Graduate School of Medicine, Kyoto University Guide for Applying to Doctoral Program in Medical Sciences for 2014

Transcription

1 Graduate School of Medicine, Kyoto University Guide for Applying to Doctoral Program in Medical Sciences for 2014 Translation Disclaimer Kyoto University strives to achieve the highest possible accuracy in translating its documents from their official language of Japanese. However, due to the nature of translated documents, accuracy is not guaranteed. The translated documents are produced for reference only, and are not legally binding. The original documents in the Japanese language shall always take precedence over their translated versions. The information in the guidelines is subject to change without notice. Refer to the latest information available at 1

2 A message to prospective students of doctoral program in medical sciences Recent developments in the life sciences have led to tremendous revolutions in the environment surrounding medicine and medical treatment, with the contents of education and research in the medical fields also growing more complex and advanced. In particular, in addition to traditional medical education and research, which places an emphasis upon training physicians and doing basic medical research, current issues now include how to accurately process the vast amounts of information obtained in conjunction with dramatic developments in the life sciences, as well as how to put this information to full use in actual medical practice. Furthermore, in medical practice settings, not only is the raising of patients' awareness called for, but accurate diagnoses using advanced equipment are also required, with the research and development of these diagnostic skills and medical devices progressing on a daily basis. Among this set of scenarios, there are increasing expectations placed upon these medical advancements towards delaying the arrival of an elderly society. The overarching mission with which universities, standing at the locus of research and education, have been entrusted is to cultivate researchers and educators capable of creating and maintaining syncretic areas that go beyond the bounds of traditional medical frameworks. The programs offers students with a background in sciences or engineering an education in medical knowledge from a new perspective unlike the conventional approach in order to train new researchers and educators in medical sciences, where they can combine their specialist knowledge and skills to further transcend existing frameworks in medical sciences as we strive to live up to the social demands placed upon us towards the medical arts, and to fulfill our mission. I Major and Enrollment Capacity Medical sciences 10 To learn more about the research fields in our program, please refer to our website of Graduate School of Medicine: II Requirements Applicants must satisfy one of the following requirements below (or who will satisfy one of the following requirements by the end of March 2014). 1. Those who possess a master's degree, a master (professional) degree, or a juris doctor (professional) degree. 2.Those who have completed an education program which is equivalent to the master's programs or professional degree programs of the graduate schools of Kyoto University, outside of Japan*. 3.Those who have completed an education program provided by a foreign institute which is equivalent to the master's programs or professional degree programs of the Graduate School of Kyoto University by taking distance/online programs while residing in Japan *. 4.Those who have completed a curriculum of foreign graduate school (limited to programs which are equivalent to master's programs or professional degree programs of the Graduate Schools of Kyoto University*) in Japan at a university which is designated by the Minister of Education, Culture, Sports, Science and Technology. 5. Those who have completed a program and received a degree equivalent to a master s degree from the United Nations University (which was established under the resolution of the General Assembly of the United Nations, as stipulated in the Article 1, paragraph 2 of the Act on Special Measures Incidental to Enforcement of the Agreement between the United Nations and Japan regarding the Headquarters of the United Nations University (Act No. 72, 1976)). 6.Those who took educational programs outside of Japan, or in an educational institute falling under Requirements II-4. or in the United Nations University, and passed the exam and screening prescribed by the Article 16-2 of Graduate School Establishment Law (1974, Ministry of Education Directive No.28) and have been recognized by the Graduate School of Medicine, Kyoto University as having academic ability equivalent or superior to those who 2

