EU Open Procedure. Invitation to Tender

Transcription

1 EU Open Procedure Invitation to Tender For the supply of Services under the International University Partnership for the Establishment of Postgraduate Programmes in Ethiopia with the British Council 31 March

2 Contents 1 Overview of the British Council Introduction and background Conditions and contractual requirements Confidentiality Tender/Proposal Validity Payment and Invoicing Scope of work, specification and outputs Constraints Expertise required Key Background documents and information Timescales Instructions for Responding Clarification Questions Evaluation Criteria ANNEX 1: Lot Consultancy Services for Mechanical and Chemical Engineering ANNEX 2 Lot 2: Consultancy Services for Electrical and Computer Engineering and ICT ANNEX 3 Lot 3: Consultancy Services for Civil Engineering and Construction Technology Annex 4. Terms and Conditions of contract Annex 5. Submission Checklist Annex 6. Directive for Autonomy of Institutes of Technology (IoTs)

3 ... Invitation to Tender (ITT) For: Recruitment for International University Partnership for the Establishment of Postgraduate Programmes in Ethiopia Date: 31 March Overview of the British Council 1.1 The British Council is the United Kingdom s international organisation for cultural relations and educational opportunities. Its purpose is to build engagement and trust for the UK through the exchange of knowledge and ideas between people worldwide. It seeks to achieve its aims by working in education, science, governance, English and the arts. In , its programmes reached a total audience of 550 million people worldwide and we engaged directly with 10.8 million. 1.2 The British Council was established in 1934 and incorporated by Royal Charter in It is registered as a charity in England and Wales (charity no ) and Scotland (charity no. SCO37733). It is also an executive non-departmental public body, with the Foreign and Commonwealth Office as its sponsoring department. 1.3 Its primary charitable objects are set out in the Charter and are stated to be:- Promote cultural relationships and the understanding of different cultures between people and peoples of the United Kingdom and other countries; Promote a wider knowledge of the United Kingdom; Develop a wider knowledge of the English language; Encourage cultural, scientific, technological and other educational co-operation between the United Kingdom and other countries; Otherwise promote the advancement of education. 1.4 In 2012 to 2013, the British Council had a total turnover of 781 million. Its income included a grant-aid of 171 million from the UK government, 490 million from fees and income from services such as English teaching, exams administration and the management of client-funded contracts, and funding from a wide range of public and private sector partners. 1.5 The British Council works in more than 110 countries around the world, engaging with organisations, governments, donors and businesses to deliver sustainable change. It has one of the largest global education networks in the world, connecting it with Ministries, education providers, sector bodies, businesses and international agencies who we engage with to deliver a global portfolio of education programmes as well as high value portfolio of higher education activities. The British Council and employs over 7,000 staff worldwide. It has its headquarters in the UK, with offices in London, Manchester, Belfast, Cardiff and Edinburgh. 1.6 Further information can be found at 3

4 2 Introduction and background 2.1 British Council and Ethiopia The British Council has offices in over 100 countries, and 250 cities. We have been in Ethiopia since Ethiopia is the second most populous country in Sub Saharan Africa (thirteenth globally), with an estimated 93 million people living in its territory. Over the past 10 years GDP has grown at a rate of 7-8 percent and foreign investment is on the rise, particularly in the manufacturing, agriculture, textiles and leather sectors. Nonetheless there is still a significant amount of foreign aid made available to the country to support its development. Addis Ababa is the capital city of the African Union (AU), hosting the organisation s headquarters as well as numerous foreign delegations with responsibility for relations with the AU. 2.2 Education and Higher Education in Ethiopia The Government of Ethiopia s national vision is to transform Ethiopia within a decade into a country where democratic rule, good governance and social justice reign. Additionally it has a vision of becoming a middle-income economy by 2025 with the role of education being to produce creative citizens that will contribute to the realization of this vision. This reinforces the need to focus on educating and training a workforce that meets the needs of industries The Government has made significant progress in recent years in improving access to education including higher education. Since 1997 a series of five year Education Sector Development Plans (ESDPs) have led to marked improvements in school enrolment rates This increase in enrolment in schools has justified a growth in higher education institutions in recent years, with the number of public universities rising from two in 1991/92 to 22 in 2009/10 and 34 in 2012/13. To complement government efforts, there has also been an increase in establishment of private higher education institutions Total enrolment in undergraduate degrees has increased almost tenfold in ten years. Figures show that 58,000 students enrolled in 2002/03, with that number standing at 554,000 in 2012/13. The increase is even more pronounced with enrolment in postgraduate degrees. Enrolment rose from 1,949 in 2002/03 to 31,304 in 2012/3. This represents a seismic shift of 1,600 percent The Ethiopian higher education sector has expanded greatly in the past few years in order to offer tertiary education to students countrywide. However, the massive increase in the number of students and institutions poses challenges for universities in terms of providing infrastructure, enhancing staff quality, maintaining high standards, and developing an educational system orientated to the needs of the Labour market. 4

5 2.3 Ethiopia and Engineering Education The Ethiopian Government has been influential in bolstering the capacity of universities to deliver high quality training and research in science and technology, particularly in the engineering sector. For example, the Engineering Capacity Building Programme (ECBP) supported industrial development through various interventions, including revision of engineering curricula to reflect market needs and an overall improvement in the quality of engineering and technology education in public universities. Such interventions have also seen the opening of 10 Institutes of Technology (IoTs) and two Science and Technology Universities (STUs) The Federal Ministry of Education (MoE) with the financial support of the German Government through Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is supporting Engineering Education Reform at the IoTs and STUs in Ethiopia. One of the `intervention areas is developing the capacity of academic staff in these institutions to deliver taught postgraduate programmes and undertake research However this has led to challenges in the recruitment of appropriately qualified teaching academic staff that can deliver the new curricula and undertake relevant research. Consequently, the ECBP has also supported sandwich PhD programmes in collaboration with German universities. Since some of these programmes have not fully met the needs of the sector, focus is now turning towards development of home grown postgraduate programmes. This aims not only to help tackle some of the issues around staff retention, but also to help build sustainable local capacity within Ethiopian institutions The main stakeholders in the process of providing quality education are the academic staff members of the universities. The future success of graduates will be based on the performance of academic staff as well as the level of efficiency in the management and administration of universities. The newly established IoTs and STUs have a large proportion of teaching staff that are very young, educated to Bachelor level but lack experience in developing and delivering postgraduate programmes and conducting research. The current ESDP cites increasing the number of postgraduate programmes as one of its priority areas. It also includes targets to increase the number of female teaching staff. 5

6 2.4 International Partnership The British Council has extensive experience of multi-country global education programme management, particularly in the field of higher education and research collaboration. Brokering partnerships in the field of education requires an approach capable of spanning the political, business, information and educational dimensions. In development specifically, the operating environment is often one of significant political and social change, so a more sophisticated and nuanced approach is required that builds on an in-depth understanding of the country and its social and political landscape The British Council has a very significant track record of brokering effective partnerships in such development contexts that goes beyond traditional linear approaches. We recognise the need for high quality political economy analysis as an underpinning foundation for brokering effective partnerships and coalitions for sustainable, relevant, change. In Ethiopia, it successfully managed a number of partnerships for over 30 years which enhanced teaching and research capacity of staff, curricula and community work. These partnerships were funded in a variety of ways The Federal Ministry of Education seeks to establish home grown postgraduate programmes in a number of engineering and technology areas at selected IoTs and STUs with the help of international universities. This will be achieved through partnerships between IoTs / STUs in Ethiopia and international universities who have expertise in the appropriate engineering and technology disciplines The British Council Ethiopia was recently awarded a contract by the Ethiopian Federal Ministry of Education to manage a partnership programme between Ethiopian and international universities for the development of home grown postgraduate programmes in engineering and technology. The project duration is 30 months and started in January This Invitation to Tender (ITT) is therefore issued to international universities who would like to implement this ambitious plan to expand and improve Ethiopia s provision of engineering education. 6

7 2.5 Purpose and Objectives of the Partnership Programme The overall purpose of the programme is to begin the process of improving the quality and relevance of postgraduate teaching in a number of engineering disciplines enabling Ethiopia to produce its own engineers on a sustainable basis. The objectives will establish postgraduate programmes at Masters and PhD levels in a number of engineering areas at selected IoTs / STUs, with the help of international universities The purpose and objectives have to be seen within the context of the rapid expansion of higher education, the shortage of adequate qualified members of staff and the need to focus on national and local economic requirements. Implementation of the specific objectives of the assignment will need to be sensitive to this context. The needs of the Ethiopian institutions should be adequately addressed by the experience and know-how of the potential international university Inevitably, an established reputation in postgraduate study and research in relevant engineering fields will be required from international partners, but just as important is an understanding of the Ethiopian context as well as a track record in capacity development and institution-building. Achieving sustainable and relevant impact requires a much deeper understanding of how Education systems operate within their geopolitical context and an ability to map out elements and functions of engineering and technology that might be sources for fruitful and timely collaboration. Consequently, the selection will prioritise those applications that provide evidence of flexibility of approach and willingness to adapt to local situations This partnership programme seeks to build local capacity in academic excellence through experience and learning from best practices around the world with the intention of forming 3 centres of excellence for engineering and technology across Ethiopia. The 10 IoTs and 2 STUs have been arranged into 3 clusters with one IoT / STU assigned as lead of the cluster. It is expected that the lead IoT / STU for each cluster will be established as a centre of excellence. 7

8 2.6 Opportunities Ethiopia is one of the fastest growing economies in the world with an average annual double digit real GDP growth rate for the last decade. This tender comes at an exciting and transformational period in the country s economic growth The Ethiopian government s Growth and Transformation Plan (GTP) and the Education Sector Development Plan (ESDP) puts strong emphasis on improving the quality of academics professional development. Both plans lay out ambitious goals to achieve a high level of academic instruction to attain government objectives. There is also a need for greater long-term sustainability and quality assurance in this area. Therefore participating in this programme will potentially create long-term opportunities for future partnership and engagement for the successful partner institutes As a result of this engagement, the international universities will be able to establish a presence in Ethiopia. This would establish the successful applicant as one of the few international universities having a physical presence in the country and able to use this position to lever more partnerships in-country The international universities will also benefit from participating in this programme as this would provide their staff with professional development. Knowledge and learning are cyclical and so academics involved in this programme would benefit enormously from observing and learning from the modus operandi in Ethiopia This programme will provide the selected international universities with a route to other internationalisation activities. The successful international institutes will be able to develop their track on international partnerships which will support them in future initiatives. 8

9 2.7 Challenges There is limited experience of working with international university partners for some IoTs / STUs who are relatively new. This could be a challenge and may test the level of achievement of the partnership. The British Council will ensure that agreed targets are achievable and that through regular monitoring visits make sure that the partnerships are supported and on track to deliver agreed outputs The partnerships will primarily focus on academic development and issues and therefore will only involve specific departments and a limited number of university staff. However, if there is no proactive leadership at the IoTs / STUs, the partnership may not enjoy a high level of institutional support. Therefore our experience has shaped an approach that will encourage our partners to put a system in place within the institutions we work with that recognises and supports the efforts of staff, creating a structure that disseminates good practice to a wider academic audience In spite of recent developments in the IT infrastructure in Ethiopian IoTs / STUs, there are still a number of challenges to be taken into consideration. These include unreliable internet connection, limited bandwidth and staff capacity. These issues may limit the extent to which the project can use virtual learning in an effective way. However we envisage that much of the academic engagement will be more face-to-face with the resident and visiting academics being engaged directly with their counterparts and students Existing research infrastructure capacity in IoTs / STUs is limited and may therefore be unable to cope with the increased intake of students envisaged. One of the roles of the international university is to work within the limits of the Ethiopian context. The Laboratory technicians sent by the international university, along with the international Scientific Coordinators will help the IoT / STU partners to develop strategies that will enable them to achieve agreed outputs There is limited research and development experience in the Ethiopian IoTs / STUs primarily due to the high level of teaching expected from academic tutors in the undergraduate programmes. This is further exacerbated by the high number of engineering student enrolment figures that reflects the government s adoption of a 70:30 enrolment ratio conversion plan in favour of science and technology courses. The international university partnership has been created to address this gap in training academics to deliver newly expanded engineering and technology programmes. 2.8 Benefit for Successful International Universities Successful institutions will work with the British Council and the cluster Ethiopian IoTs / STUs in partnership to deliver the establishment of home-grown postgraduate programmes in Ethiopian IoTs. The aim of this collaboration is to offer high-quality engineering and technology products and services that create long lasting, sustainable and systematic impact on the professional development of academics in Ethiopia As a British Council approved service provider, benefits include: Access to a developing sector and deep understanding of Ethiopia s higher education system; Opportunity to establish and consolidate a working partnership with Ethiopian institutions; Opportunity to approach and promote the institution to key Ethiopian university, school leadership and curriculum reform stakeholders; Increased international experience in teaching, research, training and project management; 9

10 Updated sector intelligence on higher education and curriculum reform and development in Ethiopia; Financial income. 3 Conditions and contractual requirements The Contracting Authority is the British Council which includes any subsidiary companies and other organisations that control or are controlled by the British Council from time to time. The appointed service provider will be expected to travel to British Council offices in Ethiopia as required, in the delivery of the services. The service provider will also be required to travel and have a presence in their partner cluster lead IoT or STU. The contract awarded will be for a duration of two years with a possible option for extension for up to an additional 24 months under the same terms and conditions. The appointed service provider will only process personal data accessed in performance of the services in accordance with the British Council s instructions and will not use such data for any other purpose. The contracted service provider will undertake to process any personal data on the British Council s behalf in accordance with the relevant provisions of the Data Protection Act 1998 and ensure appropriate and legislative consent is acquired where necessary. The British Council is committed to equality and to positive action to promote this. It believes that an Equal Opportunities Policy helps to ensure that there is no unjustified discrimination in the recruitment, retention, training and development of staff on the basis of gender including transgender, marital status, sexual identify, religion and belief, political opinion, race, work pattern, age, disability or HIV/AIDS status, socio-economic background, spent convictions, trade union activity or membership, on the basis of having or not having dependents, or any other relevant grounds. The appointed service provider must agree to operate in accordance with these principles while undertaking work at or on behalf of the British Council. The British Council is committed to open government and to meeting its legal responsibilities under the Freedom of Information Act 2000 (the Act ). Accordingly, all information submitted to a public authority may need to be disclosed by the public authority in response to a request under the Act. The British Council may also decide to include certain information in the publication scheme, which the British Council maintains under the Act. If service provider considers that any of the information included in their completed documentation is commercially sensitive, it should identify it and explain (in broad terms) what harm may result from disclosure if a request is received, and the time period applicable to that sensitivity. The service provider should be aware that, even where they have indicated that information is commercially sensitive, the British Council might be required to disclose it under the Act if a request is received. The service provider should also note that the receipt of any material marked confidential or equivalent by the British Council should not be taken to mean that the British Council accepts any duty of confidence by virtue of that marking. The service provider will comply with all applicable legislation and codes of practice, including, where applicable, all legislation and statutory guidance relevant to the safeguarding and protection of children and vulnerable adults and with the British Council s Child Protection Policy; in addition the Service provider will ensure that where it engages any other party to supply any of the services under this agreement that that party will also comply with the same requirements as if they were a party to this agreement. 10

11 All relevant policies that service providers are expected to adhere to can be found on the British Council website The list of policies includes (but it is not limited to): - Anti-Fraud and Corruption - Child Protection Policy - Equal Opportunities Policy - Fair Trading - Health and Safety Policy - Environmental Policy - Records Management - Privacy Mandatory due diligence information will form part of your response to this ITT. You are required to complete the Minimum Standards Questionnaire (Forms A-E which can be found included in the bidders pack in British Council s e-tendering portal hosted at as part of your response. The British Council s contracting and commercial approach in respect of the required services is set out at Annex 4: Terms and Conditions of contract (the Contract ). By submitting a tender, you are agreeing to be bound by the terms of this ITT and the Contract without further negotiation or amendment. If the terms of the Contract render the proposals in your tender unworkable, you should submit a clarification in accordance with Section 13 of this ITT (Clarification Questions) by 14 April 2015 and the British Council will consider whether any amendment to the Contract is required. Any amendments shall be published via In-Tend by 8 May 2015 and shall apply to all tenderers. Any amendments which are proposed but not approved by the British Council through this process will not be acceptable and may be construed as a rejection of the terms leading to the disqualification of the tender. This document does not constitute an offer to provide goods and/or services to the British Council. All costs incurred in the preparation of the proposal are the service provider s responsibility. The British Council reserves the right to request reference information. The British Council is not obliged to award a contract for these services and reserves the right to withdraw from the procurement process at any stage. 4 Confidentiality All information contained within this document is confidential and is provided only to give service providers an adequate understanding of the British Council s requirements and under no circumstances should be disclosed to a third party without the British Council s consent. The contents of this ITT are being made available by the British Council on condition that: Tenderers shall at all times treat the contents of the ITT and any related documents (together called the Information ) as confidential, save in so far as they are already in the public domain; Tenderers shall not disclose, copy, reproduce, distribute or pass any of the Information to any other person at any time; Tenderers shall not use any of the Information for any purpose other than for the purposes of submitting (or deciding whether to submit) a Tender; 11

12 Tenderers shall not undertake any publicity activity within any section of the media. Tenderers may disclose, distribute or pass any of the Information to the Tenderer s advisers, subcontractors or to another person provided that either: This is done for the sole purpose of enabling a Tender to be submitted and the person receiving the Information undertakes in writing to keep the Information confidential on the same terms as if that person were the Tenderer; or The Tenderer obtains the prior written consent of the British Council in relation to such disclosure, distribution or passing of Information; or The disclosure is made for the sole purpose of obtaining legal advice from external lawyers in relation to the procurement or to any Framework Agreement arising from it; or The Tenderer is legally required to make such a disclosure. In relation to the above the definition of person includes but is not limited to any person, firm, body or association, corporate or incorporate. The British Council may disclose detailed information relating to Tenders to its officers, employees, agents or advisers and the British Council may make any of the contractual documents available for private inspection by its officers, employees, agents or advisers. The British Council also reserves the right to disseminate information that is materially relevant to the procurement to all Tenderers, even if the information has only been requested by one Tenderer, subject to the duty to protect each Tenderer's commercial confidentiality in relation to its Tender (unless there is a requirement for disclosure under the Freedom of Information Act). 5 Tender/Proposal Validity Your response should remain open for acceptance for a period of 90 days. A response valid for a shorter period may be rejected. 6 Payment and Invoicing The Council will pay correctly addressed and undisputed invoices within 30 days. It is expected that invoices will be submitted by the successful international universities on a quarterly basis, and will be accompanied with a detailed statement of expenditure and a narrative report detailing activities undertaken during the period. The essential information on an invoice for the Council is: A description of the services supplied; The Council reference number/purchase Order number; Addressed to Accounts Payable; The costs including VAT (if applicable) and any other charges; The British Council name and TIN number ( ). 12

