BOARD OF SECONDARY EDUCATION, ODISHA, CUTTACK STEP BY STEP INSTRUCTIONS FOR

Transcription

1 BOARD OF SECONDARY EDUCATION, ODISHA, CUTTACK STEP BY STEP INSTRUCTIONS FOR FILLING UP OF FORMS FOR D.El.Ed. EXAMINATION, Principal (D.I.E.T) or Head of the Institution (Headmaster/Headmistress) is referred to as a user in the application system or software. 02. A user will fill up Online Application forms for candidates pursuing career under the Courses of Diploma in Elementary Education (DELED). 03. The User (Principal, DIET or Headmaster of a particular school) will fill up application forms of their own students. 04. Courses of D.El.Ed are broadly classified into two major categories : (1) REG : D.El.Ed Regular Course (2) DEP : Distance Education Programme Note : REG refers to the C.T D.El.Ed Course through out this Instruction Booklet. Similarly, DEP refers to the course under Distance Education Programme through out this Instruction Booklet. Under each course (REG or DEP), Application forms are filled up for the following four different streams : 1st Year Regular 2nd Year Regular 1st Year Back 2nd Year Back New candidates seeking admission to the 1st year regular course of REG / DEP Candidates seeking admission to the 2nd year regular course of REG / DEP after completing the 1st year syllabus Candidates having Back Papers in any of the Theory or Internal subjects (UPL, TLE, EHD, CPO/CPU/CPOL, CPG, CPH, PRC1-MO, PRC1-MU) of 1st year course Candidates having Back Papers in any of the Theory or Internal subjects (CIE, CPT, CPM, CPE, CPS, CPSN/CPPN, PRC2-MO, PRC2-MU, PRC3-PR) of 2nd year course You can click here to view the list of subjects with full mark and required pass mark. The hierarchical structure of the Application Form Management system is shown below.

2 If a school has both REG and DEP course, it is treated as two different schools. (one for REG course and one for DEP course). You don t need to type the name of your school anywhere in the software. All you need is to select the name of your school from the list of available schools in the software. The list of all schools under REG and DEP courses with their school-codes is shown at the following link. You don t need to remember the school-code of your school. It is managed by the software automatically. List of Schools with School-codes OPENING NEW ACCOUNT 05. If you are a user to the portal/website, you have to create a new account for the first time by opening the website. In order to create a new account, you have to click on the link Create An Account (For New User only) and a form will appear where you have to give your required details along with your valid Id and a password to use this web based software. You have to upload your scan copy of signature (Jpg or Png file with size not more than 100 KB), A filled-in sample form for creating a new account is shown in the picture below.

3 IF YOU HAVE ALREADY CREATED THE ACCOUNT, THERE IS NO NEED TO CREATE IT AGAIN. SIGNING IN TO EXISTING ACCOUNT 06. Now, whenever you open the website, you can Sign In by using your registered Id and password to operate the software. Even if you have forgotten your password, you can click on Forget Password link and your password will be sent to your registered mail immediately. 07. After signing in successfully to your existing account, you will have a home page on the screen with various links as shown below :

4 08. After completing operation with the software, you can Sign Out at any time by clicking this link on top right of your screen. REGISTER SCHOOL 09. You have to register the concerned school by clicking on the Register School link on the home page. A form will appear as shown below where you have to correctly select the Course type (REG or DEP), District and Name of the School from the list displayed in the drop-down box. Very Important : If you want to register your school under both REG and DEP courses for admission of candidates, then you have to register your school twice (one for REG course and one for DEP course). For example, DIET, PURI has both REG (D El Ed Regular) and DEP courses. Hence the Head of this Institution has to register this school under REG as well as DEP course as shown below :

5 10. Please note that a school can be registered only once for a particular course-type (REG or DEP) irrespective of the number of candidates applying from the school for the D El Ed Examination under this course. If a school has been registered by a particular user, it can not be registered by another user. So be very specific while selecting your school for registration. As shown in the picture above. If DIET, PURI has been registered for DEP course by one user, it can not be registered by another user for the same course. If your school is not shown in the list or not allowed for registration, then contact the helpline number given in the website ONCE A SCHOOL HAS BEEN REGISTERED FOR A PARTICULAR COURSE, THERE IS NO NEED TO REGISTER IT AGAIN FOR THE SAME COURSE. GENERATE PAY-IN-SLIP 11. Pay-in-slips are generated school-wise under a particular course (REG or DEP). More than one pay-in-slip can be generated under a particular school. Pay-in-slips generated for REG course can not be used for DEP course and vice-versa. 12. In order to generate a pay-in-slip, you have to click on the Generate Pay-In-Slip link on the home page and a form will appear where you have to select Course type, Name of the School and the Number of candidates as shown below.