3 possess a master s degree.(requires eligibility screening; see item V) 7. Those who have been designated by the Minister of Education, Culture, Sports, Science and Technology (Notification No. 118, Ministry of Education, 1989) (requires eligibility screening; see item V) (1)Those who have two or more subsequent years of a research experience at a university or research institution after graduated from a university, and who have been recognized by their research achievement to have equivalent or superior ability to those who possesses master s degree. (2) Those who have two or more subsequent years of research experience at a university or research institution after completed 16 years of school education at a foreign institute or after completed 16 years of a foreign graduate school curriculum by distance/online while residing in Japan, and who have also been recognized by a graduate school as having academic ability equivalent or superior to those who possess a master s degree. 8.Those who demonstrated academic performance equivalent or superior to those falling under Requirements II-1.on the individual entrance examination, and who are also at least twenty-four years of age by March 31, (requires eligibility screening; see item V) *Those who have graduated or are expected to graduate from a university outside of Japan and who have completed or are expected to complete programs at a graduate school outside of Japan, or those who have obtained or are expected to obtain master's degree outside of Japan, must submit a graduate certificates and Questionnaire for Foreign Applicants which is enclosed to the guideline booklet for preliminary eligibility screening to Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) by 5:00 pm on Friday, August 23, III Application procedures 1. Application period Between Tuesday, September 17 to Thursday, September 19, 5:00pm, (Application documents must arrive during the above period, by post or in person) Office hours: 9:00am ~12:00noon, 1:00pm until 5:00pm. If sending mail, the documents must arrive by 5pm on September 19, However, the application documents postmarked between September 17, 2013 and that were sent by registered express mail from within Japan will be accepted even if they arrive after the deadline. 2.Submitting application documents Send by registered express mail using the envelope enclosed to the guideline booklet. (Japanese only) Please use the envelope enclosed to the guideline booklet even if you are submitting the documents in person. 3.Application documents should be sent to: Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) Graduate School of Medicine, Kyoto University Yoshida Konoe-cho, Sakyo-ku, Kyoto , Japan 3

4 4. Application Documents (* indicates designated forms enclosed to the guideline booklet. (Japanese Only) * 1 Application Form for Admission Please fill out required items on both sides. Before submitting your application, please contact the professor in the research field of your choice from the list on our website to obtain prior approval of applying. 2 3 Official Academic Transcripts Graduation Certificate (or Certificate of Expected Graduation) These certificates must be prepared and sealed (or signed) by the dean (department head) of the graduate school which you are currently attending or graduated from, and both should be written in English or Japanese.(original copy) Applicants who have completed (or who are expected to complete) the master's program/professional degree program at the Graduate School of Medicine, Kyoto University, and who falling under requirements 6, 7 or 8 need not submit this item. 4 Research Outline An abstract of master's thesis (approx. 450 words in English / approx. 1,500 characters in Japanese). Applicants falling under the requirement 6, 7 or 8 must submit a statement of your research progress (approx. 450 words in English / approx. 1,500 characters in Japanese) instead of an abstract of master s thesis. * 5 Statement of Purpose * 6 Exam Admission Ticket /Photograph Card Applicants must fill out all necessary items on the form enclosed to the guideline booklet. No separate sheets may be attached. Two photographs (3.5cm x 4.5cm) to be pasted in place on the exam admission ticket/photograph card. * 7 Self-addressed Stamped Envelope for the return of the exam admission ticket Please put your name and address in Japan on the envelope enclosed to the guideline booklet and attach a 350-yen stamp. (For Japanese domestic express mail) * Please make sure the letters are not exceeding the size of the address sticker. 4

