1 TERMS OF BUSINESS 2015 Head and shoulders above the rest We aim high to give you the very best customer service. That s why our list of services is the most comprehensive you ll find. Chorlton Lettings Didsbury Lettings Withington Lettings Property Services and Maintenance
2 Terms and Conditions This Agreement is made between the landlord/s (being the owner/s) of the property named in this Agreement and hereinafter referred to as the Landlord and JP & Brimelow Lettings and Property Management who agree to act as agent for the Landlord and are hereinafter referred to as the Agent. The purpose of this document is to set out clearly and concisely the extent of the letting and management service offered and the scale of fees charged. The following services are included in both our Let Only and Full Management Schemes: Free Market Appraisal A JP and Brimelow qualified representative will visit your property to carry out a Market Appraisal. At this appointment you will have the opportunity to ask any questions regarding all aspects of the lettings market as a whole, the local market or questions specific to your property. You will be provided with a recommended monthly rental figure based on the condition of the property and the prevailing market conditions; we will also provide advice on required works or improvements that will assist in achieving a higher rental figure. During this appointment we will ask for information regarding your circumstances and mid-term (3-5 year) plans for the property for us to help and advise you accordingly. We can answer any queries you may have and we begin our relationship for the future of the rental of your home and investment with a service to suit your needs. Marketing As a JP and Brimelow client you will benefit from our network of branches. Your property will be offered to applicants registered at any one of our letting offices. We send any appropriate prospective tenants and text alerts with your property details to ensure the maximum coverage and a proactive approach. Along with our easily identifiable TO LET boards, we advertise all properties on our website jpbrimelow.co.uk and Rightmove along with many other major property portals and partner sites. We are always keen to keep up to date with modern ways of attracting potential tenants and utilise tools such as twitter and our mobile app. We also advertise regularly in local newspapers, publications and newsletters. Introduction and referencing of a tenant Upon signing this agreement you are authorising J P and Brimelow to carry out viewings of your property. All viewings will be accompanied by a JP and Brimelow representative and you will be provided with honest feedback from potential tenants. JP and Brimelow will introduce potential tenants to you and as our client you reserve the right to accept or dismiss any potential applicant. We will only act upon your instruction and consider your best interest at all times. Tenants are referenced thoroughly including credit checks, employment and financial references, landlord references and personal references. At this stage you will make your choice of standard referencing or you may choose our no risk rent guarantee option. Preparation of Legal Documents JP and Brimelow will draft all agreements and legal paperwork. Documents will be forwarded to you for approval, however J P and Brimelow are authorised to sign this paperwork on your behalf. If we have not received a signed tenancy agreement prior to the day of the move in we will act as signatory on all paperwork.
3 Collection of Initial Monies & Deposit Registration Whether you choose our Let Only or Full Management Service, we will collect the initial monies on your behalf. The initial monies are made up of the first months rent and deposit and are taken in clear funds by JP and Brimelow prior to the let commencing. With our Full Management service, we will hold and register the deposit with TDS on your behalf. The balance of the first month s rent will be transferred to you to you less any fees or services owed. If the fees or services owed exceed the first months rent, you will be required to pay the balance prior to the let commencing. With our Let Only or Rent Collection Service we will take the deposit on your behalf and send this to you in the form of cheque. The Cheque will be addressed to the Deposit Scheme you have detailed in this document, (Page 14). If you do not specify a chosen deposit scheme we will automatically defer to the TDS and the cheque will be addressed to them. The deposit must be registered with the relevant scheme within 30 working days of the date the deposit being received. Signed copies of all paperwork will be sent to you including: Tenancy Agreement, Section 48 Notice and completed Standing Order Mandate along with a statement of account. For Let Only clients we provide you with original documentation therefore it is very important you retain this. We will send the first months rent to you less any fees owed and if the fees owed exceed the rent we will ask for the balance payment prior to the let commencing *JP and Brimelow can arrange deposit registration for Let Only clients for an additional fee. In this situation we act as stakeholder and can only release the deposit at the end of the tenancy with have written confirmation from both parties. If a mutual agreement is not reached, the deposit will be sent to the TDS for arbitration. Inventory and Schedule of Condition For clients who choose our Fully Managed service we will include a detailed inventory and schedule of