Chapter Title. Time Warner Cable Business Class Online Backup. Windows User Guide. Version 2.6

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1 Chapter Title Time Warner Cable Business Class Online Backup Windows User Guide Version 2.6

2 Table of Contents Table of Contents... 2 Chapter 1: About This Guide... 3 Chapter 2: Getting Started...4 Installing Online Backup... 4 Using the Setup Wizard... 6 Tips on Backing Up Files... 9 Tips on Reducing Backup Time Chapter 3: Using the Online Backup Client Status Window Backup Sets Tab File System Tab Options Tab History Tab Chapter 4: Restoring Files Restoring Files Overview Replacing a Computer Restoring with Online Backup Client: PC Files Restoring with Online Backup Client: Server Files Restoring Files from the Web Chapter 5: Online Backup User Portal...48 Accessing Account Online Resetting Password Chapter 6: Uninstalling Online Backup...49 Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 23

3 Table of Contents Chapter 1: About This Guide Time Warner Cable Business Class Online Backup provides remote backup services for computers and servers. Your files are automatically backed up to a secure, off-site data center so that you can easily recover files that get damaged or lost. Backed up files are protected at all times files are encrypted before they are sent over the Internet, while they are being sent over the Internet, and when they are stored in the data center. Online Backup is easy to set up. You simply download and install the Online Backup client software on to your computer. Online Backup works in the background. By default, it goes to sleep whenever the computer is in use so that the computer and the network connection are not slowed down. You have the flexibility to customize how the software works selecting when and how often backups occur, which files to backup, allocation of bandwidth, and other settings. This guide provides instructions on how you can use the Online Backup Windows client to back up and restore files on Windows computers. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 35

4 Chapter 2: Getting Started To get started with Online Backup, you will need to follow these steps: 1. Receive the Online Backup welcome from your company administrator. 2. Download the Online Backup client software by clicking on the download link in the Install the software on your computer and activate it by entering the license key provided in the . The following topics are discussed in this chapter: Installing Online Backup Using the Setup Wizard Tips on Backing Up Files Installing Online Backup Downloading & Installing Online Backup Software You will receive a welcome once your company administrator creates an Online Backup account for you. If you do not have this , please contact your company Online Backup administrator. 1. Click on the Online Backup client download link provided in your welcome Depending on your browser's configuration, do one of the following to start the installation: Option Run Save Action Click this option to start installing Online Backup. If the run option is not available, click Save to save the file on your computer. You need to note the location where you saved the file. You might want to save the file to your Desktop so you can easily find it. After the file is saved to your computer, do one of the following: 1. If the Download Complete dialog displays, click Run to start installing Online Backup. 2. Using Windows Explorer, browse to the location of the file and double-click the file name (OnlineBackup-XXX.exe). Firefox Option Automatic Download Save Action If Firefox automatically downloads and saves the file, do the following in Firefox: 1. Click Tools > Downloads to open the Downloads window. 2. Double-click the file name (OnlineBackup-XXX.exe). If prompted, click Save and select a location. You need to note the location where you saved the file. You might want to save the file to your Desktop so you can easily find it. After the file is saved to your computer, do the following: 1. Using Windows Explorer, browse to the location of the file. 2. Double-click the file name (OnlineBackup-XXX.exe). 3. When you double-click on the Online Backup file (OnlineBackup-XXX.exe), the Setup Wizard starts. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 47

5 Chapter 2: Getting Started 4. Click Next on the Welcome screen to continue. (Optional) To choose a different installation directory, select the Choose a different install location checkbox and click Next. Figure 1: Welcome screen 5. Click Next on the Welcome screen to continue. 6. After reviewing the License Agreement, click Install to start the Setup Wizard. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 58

