LANDLORD INFORMATION PACK PROFESSIONALLY TRAINED PROPERTY AGENTS BASED IN WEST LOTHIAN PHOTOGRAPHS VALUING MARKETING LETTING

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1 PROFESSIONALLY TRAINED PROPERTY AGENTS BASED IN WEST LOTHIAN LANDLORD INFORMATION PACK

2 LANDLORD INFORMATION KnightBain will ensure that our landlords maximise the earning potential of their property and will manage the tenancy to eliminate any potential stress whilst optimising performance. Our comprehensive service includes Providing a rental valuation, with researched comparisons Promoting your property to find a suitable tenant Supervising all viewings by prospective tenants Checking references and credit rating for all prospective tenants Preparing lease and legal statements Arranging compliance to health and safety regulations Arranging insurance for your property, furnishings and fittings Contacting utility companies and local council tax authority Regular property inspections Monthly client rent statements Full maintenance service, including 24 hour emergency repairs

3 LANDLORD REGISTRATION Scottish Executive legislation, Part 8 of the Antisocial Behaviour (Scotland) Act 2004, requires all landlords in Scotland to register with their local authority. The system will make sure that all landlords meet minimum standards and will remove the worst landlords from the sector. It will allow tenants and neighbours to identify and contact landlords of private rented property, and provide information on the scale and distribution of the sector in Scotland for the first time. For more information please check web site below. KnightBain Letting Agents Registration Number: WEST LOTHIAN : / 400 / EDINBURGH : / 230 / 09541

4 GUIDANCE ON TENANT INFORMATION PACKS (TIP) From 1 May 2013, landlords and agents must ensure that whenever signing a tenancy agreement they also issue a Tenant Information Pack (TIP) to their prospective tenant. The TIP is a prescribed document and you must ensure that the entire content of the pack, not modified in any way, is issued to the tenant. An electronic copy of the TIP is available on the Scottish Government s website and in the Resources area of the SAL website. A word version of the document is also available for those using specially designed property management software.

5 GUIDANCE ON TENANT INFORMATION PACKS (TIP) Key facts to consider: TIPs must be issued to all new and renewing tenants signing leases from 1 May N.B. There is no need to provide it to existing tenants unless you are signing a new tenancy agreement. Instead of printing the document, you can issue the TIP by ing the completed document to your prospective tenant prior to signing the lease. All you need to do is request in the that the tenant acknowledges receipt of the TIP. You can also place a read receipt tracker via your software. All you need to do is print a copy of the sent to file for future reference. When the tenant(s) sign the lease we also recommend that you get the declaration form on the first page of the TIP signed to confirm receipt of a copy of the documents. In cases of joint tenancies, where possible each tenant should be issued their own copy of a TIP. If there is only one address shared by joint tenants, send a separate to each person even though it s to the same address. ie first is Dear Mr Smith and other Dear Mrs Smith and so on. The PDF version of the TIP has editable fields to allow you to type property details etc. into the PDF and save it for sending out, i.e. without requiring printing out the document. The information within the TIP detailing the Repairing Standard replaces the need to provide the Repairing Standard letter as a separate document. Your tenancy agreement remains a separate document to the TIP. The Scottish Government has provided answers to FAQs link is here to the Scottish Government website. Please do take time to study them much of the information you ll need is there.

6 FINANCIAL INFORMATION Inform your Mortgage Lender If you do not have a Buy-to-Let mortgage you must inform your mortgage lender that you want to rent your property. If you don t, renting out the property may breach the terms of your loan. If you do not tell your mortgage lender they may call up the loan resulting in the repossession of your property. If you wish, we can instruct our Independent Financial Advisor to give you a call to discuss your mortgage in greater detail. Tax Implications Your Rental Income counts as Taxable Income. For more information please check with HMRC or your accountant about how tax is calculated on rental income. Non-Residents Landlord Scheme The scheme requires UK Letting Agents to deduct Basic Rate Tax from any rent they collect for Non-Resident Landlords. Eligible Landlords can apply at any time for approval to receive their UK rental income with no tax deducted. For more information visit

7 HEALTH & SAFETY All KnightBain managed properties MUST comply with the health and safety criteria. Health and Safety Electricity All properties must have a valid PERIODIC INSPECTION REPORT (PIR) and PORTABLE APPLIANCE TEST (PAT). Periodic Inspection Report should be completed every 5 years and ensures that electricity supply complies with BS and EU regulations. Portable Appliance Test should be completed every year and ensures that all electrical equipment is fit for use and complies with BS and EU regulations. KnightBain can arrange both PIR and PAT certification on your behalf. Health and Safety Gas To ensure compliance with Gas Safety (Installation and Use) Regulations 1994, all gas appliances in rental properties must be checked annually by a Gas Safe registered engineer. Gas safety inspection certificates and minor work certificates for any remedial work completed must be retained. KnightBain will arrange annual gas safety inspections on your behalf and retain records to comply with regulations Carbon Monoxide detectors should be fitted in all rooms with gas appliances We recommend that all landlords have annual service agreement for maintenance of gas appliances. We can arrange annual service agreement at discounted rates with our approved contractors on your behalf.

8 HEALTH & SAFETY Continued... Health and Safety - Fire Safety Smoke detectors MUST be fitted to every property. Although it is best practice to install mains powered smoke alarms, an existing smoke alarm may be mains powered or battery powered. A smoke alarm installed from 3 September 2007 onwards must be mains powered (including replacement alarms). A fire blanket is should also be present in the kitchen.