condition. The inventory will be prepared on our specialist I Pad system and will include photographs and detailed descriptions, this will also include meter readings where possible and applicable to ensure the transfer of utilities is a simple process. An accurate inventory is of the utmost importance, please bear in mind that without an inventory you are leaving yourself and your property in an extremely vulnerable position and any claim for damages at the end of the tenancy will be void without this document. For clients of our Let Only or Rent Collection Services we recommend you also choose to have an independent inventory prepared. We can arrange this for you at an additional charge. Regular Property Visits For clients choosing the Full Management service you will benefit from regular property visits carried out by a qualified JP and Brimelow representative. These visits make up a very important aspect of the management service. The aim of the visit is to give you clear and thorough feedback as to the condition of the property and the manner in which the tenancy is being carried out. These visits will be conducted on an ipad system and you will receive a detailed report including photographs shortly afterwards. The first visit will be carried out after 3 months and the information will be used to advise you with regards to granting further tenancies. In the case of any negative feedback, we will advise of any action necessary or required notices that can be served. *This service can be offered to Let Only and Rent Collection clients at an additional cost. Please be aware that our property visits are a superficial check of the property only, we will check for any visible signs of dilapidation however if you require a more in depth check of your property this will need to be arranged by a qualified contractor or surveyor. Your tenants hold liability for any works not reported throughout the tenancy that lead to further damage
4 Renewals of Contracts Fully managed clients will be contacted two and a half months prior to the end of the initial fixed term of the tenancy. At this point we will wish to discuss your short term intentions. A property visit will have taken place by this point and we can consider all aspects of the tenancy and advise you accordingly. If your tenants have been in the property for at least 12 months, this is also an opportunity to discuss a rent increase. We can advise on current market conditions and explain your options with regards to fixed term or more flexible tenancies depending on your circumstances. *Renewal documents can be drawn up for our Let Only and Rent Collection clients as an additional service. Empty Care Your property may have periods that it is standing vacant. During this time, you should ensure the property is being attended regularly. Many insurance policies are only valid if you can confirm that the property is being visited at least once a fortnight. This also means you can avoid any unnecessary damage caused by things such as leak, flood damage or burst pipes etc which can be common occurrences during winter. If your property is managed we ask all tenants to ensure we are aware if they go on holiday for 14 days or more. During this time, or any time your property was vacant we would ensure a JP and Brimelow representative attended your property within the specified 14 day period. Withdrawal of Instructions A Landlord may withdraw their property from the market with JP and Brimelow at any time with immediate effect unless any work has begun on the landlord s behalf. After signing the terms of business all clients have a 14 day cooling off period within which you can withdraw your instruction unless you have agreed for further work to begin on your behalf. Prior to a tenancy commencing - Where a Landlord withdraws a property after a tenant has been found and satisfactory references have been received, the landlord will be liable to pay the full letting fee to JP & Brimelow. After the tenancy has commenced (only applicable to Rent Collection or Full Management) Where a Landlord wishes to withdraw instruction mid tenancy, JP and Brimelow are entitled to claim their fee until the end of the fixed term of the tenancy agreement. If the tenancy is periodic a minimum of two months notice must be given. This notice must run from a rent due date. JP and Brimelow reserve the right to end management with two months notice served to the client. Please note that all withdrawal of instructions must be given and accepted in writing Non Resident Landlord Tax Non Resident Landlord Tax applies to any landlord who has a residential address that is not in England, Scotland, Wales and Northern Ireland. If your residential address for any of the period of the tenancy is outside of these areas, JP and Brimelow have an obligation to deduct tax at source at the current rate of 20% and pass this on to HMRC on your behalf. This will be done until you have applied to HMRC for permission to receive rent with no tax deductions and we have been provided with your approval number. For information on non-resident landlord tax and obtaining an approval certificate please see: For managed and rent collection clients who are non-resident Landlords: If you are unable to obtain an approval certificate from HMRC, JP & Brimelow will provide monthly statements and forward tax payments to HMRC on a 3-monthly basis at the cost of Inc VAT per quarter. *Please note that If the property is jointly owned, tax liabilities are unique to each owner not to the property therefore each individual must apply.
