Go with the Flow: Asset Management (PO to Assets)

Transcription

1 Go with the Flow: Asset Management (PO to Assets) Brian Bouchard CEO Chi- Star Technology Session: 5

2 Agenda Introduction About the Presenter About Chi- Star Technology Business Flow Overview Procure to Pay Overview Business Case Overview Previous CS Presentations

3 Agenda Assets Overview Mass Additions Overview Asset Dependant Data Elements Assets Integration Overview Assets and Purchasing Integration Overview Assets and Payables Integration Overview Assets and Projects Integration Overview Assets and General Ledger Integration Overview Q & A

4 Objectives The intention of these sessions is to promulgate the focus on process based thinking to ensure that each of the modules that work together are shown as a whole rather than as a piece meal offering. The Special Interest Groups on their own do a great job of bringing together conditions and resolutions that effect their individual products, but this is not how business works! Business looks at a requirement and manages to fulfill the requirement through a series of steps that become cogs in a wheel part of a process that flows from beginning to end. We are proposing to make this a regular feature at conferences and on webinars to assist users in understanding the intricacies and interdependencies of these module and how they are inter- linked with configurations, data flow, and results from one process step leading to a specific way the next process step has to consume data.

5 Objectives These set of sessions will provide a look into the Procure- to- Pay (P2P) process. We have planned to have a set of 6 sessions to cover this topic. To ensure that we cover an entire process flow from cradle to grave we have prepared a business case and we will process that thru the P2P process. There will be sidebars when we approach a topic that has multiple facets to it and we will highlight these as topics we will cover in subsequent webinars or sessions. Your involvement in this is paramount to help us understand if we are progressing in the right direction. Please participate and complete the surveys that will be part of the sessions with your comments/feedback. <This session is going to cover an overview of the asset process, the touchpoints between the financial modules, and the impact to assets based on what modules have been implemented.>

6 About the Presenter Brian Bouchard 20 years Oracle Experience as an end user and implementation consultant Over 20 Full Cycle Implementations Financials Chief Executive Office at Chi- Star Technology Serves as the OAUG Asset SIG Coordinator Prior Presentations: How to facilitate the transfer of assets across Corporate Books AUSOUG 07 Oracle with 20:20 Foresight Oracle Assets Release 12 Enhancements NCOAUG 08 - Winter R12 Assets A Look Inside NCOAUG 08 Summer Reporting Reconciling Assets NCOAUG 09 - Winter Event Accounting Impacts to R12 Assets Collaborate 10 Collaborate 10 Why Move Away From Account Generator Collaborate 10 I Hate Tax Books! Do they have to be so hard to define & maintain? Oracle Open World 10 Managing Assets in a Global Environment Collaborate 11 Understanding Fixed Assets Key Setup Steps Collaborate 11

7 About Chi- Star Technology Developed Bolt- on Oracle Assets products AssetCross Automates the transferring of assets between corporate depreciation books AssetTie Automates the reconciliation between Assets and General Ledger and Corporate and Tax books elearning Service Offerings Video training Oracle Assets Data Conversion Asset Technical Training - Tables Webinar Sessions

8 Procure to Pay A Start Analyze to Agreement Requisition to Receipt Inspection to Disposition Material Passes Inspection N Supplier will provide replacement? Supplier Return to Debit Y Y A Supplier Return to Replacement Supplier Invoice to Payment Receipt to Asset Subledger to Post End

9 Where are we in the integrated business flow? Procure to Pay

10 Where are we now? A Start Analyze to Agreement Requisition to Receipt Inspection to Disposition Material Passes Inspection N Supplier will provide replacement? Supplier Return to Debit Y Y A Supplier Return to Replacement Supplier Invoice to Payment Receipt to Asset Subledger to Post End

11 Procure- to- Pay Webinar Series 1. Procure- to- Pay Introduction and Master Data Session: August 18, 2011 Presented by Hans Kolbe 2. Analyze to Agreement Session: August 25, 2011 Presented by Thomas Simkiss 3. Requisition to Receiving Session: September 1, 2011 Presented by Thomas Simkiss

12 Previous CS Presentations 4. Invoicing to Payments Session: September 8, 2011 Presented by Paul Kirch 5. Asset Management (PO to Asset) Session: September 15, 2011 Presented by Brian Bouchard 6. Accounting (Subledger to GL) Session: September 22, 2011 Presented by Mohan Iyer

13 Oracle Assets Overview

14 Mass Additions Overview

15 Asset Record Requirements Descriptive Information Description (Items, PO, AP, FA) [Asset Details Tab] Asset Category (Items, AP, FA) - [Header] Asset Key (FA) [Asset Details Tab] Units (PO, AP, FA) [Asset Details Tab] Asset Type (Items, PO, AP, FA) [Asset Details Tab] Financial Information Book (AP) [Header] Cost (AP, FA) [Header] Date Placed in Service (AP, FA) [Header] Depreciation Method and Life (FA) [Depreciation Tab] Depreciate Flag (FA) [Header]

16 Asset Record Requirements Distribution Information Employee (PO, AP, FA) [Header or Assignments Button] Depreciation Expense Account (FA) [Header or Assignments Button] Location (FA) [Header or Assignments Button]

17 Assets Dependent Data Elements Items Invoices Suppliers Accounts Employees Ledgers Asset Categories Chart of Accounts Asset Key GL Calendars Location Currencies Depreciation Books Projects Subledger Accounting Method Purchase Orders

18 Assets Setup Flow Ledger Subledger Accounting

19 Oracle Assets Integration Overview

20 Oracle Assets and Purchasing Purchase Order Asset related Item Purchase Order Asset related PO without Item

21 Oracle Assets and Purchasing (Item Master)

22 Fixed Assets Related Item Define Asset Category for each capital item and assign the Asset or CIP Clearing account as the Expense Account

23 Fixed Assets Related PO w/ Item

24 Oracle Assets and Purchasing

25 Fixed Assets Related PO w/o Item Account and Quantity information