13 7 Scope of work, specification and outputs 7.1 What is the tender about? The British Council seeks to recruit up to 3 international universities to partner with 3 Ethiopian IoTs / STUs clusters (Lots). International universities, including university consortiums, are invited to bid for any or all of the 3 opportunities, reference to Annex 1, 2 and 3, providing they have the expertise required for the assignment The international universities must have the capacity to design, deliver and manage postgraduate programmes in selected disciplines of engineering for academic staff of IoTs and STUs. This will involve curriculum development for engineering masters and doctoral research programmes. The international universities will be expected to provide teaching; research guidance and supervision; and academic advisory services to their partner cluster lead IoT / STU We welcome providers which have the qualifications and experience to take up this challenging opportunity. The demand for postgraduate engineering requires highly competent professional development programmes which will not only bring in world class expertise in the area, but also demonstrate relevance responding to Ethiopia s specific needs. 7.2 Engineering Masters and PhD Programmes Target Audience The engineering postgraduate programme is targeted at academic staff/faculty members at universities specifically academic teaching staff at the 10 IoTs and 2 STUs; Context The 10 IoTs and 2 STUs are not all at the same stage of development. Therefore, it has been necessary to group the IoTs / STUs into clusters to facilitate more effective resource sharing across these institutions. These clusters will focus on specific areas of engineering relevant to the development of the regions in which they are based, as well as the development of Ethiopia as a whole The Federal Ministry of Education has set up 3 distinct clusters of universities to host the postgraduate programmes / excellence centres. These clusters will each focus on one or two disciplines of engineering and technology and each will be led by one university (IoT or STU). The first of these is the North-East Cluster which focuses on Mechanical and Chemical Engineering. The second is the Central Cluster and will focus on Electrical and Communication Engineering. The final one is the South-West Cluster which will focus on Civil Engineering and Construction. It is envisaged that the international university will partner with the lead cluster IoT / STU to advance the objectives of the programme. 7.3 Objectives The overall purpose of the programme is to improve the quality and relevance of teaching in Engineering so that Ethiopia is able to produce its own engineers on a sustainable basis. The programme also sets out to establish postgraduate programmes at Masters and PhD levels in the area of Engineering at selected IoTs / STUs, with the help of international university partnerships The short term objective of this programme is to build the capacity of academic instructors in Ethiopian universities in selected disciplines of engineering. Specifically the programme seeks 13

14 to capacitate academics in IoTs and STUs, as well as those situated in the Engineering faculties of other universities. The aim of this collaboration is to offer home grown high-quality postgraduate products and services that create long lasting, sustainable and systematic impact on the development of Ethiopia s higher education sector as well as its economic aspirations In the long term, Ethiopian centres of excellence will, as a consequence, emerge. It is expected that this will enable sharing of best practices with other institutions, attract new external funding, facilitate engagement in global agendas in the areas of expertise, and lead to the development of new international links. It is expected and anticipated that this approach will allow capacity building in the sub-saharan area and eventually beyond, once Ethiopia produces a home grown pool of highly specialised engineers. 7.4 Focus areas for Establishing Home-grown Postgraduate Programmes The Federal Ministry of Education has made an assessment of the Ethiopian Government s Growth and Transformation Plan priority sectors and has pinpointed the areas that require development in the field of engineering and technology. Based on that assessment the following areas/disciplines have been confirmed for the programme. Mechanical and Chemical Engineering; Electrical and Communication Engineering; Civil Engineering and Construction To advance the development of the above 3 engineering disciplines, 3 cluster IoTs / STUs have been established. Each cluster has a lead university which will be responsible, in partnership with an international university partner, for developing the postgraduate programmes under the engineering area allocated to them. Further information of this allocation is expanded on in the next section. 7.5 Partnership Framework The 10 IoTs and 2 STUs are configured into 3 distinct clusters and each cluster has a defined thematic engineering and technology focus area. Each cluster will be led by one established university (IoT or STU), who will act as the main partner for the international university. Therefore the international university partner with the lead cluster IoT / STU will work closely in developing their focus disciplines of engineering and technology postgraduate programmes. Each cluster will serve as a national centre of excellence for training academics in a specific engineering discipline It is envisaged that the international university partner will provide capacity building to support the establishment of the centre of excellences and setup of the thematic engineering and technology postgraduate programmes. There is an indicative budget of up to EUR 1 million for each Lot The cluster formation is detailed below and includes the expected outputs for each cluster: 1. Cluster 1: North-East Cluster Mechanical and Chemical Engineering a. Cluster leader: Adama Science and Technology University (ASTU) b. Cluster members: i. Ethiopian Institute of Technology Mekelle (EiT-M) ii. Bahir Dar Institute of Technology (BiT) iii. Ethiopian Institute of Textile and Fashion Technology (EiTEX) iv. Kombolcha Institute of Technology (KiT) c. Focus Engineering and technology areas: 1. Agro processing 14

15 2. Chemical Technology 3. Metal Engineering d. Expected deliverables: academics enrolled on above related MSc programmes academics enrolled on above related PhD programmes 2. Cluster 2: Central Cluster - Electrical and Computer Engineering and ICT a. Cluster leader: Addis Ababa Institute of Technology (AAiT) b. Cluster members: i. Addis Ababa Science and Technology University (AASTU) ii. Hawassa Institute of Technology (HIoT) c. Focus Engineering and technology areas: 1. Power and Energy Engineering 2. Communication Engineering 3. Control and Power Engineering d. Expected deliverables: academics enrolled on above related MSc programmes academics enrolled on above related PhD programmes 3. Cluster 3: South-West Cluster - Civil Engineering and Construction Technology a. Cluster leader: Jimma Institute of Technology (JiT) b. Cluster members: i. Ethiopian Institute of Architecture, Building Construction and City Development (EiABC) ii. Dire Dawa Institute of Technology (DDIT) iii. Arbaminch Institute of Technology (AMIT) c. Focus Engineering and technology areas: 1. Hydraulic and Hydropower Engineering 2. Construction Technology and Structural Engineering 3. Geotechnical Engineering 4. Irrigation and Drainage Engineering d. Expected deliverables: academics enrolled on above related MSc programmes academics enrolled on above related PhD programmes 7.6 Deliverables The total deliverables are 240 academics enrolled on MSc and 20 PhD programmes per cluster as per the below listing. 1. Cluster 1: North-East Cluster Mechanical and Chemical Engineering a. Expected deliverables by programme end: academics enrolled on above related MSc programmes academics enrolled on above related PhD programmes 2. Cluster 2: Central Cluster - Electrical and Computer Engineering and ICT a. Expected deliverables by programme end: academics enrolled on above related MSc programmes academics enrolled on above related PhD programmes 3. Cluster 3: South-West Cluster - Civil Engineering and Construction Technology a. Expected deliverables by programme end: academics enrolled on above related MSc programmes academics enrolled on above related PhD programmes 15

16 7.6.2 However there will be specific milestones to reach in the lifetime of this programme which are detailed below. After 6 months o At least 100 students are newly enrolled in each of the clusters on MSc programmes. o At least 20 students, of which at least 10% are female, are newly enrolled in each of the clusters on PhD programmes. After 12 months o At least ¼ of the agreed block teaching have been conducted in each cluster IoTs / STUs by the international universities. o 80% of all PhD candidates have participated in training in the staff development unit. o At least 20% of all MSc and PhD students are conducting supervised teaching. After 18 months o At least 80% of the students, of which at least 15% are female, from the first batch of MSc programmes have successfully submitted their concept proposals and have had it approved by the supervisor. o At least 20% of all PhD candidates have conducted an international field trip. After 24 months end of programme o All 240 students have enrolled on MSc programmes in each cluster. o All 20 candidates have enrolled on PhD programmes in each cluster. 16

17 7.7 University Cluster Profiles The mandate and status of IoTs is governed by the Directive for Autonomy of Institutes of Technology (IoTs) as set out in Annex 6. Cluster: 1 North-East Cluster Mechanical and Chemical Engineering University cluster lead: Adama Science and Technology University (ASTU) University cluster members: Ethiopian Institute of Technology Mekelle (EiT-M) Bahir Dar Institute of Technology (BiT) Ethiopian Institute of Textile and Fashion Technology (EiTEX) Kombolcha Institute of Technology (KiT) Introduction and background: Adama Science and Technology University (ASTU) was established in 1993 and passed through different development stages and currently is focusing on education, research and services in the engineering and science disciplines. Ethiopian Institute of Technology Mekelle (EiT-M) was inaugurated in Nov EiT-M has evolved out of Mekelle University, Faculty of Science and Technology (FST), which was established in Bahir Dar Institute of Technology (BiT) has offered education in the field of engineering and technologies since its establishment as a technical school in 1963 under the former Bahir Dar Polytechnic Institute, which finally grew to Bahir Dar University in Ethiopian Institute of Textile and Fashion Technology (EiTEX) is under Bahir Dar University. The institute has more than 60 years of teaching and research experiences. Since 2000 it has strengthened its teaching, research and community service activities through engineering capacity building program. The institute is established to support textile and apparel sector industries with research, technology transfer and trained Labour. Kombolcha Institute of Technology (KiT) is one of the young institutes which are contributing to the socio-economic and industrial development of Ethiopia. It provides higher education in basic fields for sustainable development and fair economic growth. Vision and mission: Vision ASTU To become the first choice Ethiopian University and one of the regionally distinguished universities dedicated for excellence in Applied Science and Technology. EiT-M - To be the national and regional centre of excellence in engineering and technology studies, research and community services. BiT - To become one of the top ten premier technology institutes in Africa in 2025 recognized for its practical oriented education, research and innovative technologies. EiTEX To become one of the 3 premier research institutes in Africa by 2025, recognized for 17

18 its quality education, research and outreach activities. KiT To become home for technology and engineering that is focused on educating professionals and providing university level knowledge to serve Ethiopian needs. Mission ASTU - The mission is geared towards contributing to the economic development of Ethiopia. It commits itself to: 1) Produce competent and ethical professionals in science and technology through practice oriented, problem solving and quality education; 2) Promote research through the engagement of staff, students and partners, and disseminate findings; 3) Provide community services in various areas, including consultancy service and need based training for the betterment of the society; and 4) Enhance links with national and international universities, research institutions, industries and the private sector to address quality of education, good governance, and other pertinent issues. EiT-M - To educate prospective graduates, provide knowledge and develop skills in technology, engineering, planning and design for industry and the economy as a whole. Also to conduct technology-based applied research, projects and studies, and cooperate with relevant stakeholders to develop technological know-how. BiT - To contribute substantially to the economic, technological and scientific development of the nation, the continent at large; through the provision of high quality education, active engagement in research and technology transfer packages, and community service activities. EiTEX - To create an atmosphere of learning in which students acquire knowledge and learn to apply it properly with due consideration for ethical, ecological and economic issues; to pursue research and disseminate research findings; to provide knowledge based technological services to satisfy the needs of society and industry; to help build national capabilities in science, technology, design, humanities, management, education and research. KiT - To educate perspective graduates, provide knowledge and develop skills in technology, engineering planning and design for the industry and economy. To also conduct technology based applied research, projects and studies that are based on priorities that reflect the needs of the country, the regions, woredas, kebeles and the private sector industries and economies. Description of academic programmes being provided: ASTU Currently in the School of Engineering, there are 11 undergraduate and 14 masters programmes Mechanical, Materials and Chemical Electrical Engineering and Engineering Computing Civil Engineering and Architecture Applied Sciences EiT-M The institute currently runs 8 undergraduate and 17 postgraduate programs in 6 schools and a department. The schools and respective programs are summarized below. Architecture and Urban Planning Civil Engineering Computing Electrical and Computer Engineering Mechanical and Industrial Engineering Chemical Engineering BiT At present, the University provided 13 undergraduate programmes and 21 master programmes. One PhD program in Water Resource Management is also provided. The courses are divided between the following schools: Civil and Water Resource Engineering Chemical and Food Engineering 18

19 Mechanical and Industrial Engineering Computing Electrical Engineering Energy EiTEX There are 7 undergraduate, 5 masters and 1 PhD programs in the institute currently under the following programmes: Textile Production Fashion Technology Textile Chemistry Textile Technology KiT The institute currently only provides undergraduate studies under two schools. The courses are as follows: Architecture Civil Engineering Chemical Engineering Textile Engineering Water Resource and Irrigation Engineering Computer Science Electrical and Computer Engineering Information System Mechanical Engineering Information Technology Academic staff profile: The respective IoTs academic staff profile is indicated below: University BSc MSc PhD Total ASTU EiT-M BiT EiTEX KiT Student numbers: The following table shows the current number of students in the undergraduate and post graduate programmes at the universities: University BSc MSc PhD Total ASTU 9, ,811 EiT-M 9, ,562 BiT 11, ,709 EiTEX 3, ,061 KiT 6, ,015 Infrastructure / facilities: Adama Science and Technology University (ASTU) Laboratory Facilities The Laboratory facilities in the programme which are related to the development of the home grown postgraduate programmes are indicated in the table below. Manufacturing Metal cutting lab Welding lab Engineering CNC lab AUTO CAD lab Materials testing lab Thermal lab Forming lab Design lab 19

20 Foundry lab Mass transfer unit operation lab In progress Chemical Engineering Mechanical Unit operation lab Analytical chemistry lab Thermal unit operation lab Reaction Engineering lab Fluid lab Food Engineering lab Computer lab Environmental Engineering lab Materials Metal processing lab Advanced materials v Engineering Ceramics lab Materials Polymers lab Characterization lab Electronic Materials lab Microscopy lab IT Facilities The University has reasonable good ICT facilities with some of the departments having IT laboratories. There is a well-equipped digital library. Internet access is available including Wi-Fi in some parts of the school. Currently plans are in progress to try and improve internet connection facilities through developing a stronger infrastructure. Ethiopian Institute of Technology Mekelle (EiT-M) Laboratory Facilities The currently existing laboratories are primarily used for the teaching-learning process. These are: o Material Testing laboratory o CAD/CAM/CIM lab o Welding workshop o Sheet metal Forming and Fabrication workshop o Foundry demo workshop o Machining workshop o Metrology laboratory IT Facilities ICT resources include: approximately 75 PCs, intermittent broad band service; and Wi-Fi in 5 buildings. Bahir Dar Institute of Technology (BiT) Laboratory Facilities The Institute has 44 well equipped laboratories used for research and practical teaching and to deliver different technical support to stakeholders in the region. IT Facilities The Institute has good IT facilities. There are adequate computers for teachers and students. There is good internet connection, including Wi-Fi in some areas of the school. Ethiopian Institute of Textile and Fashion Technology (EiTEX) Laboratory Facilities The modern laboratory building is planned and its construction is already started in the new campus of the institute. However the current laboratory has limited resources. Some of the facilities are: o USTER HVI 1000 The Fibre Classification and Analysis System o CCS Fibre Testing Machine o Dynamic Mechanical Analyser, DMA 8000 o Thermo gravimetric analyser, TGA 4000 o Differential Scanning Calorimeter, DSC 4000 o Sizing Machine (laboratory type) 20

21 IT Facilities Currently existing ICT facilities are not at up to the expected level. ICT facility needs to be improved further to bring it to the required level of standard. Kombolcha Institute of Technology (KiT) Laboratory Facilities The laboratory facilities of academic programmes / departments which are related to the course areas as detailed below: o AutoCAD Computer lab o Basic Workshop lab o Chemistry lab o Control lab o Engineering Material lab o Environmental lab o Mass Transfer lab o Mechanism lab o Metrology lab o Unit Operation lab IT Facilities The Institute has computer laboratories and CISCO academy. It provides broadband and Wi-Fi internet access in the office buildings and computer laboratories Experience in international partnerships: The respective IoTs / STUs in this cluster have experience with international partners as detailed below: Adama Science and Technology University (ASTU) Busan National University of Education, South Korea EncoreKorea Initiative (EKI), South Korea Gyeonggi Institute of Science & Technology Promotion (GSTEP), South Korea Hanyang University, South Korea Pohang Science and Technology University (POSTECH), South Korea Seoul National University, College of Engineering (Korea) University of Cologne, Germany University of Illinois, USA University of the Philippines Diliman, Philippines Ethiopian Institute of Technology Mekelle (EiT-M) Edulink, Global NORAD, Norway Norway Technical University, Norway Technical University of Darmstadt, Germany Bahir Dar Institute of Technology (BiT) Aalto University, Finland Catholic University of Cameroon, Cameroon Cornell University, USA James Hutton Institute, UK Kathmandu University, Nepal KTH Royal Institute of Technology, Sweden Makerere University, Uganda National Taiwan University of Science and Technology (NTUST), Taiwan NTNU Norwegian University of Science and Technology, Norway University of the District of Columbia (UDC), USA 21

22 Ethiopian Institute of Textile and Fashion Technology (EiTEX) Hof University of Applied Science, Germany Texas Tech University, USA Ivanov State University, Russia Kombolcha Institute of Technology (KiT) Institute of Chemical Technology, India 22

23 Cluster: 2 Central Cluster - Electrical and Computer Engineering and ICT University cluster lead: Addis Ababa Institute of Technology (AAiT) University cluster members: Addis Ababa Science and Technology University (AASTU) Hawassa Institute of Technology (HIoT) Introduction and background: Addis Ababa Institute of Technology (AAiT) of the Addis Ababa University is the first institution teaching engineering education in Ethiopia. It was established in At the beginning, the college opened two-year intermediate engineering programs. In 1958, a fouryear degree program in civil and industrial engineering was launched. In the following year, the industrial engineering program was split into electrical and mechanical engineering programs, and the duration of the study for all programs was extended to five years. In 1961, the college became a chartered member of Addis Ababa University and expanded further in 1963 by opening the Department of Architecture and Urban Planning. The former Ethio- Swedish Institute of Building College, the College of Engineering and the Building College merged to form the Faculty of Technology in In October 2010, the Faculty of Technology was re-organised into Addis Ababa Institute of Technology. AAiT plays a critical role in supporting engineering education in most of the universities across the nation and beyond. It trains instructors of other universities and delivers courses as visiting professors in their programs. Addis Ababa Science and Technology University (AASTU) is one of the two Science and Technology Universities established in the country. The establishment of the university reckons with both current and emerging gap in the supply of qualified professionals for the demands of the economy in the long-term. Hawassa Institute of Technology (HIoT) is part of the School of Electrical and Computer Engineering of Hawassa University. It was established in 2003 to focus on Electrical and Computer Engineering. Vision and mission: Vision AAiT - To be one of the Top 5 Technology Higher Education institutions in Africa by 2023 AASTU - To become an internationally recognized and respected Hub of Science and Technology with strong national commitment and significant continental repute by 2021 HIoT To excel in teaching, research, and industry linkage/consultancy at a national level as well as regionally and educate the next generation of competent engineers within the field of electrical, electronic, and computer engineering Mission AAiT - To educate competent graduates and researchers in Engineering and Technology by advancing relevant, innovative and creative teaching, research and Technology Transfer to foster social and economic development of the country AASTU - Delivering the highest quality education and training in Science and Technology and graduating fully capable engineers who can design, manage and execute any endeavours in 23