5 Sale of a Property In the event of a party introduced by the Agent (or any person or corporate body associated with that party) subsequently purchasing the property, whether before or after entering into a Tenancy Agreement, commission shall be payable by the Landlord to the Agent on completion of the sale at a rate of 1% of the sale price. JP and Brimelow are entitled to this fee even if they are not the effective cause of the transaction. SAFETY REGULATIONS The Landlord hereby warrants to the Agent that the Safety Regulations have been fully complied with in the property to be let. The Landlord agrees to indemnify the Agent against any expenses or penalties that may be suffered as a result of non-compliance of the property to the following safety standards: Furniture and Furnishings (Fire) (Safety) (Amendment) Regulations 1993 All soft furnishings must comply with these regulations below. In effect they must have a CE label to show this, or you should have receipts to show they were purchased after These regulations exclude carpets and curtains, but include covers on upholstery, upholstered furniture, loose fittings, beds, mattresses, headboards, pillows and cushions. If you are in any doubt you must check first. We recommend you obtain a guide from the Trading Standards website. Gas Safety (Installation and Use) Regulations 1998 Landlords are under a legal obligation to ensure all gas equipment is checked annually by a qualified Gas Safe engineer. The Gas Safety Record must be given to J P and Brimelow 7 days prior to the let commencing and 7 days prior to renewal date of the gas safety record. If J P and Brimelow are not in receipt of a valid Gas Safety Record at this point they reserve the right to obtain a record on the landlord s behalf at a cost of inc vat. Under clients instruction JP and Brimelow will instruct an initial Gas Safety Certificate and repeat annually. Any remedial works raised on the record will be instructed on site at your cost. Electrical Equipment (Safety) Regulations 1994 All landlords should obtain an Electrical Safety Record as they should wish to ensure that their property is safe and to reduce the risk of any future liability. JP and Brimelow insist on obtaining Electrical Safety Records for properties with 3 or more tenants. and properties that we are going to manage. JP and Brimelow reserve the right to insist an Electrical Safety Record must be carried out if they have any reason to believe it is in the best interest of any current or potential tenants to obtain one. An Electrical Safety Record lasts for 5 years, we can provide this at a cost of inc VAT. Please be aware if any remedial works are raised in the initial inspection they must be carried out within 6 months of this inspection and will incur additional costs. Energy Performance Certificates All Landlords must supply an EPC prior to their property being marketed. JP and Brimelow can provide this at a cost of inc VAT. An EPC for letting purposes is valid for 10 years. Legionnaires Disease In order to comply with the Health and Safety Executive's Code of Practice landlords are strongly advised to carry out a risk assessment at their premises prior to letting especially if there are open water tanks, cooling systems or a swimming pool. We request that a copy of any written risk assessment is provided upon instruction. By signing this Terms of Business the Landlord acknowledges his responsibility for the safety of the tenant at the Premises and confirms he has considered all risks regarding Legionnaires Disease. JP and Brimelow offer an annual Legionnaires risk assessment, please enquire in your local branch if you would like us to arrange this on your behalf.
