FÖRENINGEN EKONOMERNA VID STOCKHOLMS UNIVERSITET

Transcription

1 FÖRENINGEN EKONOMERNA VID STOCKHOLMS UNIVERSITET Board meeting #21 Thursday 19/03/2015 Styrelserummet, Smedjan Time: 18: Call to Order Christoffer Hintze called the meeting to order 18:06..2 Appointment of Secretary Frida Wandborg was appointed as secretary..3 Appointment of Certifiers Jenny Holmgren and Stephanie Viljava was appointed as certifiers..4 Adjustment of voting rights.5 Attendees Voting right Speaking right Christoffer Hintze.. Anel Mulisic.. Frida Wandborg.. Emelie Norling.. Mia Batljan.. Jimmy Hagelfors.. Jenny Holmgren.. Stephanie Viljava.. Benjamin Geralf...6 Adoption of Agenda Approved with suggested items added: Discussion item: Elections Rapporteur: Christoffer Hintze.7 Follow up of to-do list - Christoffer Hintze and Benjamin Geralf takes on the task to create a draft of the business plan for the fiscal year of 2015/2016, it has not been done yet.

2 .8 Adoption of previous protocols Protocol from board meeting #20 was not approved..9 Check-in Processed..10 Debriefing, all areas of responsibility Christoffer Hintze: U9, Tvärisis with OMG, F.E.ST. Featuring, planning U9, Meeting with Arbetsmiljögruppen, Meeting with Prefect, Student representative for SBS, daily duties. Anel Mulisic: Planning U9, U9, Tvärsis with OMG, F.E.ST. Featuring..., Meeting with SFR, Meeting with the Faculty Board, Meeting with GSC, International Guest Lecture, daily duties. Frida Wandborg: Secretary during U9, Tvärsis with OMG, International Guest lecture, Daily duties. Emelie Norling: Tvärsis OMG, F.E.ST. Featuring..., Budget meeting with European Career Tour and daily duties. Stephanie Viljava: Tvärsis OMG, F.E.ST. Featuring..., and daily duties. Mia Batljan: London Banking Week interviews, Tvärsis preparation, daily duties. Jimmy Hagelfors: Tvärsis OMG, F.E.ST: Feat., Marketing Committee meeting, Preanniversary evaluation, Breakfast Club & "Entrepreneurship club"-meeting with Venture Cup, Event committee meeting, Student Representative at Open house, daily duties. Benjamin Geralf: Tvärsis OMG, F.E.ST. Featuring, IT-mingle, Ticket release 50 years, Podio-meeting, daily duties. Jenny Holmgren: Meeting with IBS Week and OIA, IC meeting, Tvärsis, F.e.st. Featuring, IC - International guest lecture, GSC - CEO Mingle, daily duties..11 Debriefing, Operational Management Group The Sports Committee has had contact with Juridiska Föreningen to plan a sports tournament. It is now possible for all committees to leave

3 pending posts on the website. The Business Committee has had problems with filling their lectures and other corporate events..12 Debriefing, Treasury There have been a few pubs with varying results. Preparations for the Association meeting has started..13 Debriefing, 50 years anniversary The band cancelled and a new band has now been found along with an acoustic singer. The project group has found new premises for the after party. All the student tickets for the dinner at City Hall are sold. There are still tickets available for alumni. Two very good photographers are interested in taking on the job of photographing the event. The project group wants to arrange a mingle with PwC at Elite Hotel..14 Notifications.15 item: Proposition proposal: Change in the Student Association at Stockholm Business School's bylaws 34 Rapporteur: Frida Wandborg (Appendix 1) Pros and cons regarding having a mandate period of 1 year for Chairmen and Vice Chairmen in OMG where discussed. And a decision was made to bring up the discussion as a motion on the upcoming Association meeting. the board approves the change of mandate period for committee chairmen and thereby the change in the bylaws. the board rejects the proposition proposal..16 item: Proposition proposal: Role description - Second vice president Rapporteur: Frida Wandborg (Appendix 2)

4 the board approves the change in the role description for the Second vice president. the board approves the change in the role description for the Second vice president..17 item: Proposition proposal: Role description - Second vice president Rapporteur: Frida Wandborg (Appendix 3) the board approves the additional paragraph added to the role description for the Second vice president. the board approves the additional paragraph added to the role description for the Second vice president..18 item: Proposition proposal: Changing the title description for the head of corporate relations. Rapporteur: Mia Batljan (Appendix 4) the board approves the changes in the role description for the Head of Corporate Relations. the board approves the changes in the role description for the Head of Corporate Relations.