24 their area of specialty with professional ethics and conduct (creating the leaders of tomorrow) HIoT To preparing young men and women to lead productive and rewarding professional lives at the forefront of Engineering in the 21st century and pursues research and linkage with industry to advance electrical and computer engineering education. Description of academic programmes being provided: AAiT At present, AAiT has the following Schools: School of Chemical & Bio Engineering School of Mechanical & Industrial School of Civil & Environmental Engineering School of Electrical & Computer Engineering (SECE) Engineering School of Multi-disciplinary Engineering (Containing Centre for Biomedical Engineering, Centre for Energy Technology and Centre for Railway Engineering) The teaching and research in the School of Electrical & Computer Engineering of the AAiT are organised in 5 fields of specializations (also called Chairs) namely: Communication Engineering Computer Engineering Control Engineering Microelectronics Engineering Electrical Power Engineering Earth and Planetary Sciences and Engineering Biological and Chemical Business and Management Sciences and Technology AASTU The University incorporates 9 schools of Science and Technology and one Interdisciplinary Program Coordination Office: Electrical and Computing Architecture and Urban Design Civil Engineering and Construction Technology Mechanical and Manufacturing Environmental and Power Resources Engineering Chemical and Material Science and Engineering Earth and Planetary Sciences and Engineering Biological and Chemical Business and Management Sciences and Technology HIoT The University focuses on Electrical and Computing Engineering specialising in the following: Power System and Energy Engineering Communication Engineering and Networking Industrial Control Engineering Computer Engineering 24

25 Academic staff profile: The respective IoTs academic staff profile is indicated below: University BSc MSc PhD Total AAiT AASTU HIoT Student numbers: The following table shows the current number of students in the undergraduate and post graduate programmes at the universities: University BSc MSc PhD Total AAiT AASTU HIoT Infrastructure / facilities: Addis Ababa Institute of Technology (AAiT) Laboratory Facilities Currently, the laboratory facilities are shown in the table below. It is hoped that the facilities will be strengthened and expanded by replacing older equipment and instruments in the coming years. The power and control engineering will also need to be upgraded and completed. Type of Laboratory Description Basic Electrical/ Electronic Engineering And Communication Systems Power Engineering and Control Fundamentals lab Electronics & Comm. lab Instrumentation lab Microprocessor lab Electromagnetic Fields lab Communication lab PCB lab (on Installation Process) Machine lab High Voltage lab Control lab Power lab Electrical Workshop I Electrical Workshop II IT Facilities The University has networked computers loaded with various operating systems in its computing laboratories. In addition to these, almost all staff members of the department have networked PCs in their offices. It is planned also to strengthen all the computing. 25

26 Addis Ababa Science and Technology University (AASTU) Laboratory Facilities Laboratory facilities are newly organized in different schools. However advanced laboratory facilities are proposed to be built for the next academic year. Currently the School of Electrical and Computing has as follows: Type of Laboratory Description Fundamental Electrical Engineering Power Engineering/Energy Communication lab Control and Automation lab Computing labs Circuit lab Electronics / Analogue and Digital lab PCB lab Machine I lab Machine II & Machine III lab Power system /Energy lab Electrical Workshop and Installation Communication lab Control and Automation lab Instrumentation lab Computer labs IT Facilities The University provides IT infrastructure which has limited quality. Therefore a new robust infrastructure is under construction and expected to be improving the existing facilities by mid-year. Hawassa Institute of Technology (HIoT)) Laboratory Facilities Laboratory facilities are newly organized in different schools. An example of what is available per school is detailed below with advanced laboratory facilities proposed to be organised for the next academic year: - Electrical Machines & Drive, Power system, Energy laboratory - Industrial Control and Instrumentation engineering laboratory - Communication Engineering laboratory - Basic Circuit, Analogue and Digital Electronics laboratory - Computer laboratory IT Facilities The University has four computer pools which are loaded with various operating systems and simulation softwares in its computer laboratories. Experience in international partnerships: The respective IoTs / STUs in this cluster have experience with international partners as detailed below: Addis Ababa Institute of Technology (AAiT) Duisburg University, Germany Indian Institute of Technology, India MIT, USA Morgan State University, USA South-West Jiang University, China Technological University of Dresden, Germany 26

27 o o o The University of the District of Colombia, USA University of Toronto, Canada Potential International collaborations under establishment: Aalto University, Finland Seoul National University, South Korea Addis Ababa Science and Technology University (AASTU) Anhalt University of Applied Science, Germany Brown University, USA Institute of Chemical Technology, India Katholieke University Leuven, Belgium Korea Advanced Institute of Technology, South Korea National University of Ireland, Ireland Pohang University of Science and Technology, South Korea Portland University, USA Seoul National University, South Korea University of Venice, Italy Western Michigan University, USA Hawassa Institute of Technology (HIoT)) Aalto University, Finland Chip Wood, The University of Texas At Dallas, USA Morgan State University, USA 27

28 Cluster: 3 South-West Cluster - Civil Engineering and Construction Technology University cluster lead: Jimma Institute of Technology (JiT) University cluster members: Ethiopian Institute of Architecture, Building Construction and City Development (EiABC) Dire Dawa Institute of Technology (DDIT) Arbaminch Institute of Technology (AMIT) Introduction and background: Jimma Institute of Technology (JiT) is established as Faculty of Technology under Jimma University in It provides university-level services in education, research, and technology transfer to serve regional demands in the Oromia region and the country. JIT is the premier engineering and technology institute in the western and south western region of Ethiopia and distinguished as one of the leading engineering, research and educational institute in the nation. Ethiopian Institute of Architecture, Building Construction and City Development (EiABC) is an autonomous institute of technology under the umbrella of the Addis Ababa University. The EiABC is providing teaching, research and technology transfer with high international standards. It is committed to fostering the socio economic and industrial development of Ethiopia. Our responsiveness to the national needs is underlined by our close collaboration with the private and public sector. Research and academic consultancies are targeted to technology and knowledge transfer for direct application in practice. Dire Dawa Institute of Technology (DDIT) is an autonomous institute under Dire Dawa University (DDU) which was established and started its teaching and learning activities in 2006/07. Arbaminch Institute of Technology (AMIT) evolved out of Arbaminch Water Technology Institute [AWTI]. AWTI was established in 1986 with the initial purpose of the institute to train middle level professionals (diploma level and BSc degree) to narrow the gap between the professional position and the low level technicians in water technology studies Vision and mission: Vision JiT To Improve Ethiopia s quality of life through application-oriented research; community focused engineering and technological discoveries; and education of future leaders in these fields. EiABC Is a home for Architecture, Urbanism and Construction Technology and Management that is focused on educating professionals and providing university-level knowledge to serve Ethiopia s needs. DDIT To become one of the top 20Technology Institutes in Africa by AMIT To be a leading university in Ethiopia, a centre of excellence in the field of water resources in Africa and competitive in the world by

29 Mission JiT To educate prospective graduates, provide knowledge and develop skills in planning, design, engineering technology and manufacturing for industry and commerce. To conduct technology-based applied research, projects and studies that are based on priorities that reflect the needs of the national and regional industries and economies carefully obeying environmental standards. To also serve as a model for other educational institutions within the country and provide them with the necessary technological education and advanced training as well as highly qualified staff. EiABC - To educate prospective graduates, provide knowledge and develop skills in design, building technology, management, and planning for the field of architecture, the building industry, construction management, as well as city and town actors in the public and private sector. DDIT To educate prospective graduates, provide knowledge and develop skills in technology, engineering, planning and design; conduct technology-based applied research, projects and studies those are based on national and regional priorities; and serve as a model for other educational institutions within the country and provide them with the necessary technological education and advanced training. AMIT To offer relevant and quality education and training; conducting demand driven research and rendering accessible community services. Description of academic programmes being provided: JiT The institute has 8 BSc (undergraduate programmes) and 9 MSc (graduate programs) currently as detailed below: Chemical Engineering Hydraulics Engineering Material Science and Engineering Information Technology Electrical Power Engineering Computer Science Geotechnical Engineering Structural Engineering Construction Engineering & Management Biomedical Engineering Electrical & Computer Engineering Civil Engineering Hydraulic and Water Resources Engineering Environmental Engineering Sustainable Energy Engineering Highway Engineering EiABC - To harmonize the rapid urbanization and industrialization with a balanced and sustainable socioeconomic development with a clear focus on Design, Planning & Construction capacities, the Institute has 3 BSc, 4 MSc and 2 PhD programmes covering the following disciplines: Environmental Planning Urban Design and Development Construction Technology & Management Advanced Architectural Design Environmental Planning and Landscape Design Housing & Sustainable Development DDIT The institute has undergraduate degrees in 10 core subjects as detailed below: Electrical & Computer Engineering Architecture Chemical Engineering Industrial Engineering Civil Engineering Mechanical Engineering Computer Science Engineering Surveying Engineering Construction Technology & Management Textile Engineering AMIT Currently the institute has a number of undergraduate and masters programmes. It also provides 1 PhD programme in Irrigation and Drainage Engineering. The courses are listed below: 29

30 Architecture and Urban Planning Computer Science Hydraulic & Water Resources Engineering Hydrology Hydraulic and Hydropower Engineering Information Technology Contraction Technology and Management Electrical Engineering Irrigation and Drainage Engineering Mechanical Engineering Water Resources and Irrigation Engineering Geotechnical Engineering Water Supply & Environmental Engineering Civil and Urban Engineering Academic staff profile: The respective IoTs academic staff profile is indicated below: University BSc MSc PhD Total JiT EiABC DDIT AMIT Student numbers: The following table shows the current number of students in the undergraduate and post graduate programmes at the universities: University BSc MSc PhD Total JiT 12, ,936 EiABC 2, ,915 DDIT 6, ,884 AMIT 10, ,465 Infrastructure / facilities: Jimma Institute of Technology (JiT) Laboratory Facilities The laboratory facilities are provided for each discipline as indicated in the table below. Construction materials laboratory Soil Mechanics and Geo-techniques laboratory Highway Engineering laboratory Computer laboratory Fluid mechanics laboratory Hydraulics laboratory Communication laboratory Power engineering laboratory Electronics laboratory IT Facilities The Institute has well-furnished classrooms with mounted LCD projectors. There are good ICT provisions including broadband internet. Ethiopian Institute of Architecture, Building Construction and City Development (EiABC) Laboratory Facilities The laboratory facilities of academic programmes / departments are good but are being upgraded to make them a good foundation for quality teaching. Current facilities are: o Several modern laboratories. 30

31 o o o o Materials Research and Testing Centre (MRTC) focusing working with sustainable, safe, and economical and eco-friendly materials. Material Library, currently constructed out of reused shipping containers, will be used to collect and exhibit construction materials, with a focus on materials Made in Ethiopia. The Proto-LAB serves students, faculty, and industrial companies in any field related to digital design and uses the technology and workshop facilities to produce two as well as three dimensional works and prototypes at their request. ECIP lab (Emerging Cities Integrated Planning lab), is a centre where the highest level of multidisciplinary applied research on the Planning; Design & Construction of Built Environment is conducted. It also develops ways & strategies that support to implementation of research findings. IT Facilities The Institute has an E-Education Office providing ICT-support with a team of trained and dedicated full-time elearning experts who support students, teachers and the ICT-department in various ways. E-Learning Platforms the learning management system allows teachers to manage their courses online including: Designing the online course-room, Enrolling students & monitoring learning progress, managing course learning content and online / offline learning activities & discussions, marking and grading exams and assignments. Dire Dawa Institute of Technology (DDIT) Laboratory Facilities The laboratory facilities of the institute are reasonably good and serving different areas of engineering as listed below: o Civil Engineering and related branches have the Soil Testing laboratory, Hydraulics, and Hydraulic Machines laboratory, Surveying Engineering laboratory, Building Material Testing laboratory and Structural Engineering laboratory. o Mechanical & Industrial Engineering have the Material Testing laboratory, Machine laboratory and Industrial Engineering laboratory. o Chemical Engineering have the Heat Exchange laboratory and Mass Transfer Laboratory. o Electrical Engineering have Power Electronics laboratory and Communication laboratory. IT Facilities The institute has good IT facilities and internet connection. Additionally the Computer Science Department have a computer laboratory. Arbaminch Institute of Technology (AMIT) Laboratory Facilities The laboratory facilities of academic programmes / departments which are related to the course areas as detailed below: o Architecture & Urban Planning (AUP): Architectural drawing laboratory o Civil & Urban Engineering (CUE): Construction materials laboratory; and Geotechnical/Soil laboratory o Electrical & Computer Science Engineering (EE): Machine laboratory; Fundamental electricity laboratory; Electronics and communication laboratory; Computer laboratory; and Simulation laboratory o Hydraulic & Water Resources Engineering (HWRE): Hydraulics laboratory; and Plumbing workshop o Mechanical Engineering (ME): Materials laboratory; Engine laboratory; Fluid mechanics laboratory; Thermal laboratory; Machine tools laboratory; Foundry; and Metal workshop o Water Resources & Irrigation Engineering (WRIE): Field laboratory (demonstration plot) o Water Supply & Environmental Engineering (WSEE): Water quality laboratory 31

32 IT Facilities The IT facilities are reasonably good with the Computer Science and IT (CSIT) Department housing a Computer laboratory and 2 fully furnished video conferencing rooms. Experience in international partnerships: The respective IoTs / STUs in this cluster have experience with international partners as detailed below: Jimma Institute of Technology (JiT) Cape Town University, South Africa Ghent University, Belgium Katholieke Universiteit Leuven, Belgium Rice University, USA Rostock University, Germany UNESCO-IHE Institute for Water Education, Netherlands University of Strathclyde, UK Wageningen University, Netherlands Wits University, South Africa Ethiopian Institute of Architecture, Building Construction and City Development (EiABC) Ardhi University, Tanzania Bauhaus University Weimar, Germany Delft University of Technology, Netherlands ETH Zurich, Switzerland Jomo Kenyatta University, Kenya Kwame Nkrumah University of Science and Technology, Ghana Leibnez University of Hannover, Germany Makerere University, Uganda Namibia University of Science and Technology, Namibia NTNU - Norwegian University Science and Technology, Norway Oslo School of Architecture and Design - AHO, Norway Stellenbosch University, South Africa Technical University of Berlin, Germany Technical University of Munich, Germany Université libre de Bruxelles, Belgium Université of Liège, Facultè de Gembloux, Belgium University of Applied Sciences Technikum Vienna, Austria University of Copenhagen, Denmark University of Juba, South Sudan University of Jväskylä, Finland University of Nairobi, Kenya University of Paris, France University of Porto, Portugal University of Yaoundé I, Cameroon Dire Dawa Institute of Technology (DDIT) Katholieke Universiteit Leuven, Belgium University of Cincinnati, USA University of Rostock, Germany Arbaminch Institute of Technology (AMIT) Dresden University of Technology, Germany Free University of Berlin, Germany Katholieke Universiteit Leuven, Belgium Rostock University, Germany 32

33 UNESCO-IHE Institute for Water Education, Netherlands University of Siegen, Germany 33

34 7.8 Operational Mode The operation mode for all clusters will be similar. There is recognition that each of the Ethiopian IoTs / STUs are at different stages of development. There is also an understanding that different engineering sub-specialities have different requirements. In light of these, in order for the appropriate support to be provided to the cluster IoTs / STUs, the applicant international university will need to consider a full range of components for its partnership including: Direct teaching by visiting staff including block teaching of courses; Development of appropriate curricula, linked to local needs; Joint research / grants; Joint supervision of PhD candidates; Coordination and facilitation of international travel for PhD students; Laboratory technician short-term trips to Ethiopia to establish / develop Laboratory infrastructure at the cluster IoTs / STUs; Provide support to the Ethiopian IoTs / STUs in organising their Laboratory facilities for delivering practical courses and provide capacity building training; Establishment of effective Quality Assurance (QA) systems; Exposure visit for each member of the IoT / STU cluster to partner institutions. 7.9 Parties Involved British Council We will ensure that all activities undertaken through this assignment will produce demonstrable results based on clear evidence. The roles and responsibilities of the British Council include: Contracting authority for the partnership; Ensure the transfer of funds to the international universities; Manage grants to be transferred to international university partners as per the approved partnership agreement; Ensure that effective monitoring and evaluation processes are put place to enable documentation and lesson learning to be disseminated to all interested parties; Ensure performance of the international university partners through close follow up and monitoring for the achievement of the postgraduate programmes Ministry of Education The main Ethiopian partner for this programme, apart from the IoTs and STUs, is the Ministry of Education. Its main roles and responsibilities are: Monitor project implementation; Approve cluster development / activities and plans of action prepared by the IoTs / STUs; Contribute to selection of international universities and approve the MoUs signed between the lead cluster IoTs / STUs and the partner international universities; Control expenditure and oversee external financial audit. 34

35 7.9.3 GIZ As the funding agency for the overall programme, GIZ has a vested interest in ensuring that the programme delivers it intended outcome. Therefore GIZ s main roles and responsibilities include: Advise MoE on the implementation of the project; Transfer funds allocated for the international universities to the British Council when requested by MoE; Conduct periodic and final performance evaluation and financial audits Cluster IOTs / STUs The IoTs and STUs are the new institutes of technologies which have recently developed as a response to the Ethiopian Government s prioritising of science and technology as the backbone for advancing economic growth The international universities will work closely with their counterpart cluster lead IoT or STU in building the latter s capacity in engineering disciplines. The IoTs / STUs will have their ability to provide high-quality home grown postgraduate programmes enhanced considerably by the development of new courses and improved research experience. Their roles and responsibilities will be as follows: Sign agreement with MoE to set up national academic development centres of excellence; Set up programme coordination unit; Prepare cluster development / activity plan to be approved MoE; Develop postgraduate programmes / curriculum in collaboration with international university partners; Prepare minimum standard Laboratory / workshop infrastructure (supported by practical trainers); Procure missing Laboratory equipment and resources; Assign teaching and research advising staff; Sign MoU with the international universities which will be approved by MoE International University Partner In rising to the global challenges of creating innovative partnerships in higher education, the British Council has extensive international and national networks. We have previously worked with international service providers, typically institutions with expertise to offer in specific areas and with well-established teams and mechanisms to address Ethiopia s needs The British Council will work with the Ministry of Education in selecting the international universities from the pool of applicants who have submitted their bids within the timeframe of the ITT. The final selection of institutions will eventually be made according to the technical capability of specific modules, capacity, programme design, availability and cost as stipulated below in section 14. The main roles and responsibilities of international universities include: 35