6 Smoke Alarms Smoke and Carbon Monoxide Alarm (England) Regulation 2015 Every rental property must have either hard wired smoke alarms or battery operated smoke alarms on every level of the property. JP and Brimelow have always recommended this in the past however as of 1st October there is a legal obligation. Once the smoke alarms are fitted it is the tenant s responsibility to ensure the batteries work and our responsibility at check out to make sure we check this. If your property is managed by JP and Brimelow we will check for smoke alarms at your next property visit. If your property does not comply, we will raise a repair order to make you aware and arrange a quote for the works. This is a legal requirement so the signing of an indemnity is not applicable. Carbon Monoxide Detectors - (Smoke Alarms and Carbon Monoxide Act 2015) Every rental property should have a Carbon Monoxide Detector as of 1st October In properties with hard fuel burners this is a legal requirement and in properties with gas boilers this is a duty of care. Where you only have a duty of care you can sign the attached indemnity to state you do not wish JP and Brimelow to carry out this safety check on your behalf. This is against our recommendation but we will take your instruction. If your property is managed by JP and Brimelow we will check for Carbon Monoxide Detectors at the point of your next Gas Safety (if this is done by JP and Brimelow) this will then fall annually with your gas safety check reducing the cost to only one call out per annum. If you arrange your own gas safety we will carry out this test for you unless you either provide us with written confirmation this has been done or alternatively you can sign the indemnity letter to state you do not wish JP and Brimelow to do this and you will not provide one yourself. Blinds and Window Coverings You have an obligation to ensure that all blinds or window coverings in your property have string which can either be tied up or snap under a certain amount of pressure. If JP and Brimelow manage your property we will check for this at your next property visit and advise you accordingly. Furnishings You have an obligation to ensure all furniture purchased from outside of the UK complies with the British Standards. Landlord and Agent Any instructions given orally must be confirmed in writing. Any notice or written communication shall be sent in writing by either post or to the Landlord at the known address. Any notification from the Landlord to the Agent should be sent to the appropriate branch. Permission To Let The Property The Landlord warrants that he is legally entitled to grant the tenancy created and he/she has obtained any appropriate consent from any mortgage company, superior landlord or other interested party. The property agreed to be let is not subject to any restrictive or other covenants or stipulations which have not been disclosed to the tenant(s) and the observant(s) and performance of which would restrict or lessen the tenant s enjoyment of the said property. This includes House in Multiple Occupation regulations and planning permissions required. It is the landlord s legal responsibility to seek advice, and carry out any further HMO requirements to the property from the local authority. If a licence is required then application must be sought prior to the commencement of the tenancy. Ownership and Identification Any joint ownership must be detailed in this agreement. The person(s) signing this agreement must have the sole legal right to do so. In the case of joint ownership each owner must sign this agreement and any legal paperwork hereafter, unless Power of Attorney is provided to JP and Brimelow. JP and Brimelow reserve the right to carry out a land registry check at any time and / or to ask for proof of ownership such as mortgage statements. *Photographic Identification must be provided to J P and Brimelow along with this signed agreement.
7 Liability of the Agent Any advice or recommendation given by the Agent or its employees to the Landlord, as to any matter relating to the property, which is not confirmed in writing, is then followed or acted upon entirely at the Landlord s risk and accordingly the Agent shall not be liable for any such advice or recommendation which is not so confirmed. Any typographical, clerical or other error or omission in any sales literature, price list, acceptance of terms, invoice or other document or other information issued by the Agent shall be subject to correction without any liability on the part of the Agent. The Agent is not responsible for any error, omission or misrepresentation in any report obtained by the Agent for the Landlord from a credit agency in respect of a prospective tenant. Any inventory or schedule of fixtures and fittings provided by the Agent to the Landlord shall be a factual record of what is present at the Landlord s property on the date recorded and it s apparent condition. No liability shall be attached to the Agent for any appliances not working, any structural or building issues, any items added to the property after the inventory was completed, any problems with the services to the property or any other check that an Agent would not be deemed qualified to comment on No liability shall be attached to the Agent either in contract or in tort or otherwise for any loss, injury, damage, or legal or other expenses arising out of: a) The Agent having reasonably relied upon information supplied by the Landlord. b) Any forecast or prediction given by the Agent. c) Any defect or failure to identify any defect in the property fixtures, fittings, furnishings or appliances whether or not such defect is apparent upon examination. d) The act, omission, default or insolvency of any person other than the Agent. e) Any failure of the tenant to pay any monies due to the Landlord or the Agent or to comply with the Terms of the Tenancy Agreement MANAGED CLIENTS INVENTORY GUIDELINES Important information for all landlords Whether you are a first time client with JP & Brimelow or you are returning to us, we feel it is very important to manage your expectations. As your agent we protect your interest by carrying out a full and detailed inventory prior to the new tenants moving into your property.if you are our existing managed client and we have re-let a property for you, please be aware that we require at least 4 working days between tenancies. This will give us sufficient time to complete accurate move out procedures and ensure that property is clean and ready for new tenants. If your property is let by JP & Brimelow for the first time, it is important for you to read the information below to help you to understand the standard required before we complete an Inventory: Remove all personal items and furniture belonging to you and not to be used by tenants Ensure that the property is cleaned to a professional standard in all Vacuum and remove any stains from carpets and floors Window glass and frames inside, all glass to panel doors Security Lock any garages, shed s etc. close and lock all windows, lock all doors. *Please ensure that you have provided us with all the required keys Ensure that the garden or outside area has been cleared and left tidy Please be aware that if the above works have not been completed when we attend to carry out our inventory, a fee of 60 inc VAT will be incurred for us to re-attend and this charge will be passed on to you as the landlord. This may also jeopardise your let as the move in date will have to be delayed whilst any necessary works are arranged.