6 Chapter 2: Getting Started Using the Setup Wizard The Setup Wizard automatically starts after the Online Backup files have been copied. If you do not complete the Setup Wizard, it starts when you try to open the Online Backup Settings. After the Setup Wizard has been completed, use the Settings window to make any additional changes to your configuration Signing In NOTE: If you are backing up multiple computers, you will need a separate license key for each computer. Contact your company administrator if you need more license keys. 1. In the License Key field, type or copy the license key that you received in the . Figure 2: Sign In screen 2. In the Address field, type the address that received the Click Next. 4. Enter your first and last name in the Full Name field. 5. Enter a password in the Create a Password field. Your password must be at least eight characters. 6. Re-enter the password. 7. Click Next. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 69

7 Chapter 2: Getting Started Scanning for Files Online Backup scans your hard drive for data files and groups them by common file types into backup sets. You can edit these backup sets using the Backup Settings button at the end of the Setup Wizard. Figure 3: Select Files 1. (Conditional) If the selected files exceed your account s backup limit, choose one of these options: Ask your administrator for more space. Deselect files until you are under your limit. If you need more precision in selecting files, you can click Backup Settings on the next window. Choose to continue while over your limit. Online Backup backs up your files until your limit is reached. Any files over your limit are not backed up. 2. Click Next. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 10 7

8 Chapter 2: Getting Started Setup Complete The Setup Complete dialog box provides an estimate of your initial backup. The first backup requires more time because all of your selected files must be encrypted and then sent to the backup servers. Future backups will not take as long. The time to complete the initial backup depends on how much data is being backed up, how busy your computer is and the speed of your Internet connection. For tips on how you can make the initial backup faster, see Tips on Backing Up Files on page 12. Figure 4: Setup Complete Screen Select an option: Backup Settings: Exits the Setup Wizard and opens the Settings window so you can edit backup sets and change other settings. Back: Use this button to go back in the Setup Wizard to change the choices you have made. Finish: Exits the Setup Wizard and starts your first backup. Cancel: Exits the Setup Wizard without saving the choices you made. Online Backup is still installed but not configured. When you open Online Backup Settings, the Setup Wizard starts again Online Backup is now installed. Here are some important things to know before your first backup: The Online Backup icon will now appear in the menu bar next to the clock. To access Online Backup settings, rightclick on this icon. Your first backup might take a while depending on the amount of data and the speed of your Internet connection. To reduce this time, see Tips on Reducing Backup Time on page 13. You can continue to use your computer while your backup is running. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 11 8

9 Chapter 2: Getting Started Tips on Backing Up Files Selecting Files for Backup Online Backup was designed to back up data files. It was not designed to back up system and application files. Therefore, you can back up all files except for your operating system, application, or temporary Internet files such as: disk images (.iso), virtual drives (.vmc,.vhd,.vmsn), system configuration and driver files (.sys) and application files (.dll). Determining Files for Backup When determining which files should be backed up, you should include business-critical data that is difficult to replace or crucial to the operation of your business should be included in your backup data set, including: Proprietary documents Spreadsheets Contact lists Financial records Database files Intellectual property Options for Selecting Files Online Backup offers several options to select files for backup: manually select files or folders (see p 23), use default backup sets (see p 18), or create custom backup sets (see p 20). A fast and easy way to select files for backup is to use backup sets which groups files according to file type in specified directories. Each time a new file of a type you have selected for backup is saved to your computer, Online Backup automatically selects that file for all subsequent backups. For example, selecting the Word Processing Documents backup set automatically backs up all Microsoft Word, OpenOffice.org, WordPerfect, Adobe Acrobat, and text files on your computer under the My Documents and Desktop folders. All subsequent files saved to your computer in these folders with the same file extensions are automatically added to your backups. You can edit the existing backup sets to fit your needs or create custom backup sets. For example, if you have a computer aided design application that saves files with the extension.cad, you can create a custom backup set to find and backup all files with the extension of.cad in the directories you specify. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 12 9