36 Design of high quality postgraduate programmes responding to the needs requested; Development of appropriate curricula to address the programme s stated needs; Planning and delivery of teaching, including making appropriate tutoring arrangements; for each programme and making appropriate communication with hosting universities in the international arena; Direct the research activities of the engineering postgraduate programmes, with particular emphasis on the cluster areas priority; Administration of the international universities postgraduate programmes; Actively communicate with the British Council and Ethiopian IoT / STU partner to facilitate the collaboration; Facilitate travel arrangements for international university staff (scientific coordinators, academics, and advisors); Facilitate the international travel of PhD candidates; Provide allowance to facilitate PhD research; Apply effective monitoring and quality assurance mechanisms throughout the process of postgraduate programme delivery; Provide evaluation report with recommendations for the future Specific Requirements for International Partner Universities Inevitably, an established reputation in postgraduate study and research in relevant engineering fields will be required from the international university partner, but just as important is an understanding of the Ethiopian context as well as a track record in capacity development and institution-building. Consequently, the selection process will give priority to international partners that can demonstrate evidence of flexibility of approach and a willingness to adapt to local situations The bidding criteria are described in Section 14. Surrounding these criteria, we hope to see detailed evidence in the following areas Overall Capacity in Managing Partnership The success of the programme will be dependent on the way members at both ends manage the relationship. The British Council recommends the following list, of not exhaustive, activities as key in the process of partnership development. It is expected that the international university partners will demonstrate expertise in these areas later on in the application. Communication skills that enable understanding of aims and objectives set by the Ethiopian IoTs / STUs; Content design; Methodology design and application; Advisory service; Institution capacity building We have five core principles which we would like to see underpinning the international university partner s approach: A commitment to local ownership and capacity building; A commitment to delivering demonstrable results and impact; A commitment to effective learning and knowledge management; Constantly seeking value for money; Promoting equal opportunities and diversity including gender equality. 36

37 It will be helpful for the assessment panel to see examples of Master programmes created by the applicant international university. In addition, instances of curriculum co-creation, with previous or existing partners, will also provide strong evidence of expertise. Examples of creative and innovative research led learning approaches used by international universities will be highly desirable Content The new study programmes will be primarily owned by the IoTs / STUs to ensure sustainability after the international university partnerships have come to an end. Therefore, international universities will need to put in place appropriate processes to ensure ongoing consultation with the participating IoTs / STUs, as well as the Federal Ministry of Education, to ensure all these stakeholders are appropriately involved in decision-making The new postgraduate study programmes will be locally owned and are regarded as home grown study programmes that respond to a clearly defined local need. International universities will need to support participating Ethiopian institutions and other stakeholders in clearly defining their needs and articulating the type and level of support they require from them Forms and Methodologies Context Sensitivity This programme envisages the development of new postgraduate study programmes in selected Engineering disciplines with the help of international university partnerships. If these new study programmes are to be accepted and implemented successfully, they need to take into account existing local knowledge and expertise alongside international good practice To ensure the long-term sustainability of these new programmes, our emphasis will be on appreciating the local context, using available local knowledge and expertise and then enriching it through good practice from other countries. This will minimise the risk of rejection of the new programmes and ensure these are entirely fit for purpose Appropriate Methodology The Ethiopian IoTs / STUs are at different stages of development with different engineering sub-specialities that have different requirements. Therefore we expect that the applicant IU will need to consider a full range of components including: Direct teaching by visiting staff; Placement of an academic in the partner IoT / STU to spearhead postgraduate programme implementation; Development of appropriate curricula, linked to local needs; Establishment of effective Quality Assurance (QA) systems; Joint research / grants; Joint supervision of PhDs; Scholarships, possibly with staff replacement from the partner institution; Staff attachments (academic, QA or technical staff); 37

38 Virtual teaching / webinars (provided there is reliable internet connection) Logistical arrangements Ethiopian Coordinators have already been recruited at the lead cluster IoTs / STUs to support the establishment of postgraduate programme in engineering. These coordinators are responsible for the organisation of adequate facilities (training venue, classroom facilities, training materials, local travel, for scholars and arranging their accommodation, etc.) to host the teaching services However, the international university s Scientific Coordinator must provide necessary information to help with the smooth-running of these arrangements. The Scientific Coordinator along with the international university s Coordinator located at its head office will be responsible for making all international and in-country travel arrangements for resident or visiting academics sent by the international university such as: International transportation and visa to Ethiopia for all academics contributing to programme delivery; Local transportation for visiting academics in Ethiopia; Accommodation arrangements for all international academics visiting Ethiopia; Arranging per diem and subsistence allowances and payments for visiting academics in Ethiopia; Accommodation for the Scientific Coordinator in Ethiopia; International transportation and visa to and in the country visited by doctoral students; Accommodation during international visits, e.g. suitable campus or hotel accommodation; Additional extracurricular activities that will contribute to partnership sustainability. 8 Constraints In Ethiopia the medium of instruction for secondary, undergraduate and postgraduate education is in English. Therefore the service provider will be required to assign academics that are proficient in the English language, as this will be the medium of instruction and delivery. 9 Expertise required International Universities are requested to submit proposals for supplying services under three lots, relating to the three different clusters that have been established see Annexes 1, 2 and Academic Staff Profile It is expected that the applicant international university has a group of experienced and qualified academics to work on the programmes. These academics should have a strong background in education as well as in one of the engineering disciplines stated Annexes 1, 2 and 3, as well as curriculum development training practice at higher education level in instructing and supervising academics. We would like to see academic achievement which demonstrates the key Scientific Coordinator s profile in the areas concerned Academics situated in the winning applicant international universities hosting Ethiopia s academic visitors should be clearly briefed well in advance about their roles and responsibilities in accommodating the visits. It is necessary that all personnel involved in the 38

39 programme have experience in managing international programmes and they are expected to have good cross cultural understanding. Experience in working on international projects which focus on economically developing countries is expected. The successful applicant will be required to: Assign an International Scientific Coordinator at the cluster leading partner IoT or STU for co-ordinating the establishment of the postgraduate programmes across the cluster members; Identify long-term accommodation for him/herself, with support from the lead IoT or STU; Assign Laboratory technician for short-term trips to Ethiopia to support the establishment of a Lab infrastructure at the cluster IoTs / STUs and to provide capacity building training; Provide support to the Ethiopian IoTs / STUs in organising their Laboratory facilities for delivering practical courses; Organise international staff for delivering block courses, most likely with face-to-face delivery and possibly via video conferencing, should internet connections permit this; Guarantee quality standards using internationally acknowledged benchmarks; Assign PhD research supervisors for PhD students; Organise and support the international travel of PhD candidates. 9.2 International Scientific Co-ordinator The International Scientific Coordinator will be situated at the partner Ethiopian cluster lead IoT or STU with the purpose of coordinating the academic and administrative activities. The main roles and responsibilities of this post are to provide the following services: Support the IoTs / STUs in defining the postgraduate programmes, including the study regulations; Develop curricula for the newly established Master and PhD programs in cooperation with the IoTs / STUs; Organise PhD networking; Develop relevant teaching material in cooperation with assigned lecturers; Manage the implementation of the postgraduate programmes at all cluster IoTs / STUs together with the national appointed coordinators; Coordinate the cooperation between the international university partner and other IoTs / STUs; Build the capacity of local staff for future management of the programmes; Facilitate networking between the clusters; Advise IoTs / STUs in the procurement of Laboratory and teaching material; Deliver courses and provide research advice. 9.3 Coordinator at International University There will be need for the international university to assign a Co-ordinator to support the programme. This staff member will assist in organising the activities being held in the applicant s university and in-country activities relating to this programme. The staff member will be required to organise all the logistical arrangements. The main roles and responsibilities of this post are to: Select and coordinate the teaching staff in the programme; 39

40 Schedule and manage block teaching and distance learning; Facilitate links between PhD students and supervisors; Organise PhD field trips to international universities; Be responsible for budget and administration of the programme; Be the main contact person for all personnel involved from the international university; Be the main contact person for the British Council. 10 Key Background documents and information Please visit the following websites for further information: British Council Ethiopia Federal Democratic Republic of Ethiopia s Ministry of Education Cluster 1 North East Cluster Adama Science and Technology University (ASTU) Ethiopian Institute of Technology Mekelle (EiT-M) Bahir Dar Institute of Technology (BiT) Ethiopian Institute of Textile and Fashion Technology (EiTEX) Kombolcha Institute of Technology (KiT) Cluster 2 Central Cluster Addis Ababa Institute of Technology (AAiT) Addis Ababa Science and Technology University (AASTU) Hawassa Institute of Technology (HIoT) Cluster 3 South-West Cluster Jimma Institute of Technology (JiT) Ethiopian Institute of Architecture, Building Construction and City Development (EiABC) 40

41 Dire Dawa Institute of Technology (DDIT) Arbaminch Institute of Technology (AMIT) 11 Timescales Activity Date ITT Released 31/03/15 Clarification / Questions from service providers (includes Terms & Conditions queries) 14/04/15 Clarification Responses from the British Council (includes T&Cs responses) 08/05/15 ITT Return Date 15/05/15 12:00 GMT Evaluation 26/05/15 Selection of Preferred Service Provider 08/06/15 Note: Timescales are estimated and may be subject to change. 12 Instructions for Responding 1) Due Diligence: Please complete the Minimum Standards Questionnaire (Forms A-D which can be found included in the bidders pack in British Council s e-tendering portal hosted at Each service provider s economic and financial standing will be assessed on the basis of the ratio analysis spreadsheet on a pass/fail basis using the following approach: Outcome of the ratio analysis assessment 1. Service provider achieves: - Operating Profit Margin > 20% ; - Current Ratio (Liquidity) > 1 ; and - Debt Ratio < Service provider achieves: - Operating Profit Margin < 10% ; - Current Ratio (Liquidity) < 0.5 ; or - Debt Ratio > 1 3. Service provider achieves: - Operating Profit Margin 10% - 20% ; - Current Ratio (Liquidity) Debt Ratio The British Council shall have the right to fail such a service provider in accordance with 2 above. However, where the British Council has determined (at its sole discretion acting reasonably upon the advice of the Pass/Fail Decision Pass Fail Discretionary Pass 41

42 Project s financial adviser) that, based on supporting evidence provided, the service provider has the financial and economic standing to undertake a contract of the nature described in this ITT the British Council may give the service provider a Discretionary Pass. 2) Detailed Response: Please complete Annex either 1, and/or 2 and/or 3 (Service Provider Response) and submit it via British Council s e-tendering portal hosted at no later than 15 May ) Checklist: Ensure that you have completed the Submission Checklist in Annex 5 to acknowledge and indicate that your submission includes all of the mandatory requirements for this tender. In addition, the following key points must be considered when responding to this ITT: Please ensure that you send your submission in good time to prevent issues with technology late submissions may not be considered. Do not submit any additional documentation with your ITT response except where specifically requested. Supporting evidence (PDF, JPG, PPT, Word and Excel formats only - other formats should not be used) can be provided to substantiate your response please ensure that all attachments/supporting evidence is clearly Labelled with the appropriate question number. Any supporting marketing materials should be provided separately to the main ITT response. All the references to such marketing content should be explicitly annotated in the ITT response. It is not acceptable to submit a generic policy in answer to a question. If you submit a generic policy you must indicate the page and paragraph reference to the appropriate content. All answers in the ITT response should be inserted in the space below the British Council requirement / question. Where supporting evidence is requested as or equivalent it is the Tenderers responsibility to prove the relevant equivalence. Any alteration to a question will invalidate your response to that question and a mark of zero will be applied. Completion and submission of your response does not guarantee award of any contract from the British Council. Please ensure that your responses are concise, unambiguous, and directly address the requirement stated or question posed. 13 Clarification Questions Any questions should be submitted via to British Council s e-tendering portal hosted at no later than 14 April

43 14 Evaluation Criteria Each bidder will have their tender response evaluated as set out below: Stage 1: Tenders will be checked to ensure that they have been completed correctly and all necessary information has been provided. Tenders correctly completed with all relevant information being provided will proceed to Stage 2. Any tender not correctly completed and/or containing omissions may be rejected at this point. Where a tender is rejected at this point it will automatically be disqualified and will not be further evaluated. Stage 2: Eligibility statements In-Tend Questionnaire Forms B and C will then be reviewed to confirm that the bidder is deemed eligible to tender for the contract described in this ITT. The tenders of bidders deemed eligible will proceed to Stage 3. Bidders may be excluded from the process at this point on the basis of the mandatory and/or discretionary grounds for rejection in accordance with the Public Contracts Regulations 2006 (as amended). Where a bidder is excluded at this point its tender will automatically be disqualified and will not be further evaluated. Stage 3: All eligible bidders will then have their response to In-Tend Questionnaire Form D and the ratio analysis spreadsheet reviewed. This will be subject to a pass/fail assessment as set out at Section 12 (Service Provider Response) above. Bidders passing this pass/fail assessment will proceed to Stage 4. Any bidder failing this pass/fail assessment may be rejected at this point. Where a bidder is rejected at this point its tender will automatically be disqualified and will not be further evaluated. Stage 4: If a bidder succeeds in passing Stages 1 to 3 of the evaluation, then it will have its detailed Service Provider Response evaluated in accordance with the evaluation methodology set out below. Service provider responses will be assessed using the following criteria and weightings. A score will be given for each part of the information submitted that is to be assessed. The qualitative aspects of your response will be evaluated entirely on your response submitted. Criteria Weighting Programme design and content including what methodology and 20% approach will be adopted to implement the programme Professional capacity How will the professional capacity of the institution be used in institution building, capacity development and delivery of the 20% programme Programme management Experience of working in an international capacity and how lessons learned from previous engagements will be 20% applied Understanding of Ethiopia s higher education sector including how that 10% understanding will be used to deliver the programme Commercial 30% The responses under each sub category will be scored based on the following matrix: Points Interpretation 43

44 10 Excellent - A comprehensive and strong answer indicating the provider is fully capable and experienced to deliver the required outcomes. A detailed response that directly responds to all requirements with no ambiguity and relevant examples provided. 7 Good - There are slight concerns that the organisation will not be able to achieve all the outcomes required and response lacked details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and few relevant examples provided. 5 Adequate - There are concerns that the organisation will not be able to achieve the outcomes required and response significantly lacks details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and no/irrelevant examples provided. 3 Poor Response/Limited Evidence - There are serious indications that the organisation will not be able to achieve the outcomes required and has not provided appropriate evidence of experience to successfully deliver the outcomes required. A response that is not entirely relevant to the requirement, with ambiguity and lacking specific detail. 0 Unacceptable - The answer is non-compliant and/or no relevant information has been received to demonstrate the organisation can achieve the required outcomes. No response or a response that is entirely irrelevant. The panel appointed to evaluate the bids will individually score all responses received. Each score will then have the relevant weighting applied. The mean average of the weighted scores awarded by each member of the evaluation panel will then be calculated. The mean average scores after the weighting has been applied, will be added together to produce an overall total score. The pricing evaluation will be based on the response with the lowest overall cost being assigned a score of 10 and all other responses will be calculated pro-rata. Please note that all your responses to the tender requirements and the pricing schedule will be incorporated into a contractual document. The successful tender will be the tender with the highest score awarded at the end of the evaluation process outlined in this ITT. 44

45 ANNEX 1: Lot 1 Consultancy Services for Mechanical and Chemical Engineering Response to Invitation to Tender (ITT) For the supply of Services under the International University Partnership for the Establishment of Postgraduate Programmes in Ethiopia with the British Council Company name: Contact name: Contact address: Contact Telephone number: Instructions All answers in this response template should be inserted in the space below the British Council requirement / question. N.B. Any alteration to a question will invalidate your response to that question and a mark of zero will be applied. Submit completed responses Online via In-Tend together with Form E. Deadline 15 May 2015 at 12:00 GMT. Indicative Budget The indicative budget for Lot 1 is up to EUR 1.24 million with approximately 18% being allocated towards PhD travel costs and research allowance. Scoring Methodology The following methodology for evaluating responses will be applied and weighted for all selection criteria below: 45

46 10 points (Excellent) - A comprehensive and strong answer indicating the provider is fully capable and experienced to deliver the required outcomes. A detailed response that directly responds to all requirements with no ambiguity and relevant examples provided. 7 points (Good) - There are slight concerns that the organisation will not be able to achieve all the outcomes required and response lacked details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and few relevant examples provided. 5 points (Adequate) - There are concerns that the organisation will not be able to achieve the outcomes required and response significantly lacks details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and no/irrelevant examples provided. 3 points (Poor Response/Limited Evidence) - There are serious indications that the organisation will not be able to achieve the outcomes required and has not provided appropriate evidence of experience to successfully deliver the outcomes required. A response that is not entirely relevant to the requirement, with ambiguity and lacking specific detail. 0 points (Unacceptable) - The answer is non-compliant and/or no relevant information has been received to demonstrate the organisation can achieve the required outcomes. No response or a response that is entirely irrelevant. Section 1: Programme design and content including what methodology and approach will be adopted to implement the programme. Selection Criteria Weighting: 20% Please provide information about how you would support the partner IoTs / STUs to develop world class Mechanical and Chemical Engineering postgraduate programmes as well as ensuring the lead cluster STU Adama Science and Technology University (ASTU) is established as a centre of excellence by programme end. Information required include: 1. Framework of Partnership. Please explain what best modality will be adopted to ensure that your organisation will be able to support in particular the cluster lead STU in establishing itself as a centre of excellence. What experience and support can be provided to help the STU attain this goal and how. 2. Appropriate Methodology. From your organisation s experience what methodologies would be apply in the development of high quality Mechanical and Chemical Engineering postgraduate programmes. Please qualify your responses by providing examples of work previously delivered using the stated methodologies. 3. Innovative and Creative Approaches. Please explain what previous innovative approaches your organisation has harnessed in delivering a strong partnership. Elaborate on what new approaches were used and how they contributed to the successful development of high quality postgraduate programmes, both at masters and doctoral levels. Clearly highlight the approach and impact on the programme in your response. 4. Sustainability. Please specify what methodologies you will adopt to make sure that once the STU is established as a centre of excellence, what systems and process you will put in place to ensure that the programme s achievements remain sustainable and that high quality reached is sustained once this programme has come to an end. This can include ways of developing ongoing international support, continuing professional development of staff as well as development of institutional processes. 5. Work plan. Using the below sample work plan, or a similar matrix, please chart your intended 46