8 End of Tenancy Process / Checkout When a tenancy ends we will undertake an inventory and cleanliness check on or around the first working day after lawful vacate date. A comprehensive check is carried out using the original inventory from the start of the tenancy as a fair tool of comparison. In the event of any suggested deductions we will present the information to you using previous property visits/ length of contract and conducted works throughout the tenancy as considerations regarding wear and tear. *Please note that the end of tenancy report is a visual check only. Although the property is thoroughly checked for signs of deterioration or damage we are unable to comment on the functionality of specific items, a qualified contractor would be required to assess this. Should you wish to accompany the final check out this can of course be accommodated. At the stage deductions from the deposit have been confirmed by you the landlord, we will put the deductions to the tenant and endeavor to gain their agreement to any charges. Should the tenant not agree to the proposed deductions or charges, both parties have the opportunity to raise a dispute via TDS. If you would like us to manage this dispute on your behalf there will be a charge of 120 inc vat You can follow this procedure yourself, however with our experience and knowledge we have a 90% success rate of the dispute ending in the landlords favor. As your agent we ensure all efforts are made to amicably resolve a dispute before referring to TDS. *Please note we act as stakeholder only when holding the deposit. Should a new tenancy be due to commence whilst a dispute is ongoing, any required works will need completing and as the landlord of the property you will cover these costs until the dispute is resolved. The TDS guidelines are clear and comprehensive and a landlord cannot expect to benefit from betterment at their property. We can only use the original inventory to cross reference against and fair wear and tear must always be taken into consideration dependent on the length of the tenancy. The majority of tenancies end with either no issues or a mutual agreement made between the landlord and tenant. Less than 1% of our tenancies end in a dispute and this is due to the quality of information and expertise of JP and Brimelow staff in negotiating this on your behalf. Insurance As a landlord, it is imperative that you have specialist Buildings and Contents insurance in place for your rental property. JP and Brimelow work in conjunction with an insurance provider, Let Alliance. They specialise in landlord specific insurance and benefits of their policy are noted below. Please compare these features against your current policy to ensure you have sufficient cover: Up to 500,000 Buildings Sum Insured as standard (Up to 2million on request) Buildings Accidental Damage included as standard No charge NIL Excess ( 250 & 500 Excess also available) Legal Liability Cover up to 5million Trace and Access up to 5,000 Malicious & Accidental Damage by Tenant option Up to 20% Loss of Rent Up to 90 days un-occupancy Contents Cover up to 50,000 Sum Insured Theft of Keys & Replacement locks Nil Excess Home Emergency Cover option (unlimited claims) Multiple Property Portfolio quotes (including discounts) available on request Employed, Retired, Student, Local Authority, Asylum Seeker tenants all covered Pay monthly policy Underwritten by AGEAS With malicious damage, accidental damage, nil excess and home emergency cover all as valuable options, we are sure you will feel confident and protected with the cover Let Alliance can provide. Please call Let Alliance on for a quote.
9 Repairs and Maintenance Anyone can benefit from our in house Repairs and Maintenance Department whether you are a landlord, tenant or external client. Our unique system ensures you are updated by at all times, you will receive written quotes for any works and you can authorise via our online system. We ask tenants for feedback on completion of every job and contractors check work regularly to ensure high levels are maintained. For those clients who prefer a more personal approach we can ensure you are dealt with by telephone if this is preferable. We have a large database of reliable contractors that we use on a regular basis who cover every area of maintenance at competitive rates. This gives our clients peace of mind that any works will be carried out to a professional standard and should any problems arise this will be managed by us. If we manage your property, any works carried out in that quarter will be checked at the next property visit, if not we can arrange an additional check of works on completion. For managed clients, we will always strive to gain authorisation from you before we proceed with any repairs at your property, however in the case of an emergency this is not always possible. If the issue reported to us by a tenant is deemed an emergency, a safety issue or any issue affecting the services to the property (gas / electric / heating / hot water / drains and sewerage etc.) we may need to give instant authorisation. Also, if there is an emergency we may need to make a decision to go ahead with the works to ensure no further damage is caused. We also offer a 24/7 emergency out of ours service available to anyone. The client or tenant can log an emergency request via our website and a maintenance operative will respond within an hour. Please be aware the monthly management fee does not include any repairs to your property.