5 * 8 Evidence of Payment for Application Fees (Pasted on the designated form) Application fee: 30,000 yen [Japanese government sponsored international students and those expected to complete master's programs or professional degree programs at Kyoto University need not pay application fee] For applicants from the affected regions under the Disaster Relief Act whose head of household has been adversely affected by the March 2011 Great East Japan Earthquake (Tohoku earthquake and tsunami), the application fee may be waived. Please ensure to submit copy of Risai-Shoumeisho (Disaster Victim Certificate). For more information, please contact Academic Affairs/Student Support Office at the Graduate School of Medicine by September 6, Payment period: From Wednesday, September 11 to Thursday, September 19, 2013 [Payment method] 1) Enter the applicant s name in the appropriate sections (three sections) on the Application Fee Payment Request Form provided by the Graduate School of Medicine (enclosed to the guideline booklet) Take the form to a Japanese bank (payment through post office or Japan Post Bank is not available), and make your payment. *Please note that payment via ATM or the Internet is not accepted. 2) No transfer fee is charged if payment is made at the head office or a branch office of Sumitomo Mitsui Banking Corporation. If payment is made at any other bank, the cost of transfer shall be borne by the applicant. 3) After making payment, make sure that the bank s receipt seal is stamped on the Evidence of Payment for Application Fees and the Application Fee (and Transfer Fee) Receipt returned from the bank. Paste the Evidence of Payment for Application Fees (left portion) on the Form for affixing evidence of payment for application fees. (Applications will not be accepted if the evidence does not bear the bank s receipt seal.) 4) Application fees will not be returned after application form has been processed * 9 Address label Please fill out your postal address (in Japan) to be used for receiving the examination decisions and enrollment procedures. 10 Photocopy of Residence Card / Alien Registration Card, or Certificate of entry in the resident card 11 Japanese Government sponsored international student Only for international applicants. Please submit copies of both side of Residence Card/Alien Registration Card. If the applicants are currently residing overseas, please submit a copy of passport. Please submit a copy if you are a Japanese government-sponsored (MEXT Scholarship) international student attending the school other than Faculty of medicine or Graduate School of Medicine, Kyoto University. NOTES: 1) In principle, once submitted, you cannot make changes to the application documents. 2) An exam admission ticket will be mailed around the middle of October

6 IV Evaluations Applicants are evaluated comprehensively by performance on academic ability assessments, the research outlines, statements of purpose and academic transcripts. 1. Examinations Dates Subjects Place Wednesday, November 6, :00 am to 10:30 am 10:50 am to 12:30 pm Foreign language (English) General medicine and general biology (3 questions) Written Exam Written Exam Graduate school of Medicine, Kyoto University (Faculty of Medicine Campus) 2:00 pm ~ Interview regarding your desired research field *Applicants must arrive at the test location (Graduate school of Medicine, Kyoto University) by 8:30 am on the date of the examination. The location of examination rooms will be posted on the bulletin board of the Graduate school of Medicine at 8:00 am on the day of the examination. 2.Regarding taking the Foreign language (English) examination 1) The foreign language subject shall be English only. (Except for international applicants) 2) International (exchange) students are required to take the first question in English, and they are also required to choose second question either in English (English questions to answer either in English or Japanese) or in Japanese (Japanese questions to answer either in Japanese). The choice of language of the second question must be declared in the application form. No changes will be accepted at the time of the examination. 3) Dictionaries may be used. (However, these shall be limited to general linguistic-use dictionaries. Neither specialized medical dictionaries nor electronic devices possessing dictionary functions shall be allowed.) 3.Regarding the taking of General medicine and general biology examination No dictionaries shall be allowed. V Eligibility Screening (Applicants falling under II Requirements (page1) 6,7 or 8) 1. Application deadline Applicants falling under requirements 6, 7 or 8 of above are required to submit the following documents for preliminary eligibility screening to the Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) by 5:00 pm on Friday, August 23, When mailing the documents, please write Application for Eligibility Screening to the Doctoral Program of the Graduate School of Medical Sciences of 2014 in red on the front of the envelope, and all documents must be sent by registered express mail. Application documents postmarked on or before August 21, 2013 (if mailed from within Japan), and that were sent by registered express mail will be accepted even if they arrive after the deadline. 2. Application documents should be submitted or mailed to: Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) Graduate School of Medicine, Kyoto University Yoshida Konoe-cho, Sakyo-ku, Kyoto , Japan 3.Documents to submit (* indicates designated forms enclosed to the guideline booklet) 1) Requirement 6: Those who passed Qualifying Examination or equivalence examination at an educational 6