47 work plan. Kindly make sure that it is referenced to the budget. Please identify key actions, staffing, resources and timelines in the work plan. Activity Year 1 Year Response: Section 2: Professional capacity - How will the professional capacities of the institution be used in institution building, capacity development and delivery of the programme Selection Criteria Weighting: 20% Please provide information about the strength and profile of your organisation, and professional capacities of trainers and supporting staff relevant to the programme you are bidding for. The information you provide will all contribute to a compelling learning experience for training participants. Information required include: 1. Overview of the organisation. Please provide an overall introduction of your organisation and provide highlights relevant to the establishment of Mechanical and Chemical Engineering postgraduate programme. 2. Professional capacity of staff. Please provide CVs of academic professionals, lecturers, research advisors / supervisors, Laboratory technicians, and administrative staff to be involved in the above mentioned programme with information relevant to the programme. Please provide relevant research papers or articles of key trainers which can demonstrate the academic achievements in the areas concerned. 3. Qualifications and accreditations. Please specify what qualification s (certificate) your organisation and its staff have achieved which helps qualify you and your staff, or if appropriate partner institutions, in delivering the programme. 47

48 4. Value added offers. Please specify any value added offers beyond the postgraduate programme your organisation might bring for the long term sustainable development of the programme and the participants continuing professional development. This can include but not limited to ongoing mentor support, consultancy service on design of system etc. Response: Section 3: Programme management Experience of working in an international capacity and how lessons learned from previous engagements will be applied. Selection Criteria Weighting: 20% Please provide information about programme management standards that you would apply to ensure the effectiveness, efficiency and economy of the work that you intend should you be successful in being appointed as the international university partner institution. The information you provide will illustrate that you have experience of programme management experience with an institution(s) located in economically developing countries. Information required include: 1. Planning the partnership. Please provide a description of what steps will be taken by your institution in forming the partnership. What kind of factors will be looked at to ensure that the partnerships will support the programme objectives of establishing high quality postgraduate programmes? 2. Implementation in an international context. Please describe the experience your institution has of working with partners in economically developing countries. Please explain what approaches you used in management of similar programmes and highlight what and how you would apply to this programme. 3. Risks and assumptions. Please summaries any risks or assumptions that have you identified with the partnership. Please explain how you would ameliorate them to ensure that the programme meets with its desired outcomes. 4. Project documentation. Please explain how you would document progress on the programme. In responding to this please depict when documentation would be produced for monitoring and evaluation requirements of the programme. 5. Knowledge and Learning. As there is an emphasis to ensure that knowledge is built and shared, please detail what mechanisms your institution uses for disseminating learning on an ongoing basis. 6. Quality output: Please detail how you manage the overall quality of your interventions and project outputs. What mechanisms does your organisation include to ensure that problems are identified early and rectified? 48

49 Response: Section 4: Understanding of Ethiopia s higher education sector including how that understanding will be used to deliver the programme. Selection Criteria Weighting: 10% Please provide evidence of your knowledge and understanding of the context of Ethiopia s higher education sector, including but not limited to priorities, challenges and engineering capacity building needs of academics and institution in the country. Response: Section 5: Pricing/Value for money Selection Criteria Weighting: 30% It is essential that the Council enters into an arrangement where pricing is clearly defined and transparent. The fee structure for each engagement under this framework will need to be agreed in writing with the commissioning stakeholder prior to the start of any works. The structure will of course be dependent on the nature of the individual engagement and agreed inputs and outputs. However, it is anticipated that the remuneration structure for most of the consulting engagements will be based on the consultancy day rates. To satisfy this objective each bidder must provide the following day rates. It is essential that bidders can provide an arrangement where pricing is clearly defined, competitive 49

50 and transparent and value for money. To satisfy this objective each bidder must provide the following information: Breakdown of all costs and clear explanation. Please fill out the table below International University Partnership Personnel Item Scientific Coordinator (based in Ethiopia) - to lead the international university programme management and academic activities. Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Programme Coordinator (based at international university) - to support activities at the international university, including technical backstopping and oversee financial management person months Academics for Block Teaching (delivery in Ethiopia) person days Academics to support curriculum development person days PhD / Research Advisors / Supervisors person days Laboratory Technicians (visiting Ethiopia) person days Sub-total 50

51 PhD Support (Funds for Students) Item Travel Cost for Students Attending International Trips (including flight, visa, transport, accommodation, per diems and subsistence) Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Research Allowance person research Sub-total Ethiopia related costs Item Scientific Coordinator (based in Ethiopia) housing and other allowances Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Scientific Coordinator travel and visa to Ethiopia person months Scientific Coordinator travel in-country person days Scientific Coordinator per diem/subsistence person days Visiting Academics travel and visa to Ethiopia person days Visiting Academics travel in-country person days 51

52 Visiting Academic accommodation Visiting Academic per diem/subsistence Others (please specify) person person days days Sub-total Grand Total Notes for completion of above charging matrix 1. All rates shall exclude VAT, include any Tenderer's mark up, be fixed for 2 calendar years from the Framework Agreement start date and be based on the international university partner country and Ethiopia resource deployment. 2. All rates shall be based upon a seven hour and thirty minute working days which excludes a lunch break and travel time. Tenderer's must, if applicable, give the premium applied to rates for additional hours for weekdays, weekends and Bank Holidays. 3. Please note that under the terms of the open OJEU tender process, there can be no final negotiation on pricing. Therefore bidders should submit their best pricing at this stage in order to avoid potential elimination at the ITT evaluation stage. 4. In the event of fixed price quotations under further competition, service providers must be prepared to disclose to the customer, upon request, the mix of consultant grades and level of deployment to be used on the project. 5. Please indicate where you anticipate that additional charges would be levied for other items, such as materials and equipment, and indicate how you would propose to charge for such items. 6. Please take note of number of universities in the cluster that you will be submitting your application for when working out in-country travel. 7. Scientific Coordinator s fixed costs, excluding accommodation, will be covered by the lead cluster IoT / STU. 8. Fixed cost relating to the Programme Coordinator should be built into the post cost. 9. Please also include the pricing for any relevant value added service, if applicable. Payment processing mechanisms Details of any particular arrangements that British Council needs to be aware of 52

53 ANNEX 2 Lot 2: Consultancy Services for Electrical and Computer Engineering and ICT Response to Invitation to Tender For the supply of Services under the International University Partnership for the Establishment of Postgraduate Programmes in Ethiopia with the British Council Company name: Contact name: Contact address: Contact Telephone number: Instructions All answers in this response template should be inserted in the space below the British Council requirement / question. N.B. Any alteration to a question will invalidate your response to that question and a mark of zero will be applied. Submit completed responses Online via In-Tend together with Form E. Deadline 15 May 2015 at 12:00 UK Time. Indicative Budget The indicative budget for Lot 2 is up to EUR 750,000 with approximately 18% being allocated towards PhD travel costs and research allowance. Scoring Methodology 53

54 The following methodology for evaluating responses will be applied and weighted for all selection criteria below: 10 points (Excellent) - A comprehensive and strong answer indicating the provider is fully capable and experienced to deliver the required outcomes. A detailed response that directly responds to all requirements with no ambiguity and relevant examples provided. 7 points (Good) - There are slight concerns that the organisation will not be able to achieve all the outcomes required and response lacked details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and few relevant examples provided. 5 points (Adequate) - There are concerns that the organisation will not be able to achieve the outcomes required and response significantly lacks details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and no/irrelevant examples provided. 3 points (Poor Response/Limited Evidence) - There are serious indications that the organisation will not be able to achieve the outcomes required and has not provided appropriate evidence of experience to successfully deliver the outcomes required. A response that is not entirely relevant to the requirement, with ambiguity and lacking specific detail. 0 points (Unacceptable) - The answer is non-compliant and/or no relevant information has been received to demonstrate the organisation can achieve the required outcomes. No response or a response that is entirely irrelevant. Section 1: Programme design and content including what methodology and approach will be adopted to implement the programme. Selection Criteria Weighting: 20% Please provide information about how you would support the partner IoTs / STUs to develop world class Mechanical and Chemical Engineering postgraduate programmes as well as ensuring the lead cluster STU Adama Science and Technology University (ASTU) is established as a centre of excellence by programme end. Information required include: 6. Framework of Partnership. Please explain what best modality will be adopted to ensure that your organisation will be able to support in particular the cluster lead STU in establishing itself as a centre of excellence. What experience and support can be provided to help the STU attain this goal and how. 7. Appropriate Methodology. From your organisation s experience what methodologies would be apply in the development of high quality Mechanical and Chemical Engineering postgraduate programmes. Please qualify your responses by providing examples of work previously delivered using the stated methodologies. 8. Innovative and Creative Approaches. Please explain what previous innovative approaches your organisation has harnessed in delivering a strong partnership. Elaborate on what new approaches were used and how they contributed to the successful development of high quality postgraduate programmes, both at masters and doctoral levels. Clearly highlight the approach and impact on the programme in your response. 9. Sustainability. Please specify what methodologies you will adopt to make sure that once the STU is established as a centre of excellence, what systems and process you will put in place to ensure that the programme s achievements remain sustainable and that high quality reached is sustained once this programme has come to an end. This can include ways of 54

55 developing ongoing international support, continuing professional development of staff as well as development of institutional processes. 10. Work plan. Using the below sample work plan, or a similar matrix, please chart your intended work plan. Kindly make sure that it is referenced to the budget. Please identify key actions, staffing, resources and timelines in the work plan. Activity Year 1 Year Response: Section 2: Professional capacity - How will the professional capacities of the institution be used in institution building, capacity development and delivery of the programme Selection Criteria Weighting: 20% Please provide information about the strength and profile of your organisation, and professional capacities of trainers and supporting staff relevant to the programme you are bidding for. The information you provide will all contribute to a compelling learning experience for training participants. Information required include: 1. Overview of the organisation. Please provide an overall introduction of your organisation and provide highlights relevant to the establishment of Mechanical and Chemical Engineering postgraduate programme. 2. Professional capacity of staff. Please provide CVs of academic professionals, lecturers, research advisors / supervisors, Laboratory technicians, and administrative staff to be involved in the above mentioned programme with information relevant to the programme. Please provide relevant research papers or articles of key trainers which can demonstrate the academic achievements in the areas concerned. 55

56 3. Qualifications and accreditations. Please specify what qualification s (certificate) your organisation and its staff have achieved which helps qualify you and your staff, or if appropriate partner institutions, in delivering the programme. 4. Value added offers. Please specify any value added offers beyond the postgraduate programme your organisation might bring for the long term sustainable development of the programme and the participants continuing professional development. This can include but not limited to ongoing mentor support, consultancy service on design of system etc. Response: 56

57 Section 3: Programme management Experience of working in an international capacity and how lessons learned from previous engagements will be applied. Selection Criteria Weighting: 20% Please provide information about programme management standards that you would apply to ensure the effectiveness, efficiency and economy of the work that you intend should you be successful in being appointed as the international university partner institution. The information you provide will illustrate that you have experience of programme management experience with an institution(s) located in economically developing countries. Information required include: 1. Planning the partnership. Please provide a description of what steps will be taken by your institution in forming the partnership. What kind of factors will be looked at to ensure that the partnerships will support the programme objectives of establishing high quality postgraduate programmes? 2. Implementation in an international context. Please describe the experience your institution has of working with partners in economically developing countries. Please explain what approaches you used in management of similar programmes and highlight what and how you would apply to this programme. 3. Risks and assumptions. Please summaries any risks or assumptions that have you identified with the partnership. Please explain how you would ameliorate them to ensure that the programme meets with its desired outcomes. 4. Project documentation. Please explain how you would document progress on the programme. In responding to this please depict when documentation would be produced for monitoring and evaluation requirements of the programme. 5. Knowledge and Learning. As there is an emphasis to ensure that knowledge is built and shared, please detail what mechanisms your institution uses for disseminating learning on an ongoing basis. 6. Quality output: Please detail how you manage the overall quality of your interventions and project outputs. What mechanisms does your organisation include to ensure that problems are identified early and rectified? Response: Section 4: Understanding of Ethiopia s higher education sector including how that understanding will be used to deliver the programme. Selection Criteria Weighting: 10% 57

58 Please provide evidence of your knowledge and understanding of the context of Ethiopia s higher education sector, including but not limited to priorities, challenges and engineering capacity building needs of academics and institution in the country. Response: Section 5: Pricing/Value for money Selection Criteria Weighting: 30% It is essential that the Council enters into an arrangement where pricing is clearly defined and transparent. The fee structure for each engagement under this framework will need to be agreed in writing with the commissioning stakeholder prior to the start of any works. The structure will of course be dependent on the nature of the individual engagement and agreed inputs and outputs. However, it is anticipated that the remuneration structure for most of the consulting engagements will be based on the consultancy day rates. To satisfy this objective each bidder must provide the following day rates. It is essential that bidders can provide an arrangement where pricing is clearly defined, competitive and transparent and value for money. To satisfy this objective each bidder must provide the following information: Breakdown of all costs and clear explanation. Please fill out the table below International University Partnership Personnel Item Scientific Coordinator (based in Ethiopia) - to lead the international university programme management and academic activities. Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note 58

59 Programme Coordinator (based at international university) - to support activities at the international university, including technical backstopping and oversee financial management Academics for Block Teaching (delivery in Ethiopia) Academics to support curriculum development PhD / Research Advisors / Supervisors Laboratory Technicians (visiting Ethiopia) person person person person person months days days days days Sub-total PhD Support (Funds for Students) Item Travel Cost for Students Attending International Trips (including flight, visa, transport, accommodation, per diems and subsistence) Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Research Allowance person research 59

60 Sub-total Ethiopia related costs Item Scientific Coordinator (based in Ethiopia) housing and other allowances Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Scientific Coordinator travel and visa to Ethiopia person months Scientific Coordinator travel in-country person days Scientific Coordinator per diem/subsistence person days Visiting Academics travel and visa to Ethiopia person days Visiting Academics travel in-country person days Visiting Academic accommodation person days Visiting Academic per diem/subsistence person days Others (please specify) Sub-total 60

61 Grand Total Notes for completion of above charging matrix 1. All rates shall exclude VAT, include any Tenderer's mark up, be fixed for 2 calendar years from the Framework Agreement start date and be based on the international university partner country and Ethiopia resource deployment. 2. All rates shall be based upon a seven hour and thirty minute working days which excludes a lunch break and travel time. Tenderer's must, if applicable, give the premium applied to rates for additional hours for weekdays, weekends and Bank Holidays. 3. Please note that under the terms of the open OJEU tender process, there can be no final negotiation on pricing. Therefore bidders should submit their best pricing at this stage in order to avoid potential elimination at the ITT evaluation stage. 4. In the event of fixed price quotations under further competition, service providers must be prepared to disclose to the customer, upon request, the mix of consultant grades and level of deployment to be used on the project. 5. Please indicate where you anticipate that additional charges would be levied for other items, such as materials and equipment, and indicate how you would propose to charge for such items. 6. Please take note of number of universities in the cluster that you will be submitting your application for when working out in-country travel. 7. Scientific Coordinator s fixed costs, excluding accommodation, will be covered by the lead cluster IoT / STU. 8. Fixed cost relating to the Programme Coordinator should be built into the post cost. 9. Please also include the pricing for any relevant value added service, if applicable. Payment processing mechanisms Details of any particular arrangements that British Council needs to be aware of 61

62 ANNEX 3 Lot 3: Consultancy Services for Civil Engineering and Construction Technology Response to Invitation to Tender (ITT) For the supply of Services under the International University Partnership for the Establishment of Postgraduate Programmes in Ethiopia with the British Council Company name: Contact name: Contact address: Contact Telephone number: Instructions All answers in this response template should be inserted in the space below the British Council requirement / question. N.B. Any alteration to a question will invalidate your response to that question and a mark of zero will be applied. Submit completed responses Online via In-Tend together with Form E. Deadline 15 May 2015 at 12:00 UK Time. Indicative Budget The indicative budget for Lot 3 is up to EUR 1 million with approximately 18% being allocated towards PhD travel costs and research allowance. Scoring Methodology The following methodology for evaluating responses will be applied and weighted for all selection criteria below: 62

63 10 points (Excellent) - A comprehensive and strong answer indicating the provider is fully capable and experienced to deliver the required outcomes. A detailed response that directly responds to all requirements with no ambiguity and relevant examples provided. 7 points (Good) - There are slight concerns that the organisation will not be able to achieve all the outcomes required and response lacked details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and few relevant examples provided. 5 points (Adequate) - There are concerns that the organisation will not be able to achieve the outcomes required and response significantly lacks details of relevant experience. A less detailed response that broadly responds to the requirement with some ambiguity and no/irrelevant examples provided. 3 points (Poor Response/Limited Evidence) - There are serious indications that the organisation will not be able to achieve the outcomes required and has not provided appropriate evidence of experience to successfully deliver the outcomes required. A response that is not entirely relevant to the requirement, with ambiguity and lacking specific detail. 0 points (Unacceptable) - The answer is non-compliant and/or no relevant information has been received to demonstrate the organisation can achieve the required outcomes. No response or a response that is entirely irrelevant. Section 1: Programme design and content including what methodology and approach will be adopted to implement the programme. Selection Criteria Weighting: 20% Please provide information about how you would support the partner IoTs / STUs to develop world class Mechanical and Chemical Engineering postgraduate programmes as well as ensuring the lead cluster STU Adama Science and Technology University (ASTU) is established as a centre of excellence by programme end. Information required include: 1. Framework of Partnership. Please explain what best modality will be adopted to ensure that your organisation will be able to support in particular the cluster lead STU in establishing itself as a centre of excellence. What experience and support can be provided to help the STU attain this goal and how. 2. Appropriate Methodology. From your organisation s experience what methodologies would be apply in the development of high quality Mechanical and Chemical Engineering postgraduate programmes. Please qualify your responses by providing examples of work previously delivered using the stated methodologies. 3. Innovative and Creative Approaches. Please explain what previous innovative approaches your organisation has harnessed in delivering a strong partnership. Elaborate on what new approaches were used and how they contributed to the successful development of high quality postgraduate programmes, both at masters and doctoral levels. Clearly highlight the approach and impact on the programme in your response. 4. Sustainability. Please specify what methodologies you will adopt to make sure that once the STU is established as a centre of excellence, what systems and process you will put in place to ensure that the programme s achievements remain sustainable and that high quality reached is sustained once this programme has come to an end. This can include ways of developing ongoing international support, continuing professional development of staff as well as development of institutional processes. 63