5 Suggested changes: Näringslivsansvarig är främsta kontaktperson i styrelsen för Näringslivsutskottet, Börsrummet samt mentorskapsprogrammet MINERVA. Näringslivsansvarig ansvarar för Näringslivsutskottets, Börsrummets och mentorskapsprogrammet MINERVA strategiska planering i samförstånd med dess respektive ordförande och vice ordförande eller projektledare..19 item: Proposition proposal: Change in the Student Association at Stockholm Business School's bylaws 1 Rapporteur: Jenny Holmgren (Appendix 5) Discussion about how the English name will be used. Föreningen Ekonomerna will still be our name but as explanation the first time mentioned in text, the English name will be used. the Board approves the changes in Föreningen Ekonomerna s bylaws 1. bylaws 1. the Board approves the changes in Föreningen Ekonomerna s.20 item: Proposition proposal: Role description - Head of IT. Rapporteur: Benjamin Geralf (Appendix 6) the board approves with the adding of content in the role description of the Head of IT.

6 the board approves with the adding of content in the role description of the Head of IT. Suggested changes: IT- ansvarig skall vara ytterst ansvarig för det interna kommunikationssystemet Podio och dess funktioner. The meeting was adjourned at 19:30 The meeting was readjouned up at 19:44.21 item: Project plan and budget Stockholm European Career Tour Rapporteur: Jenny Holmgren (Appendix 7) the Board approves the project plan for Stockholm European Career Tour the Board approves the project plan for Stockholm European Career Tour 2015 with suggested changes. Suggested changes: - Föreningen ekonomernas website instead of SBS s. - Contact businesses and fixed business contacts postponed until after budget and project plan in approved. the Board approves the budget for Stockholm European Career Tour 2015.

7 Tour the Board approves the budget for Stockholm European Career Suggested change: - External costs changes to Unexpected costs..22 item: Project plan and Budget for Meet&Greet Rapporteur: Jimmy Hagelfors (Appendix 8) the Board approves the project plan for Meet & Greet the Board approves the project plan for Meet & Greet 2015 with suggested changes. Suggested changes: - Bakgrund: Programmet fyller 50 år is changed to Föreningen fyller 50 år. - Arbetssätt: 24seven is deleted and 50års kalaset is changed to jubilee. - Budget: Övriga redskap is deleted and Ballonger: 1000 is changed to Ballonger: för 1000 kronor. Changing the total to Totalt: the Board approves the budget for Meet & Greet the Board approves the budget for Meet & Greet 2015 with suggested changes. Suggested changes: The item Övrigt material is deleted..23 item: Project plan and Budget "Korpenlag" Rapporteur: Frida Wandborg (Appendix 9)

8 The student benefits and costs in proportions to the number of members would be included and have the opportunity to enjoy the project were discussed. the board approves the project plan and budget for Korpenlag. the board disapproves the project plan and budget for Korpenlag..24 item: Project plan and Budget Träningar Rapporteur: Frida Wandborg (Appendix 10) the board approves the project plan for renting space for training at Frescatihallen. the board approves the project plan for renting space for training at Frescatihallen. the board approves the budget for renting space for training at Frescatihallen. the board approves the budget for renting space for training at Frescatihallen with suggested changes. Suggested changes: The number of times is changed from 7 to 3 and the result is adjusted accordingly.