7 institute outside of Japan and have been recognized by the Graduate School of Medicine, Kyoto University as having academic ability equivalent or superior to those who possess a master s degree. * Application form for eligibility screening * Letter of recommendation form Certificate of final academic records Documents which detail the final academic records Documents which certify your secondary and higher education records Fill in your academic history following high school graduation. To be prepared by the head of the institution or the supervisor of the school that you are/were enrolled. (Must be kept sealed and confidential.) Certificate of Qualifying Examination or equivalence examination, and academic transcripts (original copy) 1) Documents which detail the examination procedure and qualifying criteria of the Qualifying Examination or equivalent assessment. 2) The curriculum details (course list and course outlines) of the program equivalent to master s program which applicant has completed. Please submit documents which show the outline of your secondary and higher education records. 2) Requirement 7-(1), (2): Those who have been designated by the Ministry of Education, Culture, Sports, Science and Technology. (Notification No.118, Ministry of Education, 1989) (Those who have two or more subsequent years of research after graduated from a university, see the detail on page 1) * Application form for Fill in your academic history following high school graduation. eligibility screening * Certificate of employment To be prepared by the head of the institution/company which you are /were employed. Your employment period must be shown on the certificate if the institute/company is the private-sector cooperation. * Letter of recommendation form To be prepared by the head of the institution/company that you are/were employed or a research advisor of the university in which you are/were enrolled. (Must be kept sealed and confidential.) Research activity history Please describe your research history at your affiliated institute/company/university. (including the list of your research achievements) Research achievements of your affiliated Please submit documents which show the research achievements of your institution/company such as yearly report, academic society bulletins. institution/company Certificate of final academic records Graduation (completion) certificate and academic transcripts (original copy) 3) Requirement 8: Those who demonstrated academic performance equivalent or superior to those who falling under Requirements II-1.on the individual entrance examination, and who are also at least twenty-four years of age by March 31, * Application form for eligibility screening * Letter of recommendation form Personal research activities history Certificate of final academic records 4. Eligibility Screening Fill in your academic history following high school graduation. To be prepared by the head of the institution/company that you are/were employed or a research advisor of the university in which you are/were enrolled. (Must be kept sealed and confidential.) Please describe your postgraduate research history. (including the list of your research achievement) Graduation (completion) certificate and academic transcripts (original copy) 7

8 Applicants are evaluated on their research activities and research achievements from the application documents. 5. Screening Decisions Screening decisions will be mailed to Applicants by special registered mail around the middle of September, VI Admission Decisions At 11:00 am on Friday, November 29, 2013, a list of examinee numbers of successful applicants is to be posted on the bulletin board of the Graduate school of Medicine, and acceptance letters will be sent to successful applicants. The notification of examination decisions will also be posted on the website of the Graduate School of Medicine. ( (Telephone inquiries about the selection decisions shall not be accepted.) Exam Admission Tickets are to be kept on file until Enrollment Procedures are complete. VII Enrollment Procedures 1. Admission fee : 282,000 yen (subject to change) 2. Tuition First semester : 267,900 yen (annual tuition: 535,800 yen) *The amounts indicated above are tentative and subject to change. *If the above amounts are revised at or after the time of enrollment, the new amounts will be applied at the time of payment. 3. We will inform you regarding the payment schedule of admission fee, items to submit at the beginning of the school year, information of Japan Student Services Organization scholarships & exemption of tuition and others by postal mail at the beginning of March VIII Others 1. When requesting the admission guideline booklet by mail, please enclose a square No. 2 return envelope (write out your name, address, postal code and affix a 240 yen stamp) along with your contact telephone number, write Request for Admission Guidelines for the Doctoral Program of Medical Sciences, 2014 in red on the front of the envelope and send to the address below. (for domestic mail only) 2.Applicants with physical disabilities who require special arrangements for taking examinations should contact Academic Affairs/Student Support Office, before submitting their application. 3.Kyoto University is committed to protecting the individual privacy of applicants by restricting the use of collected information as specified by Kyoto University Personal Information Protection Regulations. In accordance with these policies, the information on your application (personal information, exam score, financial support, and others) may be used Kyoto University officials only for appropriate administrative purpose. (1.For admission exam, 2.For enrollment & scholarship procedures, 3.For preparation for enrollment) Revised in August, 2013 Graduate School of Medicine, Kyoto University Yoshida Konoe-chō, Sakyo-ku, Kyoto, Graduate School of Medicine, Kyoto University Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) TEL: FAX: kyoumu-in@mail2.adm.kyoto-u.ac.jp 8