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1 Ariba Spend Visibility How To Optimize Reporting Performance Manny Cortez Spend Visibility Product Manager Ariba, Inc. All rights reserved.

2 Ariba Spend Visibility Optimizing Reporting Performance Session Format Open discussion Share Spend Visibility experiences and best practices with others Introductions Name Company Current role Length of time company has been using Spend Visibility Ariba, Inc. All rights reserved.

3 Ariba Spend Visibility Optimize Reporting Performance + = Adhoc Reporting Large Data Volume Slow Performance Ariba, Inc. All rights reserved.

4 Ariba Spend Visibility Performance Related Requirements Maintain high performance standards New features evaluate performance impact QA performance level testing Performance Team overall evaluation & additional performance testing if necessary Construct performance related features Materialized Views Query Debugger Ariba, Inc. All rights reserved.

5 Ariba Spend Visibility Performance Related Topics 1. Refine & filter data 2. Aggregate vs. Operational level reporting 3. Drilling-down & expanding data 4. Using Low Activity reporting fields 5. Custom Materialized Views 6. Current performance related parameters Ariba, Inc. All rights reserved.

6 Ariba Spend Visibility Refine & Filter Data Filter data prior to running report Reduce amount of data displayed in the Pivot View Set reporting option to require parameterized fields Filtering by different parameters makes exploring pivot tables much quicker Set date range filter option Automatically adjust the range to include complete months Save reports in Personal Workspace folder Ariba, Inc. All rights reserved.

7 Ariba Spend Visibility Refine & Filter Data Filtering Data Ariba, Inc. All rights reserved.

8 Ariba Spend Visibility Refine & Filter Data Setting Parameterized Report Ariba, Inc. All rights reserved.

9 Ariba Spend Visibility Refine & Filter Data Automatically Adjust Date Range Ariba, Inc. All rights reserved.

10 Ariba Spend Visibility Summary vs. Detail Level Reporting Aggregate Reports (Pivot View) Use dimensions as row fields Set as Page Fields dimensions used for drilling through data Operational Reports (Detail View) Refine and filter the data prior to execution Keep in mind volume of data Schedule report to run in background Ariba, Inc. All rights reserved.

11 Ariba Spend Visibility Summary vs. Detail Level Reporting Dimension Fields Ariba, Inc. All rights reserved.

12 Ariba Spend Visibility Summary vs. Detail Level Reporting Dimension Fields Ariba, Inc. All rights reserved.

13 Ariba Spend Visibility Summary vs. Detail Level Reporting Line Level Fields Ariba, Inc. All rights reserved.

14 Ariba Spend Visibility Summary vs. Detail Level Reporting Pivot View Ariba, Inc. All rights reserved.

15 Ariba Spend Visibility Summary vs. Detail Level Reporting Detail View Ariba, Inc. All rights reserved.

16 Ariba Spend Visibility Optimize Reporting Performance Drilling-down and expanding data Add dimensions as page fields Begin with summary report and drill-down into page field hierarchies Expanding shows greater detail for the summary data on the same page, but response can get slower Long running reports schedule to run in background Ariba, Inc. All rights reserved.

17 Ariba Spend Visibility Summary vs. Detail Level Reporting Field Browser Ariba, Inc. All rights reserved.

18 Ariba Spend Visibility Low Activity Dimensions Low Activity Bucket Low Activity : bucket invoice detail records - bottom 25% spend Current Active Dimensions Supplier Account Part Ariba, Inc. All rights reserved.

19 Ariba Spend Visibility Low Activity Dimensions Low Activity Supplier Ariba, Inc. All rights reserved.

20 Ariba Spend Visibility Materialized Views Database component, also called Snapshot, Summary View, Aggregate View Separate physical table vs. original data table Normally contains pre-computed summarizations or joins of data Typically very small compared to original source data Advantages Pre-computed join and aggregated data into single smaller table Queries that can retrieve data from Mat. Views are faster vs. queries retrieving data across multiple tables Can customize to specific reporting requirements Ariba, Inc. All rights reserved.

21 Ariba Spend Visibility Sample Mat. View Design Ariba, Inc. All rights reserved.

22 Ariba Spend Visibility Sample Mat. View Quick Reference Guide Ariba, Inc. All rights reserved.

23 Ariba Spend Visibility Materialized Views Slow Field Warning Ariba, Inc. All rights reserved.

24 Ariba Spend Visibility Materialized Views Prevent reporting users from reporting on slow fields Ariba, Inc. All rights reserved.

25 Ariba Spend Visibility Materialized Views Reporting Preferences Ariba, Inc. All rights reserved.

26 Ariba Spend Visibility Materialized Views How to implement Materialized Views? Ariba will perform majority of the work Contact your Ariba Project Manager Need clear understanding of user reporting requirements Spend Visibility Project Mgr. will assist with design, build & test of Materialized Views Could impact data load times Not all reports require materialized views Some reports naturally take longer to run Ariba, Inc. All rights reserved.

27 Ariba Spend Visibility Materialized Views Capture Report Query Ariba, Inc. All rights reserved.

28 Ariba Spend Visibility Materialized Views Query Debugger Ariba, Inc. All rights reserved.

29 Ariba Spend Visibility Performance Related Parameters Report execution time out: 6 min. Max. number records displayed in Pivot Layout: 200 Max. number records returned from report query: 20k Export to Excel limits Excel 2007: 1mill. Older Excel: 65k Query time out: 20 min. Background Execution Record limit: 128k Query time out: 40 min Ariba, Inc. All rights reserved.

30 Ariba Spend Visibility Optimize Reporting Performance Export only report option Good for reports returning large amounts of data Reports which currently time out on Analysis UI Prefer output in Excel or CSV vs. Analysis Pivot View Supports custom built Excel templates Ariba, Inc. All rights reserved.

31 Ariba SV Optimize Reporting Performance Where to get additional help? Ariba Spend Visibility Reporting and Analysis Guide Ariba Connect Ariba Spend Visibility Project Manager Ariba, Inc. All rights reserved.

32 Questions Ariba, Inc. All rights reserved.

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