64 5. Work plan. Using the below sample work plan, or a similar matrix, please chart your intended work plan. Kindly make sure that it is referenced to the budget. Please identify key actions, staffing, resources and timelines in the work plan. Activity Year 1 Year Response: Section 2: Professional capacity - How will the professional capacities of the institution be used in institution building, capacity development and delivery of the programme Selection Criteria Weighting: 20% Please provide information about the strength and profile of your organisation, and professional capacities of trainers and supporting staff relevant to the programme you are bidding for. The information you provide will all contribute to a compelling learning experience for training participants. Information required include: 1. Overview of the organisation. Please provide an overall introduction of your organisation and provide highlights relevant to the establishment of Mechanical and Chemical Engineering postgraduate programme. 2. Professional capacity of staff. Please provide CVs of academic professionals, lecturers, research advisors / supervisors, Laboratory technicians, and administrative staff to be involved in the above mentioned programme with information relevant to the programme. Please provide relevant research papers or articles of key trainers which can demonstrate the academic achievements in the areas concerned. 3. Qualifications and accreditations. Please specify what qualification s (certificate) your organisation and its staff have achieved which helps qualify you and your staff, or if 64

65 appropriate partner institutions, in delivering the programme. 4. Value added offers. Please specify any value added offers beyond the postgraduate programme your organisation might bring for the long term sustainable development of the programme and the participants continuing professional development. This can include but not limited to ongoing mentor support, consultancy service on design of system etc. Response: 65

66 Section 3: Programme management Experience of working in an international capacity and how lessons learned from previous engagements will be applied. Selection Criteria Weighting: 20% Please provide information about programme management standards that you would apply to ensure the effectiveness, efficiency and economy of the work that you intend should you be successful in being appointed as the international university partner institution. The information you provide will illustrate that you have experience of programme management experience with an institution(s) located in economically developing countries. Information required include: 1. Planning the partnership. Please provide a description of what steps will be taken by your institution in forming the partnership. What kind of factors will be looked at to ensure that the partnerships will support the programme objectives of establishing high quality postgraduate programmes? 2. Implementation in an international context. Please describe the experience your institution has of working with partners in economically developing countries. Please explain what approaches you used in management of similar programmes and highlight what and how you would apply to this programme. 3. Risks and assumptions. Please summaries any risks or assumptions that have you identified with the partnership. Please explain how you would ameliorate them to ensure that the programme meets with its desired outcomes. 4. Project documentation. Please explain how you would document progress on the programme. In responding to this please depict when documentation would be produced for monitoring and evaluation requirements of the programme. 5. Knowledge and Learning. As there is an emphasis to ensure that knowledge is built and shared, please detail what mechanisms your institution uses for disseminating learning on an ongoing basis. 6. Quality output: Please detail how you manage the overall quality of your interventions and project outputs. What mechanisms does your organisation include to ensure that problems are identified early and rectified? Response: Section 4: Understanding of Ethiopia s higher education sector including how that understanding will be used to deliver the programme. Selection Criteria Weighting: 10% 66

67 Please provide evidence of your knowledge and understanding of the context of Ethiopia s higher education sector, including but not limited to priorities, challenges and engineering capacity building needs of academics and institution in the country. Response: Section 5: Pricing/Value for money Selection Criteria Weighting: 30% It is essential that the Council enters into an arrangement where pricing is clearly defined and transparent. The fee structure for each engagement under this framework will need to be agreed in writing with the commissioning stakeholder prior to the start of any works. The structure will of course be dependent on the nature of the individual engagement and agreed inputs and outputs. However, it is anticipated that the remuneration structure for most of the consulting engagements will be based on the consultancy day rates. To satisfy this objective each bidder must provide the following day rates. It is essential that bidders can provide an arrangement where pricing is clearly defined, competitive and transparent and value for money. To satisfy this objective each bidder must provide the following information: Breakdown of all costs and clear explanation. Please fill out the table below International University Partnership Personnel Item Scientific Coordinator (based in Ethiopia) - to lead the international university programme management and academic activities. Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note 67

68 Programme Coordinator (based at international university) - to support activities at the international university, including technical backstopping and oversee financial management Academics for Block Teaching (delivery in Ethiopia) Academics to support curriculum development PhD / Research Advisors / Supervisors Laboratory Technicians (visiting Ethiopia) person person person person person months days days days days Sub-total PhD Support (Funds for Students) Item Travel Cost for Students Attending International Trips (including flight, visa, transport, accommodation, per diems and subsistence) Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Research Allowance person research 68

69 Sub-total Ethiopia related costs Item Scientific Coordinator (based in Ethiopia) housing and other allowances Unit Cost (EUR) Unit Definition person No. of Units Duration def. months Total (EUR) Note Scientific Coordinator travel and visa to Ethiopia person months Scientific Coordinator travel in-country person days Scientific Coordinator per diem/subsistence person days Visiting Academics travel and visa to Ethiopia person days Visiting Academics travel in-country person days Visiting Academic accommodation person days Visiting Academic per diem/subsistence person days Others (please specify) Sub-total 69

70 Grand Total Notes for completion of above charging matrix 1. All rates shall exclude VAT, include any Tenderer's mark up, be fixed for 2 calendar years from the Framework Agreement start date and be based on the international university partner country and Ethiopia resource deployment. 2. All rates shall be based upon a seven hour and thirty minute working days which excludes a lunch break and travel time. Tenderer's must, if applicable, give the premium applied to rates for additional hours for weekdays, weekends and Bank Holidays. 3. Please note that under the terms of the open OJEU tender process, there can be no final negotiation on pricing. Therefore bidders should submit their best pricing at this stage in order to avoid potential elimination at the ITT evaluation stage. 4. In the event of fixed price quotations under further competition, service providers must be prepared to disclose to the customer, upon request, the mix of consultant grades and level of deployment to be used on the project. 5. Please indicate where you anticipate that additional charges would be levied for other items, such as materials and equipment, and indicate how you would propose to charge for such items. 6. Please take note of number of universities in the cluster that you will be submitting your application for when working out in-country travel. 7. Scientific Coordinator s fixed costs, excluding accommodation, will be covered by the lead cluster IoT / STU. 8. Fixed cost relating to the Programme Coordinator should be built into the post cost. 9. Please also include the pricing for any relevant value added service, if applicable. Payment processing mechanisms Details of any particular arrangements that British Council needs to be aware of 70

71 Annex 4. Terms and Conditions of contract Please see below a draft copy of the expected terms and conditions of the contract. This is NOT to be completed now. We will tailor this for the successful service providers. The British Council: THE BRITISH COUNCIL, incorporated by Royal Charter and registered as a charity (under number in England & Wales and number SC in Scotland), with its principal office at 10 Spring Gardens, London, SW1A 2BN operating through its local office at British Council Ethiopia, PO Box 1043, Comoros Street, Addis Ababa. The Service Provider: Date: This Agreement is made on the date set out above subject to the terms set out in the schedules listed below which both the British Council and the Service Provider undertake to observe in the performance of this Agreement. The Service Provider shall supply to the British Council, and the British Council shall acquire and pay for, the services (if any) described in Schedule 1 and/or Schedule 2 on the terms of this Agreement. Schedule 1 Schedule 2 Schedule 3 Schedule 4 Special Terms Terms of Reference Charges Standard Terms Schedules This Agreement shall only become binding on the British Council upon its signature by an authorised signatory of the British Council subsequent to signature by or on behalf of the Service Provider. IN WITNESS whereof the parties or their duly authorised representatives have entered into this Agreement on the date set out above. Signed by the duly authorised representative of THE BRITISH COUNCIL Name:... Signature:... Position:... Signed by the duly authorised representative of [insert name of Service Provider] Name:... Signature:... Position:... 71

72 Schedule 1 Special Terms Terms defined in this Schedule 1 shall have the same meanings when used throughout this Agreement. In the event of any conflict between the terms set out in the various Schedules, the Schedules shall prevail in the order in which they appear in the Agreement. For the purposes of the Project and the provision of the Services, the terms of this Agreement shall prevail over any other terms and conditions issued by the British Council (whether on a purchase order or otherwise). 1 Commencement Date and Term 1.1 This Agreement shall come into force on xxxx (the Commencement Date ) and, subject to paragraph 1.2 below, shall continue in full force and effect until xxxx (the Term ). 1.2 Notwithstanding anything to the contrary elsewhere in this Agreement, the British Council shall be entitled to terminate this Agreement by serving not less than [insert number of days] days written notice on the Service Provider. 2 End Client 2.1 The Service Provider acknowledges that it is acting as a sub-contractor for the provision of consultancy services to the Ministry of Education Ethiopia (the End Client ).] 3 Locations 3.1 The Service Provider will be required to provide the Services in Ethiopia and such other locations as may be agreed between the parties in writing from time to time (the Location(s) ). 4 Key Personnel 4.1 The Service Provider shall deploy the following persons in the provision of the Services: list to be agreed on award of the contract (the Key Personnel ). 5 Service of notices 5.1 For the purposes of clause 32 of Schedule 4, notices are to be sent to the following addresses: To the British Council To the Consultant Tom Miscioscia Country Director PO Box

73 Comoros Street Addis Ababa Ethiopia 6 Insurance Requirements 6.1 The Service Provider shall take out and maintain during the Term with a reputable insurance company the following cover types with the following indemnity limits: Insurance Cover Employer s liability Public liability Professional indemnity Indemnity Limit 2,000,000 per claim 1,000,000 per occurrence and in the aggregate (annual total of all losses) 2,000,000 per occurrence and in the aggregate (annual total of all losses) or such other insurance cover types and indemnity limits as may be agreed between the parties in writing from time to time. 7 Working Hours 7.1 For the purposes of this Agreement Working Hours and Working Days shall mean 8.30 a.m. to 5.30 p.m. local time Monday to Friday. 73

74 Schedule 2 Terms of Reference For Terms of Reference please refer to above section 7 Scope of work, specification and outputs. 74

75 Schedule 3 Charges The Charges for the Services as described in Schedule 2 will be confirmed once the contract has been awarded. The Charges set out above are an all inclusive fee except for those additional expenses specifically referred to below, and cover all preparation, report writing and all other work, which is carried out in Ethiopia. It is expected that the Service Provider will meet all costs and expenses necessary to provide the Services under this Agreement, including, but not restricted to: the costs of salaries, bonuses, superannuation medical and travel insurance, insurance for personal possessions or of any fees payable to personnel employed, or engaged by the Service Provider. The Charges are also deemed to cover the cost of personal equipment, non-working Days and all other costs including clothing, passports and vaccinations, travel to and from the airport, accommodation costs, overheads and expenses of whatsoever nature that may be incurred except those otherwise specifically provided for in this Agreement. 75

76 Schedule 4 Standard Terms 1 Interpretation 1.1 In this Agreement: Background IPR means any Intellectual Property Rights (other than Project IPR) belonging to either party before the Commencement Date or not created in the course of or in connection with the Project; British Council Entities means the subsidiary companies and other organisations Controlled by the British Council from time to time, and any organisation which Controls the British Council (the Controlling Entity ) as well as any other organisations Controlled by the Controlling Entity from time to time; British Council s Manager means the British Council s manager for the Services appointed in accordance with clause of these Standard Terms; British Council Requirements means the instructions, requirements, policies, codes of conduct, guidelines, forms and other documents notified to the Service Provider in writing or set out on the British Council s website at or such other web address as may be notified to the Service Provider from time to time (as such documents may be amended, updated or supplemented from time to time during the Term); Charges means the charges, fees and any other sums payable by the British Council to the Service Provider as set out in Schedule 3; Code means the Department of Constitutional Affairs Code of Practice on the discharge of public authorities functions under Part 1 of the Freedom of Information Act 2000 (issued under section 45 of that Act) (November 2004) as may be updated or re-issued from time to time and any other relevant codes of practice published by the Department of Constitutional Affairs or its successor bodies; Confidential Information means any information which has been designated as confidential by either party in writing or that ought to be considered as confidential (however it is conveyed or on whatever media it is stored) including information which relates to the business, affairs, finances, properties, assets, trading practices, Goods/Services, developments, trade secrets, Intellectual Property Rights, know-how, personnel, and customers of the British Council or the Service Provider (as the case may be) and all personal data and sensitive personal data within the meaning of the Data Protection Act 1998; Service Provider s Equipment means any equipment described as Service Provider s Equipment in Schedule 1 and any other equipment, including tools, systems (including laptops), cabling or facilities provided by the Service Provider or its sub-contractors and used directly or indirectly in the supply of the Services which are not the subject of a separate agreement between the parties under which title passes to the British Council; Service Provider s Team means the Service Provider and, where applicable, any Relevant Person, and all other employees, Service Providers, agents and sub-contractors which the Service Provider engages in any way in relation to the supply of the Services; 76

77 Control means the ability to direct the affairs of another party whether by virtue of the ownership of shares, contract or otherwise (and Controlled shall be construed accordingly); Deliverables means all Documents, products and materials developed or provided by the Service Provider as part of providing the Services; Document means (whether in hard copy or electronic format) any document, drawing, map, plan, diagram, design, picture or other image, tape, disk, or other device or record embodying information in any form including any web page, information portal, blog, online content or electronic file; End Client Agreement means the agreement (if any) between the End Client (if any) and the British Council relating to the Project in connection with which the Service Provider is providing its Services as a sub-contractor; End Client Requirements means the specific requirements of the End Client (if any), including the terms of the End Client Agreement, as set out in the Special Terms (Schedule 1), the Terms of Reference (Schedule 2) or as otherwise notified to the Service Provider in writing; Environmental Information Regulations means the Environmental Information Regulations 2004; Equality Legislation means any and all legislation, applicable guidance and statutory codes of practice relating to diversity, equality, non discrimination and human rights as may be in force from time to time in England and Wales or in any other territory in which, or in respect of which, the Service Provider provides the Services; FOIA means the Freedom of Information Act 2000 and any subordinate legislation made under that Act from time to time together with any guidance and/or codes of practice issued by the Information Commissioner in relation to such legislation; Information Disclosure Requirements means the requirements to disclose information under: (a) (b) (c) the Code; the FOIA; and the Environmental Information Regulations; Intellectual Property Rights means any copyright and related rights, patents, rights to inventions, registered designs, database rights, design rights, topography rights, trade marks, service marks, trade names and domain names, trade secrets, rights in unpatented knowhow, rights of confidence and any other intellectual or industrial property rights of any nature including all applications (or rights to apply) for, and renewals or extensions of such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world; Premises means, where applicable, the premises or location where the Services are to be provided, as notified by the British Council to the Service Provider; Project means the project in connection with which the Service Provider provides its Services as further described in the Special Terms (Schedule 1) and/or the Terms of Reference (Schedule 2); 77

78 Project IPR means all Intellectual Property Rights that arise or are obtained or developed by either party, or by a contractor on behalf of either party, in respect of the Deliverables in the course of or in connection with the Project; Relevant Person means any individual employed or engaged by the Service Provider and involved in the provision of the Services, or any agent or contractor or sub-contractor of the Service Provider who is involved in the provision of the Services and includes the Key Personnel (if any); Request for Information means a request for information (as defined in the FOIA) relating to or connected with this Agreement or the British Council more generally or any apparent request for such information under the Information Disclosure Requirements; Services means the consultancy and related services to be provided by the Service Provider under this Agreement as set out in the Special Terms (Schedule 1) and/or the Terms of Reference (Schedule 2); and Third Party IPR means any Intellectual Property Rights not belonging to either party to this Agreement but used by the Service Provider in the creation of the Deliverables and/or in the course of or in connection with the Project. 1.2 In this Agreement: any headings in this Agreement shall not affect the interpretation of this Agreement; a reference to a statute or statutory provision is (unless otherwise stated) a reference to the applicable UK statute as it is in force for the time being, taking account of any amendment, extension, or re-enactment and includes any subordinate legislation for the time being in force made under it; where the words include(s) or including are used in this Agreement, they are deemed to have the words without limitation following them, and are illustrative and shall not limit the sense of the words preceding them; without prejudice to clause 1.2.5, except where the context requires otherwise, references to: (i) (ii) (iii) services being provided to, or other activities being provided for, the British Council; any benefits, warranties, indemnities, rights and/or licences granted or provided to the British Council; and the business, operations, customers, assets, Intellectual Property Rights, agreements or other property of the British Council, shall be deemed to be references to such services, activities, benefits, warranties, indemnities, rights and/or licences being provided to, or property belonging to, each of the British Council and the British Council Entities and this Agreement is intended to be enforceable by each of the British Council Entities; and 78

79 1.2.5 obligations of the British Council shall not be interpreted as obligations of any of the British Council Entities. 2 Service Provider s Responsibilities 2.1 The Service Provider shall provide the Services, and deliver the Deliverables to the British Council, with reasonable skill, care and ability in accordance with the terms of this Agreement (and, in particular, the Special Terms (Schedule 1) and the Terms of Reference (Schedule 2)), and shall allocate sufficient resources to the Services to enable it to comply with this obligation. 2.2 The Service Provider shall meet any dates related to the performance of the Services under this Agreement and time shall be of the essence in respect of such dates. 2.3 The Service Provider shall comply with, and complete and return any forms or reports from time to time required by, the British Council Requirements. 2.4 The Service Provider shall comply with the End Client Requirements (if any) and shall do nothing to put the British Council in breach of the End Client Requirements (if any). 2.5 Where applicable, the Service Provider shall, subject to the prior written approval of the British Council, appoint or, at the written request of the British Council, replace without delay any member of the Service Provider's Team, each such member to be suitably skilled, experienced and qualified to carry out the Services. The Service Provider shall not, without the British Council s prior written consent (not to be unreasonably withheld or delayed), replace any of the Key Personnel. The British Council acknowledges that the Service Provider will have to replace a member of the Key Personnel where such person leaves the employment of the Service Provider, in which case the British Council shall have a right of approval over the proposed replacement (such approval not to be unreasonably withheld or delayed). 2.6 The Service Provider shall: observe, and ensure that, where applicable, the Service Provider s Team observes, the British Council s Acceptable Usage Policy, Roam User Policy (where access to the relevant information technology systems has been granted), Information Security Policy and any applicable security policy or health and safety policy notified to the Service Provider (including such policies as may be applicable at the Premises) and any reasonable verbal or written instructions or policies issued to the Service Provider at any time and shall comply with the legal requirements of any country in which the Services are being provided and, if the Service Provider fails to do so, the British Council reserves the right to refuse the Service Provider's Team access to the Premises and/or to suspend the provision of the Services until such time as the Service Provider (and, where applicable, the Service Provider s Team) is compliant with such policies, instructions or requirements and the British Council shall not be required to pay the Charges in respect of the period of such suspension; and 79

