Procure to Pay Process Four Requisition Types. Procure to Pay Process Four Payment Types

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1 Four Requisition Types Requisition for low dollar amount, item is not on a catalog Requisition for a low dollar amount, item is on a catalog Requisition is for a high dollar amount, item is not on a catalog. Requisition is for a high dollar amount, item is on a catalog. Procure to Pay Process Four Payment Types Order Management Payment Plus ACH Transfer Check

2 Requisition is a low dollar amount, item is on a catalog receives and processes the Pcard Req is for item is on a catalog $5, or less into for with the ghost card information issues the approved PO to the supplier and sends the order req/po information to No receiving done in - Automatic sends receipt export to holding Daily upload of transactions to US Bank s FTP site US Bank supplier s transactions and data done with the US Bank reconciliation report and receipt export files

3 Requisition is a low dollar amount, item is not on a catalog receives and processes the Pcard Req is item is not on a catalo, $5, or less for into Purchasing obtains quotes with the ability to input the Purchasing Pcard Information issues the approved PO to the supplier and sends the order req/po information to Receiving receives the item in sends receipt export to holding Daily upload of transactions to US Bank s FTP site US Bank supplier s transactions and data done with the US Bank reconciliation report and receipt export files

4 Req is for a high dollar amount and is on contract Req is for an item on contract, $5, or more into for receives and sends an invoice holding receives the purchase req, encumbers the PO and issues a PO to the supplier with the same id number Receiving receives the item in Invoice received and processed in Image Now AP enters payment into Receipt Export from to charges US Bank obtains transaction data from supplier and NWTC obtains the reconciliation file and completes its own reconciliation determines how to pay charges US Bank sends the transaction data to the supplier Data is uploaded to a US Bank FTP site to process payment via Payment Plus via ACH Transfer via check

5 Req is for a high dollar amount and is not on contract Req is for an item not on contract, $5, or more into for Purchasing performs RFQ or RFP manually receives and sends an invoice holding receives the purchase req, encumbers the PO and issues a PO to the supplier Receiving receives the item in Invoice received and processed in Image Now AP enters payment into Receipt Export from to charges US Bank obtains transaction data from supplier and NWTC obtains the reconciliation file and completes its own reconciliation determines how to pay charges US Bank sends the transaction data to the supplier Data is uploaded to a US Bank FTP site to process payment via Payment Plus via ACH Transfer via check

6 Payment is made via check Payment is made via ACH Transfer Payment is made via Payment Plus RFQ/RFP is completed PO is sent to If not on contract, or does not meet pcard policy the Req is sent to Purchasing No Invoice received and processed in Image Now determines payment method Search for item within Item found Yes or No Yes Add items to the shopping cart Req. is automatically created in Account Code Verification is done Approval Workflow process Req is approved received PO and ships item accepts pcard? Yes or No sends invoice Item Received in No If item not found order though other means or enter the description into the shopping cart Req contains items on, PO is sent to with Pcard information charges the pcard US Bank data Yes NWTC obtains reconciliation file and completed its own reconciliation