9 ENERGY PERFORMANCE CERTIFICATION Effective 4 January 2009 it is a legal requirement that all properties that are marketed TO LET must display an Energy Performance Certificate (EPC) that can be reviewed by any prospective tenant. The Energy Performance Certificate is a document which states the energy efficiency of a property, the rating measures the energy and carbon emission efficiency of your property using a grade from A to G, an A rating is the most efficient, while G is the least efficient The chart looks similar to those supplied on electrical appliances, like fridges and washing machines, please refer to the image above The certificate shows the current energy efficiency and carbon dioxide emissions are compared and the potential figures that your property may based on recommended energy saving measures You don t have to act on the recommendations in the recommendation report. However, if you decide to do so, it could make your property more attractive for sale or rent by making it more energy efficient The certificate must be displayed at the property and is valid for a period of 10 years. A suitable location could be in a cupboard containing the gas or electric meter or the water supply stopcock. KnightBain will arrange the Energy Performance Assessment prior to marketing your property TO LET using our preferred accredited energy assessor

10 TENANT REFERENCING AND INSURANCE Comprehensive Tenant Reference Checks Each tenant who wishes to move into a KnightBain LET property must pass a Comprehensive Tenant Reference Check processed by our partners, Vorensys. Process includes: Affordability Check, Employer Reference, Previous Letting Agent/Landlord Reference and Experian Credit Check. Landlords Buildings and Contents Insurance General Home Buildings and Contents Insurance is not adequate to cover you for all third party risks that you could encounter as a landlord. Having specialist landlord insurance ensures you limit your exposure to risk, protecting your financial wellbeing. Please ask us to instruct Vorensys to give you a call for a no obligation quotation. Tenants Home Contents Insurance We recommend to all our tenants that they have a Tenants Home Contents Insurance policy in place throughout the length of the tenancy. Our preferred policy includes 2,500 worth of cover against any accidental damage of the landlord s contents.

11 TENANCY DEPOSIT SCHEME As 2nd July 2012, all private landlords and letting agents taking tenancy deposits in Scotland are required to safeguard them with a Government approved tenancy deposit protection scheme. The Housing (Scotland) Act 2006 legislation aims to ensure that tenants who have paid a deposit to a landlord or letting agent and are entitled to receive all or part of it back at the end of that tenancy, actually get it. Why is legislation needed? Concerns over poor tenancy deposit practice led to Scottish Ministers being granted powers in the Housing (Scotland) Act 2006 to bring forward regulations for the approval of mandatory national schemes to safeguard tenancy deposits. The main objectives in bringing forward regulations for the approval of tenancy deposit schemes are: to deal with the problem of unfairly withheld deposits ensure that deposits are safeguarded for the duration of the tenancy ensure that deposits are returned quickly and fairly, particularly where a disagreement over the return of the deposit arises The new tenancy deposit protection scheme in Scotland will ensure all landlords safeguard the deposits they take, which is in every landlord and tenant s interests. KnightBain s Chosen Tenancy Deposit Scheme Administrator The Letting Protection Service Scotland is open to all landlords and letting agents and is free to use. It s run by the only UK-based company with five years experience of running a similar custodial deposit protection scheme.

12 PRICING STRUCTURE The following standard fees are charged by KnightBain for our services Full Management Service: 10% + VAT of monthly rent achieved. Rental properties achieving less than 500 pcm will be subject to 50 + VAT Tenant Finding Only: 40% + VAT of monthly rent achieved Deducted from first month s rent only Minimum VAT Rent Guarantee: Through our partnership with Stride Landlord Insurance we are able to provide a Landlord Insurance and rent Guarantee. Please call for quotation and further information. Advertising and Marketing: VAT Capturing Professional Photographs of your property Creation of your Property Particulars Advertising your property through various media Instruction of a KnightBain TO LET Board to be displayed at your property (if permissible) Additional Charges We are confident that we will LET your property and will not ask for any fee to be paid upfront Fees will be deducted from the first months rent Should you decide to withdraw your property for LET an Advertising and Marketing Fee will still apply

13 GETTING READY TO RENT YOUR PROPERTY When authorised KnightBain will instruct the necessary requirements listed below and deduct cost from the first month s rent Energy Performance Certificate : 85 + VAT Valid for 10 years Instructed: Immediately PAT Certificate : 65 + VAT (Up to 6 Items) 5 + VAT each additional item Valid for 1 year Instructed: 48h prior to Tenants moving in Gas Safe Certificate : 80 + VAT (Boiler & Hob) 20 + VAT each additional item Valid for 1 year Instructed: 48h prior to Tenants moving in Hard Wired Smoke Detector : from 75 + VAT A battery powered smoke detector is acceptable if installed prior to 03/09/07 Carbon Monoxide Detector : 30 + VAT Fire Blanket : 15 + VAT Inventory: From 75 + VAT (1 Bedroom) 15 + VAT per additional bedroom Instructed: 48h prior to Tenants moving in Comprehensive report completed by an Independent Inventory Management Company detailing the observed state of the property, its contents, furniture, fixtures and fittings at Check In. This report is then compared to at Check Out and will provide sufficient evidence for any deductions towards damage or missing items.

14 FULL MANAGEMENT KnightBain will charge the following fee s throughout a tenancy for the services listed below Mid Term Inspections : 25 + VAT Accessing the property to complete a comprehensive Mid Term Inspection Report. Report sent to Landlord by . Completed: Every 10 / 12 weeks Property Maintenance : 10 % + VAT Surcharge added to a contractors invoice for the handling and supervision of any necessary works Authorised by Landlord prior to instruction

15 KNIGHTBAIN LETTING AGENTS 33 EAST MAIN STREET, BROXBURN, WEST LOTHIAN, EH52 5AB T: F:

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