9 .25 Discussion item: Evaluation Fadderiet and SBP Rapporteur: Frida Wandborg, Jenny Holmgren (Appendix 11) Things went well: Good it was shortened More people in positions with responsibility, the structure however, need to change. Good with workshops, important to get the important issues through Things went not as well: It needs to be very clear when Fadderiet/SBP is over in order to uphold micronomfrid. Problematic with own initiatives when it comes to ticket sales A lot of focus on alcohol among Faddrarna Negative with four Generaler Proposals for the future: Ticket sales through Biletto More detailed planning of the participation of partner companies and sponsors, to ensure they are included during the right events for the right reason. More focus on how the new students can join Föreningen Ekonmernas after Fadderiet and SBP. There needs to be a project group (example: two Generaler and three others responsible for their respective areas) CPR-course for all the Buddies and Faddrar (check with Studenthälsan).26 Additional items - Discussion item: Elections Rapportetur: Christoffer Hintze We need to set dates for the selection of project managers for ED, Fadderiet, SBP and Minerva. Project managers for ED will be elected at 16 April. Fadderiet, SBP and MINERVA will be elected at and extra board meeting the 20 th of April.

10 .27 Up-coming events Karriärsvalet, Inriktningsdagen, Meet&Greet, Tentapub..28 To-do list Christoffer Hintze and Benjamin Geralf takes on the task to create a draft of the business plan for the nosiness year of 2015/ Next meeting The next meeting will be held at 30 th of April 18:30-21: Adjournment Christoffer Hintze ended the meeting 21:09.

11 Appendix 1 item: Proposition proposal: Change in the Student Association at Stockholm Business School's bylaws 34 Rapporteur: Frida Wandborg At our last grand meeting we came to the decision we wanted to change the mandate period for the chairmen in our committees hoping it will lead to more a closer, stable and strategic OMG. Changing the mandate period means we need to change the following paragraph in our bylaws: The current text:. 34 [...] Mandatperioden löper halvårsvis efter kalenderår. - Verksamhetsårets första mandatperiod löper fr.o.m. 1:a juli t.o.m. 31:a december. - Verksamhetsårets andra mandatperiod löper fr.o.m. 1:a januari t.o.m. 30:e juni. Medlem kan ej inneha samma ordförandepost i utskott eller mästeri mer än fyra mandatperioder. To be replaced with:. 34 [...] Mandatperioden löper helårsvis enligt Föreningen Ekonomernas verksamhets år. Medlem kan ej inneha samma ordförandepost i utskott eller mästeri mer än två mandatperioder. the board approves the change of mandate period for committee chairmen and thereby the change in the bylaws. Appendix 2 item: Proposition proposal: Role description - Second vice president Rapporteur: Frida Wandborg One paragraph in the role description for the Second vice president says the

12 Second vice president should handle the recruitment of project managers if the project is completely new for Föreningen Ekonomerna. This implies the Second vice president should find project managers if the committees want to start up a new project. To make it more clear we should specify it is only when it comes to independent projects the Second vice president should recruit project managers. The current text: Andre vice ordförande med ansvar för intern kommunikation skall sköta rekrytering av projektledare eller mästeri-ordförande om projektet eller mästeriet är helt nytt för Föreningen Ekonomerna To be replaced with: Andre vice ordförande med ansvar för intern kommunikation skall sköta rekrytering av projektledare för fristående projekt eller mästeri-ordförande om projektet eller mästeriet är helt nytt för Föreningen Ekonomerna the board approves the change in the role description for the Second vice president. Appendix 3 item: Proposion proposal: Role description - Second vice president Rapportetur: Frida Wandborg In the Treasurer's role description it says he/she together with the Second vice president shall control the committees are following their budgets. This paragraph should also be in the role description for the Second vice president. New paragraph: Andre vice ordförande med ansvar för intern kommunikation skall tillsammans med Skattmästare kontrollera att utskotten följer fastställd budget. the board approves the additional paragraph added to the role description for the Second vice president.

