, which are financed and operated in a manner similar to private enterprise. User charges and impact fees recover costs of providing service to the public. AIRPORT FUNDS (F. 210, 211) Established to account for the operations of the Livermore Municipal Airport and related debt service for 2008 and 2011 COP s. AIRPORT GRANTS (F. 212 ) Established to account for expansion of the protection zone, runways and hangars. The source of financing is Airport operations and FAA grants. WATER FUNDS (F. 250, 251, 252, 259) Established to account for operations of the self-supporting municipal water service. Services are rendered on a user charge basis. Impact fees are collected for future water storage. SEWER FUNDS (F. 230, 235, 239, 240, 241, 242) Established to account for operations of the self-supporting wastewater disposal plant, the export pipeline, and the urban run-off program as well as related debt service of the Phase V and Reverse Osmosis expansions. GOLF COURSE FUNDS (F. 270, 290, 271) Established to account for operations of the two self-supporting golf courses in Livermore and related debt service for the 2008 and 2011 COP s. INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of services and supplies provided by one city department to another on a cost-reimbursement basis. RISK MANAGEMENT - LIABILITY (F. 700) Accounts for the city s self-insured risk management program for general liability. RISK MANAGEMENT - WORKERS COMP (F. 710) Accounts for the city s self-insured risk management program for workers compensation. INFORMATION TECHNOLOGY (F. 720) Accounts for the maintenance and acquisition of the City s software and hardware. departments. 337
5 FLEET AND EQUIPMENT SERVICES FUND (F. 730) Accounts for the maintenance and acquisition of the City s fleet and small equipment. FACILITIES REHABILITATION (F. 740) Accounts for repair and maintenance of City facilities. REPROGRAPHICS FUND (F. 750) Accounts for City-wide reprographics costs. COMMUNITY DEVELOPMENT SERVICES TO LARPD FUND (F. 760) Formerly established to account for community development planning and engineering services provided to the Livermore Area Recreation and Park District (LARPD), a special district. During fiscal year , the fund was consolidated to F001. EMPLOYEE PAYROLL FUND (F. 770) Established to account for the City s employee benefits. RETIREE HEALTH (F. 775) Established to account for post employment benefits for retirees under GASB
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