Share. Alameda County BHCS IS Support Group Rev 2, Slide 1
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1 Share Alameda County BHCS IS Support Group Rev 2, Slide 1
2 Rise to the Challenge Thursday, September 10, 2015 Alameda County BHCS IS Support Group Rev 2, Slide 2
3 Agenda Goal of our Presentation (Why, Who, What) Introductions Director s Remarks What is ShareCare? ShareCare Features Project Timeline Proposed Workgroups / Teams Workgroup Members Communication BHCS Values Project Workflow Process Overview ShareCare Website What s Next? Questions / Answers Closing Alameda County BHCS IS Support Group Rev 2, Slide 3
4 Why Are We Here? Question 1: Does anyone know WHY we are here? How we got here? We purchased and are installing a new EHR & Billing system Replaces InSyst as well as other internal databases Potentially replace other stand alone databases Question 2: Does anyone know WHY we purchased a new system? Current systems no longer meet our needs and requirements Federal Mandate - American Recovery and Reinvestment Act and Meaningful Use Question 3: WHAT if we don t install a new system? Will be unable to comply with Federally mandated reporting, such as Meaningful Use and other EHR requirements Incur penalties for non compliance How Long will InSyst Last? Alameda County BHCS IS Support Group Rev 2, Slide 4
5 Who Needs To Be Involved? Question 4: WHO needs to be here? Anyone involved with: Claiming / Clinical Staff Registration Staff EHR Users Treatment Providers System of Care Planning & Decision Making Question 5: Look around, are we missing anyone today????? Alameda County BHCS IS Support Group Rev 2, Slide 5
6 We Need: What Do We Need? Workgroup Members (individuals that know and understand the processes) Help us build the system you need and want in order to: Make Your Job More Efficient Maximize Recovery & Wellness Alameda County BHCS IS Support Group Rev 2, Slide 6
7 Goal 1 of Meeting Provide high level overview on: Information about our ShareCare Implementation Alameda County BHCS IS Support Group Rev 2, Slide 7
8 Goal 2 of Meeting We Need Help To Build the system you need and want that will Make your job more efficient = Better For You Better For The Client leads back to. Alameda County BHCS IS Support Group Rev 2, Slide 8
9 Introductions ShareCare Project Project Implementation Team to Date Members to Date: Karen Tribble (Deputy Director) Leda Frediani (Finance Director) Natalie Courson (Information Systems Manager) Dave Worden (Technical Project Manager) Camille Peterson (EHR Analyst) Sheryl Diedrick (IS Analyst Billing / Claiming) Janet Biblin (Decision Support Analyst) Jackie Mortensen (Billing Director) Lisa Moore (Billing & Provider Relations Manager) Tina Weston (Provider Relations) Jennifer Moore (Network Manager / Infrastructure) Brijal Soni (Implementation Team) Martha Diaz (Implementation Team) Jaime Almanza (Executive Director - BACS) Steve Kline (Logistics / Communications) Alameda County BHCS IS Support Group Rev 2, Slide 9
10 Introductions ShareCare Vendor - Echo Group of California Ken Fu (Data & Migration Project Manager) David Allen (Project Manager) Derek Bisson (Director, Project Management) Alameda County BHCS IS Support Group Rev 2, Slide 10
11 Introductions ShareCare Implementation Team & Workgroups We Need Your Input Alameda County BHCS IS Support Group Rev 2, Slide 11
12 Director s Remarks Alameda County BHCS IS Support Group Rev 2, Slide 12
13 What is ShareCare? Client Management Claiming and Billing What is ShareCare? Clinical EHR Supports both MHS and and SUD ShareCare will replace InSyst and other BHCS internal database systems. PHASE 1 The second phase of the ShareCare project will implement the EHR module. PHASE 2 Alameda County BHCS IS Support Group Rev 2, Slide 13
14 ShareCare Features Compatible with Medi-Cal Billing Requirements Supports ICD-10 Meaningful Use Stage 2 Certified Fully integrated with DrFirst e-prescribing Alameda County BHCS IS Support Group Rev 2, Slide 14
15 Alameda County BHCS IS Support Group Rev 2, Slide 15
16 2015 Project Timeline Phase 1 6/4/2015 5/18/15 ShareCare Kickoff Contract Signed /28/2015 ShareCare Demo ShareCare Implementation Project PHASE 1 Practice Management Software (PM) June 2015 July 2017 Timeline 5/1/2017 Go Live Sign Off 7/1/2017 Go Live Apr Jul Oct Jan Apr Jul Oct Jan Apr 2017 Milestones 06/04/ /01/ /01/ /01/ /01/ /01/2015 Hire Project Staff 08/15/ /04/2015 Hardware Sandbox 08/16/ /15/2016 Hardware Prd 12/01/ /29/2015 Planning & Gap Analysis 10/01/ /05/15 PPW 10/09/15 11/01/2015 Design Phase 01/01/ /01/2015 Documentation 05/01/ /01/2016 ShareCare Configuration Practice Management Module 05/01/ /01/2016 QA Testing - Application 05/01/ /01/2017 Training 07/01/2017 Alameda County BHCS IS Support Group Rev 2, Slide 16
17 Proposed Workgroup / Teams Did We Miss a Group? If so, please complete our ideas form. * Time Commitment Workgroup Leads, approx. 8 hrs / wk Alameda County BHCS IS Support Group Rev 2, Slide 17
18 What is Needed? Workgroup Members Comprehensive knowledge of their specific areas Ability to make workflow decisions Ability to think outside the box Ability to work in a team environment Positive Attitude / Solution-Oriented Workgroup members are an important component of the ShareCare Implementation. Alameda County BHCS IS Support Group Rev 2, Slide 18
19 Communication Flow of information and Communication is Critical Alameda County BHCS IS Support Group Rev 2, Slide 19
20 Build ShareCare with BHCS Values Values Behind Everything Data Demonstrate effectiveness of programs Revenue Leverage revenue streams Values Access / Consumer / Family Empowerment / Best Practices / Health & Wellness / Culturally Responsive / Socially Inclusive GAPS Remove current system shortfalls Emerging Needs What are current and future consumer needs? Alameda County BHCS IS Support Group Rev 2, Slide 20
21 Project Workflow Alameda County BHCS IS Support Group Rev 2, Slide 21
22 Provider Website Alameda County BHCS IS Support Group Rev 2, Slide 22
23 What s Next Project Planning Workshop (PPW): October 5-9, 2015 Finalize Workgroups Select Workgroup Leads Before PPW Select Workgroup Members Alameda County BHCS IS Support Group Rev 2, Slide 23
24 Questions / Answers Alameda County BHCS IS Support Group Rev 2, Slide 24
25 Was This Helpful? How will you share what you learned with other staff? Using: Inclusion, Collaboration, Data Outcomes and Accountability Alameda County BHCS IS Support Group Rev 2, Slide 25
26 Thank You! Alameda County BHCS IS Support Group Rev 2, Slide 26
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