10 Overview of services offered by J P and Brimelow Let Only Rent Collection Full Management Market Appraisal Accompanied Viewings Marketing Referencing of applicant Tenancy Agreements Section 48 Standing Order - Completed in the name of the Landlord. Landlord has liability to ensure this has been done correctly Inventory Deposit Registration Collection Of Rent Arrears Procedures Tenant Contact Advice throughout the tenancy Management of repairs and Maintenance Property Visits Renewals and Extensions Rent Increases Serving of legal notices Retention of original legal paperwork Empty Care Check Outs Deposit Releases Deposit Disputes Court Appearances on your behalf
11 Safety Indemnities JP and Brimelow act as your agent, and as such we recommend that all safety checks are carried out. There are some safety suggestions that are a duty of care as opposed to a legal requirement, as our client you can choose to opt out of these by signing each section below. If we are not in receipt of signed indemnities 72 hours prior to the move in of your let we will instruct the work on your behalf to ensure the property is compliant at the start of the let. Electrical Safety And PAT Testing Despite recommendations from JP & Brimelow advising us of the potential implications of failing to have the electrical supply to the above property properly checked and maintained, I do not authorise JP & Brimelow to arrange annual Portable Appliance Testing (PAT) or Fixed Wire Tests (FWT) on the above property whilst they are instructed as my Agent in the letting of the above property. Signed Print Date Smoke and Carbon Monoxide Alarm (England) Regulation 2015 Despite recommendations from JP & Brimelow advising us of the potential implications of failing to install carbon monoxide alarms to the above property and keep them properly checked and maintained, I do not authorise JP & Brimelow to arrange for carbon monoxide alarms to be installed and have annual checks whilst they are instructed as my Agent in the letting of the above property. Signed Print Date Legionella Despite recommendations from JP & Brimelow advising us of the potential implications of failing to carry out an annual Legionella Risk Assessment carried out by a competent person, I do not authorise JP & Brimelow to arrange for such annual checks to be arranged whilst they are instructed as my Agent in the letting of the above property. Signed Print Date
12 ACCEPTANCE FORM Service Cost Accept Full Management 540 inc VAT ( VAT) Deducted from the first months rent 14.4% inc VAT (12% + VAT) of the monthly rent achieved Rent Collection 540 inc VAT ( VAT) 7.2% inc VAT (6% + VAT) of the monthly rent achieved Let Only Full Management + Rent protection Mid tenancy management take over Gas Safety Record Electrical Safety Record Legionnaires Risk Assessment Fitting of Carbon Monoxide Detectors ALL INCLUSIVE (Gas Safety / Legionella and Carbon Monoxide) PAT testing EPC Smoke Alarms supply and fit Let Only deposit registration Let Only inventory 630 inc VAT ( VAT) Price on application 300 inc VAT ( VAT) 14.4% inc VAT (12% + VAT) of the monthly rent achieved inc VAT inc VAT inc VAT 66 inc VAT 180 inc VAT Price on application inc VAT Price on application 60 inc VAT Price on application Additional Services and costs Cancellation of cheques or money transfers required due to incorrect information being given in this document. 30 inc VAT Should you wish to use your own contractor throughout the tenancy and require us to attend the property for access there will be a charge of 36 inc VAT Should you request JP & Brimelow to arrange a quote for any repair work and you then wish to use your own contractor to carry out the work, any diagnostic charges will be charge to you as the client. Renewal Fees / Tenancy Extension Documents (Managed Properties) 60 inc VAT Renewal Fees / Tenancy Extension Documents (Let Only / Rent Collection Properties) 120 inc VAT Additional Property Visits (Managed Properties) 36 inc VAT per visit Property Visits (Let Only / Rent Collection Properties) 60 inc VAT Check Out (Let Only / Rent Collection) Price on application *Does not include arbitration. JP & Brimelow will provide the client with a full report including recommendations. In the event of a dispute between our client and the tenant, the client may wish to instruct JP & Brimelow to act on their behalf however this will be at an additional hourly rate.* JP & Brimelow reserve the right to charge an administrative fee for processing and serving of Notices 60 inc VAT