10 Chapter 2: Getting Started Tips on Reducing Backup Time The initial backup will take the longest time and may take several days or longer since all selected files will need to be encrypted and sent to the Online Backup data center. A number of factors impact this initial backup time, including size of files to be backed up, amount of bandwidth and computer usage devoted to Online Backup, and speed of your Internet connection. For a typical system on a typical broadband line, and if you continue working on your computer during the backup, Online Backup backs up data at the rate of about 2-4 GB per day. If left undisturbed on a fast connection, however, you can back up over 9 GB in a single day. After the initial backup, subsequent backups will be much faster. Online Backup performs differential backups so that it only backs up the portions of your files that have changed since the last time they were backed up. While your computer is being backed up, you can work on your computer. However, if you wish to speed up the time it takes to complete the initial backup, you may want to consider the following options: Only back up critical files initially. Add other files after the initial backup is completed. Exclude files that are typically very large in size, such as videos, from the initial backup. Change bandwidth and CPU settings used by Online Backup by going to the Options tab in the Online Backup client (see page 26). Typically other Internet applications, such as and web browser, receive priority in bandwidth usage. Keep your computer on overnight. You do not need to be logged into Windows for backup to occur. However, you may need to adjust your Energy Saver preferences to prevent the computer from going into sleep mode for uninterrupted backup. File Version Availability Online Backup stores versions for 30 days. This means that you can restore versions of files that have been backed up within the past 30 days. After 30 days, the files will be deleted from the servers. Due to the availability of versions for 30 days, there are certain implications when you delete, rename, or move files on your computer. Deleting a file: When you delete a file from your computer, the file is marked for deletion on the backup servers. This file will no longer be backed up and Online Backup immediately releases the storage space used by this particular file. However, since the file will be kept on the server for the next 30 days, the file is available for recovery during this time period. After 30 days, the file will no longer be recoverable. Renaming a file: When you rename a file that is being backed up, Online Backup treats it as a deletion of the old file and the creation of a new file with the same content. If you need to restore the file, and the restore date is prior to the renaming, the file uses the old name. After the date of renaming, the file uses the new name. Moving a file: When you move a file from one location to another on your file system, Online Backup treats this in the same manner as a renaming. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 13 10

11 Chapter 3: Using the Online Backup Client With Online Backup for Windows, you can configure which files and folders you want to back up, either by selecting the files directly or using backup sets. In addition, you can configure Online Backup settings such as how much bandwidth to use, when to back up, and what alerts you want displayed. For information on restoring files using the client, see Chapter 4: Restoring Files on page 37. You can open the Settings window using one of the following options: Right-click the Online Backup icon in your system tray, then click Settings. When a backup completes, the Status window is displayed. Click Settings to open the Settings window. Click the tabs to view and change your backup settings. When you have finished making all your changes, click Save. The Settings window closes. Figure 5: Settings Window The following topics are discussed in this chapter: Status Window Backup Sets Tab Files System Tab Options Tab History Tab Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 15 11

12 Chapter 3: Using the Online Backup Client Status Window The Online Backup status window lets you see the status of the latest backup or restore and start a backup manually. It also provides access to see what files are backed up, to restore files and, to change your settings. Figure 6: Status Window After a backup or a restore has been attempted, the Status window displays whether the backup or restore was successful, and when it was completed. If an error occurred during the backup or restore, the window displays an error code with a brief explanation for the error and a link for more information. Using the Status Window The Online Backup Status window lets you see the status of a current backup or restore, and start a backup manually. It also provides access to see what files are backed up, to restore files, and to change your settings. 1. Right-click the Online Backup icon in your system tray, then select Status. 2. On the Status window, you can select any of the following options: Option Start Backup Pause Backup Stop Restore Files backed up Change Description Starts a backup. This button appears when a backup is not currently taking place. If a message states that the backup failed because of bad credentials, it may be because you changed your password via the Online Backup Portal page. You will need to update this password in the Online Backup software by clicking on Set credentials now and updating your password. Pauses a backup. This button appears when a backup is in progress. Stops data restore. This button appears when a restore is in progress. Opens a window where you can see detailed information about currently backed up files. Opens the Scheduling tab where you can change when your files are backed up. % Complete Shows how much of a backup in progress is complete. Restore Files Settings Opens the Restore tab, where you can find files to restore. This button is activated after the initial backup is complete. Opens the Settings window. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 16 12

