Section Transaction Codes. Contents. Transaction Codes... 2 Procedures Tab... 3 Adjustments Tab... 5 Non-billing Codes Tab...

Transcription

1 Section Transaction Codes Contents Transaction Codes... 2 Procedures Tab... 3 Adjustments Tab... 5 Non-billing Codes Tab... 7 V Ā L A N T M E D I C A L S O L U T I O N S, I N C. P O B O X , S E A T T L E, W A S H I N G T O N T ( ) F ( ) w w w. v ā l a n t m e d. c o m

2 Transaction Codes The Transaction Codes section of the Navigation Tree is used to display various codes withing the EMR. Procedures Tab - This tab will display all procedure codes that are available in the Vālant EMR. Adjustments Tab - This tab will display a list of the Adjustment Types configured in the EMR. Non-billing Codes Tab - This tab will display codes that are not used for billing. PAGE 2 OF 2

3 Procedures Tab The Procedures Tab will display all procedure codes that are available in the Vālant EMR. The Procedures Tab can be accessed by doing the following: Navigation Tree > Transaction Codes > Procedures Filter Field - Used to search for a transaction code, by code or description. Show Inactive Procedures Checkbox - Used to show transaction codes that have been inactivated. Clear Filter Button - Used to clear the Filter Field. New Procedure Button - Used to create a new procedure code that is not in the current list. PAGE 3 OF 2

4 Procedure Tab: Transaction Code ID Field - Used internally in the Vālant EMR to reference the transaction code within a practice. This is especially useful if a practice has more than one version of the same CPT code. Example: The practice has two procedure codes with different fees, but the codes are used to bill for the same CPT code. Description Field - Used to give a transaction code an informative description. CPT Code Field - Used to denote what CPT code will be billed when this transaction code is used in charge creation. Fee Field - Used to denote the fee for a procedure. Place of Service Drop-down Field - Used to denote the place of service where the procedure is performed. Default Appointment Duration Box - Used to denote the default length of time for a procedure. Category Drop-down Field - Used to color code an appointment when that appointment features this procedure. Insurance Procedure Checkbox - Denotes whether or not a procedure is billable to insurance. Count as Visit Checkbox - Used to denote whether or not this procedure counts as a patient visit for authorizations and/or Meaningful Use. Use as Next Procedure in Charge or Appointment Creation Checkbox - Used to denote that this procedure will be selected when the next appointment is created. Inactive Checkbox - Used to inactive a procedure that is no longer being used. Is Add-on Charge Checkbox - Used to denote whether or not a procedure is considered an Add- On Code. Allow Patient Reminder Checkbox - Used to denote whether or not an Appointment Reminder will go to the patient when they are scheduled for this procedure. Is Laboratory Service Checkbox - Used to denote whether or not a procedure is a laboratory service. History Tab - An audit log of all changes that have been made to the Procedures Tab. PAGE 4 OF 2

5 Adjustments Tab The Adjustments Tab will display a list of the Adjustment Types configured in the EMR. The Adjustments Tab can be accessed by doing the following: Navigation Tree > Transaction Codes > Adjustments Filter Field - Used to filter by a entering a text string. Filters both the Transaction Code ID and the Description. Show Inactive Adjustments Check Box -Used to display inactive Adjustments. They are displayed by default at the beginning of the list followed by the Active ones. Clear Filter Button - Clears the parameters set in the Filter text field. New Adjustment Button - The New Adjustment Button will automatically to the Transaction Code ID Field below. PAGE 5 OF 2

6 Procedure Tab: Transaction Code ID Field - Unique identifier for the Adjustment type. This field may contain a maximum of 9 alphanumeric characters and spaces, but no numbers or special characters (!@#$%^&*). Description Field - Text string used in various reports to identify adjustment reason in a manner cleared then the limited ID. This field may contain a maximum of 40 characters, but no numbers or special characters (!@#$%^&*). Adjustment Type Radio Buttons - Used to select the type of the adjustment. Credit Radio Button - An adjustment that reduces the total accounts receivable for a patient. Charge Radio Button - An adjustment that increases the total accounts receivable for a patient. Inactive Checkbox - Used to inactivate the Adjustment and r3emove it from the visible list. History Tab - An audit log of all changes that have been made to the Adjustments Tab. PAGE 6 OF 2

7 Non-billing Codes Tab The Non-billing Codes Tab will display codes that are not used for billing. Typically, a Vālant user will NOT want to modify this section of the EMR. The Non-billing Codes Tab can be accessed by doing the following: Navigation Tree > Transaction Codes > Non-billing Codes Filter Field - Used to search for a code, by code or description. Show Inactive Codes Checkbox - Used to show codes that have been inactivate. Clear Filter Button - Used to clear the Filter Field. New Non-billing Code Button - Used to create a new code that is not in the current list. PAGE 7 OF 2

8 Procedure Tab: Code ID Field - Used to internally refer to the code within a practice. Description Field - Used to give a code an informative description. HCPCS Code Field - Used to denote the HCPCS (Healthcare Common Procedure Coding System) code. Inactive Checkbox - Used to inactive a code that is no longer being used. History Tab - An audit log of all changes that have been made to the Non-billing Codes Tab. PAGE 8 OF 2