6 After selecting proper criteria, a button will appear automatically to generate pay-in-slip. Click on this button and pay-in-slip will now be generated within a while. Take a print-out of this pay-in-slip by selecting A4 and Landscape properties of the printer layout. After printing, the pay-in-slip will somehow look like the picture shown below. Please note that this pay-in-slip has three parts : (a) Institution copy (b) Board copy and (c) Bank copy. The amount and the SBI Bank A/C Number has been printed on the pay-in-slip. Also note that a pay-in-slip generated for a particular number of candidates (say 23 as shown in the picture) can be used for filling up forms for 1st Year Regular, 1st Year Back, 2nd Year Regular and 2nd Year Back candidates. Course fee for any candidate under any course is Rs 1300/-. If a pay-in-slip has been generated for 23 candidates, you can fill up application forms of a maximum number of 23 candidates.

7 DEPOSIT OF FEE IN BANK 13. After printing pay-in-slip, put signature at the bottom of each copy with seal of the Head of the Institution. 14. Go to any State Bank of India (SBI) branch and deposit the requisite amount (as specified on the slip) by showing the pay-in-slip to the concerned bank officer. Account number for depositing fees is specified on the slip. 15. Bank will give a Journal number after receiving the fee. Please note that this Journal number is written on the three copies with proper date. 16. Bank will retain the Bank copy of the pay-in-slip and hand over you the remaining two copies. Retain the Institution copy with you for future reference while you have to submit the Board copy to the Board of Secondary Education, Odisha, Cuttack along with one copy of the DR of the candidates by 07/11/ Please note that if you have generated pay-in-slip for twenty three candidates, you can only fill up application forms of twenty three candidates by using this pay-in-slip or the concerned journal number provided by the bank. SUBMIT JOURNAL NUMBER 18. Now go the home page of the software and click on the Submit Journal Number link. A form will appear as shown below : 19. Enter the Journal Number and Date given by the Bank on the pay-in-slip as below. You have to select the proper pay-in-slip number from the list and enter the journal number of this slip and date provided by the bank. Once the form is successfully submitted, the pay-in-slip number will not be shown in the list. SUBMIT APPLICATION FORM 20. After successfully submitting journal number, now you are ready to submit application forms of the candidates who are going to appear the D El Ed Examination. 21. In order to do so, you have to click on the Application Form link on the home page. A blank form will appear on the screen where you have to select the course (REG or DEP), the Course-type (1st Year Regular, 1st Year Back, 2nd Year Regular or 2nd Year Back) and the Journal Number (you have submitted earlier) from the list.

8 22. As specified in paragraph 04 above, forms are divided into the following four categories depending upon the course-type. You have to select any one course-type of form. Now instructions are given below how to fill up form for these course types. (I) COURSE-TYPE : 1ST YEAR REGULAR 23. As these candidates are complete new to the database, you have to provide all information for these candidates as specified in the form. Except CPO/CPU/CPOL, all other subjects appear by default. You have to select any one of these three subjects. You have to browse scan copy of photo and signature of the particular candidate (Jpg or Png file with less than 100 KB size). Before uploading the photo and signature of the candidate, you must crop it in the image as per the exact area required as shown below : After successfully uploading of photo and signature, images will appear in your preview window. 24. You have to provide Internal marks for the subjects of 1st Year as specified on the application form. 25. If everything entered on the form is correct, please accept the declaration message by putting a tick ( ) mark on the check box. 26. Now click on the PROCEED button to move to the next step. 27. Now a report appears on the screen, which shows all the details of the candidate that you have entered in the application form. If you want any modification on the form, click on the Back To Modify link. If everything is correct and you don t want any changes on the form, click on the Submit button. 28. Now the form is submitted and a button will appear on the screen to print your Acknowledgement Card. Please make a print-out of this card for your proof and future reference. 29. If you want to submit another application form, repeat steps from 22 to Please note that the Reset button on the application form creates a new blank form.