13 Chapter 3: Using the Online Backup Client Seeing % Complete on the Status Window You can choose to see progress information for your backups on the Status window. To toggle % Complete on or off on the Status window: 1. Right-click the Online Backup icon in your system tray. 2. Click Settings, then click Enable Advanced View. Figure 7: Enabling Advanced View When Enable Advanced View is on, the % Complete for any backup in progress is visible on the Status window. This is the size of all the files backed up so far out of the total size of all the files selected for backup. Seeing What Files Are Backed Up In addition to seeing the history of your backup and restore transactions, you can see what files are backed up. Before and after a backup, you can see the Files backed up list. While files are being backed up, you can also see the Files awaiting backup list. To see what files are backed up, choose one of these options: Right click the Online Backup icon in your system tray, then click View Backed Up Files. On the Status window, click Files backed up. Figure 8: Backed Up Files window Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 17 13

14 Chapter 3: Using the Online Backup Client The Backed up files window shows detailed information about currently backed up files. The Files awaiting backup list appears only during a backup. You can do any of these actions: Option Find a file Sort the list Resize a column Description In the Search for field, type in letters, numbers, symbols, spaces, or wildcard (*), then click Search. The search looks for these characters in the name of the file, and in the full path of the folder. To find a complete list of all files, clear the Search for field, then click Search. Click the label of any column to sort by that column, either in ascending or descending order. You can sort with these columns: Name: The name of the file, including its extension. In Folder: The full path for the folder the file is in on your computer. Size: The size of the file. Type: The type of file. Date Modified: The date and time the file was last modified on your computer Hover your mouse pointer over the right side of the column label. When the mouse pointer changes to re-size mode, either double-click to expand to the width of the longest information in the column, or click and drag to manually expand or condense the column. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 18 14

15 Chapter 3: Using the Online Backup Client Backup Sets Tab Using Backup Sets Backup sets let you easily select files to back up according to file type in specified directories. Each time a new file of a type you have selected for backup is saved to your computer, Online Backup automatically selects that file for all subsequent backups. By default, backup sets that have no files that meet the backup set criteria are not listed as available backup sets. To view all available backup sets, the Show all pre-configured backup sets option must be selected. For information on how to change this option, see Options Tab: Advanced Settings on page 33. For example, selecting the check box for the Word Processing Documents backup set automatically backs up all Microsoft Word, OpenOffice.org, WordPerfect, Adobe Acrobat, and text files on your computer under the My Documents and Desktop folders. All subsequent files saved to your computer in these folders with the same file extensions are automatically added to your backups. Figure 9: Backup Sets When you click the name of a backup set, a list of the files included in the backup set is displayed in the right pane. File names for encrypted files are displayed in a different color than the rest of the files. NOTE: If you are using local backup, you cannot back up any files that are locally EFS encrypted. Before you run your first local backup with Online Backup, you must first exclude any EFS encrypted files. This table describes the behavior of the backup set selector Checkbox Description New files matching this backup set will not be backed up. However, the backup set displays files that are being backed up because they match the rules of a different backup set or they were explicitly selected. All of these files will be backed up, and new files in this set will be backed up. When you select the checkbox for a backup set, all existing files are selected for backup. Deselecting the checkbox deselects all files in the backup set. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 19 15

16 Chapter 3: Using the Online Backup Client Selecting Backup Sets 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, then click Backup Sets. 3. From the Backup Set list in the left pane, select the check box next to the set you want included in your back up. Select the name of the set to view its list of files in the right pane. 4. Deselect the check box next to any unwanted files in the file list. 5. When you have finished changing this setting or other settings, click OK to save your settings. Editing Backup Sets 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, then click Backup Sets. 3. Under Backup Sets, double-click the backup set you want to edit. 4. Edit the backup set (see Creating Custom Backup Sets for more information). 5. When you have finished changing this setting or other settings, click OK to save your settings. Creating Custom Backup Sets Online Backup lets you create custom backup sets for your specific needs. When you create a custom backup set, you select the specific files or directories to include in the set or you create rules that include or exclude files and directories. Additionally, after creating a backup directory, you can choose to exclude the set from your backup by selecting the Files matching this set will be EXCLUDED from the final backup set checkbox. This checkbox appears if the Show advanced backup set features is selected on the Advanced tab under Options in the Settings window (see page 33). To create a custom backup set: 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, then click Backup Sets. 3. On the Backup Sets tab, right-click in the left pane of the window, and select Add Backup Set. The Backup Sets window appears. 4. In the Backup Set Name field, specify a name for your new backup set. 5. In the right pane, select the locations where your files are stored. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 20 16