13 Appendix 4 item: Proposition proposal: Changing the title description for the head of corporate relations. Rapporteur: Mia Batljan In 2014 the board has moved the (Case Academy) Case Akademin from being an independent project to a project under the Education committee. This is more in line with their purpose. From last year, the board of 2013/2014, also added a new independent project under the head of corporate relations cannot be found in the title description. This is the MINERVA mentorship program which should be added to the title description. With this information in mind the board should change the title description of the head of corporate relations. The current text: Näringslivsansvarig är främsta kontaktperson i styrelsen för Näringslivsutskottet, Börsrummet samt Caseakademin. Näringslivsansvarig ansvarar för Näringslivsutskottets, Börsrummets och Caseakademins strategiska planering i samförstånd med dess respektive ordförande och vice ordförande. To be replaced with: Näringslivsansvarig är främsta kontaktperson i styrelsen för Näringslivsutskottet, Börsrummet samt MINERVA mentorskaps program. Näringslivsansvarig ansvarar för Näringslivsutskottets, Börsrummets och MINERVA mentorskaps programs strategiska planering i samförstånd med dess respektive ordförande och vice ordförande. the board approves the changes in the role description for the Head of Corporate Relations.

14 Appendix 5 item: Proposition proposal: Change in the Student Association at Stockholm Business School's bylaws 1 Rapporteur: Jenny Holmgren Changing Föreningen Ekonomerna's English name after the discussion held at the last association meeting. From Student Association at Stockholm Business School to The Business Association at Stockholm University. The current text: 1 Föreningen Ekonomerna vid Stockholms universitet, även kallad F.E.ST., är en religiöst och partipolitiskt obunden ideell förening för studenter vid Stockholms universitet. Föreningen Ekonomerna vid Stockholms universitets engelska namn är The Student Association at Stockholm Business School. To be replaced with: 1 Föreningen Ekonomerna vid Stockholms universitet, även kallad F.E.ST., är en religiöst och partipolitiskt obunden ideell förening för studenter vid Stockholms universitet. Föreningen Ekonomerna vid Stockholms universitets engelska namn är The Business Association at Stockholm University. the Board approves the changes in Föreningen Ekonomerna s bylaws 1. Appendix 6 item: Proposition proposal: Role description - Head of IT. Rapportetur: Benjamin Geralf Information The job description of the Head of IT should be expanded to include our new communication system Podio. New paragraph: IT- ansvarig skall vara ytterst ansvarig för kommunikationssystemet Podio, dess funktioner och de aktiva medlemmarnas tillfredställelse i systemet

15 the board approves with the adding of content in the role description of the Head of IT. Appendix 7 item: Project plan and budget for Stockholm European Career Tour Rapporteur: Jenny Holmgren A new project from the International Committee aiming to increase the opportunities for international careers for the members of Föreningen Ekonomerna. That the Board approves the project plan for Stockholm European Career Tour the Board approves the budget for Stockholm European Career Tour Appendix 8 item: Project plan and budget for Meet&Greet Rapporteur: Jimmy Hagelfors Meet & Greet is originally a day to market and introduce Föreningen Ekonomerna to the students at SBS. Previous years Meet & Greet have been arranged during one day but due to the association celebrating 50 years this year the project group wants to arrange an event lasts for three days. That the Board approves the project plan for Meet & Greet That the Board approves the budget for Meet & Greet 2015.

16 Appendix 9 item: Project plan and Budget "Korpenlag" Rapporteur: Frida Wandborg Some of our members want to start up a korpenlag in soccer for Föreningen Ekonomerna for this season. the board approves the project plan for Korpenlag. the board approves the budget for Korpenlag. Appendix 10 item: Project plan and Budget Trainings Rapporteur: Frida Wandborg There is a request from our members we should rent parts of Frescatihallen every second week so it is possible for our members to meet up and do different kinds of sports together. the board approves the project plan for renting space for training at Frescatihallen. the board approves the budget for renting space for training at Frescatihallen. Appendix 11 Discussion item: Evaluation Fadderiet and SBP Rapportetur: Frida Wandborg, Jenny Holmgren

17 Information Both Fadderiet and SBP have now come to an end and it is time we evaluate how we think the projects went. What has gone well and what should we change or improve for next semester? What should the structure with Faddergeneraler and Coordinators look like? Should there be a small project group for each project? Secretary Frida Wandborg Adjuster Adjuster Stephanie Viljava Jenny Holmgren