9 (II) COURSE-TYPE : 1ST YEAR BACK 31. When you select the course-type 1st Year Back, a new text box will appear below to enter Roll number of the candidate. Enter the exact Journal number and Roll number. Roll number for REG course contains 9 letters (for ex. 1301AR001) where that of DEP contains 10 letters (for ex. 1301BDE001). Then click on the PROCEED button. If the Roll number specified by you is correct and found in database, a form will appear containing all details of the candidate along with photo and signature. Only failed subjects of 1st Year will be shown with a check mark ( ) where as other subjects are shown without check mark. Please verify the subjects to be selected for back paper examination. You can even change/override the default selection of subjects shown by the software. 32. If list of subjects selected on the form is correct, please accept the declaration message by putting a tick ( ) mark on the check box. 33. Now click on the PROCEED button to move to the next step. 34. Now a report appears on the screen, which shows all the details of the candidate that you are going to submit on his/her application form. If you want any modification in selection of subjects, click on the Back To Modify link. If everything is correct and you don t want any changes on the form, click on the Submit button. 35. Now the form is submitted and a button will appear on the screen to print your Acknowledgement Card. Please make a print-out of this card for your proof and future reference. 36. If you want to submit another application form, repeat steps from 31 to The Head of the Institutions are instructed to select all the subjects in which the candidate has BACK (has failed) and not part thereof. 38. In case the candidate has been booked under MP, he/she has to appear in all theory subjects (in the examination he/she has been booked under MP) in the present examination. 39. The Head of the Institutions shall be held solely responsible, if wrong selection/entry has been done in favour of candidate and is liable to be proceeded departmentally. (III) COURSE-TYPE : 2ND YEAR REGULAR 40. When you select the course-type 2nd Year Regular, a new text box will appear below to enter Roll number of the candidate. Enter the exact Journal number and Roll number. Roll number for REG course contains 9 letters (for ex. 1301AR001) where that of DEP contains 10 letters (for ex BDE001). Then click on the PROCEED button. If the Roll number specified by you is correct and found in database, a form will appear containing all details of the candidate along with photo and signature. Only compulsory subjects of 2nd Year will be shown with a check mark ( ) where as the optional subjects (CPSN/CPPN) are shown without check mark. You have to select only one subject out of CPSN and CPPN. 41. You have to provide Internal marks for the subjects of 2nd Year as specified on the application form. 42. If everything entered on the form is correct, please accept the declaration message by putting a tick ( ) mark on the check box. 43. Now click on the PROCEED button to move to the next step. 44. Now a report appears on the screen, which shows all the details of the candidate that you are going to submit on his/her application form. If you want any modification in selection of subjects, click on the Back To Modify link. If everything is correct and you don t want any changes on the form, click on the Submit button. 45. Now the form is submitted and a button will appear on the screen to print your Acknowledgement Card. Please make a print-out of this card for your proof and future reference.

10 46. If you want to submit another application form, repeat steps from 40 to In case the candidate has been booked under MP, he/she has to appear in all theory subjects (in the examination he/she has been booked under MP) in the present examination. 48. The Head of the Institutions shall be held solely responsible, if wrong selection/entry has been done in favour of candidate and is liable to be proceeded departmentally. (IV) COURSE-TYPE : 2ND YEAR BACK 49. When you select the course-type 2nd Year Back, a new text box will appear below to enter Roll number of the candidate. Enter the exact Journal number and Roll number. Roll number for REG course contains 9 letters (for ex AR001) where that of DEP contains 10 letters (for ex BDE001). Then click on the PROCEED button. If the Roll number specified by you is correct and found in database, a form will appear containing all details of the candidate along with photo and signature. Only failed subjects of 2nd Year will be shown with a check mark ( ) where as other subjects are shown without check mark. Please verify the subjects to be selected for back paper examination. You can even change/override the default selection of subjects shown by the software. 50. If list of subjects selected on the form is correct, please accept the declaration message by putting a tick ( ) mark on the check box. 51. Now click on the PROCEED button to move to the next step. 52. Now a report appears on the screen, which shows all the details of the candidate that you are going to submit on his/her application form. If you want any modification in selection of subjects, click on the Back To Modify link. If everything is correct and you don t want any changes on the form, click on the Submit button. 53. Now the form is submitted and a button will appear on the screen to print your Acknowledgement Card. Please make a print-out of this card for your proof and future reference. 54. If you want to submit another application form, repeat steps from 49 to The Head of the Institutions are instructed to select all the subjects in which the candidate has BACK (has failed) and not part thereof. 56. In case the candidate has been booked under MP, he/she has to appear in all theory subjects (in the examination he/she has been booked under MP) in the present examination. 57. The Head of the Institutions shall be held solely responsible, if wrong selection/entry has been done in favour of candidate and is liable to be proceeded departmentally. * * *