17 Chapter 3: Using the Online Backup Client 6. To create rules for your backup set, click Add a rule. Use the drop-downs and text field to specify the rule criteria. The Rules wizard appears. See Setting Up Rules for Backup Sets more information. Figure 10: Backup Set Editor 7. To add another rule, click When you have finished changing this setting or other settings, click OK to save your settings. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 21 17

18 Chapter 3: Using the Online Backup Client Setting Up Rules for Backup Sets There are many possible rule combinations for backup sets. They are all based on either including or excluding certain files according to your specifications. The following sections explain the different options you can use to build a rule. Including and Excluding Data The first criterion is whether to include or exclude the data from the backup set. Click the first drop-down and select: Include to include data. Exclude to exclude data. Selecting File Attributes Select attributes for files that you want included in a backup set by selecting the following: File Type: Specify the file extension in the text box. Examples are.exe,.doc,.txt,.pdf. Size: Select either is less than or is greater than for your option, then specify the number of kilobytes in the text box. Last Modified: Select either before, after, or between from the next drop-down list. Before and after allow you to select one date for the date field. If you select between, two date fields appear so you can set the range. You can enter the date manually or select the date from a calendar that appears when you click the date field drop-down menu. File Name: Select one of the following from the next drop-down list: is, is not, starts with, doesn t start with, ends with, doesn t end with. Specify the word or characters in the text box. NOTE: If you are specifying the name of a file, and if that name contains a space, you must enclose the entire name within quotation marks. For example, if the file name is expense reports, you must type "expense reports". Folder Name: Select one of the following from the next drop-down list: is, is not, starts with, doesn t start with, ends with, doesn t end with. Specify the word or characters in the text box, and then select the desired criteria that you want to search: Files or Files and folders. NOTE: If you are specifying the name of a folder, and if that name contains a space, you must enclose the entire name within quotation marks. For example, if the folder name is my docs, you must type "my docs". Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 22 18

19 Chapter 3: Using the Online Backup Client Configuring Microsoft Volume Shadow Services Backup Set Rules For server backups, you might want to create backup sets for Microsoft Exchange, Active Directory, Microsoft SQL Server, SYSVOL, registry, and COM+ data. This helps for quick restoration when you have data loss. Online Backup makes this process easy for you. For Microsoft Exchange, Active Directory, Microsoft SQL Server, SYSVOL, registry, and COM+ data, Online Backup uses the native Microsoft VSS writers to back up the data while the services are running. Microsoft VSS support is only available on Windows 2003 server or later. If these services are running on your machine, the Online Backup client automatically detects the available services and displays them in the Backup Sets tab. To back up these applications for file sets, select the check box next to the backup set. The Online Backup client then automatically uses the Microsoft Volume Shadow-copy Service (VSS) Writer to do the backup. At the time of backup, if the Exchange services are running, a request is made to the VSS, which notifies the Exchange services that a backup is about to take place. Once the backup has occurred, Exchange is notified that the backup has occurred successfully and Exchange deletes the Exchange logs. For Microsoft SQL Server to back up, the SQL Server VSS Writer service must be started before the backup set displays. It is suggested that you set the SQL Server VSS Writer service to automatically start when Windows starts. When the backup sets appear for Microsoft SQL Server, each database displays as a separate backup set. The SQL Server services and SQL Server VSS Writer then flush any transactions pending in memory to the store file to ensure that the backup includes the most recent changes available; after which, a snapshot of the files are backed up. After Online Backup has backed up the file, only the changed blocks of the file are transmitted. This happens at the block level, not the file level, so subsequent backups can take minutes instead of hours. This style of Exchange and SQL Server backup results in a significantly reduced impact on the performance of the server as well as on the SQL/Exchange services. Because Online Backup avoids interfacing with the services directly, no downtime or slowdown of any kind is experienced. IMPORTANT: If you are configuring Online Backup to back up a Microsoft Exchange Server residing on the same hardware as the domain controller, it is important to select the VSS Active Directory and Windows File Replication Service (SYSVOL) backup sets. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 23 19