13 I/we agree to the following where applicable to the service level chosen above: I/We appoint JP & Brimelow Letting and Management to let, collect and remit all rent and fully manage the above property as stated in their terms and conditions. I/We authorise the agent to carry out repairs that may affect the property including safety, security and compliance with the statutory notices and regulations without prior reference to me/us. I/We indemnify JP & Brimelow Letting and Management for all costs relating to such emergency repairs as may in their absolute discretion need to be carried out. I/We authorise JP & Brimelow to hold the tenants deposit under the terms of the Tenancy Deposit Scheme. I/We have read the Electrical safety indemnity page and agree. Sign Print full name Date Sign Print full name Date LANDLORD / PROPERTY DETAILS If you are a returning client to JP and Brimelow please provide any changes in information since the last time you completed this document. The responsibility lies with you as the owner of the property to ensure we are provided with information below and that you have read the content of this document entirely. 1. Name(s) (Title, first name and surname) All owners if jointly owned. 2. Full address of the properties(s) to be let (including postcode) Correspondence address (This cannot be the address of the property that is being let; you must provide JP and Brimelow with an alternative address at this stage) Contact Details (Please mark which number you would like to be your preferred method of contact) Phone... Mobile **Please note that e mail is a preferred method of contact for us - if you do not regularly use e mail please note here**
14 5. If you are intending to let your property for a fixed period only, please note you timescales here. (This will enable us to ensure that only suitable tenancies are offered and that notices are served in line with the relevant dates). 6. Date the property is available from Agreed Marketing Rent per calendar month... (Deposits taken will be equal to one month s rent inc vat unless you request otherwise). 8. Access Arrangements. (To include name and contact details of tenant if occupied). 9. Alarm code. 10. Location of Garages / External Storage areas / Meter Rooms or similar 11. Details of any outhouses, cellars, lofts any access information or usage restrictions 12. Any entry codes required (pedestrian gates / car gates / meter rooms). 13. Location and number of car park space(s) Payment details Name of bank/building society... Address... Account number... Sort code... Name of account holder Non Resident Landlords If you are a landlord who lives abroad or is/are going to be living abroad it is necessary to fill in the following details. It is necessary for you to complete a tax approval form which will enable you to deal with your own tax affairs, otherwise we, the agent, have to deduct tax at the current 20% rate specified by the Inland Revenue.
15 National Insurance Number... Tax District... Reference number... Date on becoming a Non-resident Landlord... Approval number... **Let Only clients to complete part 15** 16. Tenancy Deposit Scheme details My Deposits DPS (Deposit Protection Service) TDS (The dispute Service)... (Please tick here which deposit scheme you will be using. The deposit will be sent to you in the form of a cheque addressed to this scheme) **Managed Clients to complete parts 17 to 20** 17. Utility Information Gas Supplier Electricity Supplier Water Supplier Council Tax Band Location of meters: Gas Meter Serial Number. Electric Meter Serial Number. Water Meter Serial Number. **Please note without this information we are unable to take meter readings before a new tenant moves in. It is the landlord s responsibility to provide us with a key to any locked meter cupboards or speak to a management company to provide access arrangements. If the location of the meter is not easily accessible, the responsibility of this will fall back to the landlord. Or we can arrange a contractor reading at a cost** 18. Warranties / Maintenance Cover **Please note here any information on warranties or cover you have on appliances or any other part of your property**.
16 19. Building Managing Agent (Do you pay a service charge to a management company?) Name Address Contact Information Photographic Identification (please tick which of the below you will be providing) Driving licence. Passport. Please ensure you have signed page 11 of this document before returning to JP & Brimelow Landlord s Checklist Please provide us with the following (or where relevant instruction to carry out on your behalf): Up to Date Gas Safety Certificate One set of keys per tenant One set of keys for JP and Brimelow if the property is managed Up to date Energy Performance Certificate (EPC) Electrical Safety Certificate (not compulsory but highly recommended) Photographic Identification of all owners of the property Proof of property ownership
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