80 2.6.2 before the date on which the Services are to start, obtain and at all times maintain and comply with all licences and consents required to enable the Service Provider to provide the Services (including in relation to the installation of the Service Provider s Equipment) in accordance with this Agreement. 2.7 The Service Provider shall not at any time during the Term do or say anything which damages or which could reasonably be expected to damage the interests or reputation of the British Council or the End Client (if any) or their respective officers, employees, agents or contractors. 2.8 If the Service Provider is unable to provide the Services due to its own illness or injury or the illness or injury of any Relevant Person, the Service Provider shall advise the British Council of that fact as soon as reasonably practicable and shall provide such evidence of any Relevant Person s or its own (as the case may be) illness or injury as the British Council may reasonably require. For the avoidance of doubt, no Charges shall be payable to the Service Provider in respect of any period during which the Services are not provided. 2.9 The Service Provider shall use all reasonable endeavours to ensure that it is available at all times on reasonable notice to provide such assistance or information as the British Council may require The Service Provider may use another person, firm, company or organisation to perform any administrative, clerical or secretarial functions which are reasonably incidental to the provision of the Services provided that the British Council will not be liable to bear the cost of such functions Where the Service Provider is not an individual, it shall provide one or more Relevant Person(s) to provide the Services and shall procure that such Relevant Person(s) comply with the terms of this Agreement to the extent that such terms are applicable to such Relevant Person(s). Notwithstanding the deployment of any such Relevant Person(s), the Service Provider shall remain wholly liable to the British Council and shall be responsible for all acts and omissions (howsoever arising) in the performance of the Services. The British Council may, in its discretion, require the Relevant Person(s) to enter into direct undertakings with the British Council including with regard to confidentiality and intellectual property Nothing in this Agreement shall prevent the Service Provider from being engaged, concerned or having any financial interest in any capacity in any other business, trade, profession or occupation during the Term provided that such activity does not cause a breach of any of the Service Provider's obligations under this Agreement The Service Provider shall use its reasonable endeavours to ensure that it does not become involved in any conflict of interests between the interests of the British Council and/or the End Client and the interests of the Service Provider itself or any client of the Service Provider during the Term of this Agreement and after its termination. The Service Provider shall notify the British Council in writing as soon as is practically possible of any potential conflict of interests and shall follow the 80

81 British Council s reasonable instructions to avoid, or bring to an end, any conflict of interests. In the event that a conflict of interests does arise, the British Council shall be entitled to terminate this Agreement on immediate written notice The Service Provider warrants that the Service Provider s Equipment shall be of satisfactory quality and fit for the purpose of providing the Services in accordance with this Agreement. 3 The British Council s Obligations 3.1 The British Council shall: co-operate with the Service Provider in all matters relating to the Services and appoint the British Council s Manager in relation to the Services, who shall have the authority to represent the British Council on day-to-day matters relating to this Agreement; and inform the Service Provider of all health and safety rules and regulations and any other reasonable security requirements, policies and British Council instructions that apply at the Premises and/or in the country in which the Services are being provided from time to time during the Term. 3.2 The Service Provider acknowledges and agrees that if it considers that the British Council is not or may not be complying with any of the British Council s obligations, it shall only be entitled to rely on this as relieving the Service Provider's performance under this Agreement: 4 Status to the extent that it restricts or precludes performance of the Services by the Service Provider; and if the Service Provider, promptly after the actual or potential noncompliance has come to its attention, has notified details to the British Council in writing. 4.1 The relationship of the Service Provider to the British Council will be that of independent contractor and nothing in this Agreement shall render the Service Provider or any Relevant Person an employee, worker, agent or partner of the British Council and the Service Provider shall not hold itself out as such. 4.2 This Agreement constitutes a contract for the provision of services and not a contract of employment and accordingly the Service Provider shall be fully responsible for and shall indemnify the British Council for and in respect of payment of the following within the prescribed time limits: any income tax, national insurance and social security contributions and any other employment related liability, deduction, contribution, assessment or claim in any applicable jurisdiction arising from or made in connection with either the performance of the Services, or any payment or benefit received by the Service Provider (or, where applicable, any Relevant Person) in respect of the Services, where such recovery is not 81

82 prohibited by law and the Service Provider shall further indemnify the British Council against all reasonable costs, expenses and any penalty, fine or interest incurred or payable by the British Council in connection with or in consequence of any such liability, deduction, contribution, assessment or claim other than where the latter arise out of the British Council s negligence or wilful default; and any liability for any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by the Service Provider (or, where applicable, any Relevant Person) against the British Council arising out of or in connection with the provision of the Services, except where such claim is as a result of any act or omission of the British Council. 4.3 The British Council may at its option satisfy the indemnities set out in clause 4.2 above (in whole or in part) by way of deduction from any outstanding Charges or other payments due to the Service Provider. 4.4 Where applicable, the Service Provider: acknowledges and agrees that it is intended that all employees of the Service Provider (if any) shall remain employees of the Service Provider and that termination of this Agreement (or any part of it) shall not operate to transfer the contracts of employment of any employees to the British Council or any third party; and shall use all reasonable endeavours to ensure that no member of its staff is deployed in the delivery of the Services to such an extent that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (or any applicable equivalent legislation in any relevant jurisdiction, including in the European Union the Acquired Rights Directive (Council Directive 77/187 as amended) and any national legislation enacting to such Directive) may operate to transfer the employment of such member of staff to the British Council or any successor service provider upon termination of this Agreement. 5 Price and Payment 5.1 Unless stated otherwise, the Charges are exclusive of value added tax (VAT) or any equivalent sales tax in any applicable jurisdiction, which, if properly chargeable, the British Council shall pay at the prevailing rate subject to receipt from the Service Provider of a valid and accurate tax invoice. In the event that the British Council is required by the laws or regulations of any applicable jurisdiction to deduct any withholding tax or similar taxes from the Charges, the British Council shall deduct and account for such taxes before paying the remainder of the Charges to the Service Provider and shall notify the Service Provider in writing of all such sums properly deducted. 5.2 Under current UK legislation it is the responsibility of a supplier to assess its VAT liability for the supply of services. Where UK VAT is applicable, the Service 82

83 Provider s invoice should show all the necessary entries thereon to make it a valid tax invoice for VAT purposes; and in particular it must show the amount of VAT charged separately. However, the British Council may be of the opinion that the Services being supplied under this Agreement may not be subject to UK VAT, due to the place of supply not being the UK, and the charging of UK VAT would therefore be inappropriate. The British Council reserves the right to dispute payment of the UK VAT charged by the Service Provider until the issue has been resolved by a ruling in writing obtained from HM Revenue & Customs by the Service Provider, and that ruling shown to the British Council. 5.3 The Service Provider shall indemnify and keep indemnified the British Council from and against any liability, including any interest, penalties or costs incurred, which is levied, demanded or assessed on the British Council at any time in respect of the Service Provider s failure to account for or to pay any VAT relating to payments made to the Service Provider under this Agreement. Any amounts due under this clause 5.3 shall be paid in cleared funds by the Service Provider to the British Council not less than seven calendar days before the date on which the tax or other liability is payable by the British Council. The British Council may grant the Service Provider further time to pay where this is deemed appropriate by the British Council taking account of the relevant circumstances. 5.4 Unless stated otherwise, the Service Provider shall invoice for the Charges monthly in arrears and all such invoices shall be accompanied by a statement setting out the Services supplied in the relevant month in sufficient detail to justify the Charges charged (including any timesheets or other information required by, and to be provided in the format set out in, the British Council Requirements). 5.5 Subject to clauses 5.6 to 5.8 below, the British Council shall, unless agreed otherwise by the parties in writing, pay each of the Service Provider s valid and accurate invoices by automated transfer into the Service Provider s nominated bank account no later than 30 days after the invoice is received. 5.6 Provided that it notifies the Service Provider in writing in advance, and works in good faith to resolve any issues or disputes, the British Council shall be entitled to withhold payment of any sums in respect of any Services or Deliverables which have not been provided by the Service Provider to the British Council s satisfaction and in accordance with the terms of this Agreement. 5.7 In the event that the British Council makes any overpayment in connection with this Agreement (or any other agreement between the parties), the British Council may, upon written notice to the Service Provider, deduct the amount of such overpayment from any future invoice or require repayment of such sum within 30 days after the date on which it serves written notice on the Service Provider. 5.8 Where there is an End Client, the British Council shall not be obliged to pay any invoice to the extent that it has not received payment relating to that invoice from the End Client. 83

84 5.9 If the British Council fails to pay any sum properly due and payable (other than any sum disputed in good faith) by the due date for payment, the Service Provider may charge interest on the amount of any such late payment at the rate of 4% per annum above the official bank rate set from time to time by the Bank of England. Such interest will accrue from the date on which payment was due to the date on which payment is actually made. The parties hereby acknowledge and agree that this rate of interest is a substantial remedy for any late payment of any sum properly due and payable. 6 Quality and Performance 6.1 Any person authorised by the British Council and/or the End Client shall be entitled, subject to reasonable notice, to inspect work being undertaken in relation to the Services at all reasonable times at the Service Provider s premises or at the premises of any sub-contractor or agent of the Service Provider. 6.2 The British Council reserves the right to reject or require re-performance (at no additional cost to the British Council) of any Services which are defective or which are otherwise not in accordance with the requirements of this Agreement. 6.3 If at any time within 12 months following the date of provision of any Services any such Services (or any part thereof) are found to be defective or otherwise not in accordance with the requirements of this Agreement, the Service Provider shall promptly on request and without charge, remedy the deficiency by re-performing the Services. 7 Change Control 7.1 If either party wishes to change the scope or provision of the Services, it shall submit details of the requested change to the other in writing and such change shall only be implemented if agreed in accordance with the remainder of this clause. 7.2 If the British Council requests a change to the scope or provision of the Services: the Service Provider shall, within a reasonable time (and in any event not more than fourteen (14) calendar days after receipt of the British Council s request), provide a written estimate to the British Council of: (i) (ii) (iii) the likely time required to implement the change; any reasonable variations to the Charges arising directly as a result of the proposed change; and any other impact of the change on the terms of this Agreement if, following receipt of the Service Provider s written estimate submitted in accordance with clause 7.2.1, the British Council does not wish to proceed, there shall be no change to this Agreement; and if the British Council wishes the Service Provider to proceed with the change, the Service Provider shall do so after agreement on the necessary variations to the Charges, the Services and any other relevant 84

85 terms of this Agreement to take account of the change following which this Agreement shall be varied by the parties setting out in writing, and signing, the agreed changes in accordance with clause If the Service Provider requests a change to the scope or provision of the Services, it shall send such request to the British Council in writing, accompanied by a written statement of the matters referred to in clause 7.2.1, and the British Council shall withhold or give its consent to such change in its sole discretion. If the British Council wishes the Service Provider to proceed with the change, the Service Provider shall do so, following a variation of this Agreement in writing in accordance with clause Premises 8.1 Subject to clause 2.6.1, the Service Provider shall be entitled to use such parts of the Premises as the British Council may from time to time designate as are necessary for the performance of the Services provided that use of the Premises is to be solely for the purposes of providing the Services and the Service Provider shall neither have nor acquire any right to exclusive possession of part or all of the Premises nor any separate right to occupy or possess part or all of the Premises and nothing in this Agreement shall create a lease or other greater interest in any premises. 8.2 The British Council may refuse to admit to, or order the removal from, the Premises any member of the Service Provider s Team or person otherwise acting on behalf of the Service Provider who, in the opinion of the British Council, is not behaving in accordance with the requirements of this Agreement or whose behaviour, conduct or dress, whether at the time the person is seeking admittance to, or at any time the person is present on, the Premises or otherwise, renders that person unfit to be on the Premises or is inappropriate in the context of the country in which the Premises are located. Costs associated with any such refusal of admittance or removal and with the provision of a suitable replacement shall be met by the Service Provider and the British Council shall not be required to pay the Charges in respect of any period during which the Service Provider is refused admittance to, or removed from, the Premises as a result of this clause. 9 The Equipment 9.1 The British Council Equipment shall remain the property of the British Council and shall be used by the Service Provider in the performance of the Services and for no other purposes. 9.2 The British Council shall be responsible for the repair or replacement of the British Council Equipment unless the need for repair or replacement is caused by the Service Provider s failure to comply with clause 9.3 or by the negligence or default of the Service Provider. 9.3 The Service Provider shall maintain all of the British Council Equipment in good and serviceable condition (fair wear and tear excepted) and shall only use the British Council Equipment in accordance with the British Council Equipment manufacturers recommendations. 85

86 9.4 The Service Provider shall be liable for any loss of or damage to any of the British Council Equipment caused by the negligence or default of the Service Provider. 9.5 The Service Provider shall not in any circumstances have any right to refuse to return to the British Council any of the British Council Equipment and shall take steps necessary to ensure that the title of the British Council and the British Council s right to repossess the British Council Equipment are effectively brought to the attention of any third party dealing with any of the British Council Equipment. 10 Intellectual Property Rights 10.1 Subject to clause 12, each party shall give full disclosure to the other of all Background IPR owned by it which is relevant to the Project (and the Service Provider shall give the British Council full disclosure of any Third Party IPR it intends to use) All Background IPR and Third Party IPR is and shall remain the exclusive property of the party owning it Each party warrants to the other party that its Background IPR does not, so far as it is aware, infringe the rights of any third party and none of its Background IPR is the subject of any actual or, so far as it is aware, threatened challenge, opposition or revocation proceedings The Service Provider hereby assigns to the End Client with full title guarantee by way of present and future assignment all its right, title and interest in and to the Project IPR The Service Provider shall procure the waiver in favour of the British Council of all moral rights arising under the Copyright, Designs and Patents Act 1988, as amended or revised, or any similar provisions of law in any jurisdiction, relating to the Deliverables The British Council hereby grants to the Service Provider an irrevocable, royalty-free, non-exclusive, worldwide right and licence to use the British Council s Background IPR in, and to the extent necessary for, the performance of the Services The Service Provider hereby grants to the British Council an irrevocable, royalty-free, non-exclusive, worldwide right and licence to use the Service Provider s Background IPR in and in connection with the Deliverables and for any purpose relating to the Project The Service Provider is responsible for obtaining any licences, permissions or consents in connection with any Third Party IPR required by the Service Provider and the British Council for use of the Deliverables (such licences, permissions or consents to be in writing, copies of which the Service Provider shall provide to the British Council on request). In addition, the Service Provider warrants that the provision of the Services, the Deliverables does not and will not infringe any third party s Intellectual Property Rights. 86

87 10.9 The Service Provider warrants that it has in place contractual arrangements with all members of the Service Provider s Team assigning to the Service Provider their Intellectual Property Rights and waiving their moral rights (if any) in the Deliverables such that the Service Provider can enter into the assignments, licences and waivers set out in this clause The Service Provider undertakes at the British Council s request and expense to execute all deeds and documents which may reasonably be required to give effect to this clause Nothing in this Agreement shall prevent the Service Provider from using any techniques, ideas or know-how gained during the performance of this Agreement in the course of its normal business, to the extent that it does not result in a disclosure of the British Council s Confidential Information or an infringement of Intellectual Property Rights Each party shall promptly give written notice to the other party of any actual, threatened or suspected infringement of the Project IPR or the other party s Background IPR of which it becomes aware. 11 Limitation of Liability 11.1 Nothing in this Agreement shall exclude or restrict the liability of either party to the other for death or personal injury resulting from negligence or for fraudulent misrepresentation or in any other circumstances where liability may not be limited under any applicable law Subject to clauses 11.1 and 11.3, neither party shall be liable to the other whether in contract, tort, negligence, breach of statutory duty or otherwise for any indirect loss or damage, costs or expenses whatsoever or howsoever arising out of or in connection with this Agreement Nothing in this Agreement shall exclude or restrict the liability of the Service Provider to the British Council for any breach by the Service Provider of clause 12 (Confidentiality) or clause 16 (Data Protection) The Service Provider shall take out and maintain adequate insurance cover at least to the level described in the Special Terms (Schedule 1). The Service Provider shall provide to the British Council forthwith upon request copies of the relevant certificates and details of any of the insurance cover that it is obliged to have under this clause Subject to clauses 11.1 and 11.2, the British Council s liability to the Service Provider in respect of any one claim or series of linked claims under this Agreement (whether in contract, tort, negligence, breach of statutory duty or otherwise) shall not exceed an amount equal to the sum of the Charges paid or properly invoiced and due to be paid under this Agreement, plus any late payment interest properly chargeable under the terms of this Agreement, in the twelve (12) month period immediately preceding the event which gives rise to the relevant claim or series of linked claims. 87

88 11.6 The Service Provider shall indemnify the British Council from and against all loss or liability in connection with physical damage to property, death or personal injury caused by or arising out of the negligence of, or breach of this Agreement by, the Service Provider or any member of the Service Provider s Team The provisions of this clause 11 shall survive the termination of this Agreement, however arising. 12 Confidentiality 12.1 For the purposes of this clause 12: the Disclosing Party is the party which discloses Confidential Information to, or in respect of which Confidential Information comes to the knowledge of, the other party; and the Receiving Party is the party which receives Confidential Information relating to the other party The Receiving Party shall take all necessary precautions to ensure that all Confidential Information it receives under or in connection with this Agreement: is given only to such of its staff (or, in the case of the Service Provider, the Service Provider s Team) and professional advisors or consultants engaged to advise it in connection with this Agreement as is strictly necessary for the performance of this Agreement and only to the extent necessary for the performance of this Agreement; and is treated as confidential and not disclosed (without the prior written consent of the Disclosing Party) or used by the Receiving Party or any member of its staff (or, in the case of the Service Provider, the Service Provider s Team) or its professional advisors or consultants otherwise than for the purposes of this Agreement The Service Provider shall ensure that all members of the Service Provider s Team or professional advisors or consultants are aware of the Service Provider s confidentiality obligations under this Agreement The provisions of clauses 12.2 and 12.3 shall not apply to any Confidential Information which: is or becomes public knowledge (otherwise than by breach of this clause 12); was in the possession of the Receiving Party, without restriction as to its disclosure, before receiving it from the Disclosing Party; is received from a third party who lawfully acquired it and who is under no obligation restricting its disclosure; is independently developed without access to the Confidential Information; or 88