20 Chapter 3: Using the Online Backup Client File System Tab The File System tab lets you select or deselect any files or folders on your system to include with your backup. This method differs from selecting backup sets since you specify individual files or folders to include in the backup rather than by file type. Any files selected on either Backup Sets or File System are shown as selected in both places. Likewise, deselecting a file in either place also deselects it in the other. NOTE: Online Backup was not designed to back up your system and application files. If you need to restore these types of files, it is much easier and more reliable to restore them using your original CDs. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, then click File System. The File System is displayed in the left pane and individual files are displayed in the right pane. An encrypted file name is displayed as a different color than the rest of your files. Figure 11: File System Tab 3. Select the folders you want to include in the backup. When you select a folder, all its subfolders are selected as well. 4. Select or deselect individual files in the right pane that you want to include or exclude from the backup. When you have finished changing this setting or other settings, click OK to save your settings. None of the steps above disengage the feature that automatically marks subsequently created files in selected folders. You can hover your mouse pointer over a folder to reveal a tooltip explaining how it is treated during a backup. NOTE: When you deselect a file to exclude from future backups using the File System Tab, the file is marked for deletion on the backup servers when you perform your next backup. The file is permanently deleted from the servers 30 days after it is deselected. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 24 20

21 Chapter 3: Using the Online Backup Client Adding Files and Folders With Windows Explorer You can add files and folders to your backup list by right-clicking on the file or folder in Windows Explorer. If the option to "Add to the Online Backup backups" does not appear, either the file is already selected for backup or it is a type of file cannot be backed up, such as shortcuts. You cannot add a network-mapped drive to the backup using this method. You cannot remove files and folders from a backup by right clicking on them; you have to go through the Settings window. To add a file or folder to your backup list 1. Open Windows Explorer. 2. Right-click the file or folder you want to add, then select Add to Online Backup backups. The file or folder is added to your backup list, and is backed up the next time a scheduled backup occurs. Adding a Network Share If your computer is in a network environment, you can add network shares to your file system backups. This allows you to back up content on another computer that is shared. For information on how to share files and folders on another computer, see the computer's operating system help. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Click the File System tab. 3. Right-click the left folder list panel, then select Add network share. 4. In the Share field, enter the UNC path to the share. An example of a UNC path could be \\shareserver\share. Figure 12: Network Share 5. If the machine requires you to log in to use the share, enter the user name in the Username field. 6. In the Password field, enter the password that is required by the share. 7. Click OK. If the share has been configured correctly, the share point displays in the list in the left pane. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 25 21

22 Chapter 3: Using the Online Backup Client Options Tab You can switch certain features on or off according to your preferences and system setup. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Click More Settings, then click Options. 3. Use the sub-tabs to change settings for Online Backup. Figure 13: Client Options NOTE: If your operating system is Microsoft s Windows Vista and some settings are grayed out, go to the upper-right part of the window and click Change settings that are currently unavailable. In the Windows Access Control Window, click Trust. The Online Backup Settings window reloads and displays the settings that were previously grayed out. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 26 22