89 must be disclosed pursuant to a statutory, legal or parliamentary obligation placed upon the Receiving Party In the event that the Service Provider fails to comply with this clause 12, the British Council reserves the right to terminate this Agreement by notice in writing with immediate effect The provisions under this clause 12 are without prejudice to the application of the Official Secrets Act 1911 to 1989 to any Confidential Information The Service Provider acknowledges that the British Council is subject to the Information Disclosure Requirements and shall assist and co-operate with the British Council to enable the British Council to comply with those requirements Where the British Council receives a Request for Information in relation to information that the Service Provider or any of its sub-contractors is holding on behalf of the British Council and which the British Council does not hold itself, the British Council shall as soon as reasonably practicable after receipt and in any event within five calendar days of receipt, forward the Request for Information to the Service Provider and the Service Provider shall: provide the British Council with a copy of all such information in the form that the British Council requires as soon as practicable and in any event within 10 calendar days (or such other period as the British Council acting reasonably may specify) of the British Council s request; and provide all necessary assistance as reasonably requested by the British Council to enable the British Council to respond to the Request for Information within the time for compliance set out in section 10 of the FOIA or regulation 5 of the Environmental Information Regulations, as applicable The Service Provider acknowledges that any lists or schedules provided by it outlining Confidential Information are of indicative value only and that the British Council may nevertheless be obliged to disclose the Service Provider s Confidential Information in accordance with the Information Disclosure Requirements: in certain circumstances without consulting the Service Provider; or following consultation with the Service Provider and having taken its views into account, provided always that where clause above applies, the British Council shall, in accordance with the recommendations of the Code, take reasonable steps to draw this to the attention of the Service Provider after any such disclosure The provisions of this clause 12 shall survive the termination of this Agreement, however arising. 89

90 13 Termination 13.1 Without prejudice to any other rights or remedies which the British Council may have, the British Council may terminate this Agreement without liability to the Service Provider immediately on giving notice to the Service Provider if: the performance of the Services is delayed, hindered or prevented by a Force Majeure Event (as defined in clause 31.1) for a period in excess of 28 days; where the Service Provider is a company, there is a change of Control of the Service Provider; or the Service Provider or any Relevant Person: (i) (ii) (iii) is incapacitated (including by reason of illness or accident) from providing the Services for an aggregate period of five (5) Working Days in any two (2) week consecutive period; is convicted of any criminal offence (other than an offence under any road traffic legislation in the United Kingdom or elsewhere for which a fine or non-custodial penalty is imposed); or is in the reasonable opinion of the British Council or the End Client (if any) negligent and incompetent in the performance of the Services Either party may give notice in writing to the other terminating this Agreement with immediate effect if: the other party commits any material breach of any of the terms of this Agreement and that breach (if capable of remedy) is not remedied within 30 days of notice being given requiring it to be remedied (and where such breach is not capable of remedy, the terminating party shall be entitled to terminate the Agreement with immediate effect); an order is made or a resolution is passed for the winding-up of the other party or an administrator is appointed by order of the court or by other means to manage the affairs, business and property of the other party or a receiver and/or manager or administrative receiver is validly appointed in respect of all or any of the other party s assets or undertaking or circumstances arise which entitle the Court or a creditor to appoint a receiver and/or administrative receiver or which entitle the Court to make a winding-up or bankruptcy order or the other party takes or suffers any similar or analogous action (in any jurisdiction) in consequence of debt; or the other party ceases, or threatens to cease, to carry on business The British Council shall be entitled to terminate this Agreement at any time by serving written notice on the Service Provider if the End Client Agreement terminates or if the funding for the Project is otherwise withdrawn or ceases. 90

91 13.4 The British Council may at any time by notice in writing terminate this Agreement with immediate effect if the Service Provider is in persistent breach of any of its obligations under this Agreement, whether or not such breach is capable of remedy. For the purposes of this clause 13.4, three or more non-material breaches of the terms of this Agreement may together constitute a persistent breach In any circumstances where the British Council has the right to terminate this Agreement it may instead, by serving written notice on the Service Provider, opt to suspend the provision of the Services for a reasonable period and the British Council shall not be required to pay any Charges in respect of such period of suspension On termination of this Agreement for any reason the Service Provider shall immediately deliver to the British Council: all copies of information and data provided by the British Council to the Service Provider for the purposes of this Agreement and the Service Provider shall certify to the British Council that it has not retained any copies of such information or data, except for one copy which the Service Provider may use for audit purposes only and subject to the confidentiality obligations in clause 12; and all specifications, programs (including source codes) and other documentation comprised in the Deliverables and existing at the date of such termination, whether or not then complete and all Intellectual Property Rights in such materials shall automatically pass to the British Council (to the extent that they have not already done so by virtue of clause 10.4) If the Service Provider fails to fulfil its obligations under clause 13.6, the British Council may enter the Service Provider's premises and take possession of any items which should have been returned under it. Until they have been returned or repossessed, the Service Provider shall be solely responsible for their safe keeping During the period between service of a notice of termination and the effective date of termination, the Service Provider shall provide the British Council with all reasonable assistance and information to enable an efficient handover to a new Service Provider (or to the British Council) Termination of this Agreement, however it arises, shall not affect or prejudice the accrued rights of the parties as at termination or the continuation of any provision expressly stated to survive, or implicitly surviving, termination The British Council shall pay the Charges up to the effective date of termination. In addition, if the Agreement is terminated by the British Council pursuant to paragraph 1.2 of the Special Terms (Schedule 1) or by the Service Provider pursuant to clause 13.2 above, the British Council shall reimburse the Service Provider for the reasonable costs or expenses that the Service Provider can demonstrate that it has properly incurred specifically for the purposes of the Project and which it cannot recover or which it cannot utilise in connection with another British Council project 91

92 provided that the Service Provider shall use its reasonable endeavours to mitigate the level of such costs and expenses. 14 Sub-Contracting 14.1 The Service Provider may not sub-contract the provision of any material part of the Services without the prior written consent of the British Council, such consent not to be unreasonably withheld or delayed Notwithstanding any sub-contracting permitted under clause 14.1, the Service Provider shall remain wholly liable and responsible for all acts and omissions (howsoever arising) of its sub-contractors in the performance of the Services The Service Provider shall pay any valid invoice received from any of its subcontractors within 30 days following receipt of the invoice The British Council reserves the right to request the replacement of any approved sub-contractor on reasonable grounds. 15 Anti-Corruption and Collusion 15.1 The Service Provider undertakes and warrants that it has not offered, given or agreed to give (and that it will not offer, give or agree to give) to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do anything in relation to the obtaining of this Agreement or the performance by the Service Provider of its obligations under this Agreement The Service Provider warrants that it has in place, and undertakes that it will comply with, policies and procedures to avoid the risk of bribery (as set out in the Bribery Act 2010) and fraud within its organisation and in connection with its dealings with other parties The Service Provider warrants that it has not colluded, and undertakes that it will not at any time collude, with any third party in any way in connection with this Agreement (including in respect of pricing under this Agreement). Nothing under this clause 15.3 is intended to prevent the Service Provider from discussing the terms of this Agreement and the Service Provider s pricing with the Service Provider s professional advisors. Should any event under this clause 15 arise, the British Council shall be entitled to terminate this Agreement on immediate written notice. 16 Data Protection 16.1 For the purposes of this clause 16, where terms and expressions used are not defined in this Agreement, they shall have the meaning assigned to them in the Data Protection Act The Service Provider shall, in performing its obligations under this Agreement, comply in all respects with the Data Protection Act 1998 (or any equivalent legislation in any applicable jurisdiction) and with the requirements of this clause Where the Service Provider acts as data processor under this Agreement it shall: 92

93 take appropriate technical and organisational measures against the unauthorised or unlawful processing of the personal data and against actual loss or destruction of, or damage to, the personal data, having regard to the state of technological development and the cost of implementing any measures, and the measures must ensure a level of security appropriate to the harm that might result from unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the personal data; process the personal data only in accordance with this Agreement, the British Council s instructions and having regard to the provisions of the Data Protection Act 1998 (or any equivalent legislation in any applicable jurisdiction), or as is required by law or any relevant regulatory body; refrain from disclosing the personal data to any third party or transferring the personal data outside the EEA except in accordance with the instructions of the British Council; notify the British Council in the event that it receives a request or notice from a data subject exercising its rights under the Data Protection Act 1998 and comply with the British Council s instructions with respect to the request or notice; and not disclose the personal data to a third party to process on its behalf unless and until it has: (i) (ii) entered into a written agreement with such third party containing provisions equivalent to this clause 16; and received the express written consent of the British Council to such disclosure. 17 Audit 17.1 The Service Provider will fully co-operate with and assist the British Council in meeting its audit and regulatory requirements by providing access for the British Council, the End Client, their internal auditors (which shall include, for the purposes of this Agreement the British Council s internal audit, security and operational risk functions), their external auditors or any agents appointed by the British Council and/or the End Client or their regulators (or any person appointed by such body) to conduct appropriate reviews and inspections of the activities and records of the Service Provider (and to take copies of records and documents and interview members of the Service Provider s Team) relating to the performance of the Services and to the accuracy of the Charges. The Service Provider shall maintain all records relating to this Agreement (including the provision of the Services and the payment of all Charges and expenses) for a period of seven (7) years following the year in which the provision of the Services under this Agreement is completed or such longer period as the British Council may notify to the Service Provider in writing from time to time. 93

94 17.2 The Service Provider shall bear its own cost in relation to any reasonable number of audits carried out by the British Council and/or the End Client. Where any audit reveals any breach or non-compliance by the Service Provider, the Service Provider shall also bear the costs of the British Council and/or the End Client carrying out such audit. 18 Publicity 18.1 The Service Provider shall not publicise the terms of this Agreement or use the name of the British Council or any trade name or trade mark used by the British Council or refer to the British Council in any other way in any press release, promotional literature, publications or advertising material, including any website, blogs, social media or other online services, without the prior written consent of the British Council. 19 Health and Safety 19.1 The Service Provider shall promptly notify the British Council of any health and safety hazards which may arise in connection with the performance of this Agreement, take such steps as are reasonably necessary to ensure the health and safety of persons likely to be affected by the performance of the Services and notify the British Council of any incident occurring on the Premises or otherwise in connection with the provision of the Services which causes or could give rise to personal injury The Service Provider shall take all necessary measures to comply with the requirements of the Health & Safety at Work Etc Act 1974 (or any equivalent legislation in any applicable jurisdiction) and any other acts, orders, regulations and codes of practice (including any approved codes of practice) relating to health and safety, which may apply to the performance of this Agreement. 20 Employees 20.1 The Service Provider agrees that it will not, without the prior written consent of the British Council, whether directly or indirectly, and whether alone or in conjunction with, or on behalf of, any other person during the Term or for a period of six (6) months following termination, solicit or entice, or endeavour to solicit or entice away from the British Council any person employed by the British Council and involved directly in the receipt or use of the Services. 21 Safeguarding and Protecting Children and Vulnerable Adults 21.1 The Service Provider will comply with all applicable legislation and codes of practice, including, where applicable, all legislation and statutory guidance relevant to the safeguarding and protection of children and vulnerable adults and with the British Council s Child Protection Policy, as notified to the Service Provider and amended from time to time, which the Service Provider acknowledges may include submitting to a check by the UK Disclosure & Barring Service (DBS) or the equivalent local service; in addition, the Service Provider will ensure that, where it engages any other party to supply any of the Services under this Agreement, that that party will also comply with the same requirements as if they were a party to this Agreement. 94

95 22 Equal opportunities and diversity 22.1 The Service Provider shall ensure that it does not, whether as an employer or provider of services, discriminate within the meaning of the Equality Legislation The Service Provider shall comply with any equal opportunities or diversity policies or guidelines included in the British Council Requirements. 23 Assignment 23.1 The Service Provider shall not, without the prior written consent of the British Council, assign, transfer, charge, create a trust in, or deal in any other manner with all or any of its rights or obligations under this Agreement The British Council may assign or novate this Agreement to: (i) any separate entity Controlled by the British Council; (ii) any body or department which succeeds to those functions of the British Council to which this Agreement relates; or (iii) any provider of outsourcing or third party services that is employed under a service contract to provide services to the British Council. The Service Provider warrants and represents that it will (at the British Council s reasonable expense) execute all such documents and carry out all such acts, as reasonably required to give effect to this clause Waiver 24.1 A waiver of any right under this Agreement is only effective if it is in writing and it applies only to the party to whom the waiver is addressed and the circumstances for which it is given. 25 Entire agreement 25.1 This Agreement and any documents referred to in it constitute the entire agreement and understanding between the parties with respect to the subject matter of this Agreement and supersede, cancel and replace all prior agreements, licences, negotiations and discussions between the parties relating to it. Each party confirms and acknowledges that it has not been induced to enter into this Agreement by, and shall have no remedy in respect of, any statement, representation, warranty or undertaking (whether negligently or innocently made) not expressly incorporated into it. However, nothing in this Agreement purports to exclude liability for any fraudulent statement or act. 26 Variation 26.1 No variation of this Agreement shall be valid unless it is in writing and signed by or on behalf of each of the parties. 27 Severance 27.1 If any provision of this Agreement (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed not to form part of 95

96 the Agreement, and the validity and enforceability of the other provisions of the Agreement shall not be affected. 28 Counterparts 28.1 This Agreement may be executed in counterparts, each of which when executed shall constitute a duplicate original, but all counterparts shall together constitute one agreement. Where this Agreement is executed in counterparts, following execution each party must promptly deliver the counterpart it has executed to the other party. Transmission of an executed counterpart of this Agreement by in PDF, JPEG or other agreed format shall take effect as delivery of an executed counterpart of this Agreement. 29 Third party rights 29.1 Subject to clause 1.2.4, this Agreement does not create any rights or benefits enforceable by any person not a party to it except that a person who under clause 23 is a permitted successor or assignee of the rights or benefits of a party may enforce such rights or benefits The parties agree that no consent from the British Council Entities or the persons referred to in this clause is required for the parties to vary or rescind this Agreement (whether or not in a way that varies or extinguishes rights or benefits in favour of such third parties). 30 No partnership or agency 30.1 Nothing in this Agreement is intended to, or shall operate to, create a partnership between the parties, or to authorise either party to act as agent for the other, and neither party shall have authority to act in the name or on behalf of or otherwise to bind the other in any way (including the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power) and neither party shall incur any expenditure in the name of or for the account of the other. 31 Force Majeure 31.1 Subject to clauses 31.2 and 31.3, neither party shall be in breach of this Agreement if it is prevented from or delayed in carrying on its business by acts, events, omissions or accidents beyond its reasonable control (a Force Majeure Event ) including (insofar as beyond such control but without prejudice to the generality of the foregoing expression) strikes, lock-outs or other industrial disputes, failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, volcanic ash, earthquake, explosion, terrorist act, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood or storm A party that is subject to a Force Majeure Event shall not be in breach of this Agreement provided that: 96

97 it promptly notifies the other party in writing of the nature and extent of the Force Majeure Event causing its failure or delay in performance; it could not have avoided the effect of the Force Majeure Event by taking precautions which, having regard to all the matters known to it before the Force Majeure Event, it ought reasonably to have taken, but did not; and it has used all reasonable endeavours to mitigate the effect of the Force Majeure Event, to carry out its obligations under this Agreement in any way that is reasonably practicable and to resume the performance of its obligations as soon as reasonably possible Nothing in this clause 31 shall excuse a party for non-performance (or other breach) of this Agreement if such non-performance (or other breach) results from the acts or omissions of any of that party s Service Providers and/or sub-contractors (except where such acts or omissions are caused by any of the circumstances specifically listed in clause 31.1). 32 Notice 32.1 Notice given under this Agreement shall be in writing, sent for the attention of the person signing this Agreement on behalf of the recipient party and to the address given on the front page of this Agreement (or such other address or person as the relevant party may notify to the other party) and shall be delivered: personally, in which case the notice will be deemed to have been received at the time of delivery; by pre-paid, first-class post if the notice is being sent to an address within the country of posting, in which case the notice will be deemed to have been received at 09:00 in the country of receipt on the second (2nd) normal working day in the country specified in the recipient s address for notices after the date of posting; or by international standard post if being sent to an address outside the country of posting, in which case the notice will be deemed to have been received at 09:00 in the country of receipt on the seventh (7th) normal working day in the country specified in the recipient s address for notices after the date of posting To prove service of notice, it is sufficient to prove that the envelope containing the notice was properly addressed and posted or handed to the courier. 33 Governing Law and Dispute Resolution Procedure 33.1 This Agreement and any dispute or claim (including any non-contractual dispute or claim) arising out of or in connection with it or its subject matter, shall be governed by, and construed in accordance with, the laws of England and Wales Subject to the remainder of this clause 33, the parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or 97

98 claim (including any non-contractual dispute or claim) that arises out of or in connection with this Agreement or its subject matter In the event that any claim or dispute arises out of or in connection with this Agreement, the parties shall, following service of written notice by one party on the other, attempt to resolve amicably by way of good faith negotiations and discussions any such dispute or claim as soon as reasonably practicable (and in any event within 14 calendar days after such notice or by such later date as the parties may otherwise agree in writing). If the parties are unable to resolve the dispute or claim in accordance with this clause 33.3, either party may commence proceedings in accordance with clause Nothing in this clause 33 shall prevent either party from applying at any time to the court for injunctive relief on the grounds of infringement, or threatened infringement, of the other party's obligations of confidentiality contained in this Agreement or infringement, or threatened infringement, of the applicant's Intellectual Property Rights. 98

99 Annex 5. Submission Checklist Select Yes (Y) or No (N) to acknowledge and indicate that your submission includes all of the mandatory requirements for this tender. Important Note: Failure to provide your acknowledgement and documentation may result in your submission being rejected 1. Form A General Information (In-Tend) Y / N 2. Form B Grounds for Mandatory Rejection (In-Tend) Y / N 3. Form C Grounds for Discretionary Rejection (In-Tend) Y / N 4. Form D Economic and Financial Standing (In-Tend) Y / N 5. Completed Ratio Analysis spreadsheet Y / N 6. Financial Accounts Y / N 7. Annex 1 Lot 1 Y / N 8. Annex 2 Lot 2 Y / N 9. Annex 3 Lot 3 Y / N 10. Compliance with British Council Terms and Conditions (Annex 4) Y / N 99

100 Annex 6. Directive for Autonomy of Institutes of Technology (IoTs) 100