23 Chapter 3: Using the Online Backup Client Options Tab: General Settings You can switch certain features on or off according to your preferences. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Click More Settings, then click Options. 3. Click the General tab, then select the options you want to activate. Deselect any undesired options. Option Show backup status icon on files Warn me when I go over my quota Alert me that a backup hasn t happened in this many days Description Displays icons next to files and folders in Windows Explorer when a file is included in your backup list. It is selected by default. Opens a small window alerting you when you have exceeded your quota. It is selected by default. Lets you set the number of days before an alert pops up to tell you a backup has not occurred. 4. When you have finished changing this setting or other settings, click OK to save your settings. Options Tab: Scheduling Online Backup offers two scheduling methods to customize when and how often your computer is backed up: Automatic: Backups occur when your computer is not in use. You can choose the parameters that Online Backup uses to determine when to start an automatic backup. Scheduled: Backups occur at the time you select. You can choose how often and when the backup occurs. Figure 14: Scheduling options NOTE: Online Backup does not backup when your computer is in "sleep" mode. To ensure your computer does not enter "sleep" mode while attempting to back up your data, adjust your Energy Saver preferences Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 27 23

24 Chapter 3: Using the Online Backup Client Configuring an Automatic Backup Automatic backups occur when your computer meets specific criteria such as how long has it been idle. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, click Options, then click the Scheduling tab. 3. Select Automatic (Perform Back up when your computer is not in use). 4. Set the parameters by clicking the up and down arrows. Option Don t back up if the CPU is over this % busy. Don t back up unless the computer has been idle for at least this long (minutes). Don t back up more than this many times per day. Description Specify the highest percentage for the computer use in which a backup will run. If your computer use exceeds this percentage during an automatic backup, the backup halts until the system falls below the setting you specify. For example, if you set this to 15%, then a backup won't start unless the CPU utilization falls below 15%. Specify how long (in minutes) that your PC is idle before a backup is run. If a program or system settings cause the computer to become active, the backup halts until the system is idle for the number of minutes specified. For example, if you set this to 30 minutes, then a backup won't start unless the computer has been idle for over 30 minutes. If during a backup, the computer becomes active, the backup stops and does not resume until the computer has been idle for 30 minutes again. Specify the maximum number of times Online Backup performs a complete automatic backup every day. CAUTION: These parameters are cumulative, meaning that all conditions must be met before a backup starts or resumes 5. (Optional) Configure the following options: Option Attempt automatic backups even when the computer is running on battery power. Start automatic backups when a network connection is not detected. Description Backups continue to occur even when your computer is running on battery power. It is not selected by default. Backups are attempted regardless if a network connection is detected. Use this if your network connection is unreliable. It is not selected by default. 6. When you have finished changing these settings or other settings, click OK to save your settings. NOTE: You do not need to be logged in to Windows for your backup to run. Configuring a Scheduled Backup Scheduled backups occur at the time you select. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, click Options, then click the Scheduling tab. 3. Select Scheduled. 4. From the drop-down list, select Daily or Weekly backups. 5. Select the time of the day you want to perform the backup to run. For Weekly backups, select the day of the week you want the backup to run. 6. Select the frequency of backups. (For example, every two days.) Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 28 24

25 Chapter 3: Using the Online Backup Client 7. (Optional) Configure the following options: Option Attempt automatic backups even when the computer is running on battery power. Start automatic backups when a network connection is not detected. Description Backups continue to occur even when your computer is running on battery power. Backups are attempted regardless if a network connection is detected. Use this if your network connection is unreliable. 8. When you have finished changing these settings or other settings, click OK to save your settings. NOTE: You do not need to be logged in to Windows for your backup to run. Temporarily Suspending Backups You can temporarily suspend automatic and scheduled backups. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Select More Settings, clickoptions, then click the Scheduling tab. 3. Select Temporarily suspend automatic and scheduled backups 4. You can quickly toggle this setting on or off by right-clicking the Online Backup icon in your system tray, selecting Settings, then clicking Suspend. NOTE: Online Backup will not run backups until you deselect the suspend option. Options Tab: Performance Bandwidth Throttling Parameters To understand how bandwidth throttling works, imagine a set of two power lines running to and from your office, but instead of power, information such as word processing files or images is flowing through the lines. One line is only for uploading to the Internet (Online Backup backups, , etc.), while the other is only for downloading from the internet (incoming , photos, programs, etc.). Your Internet service provider supplies your information lines and determines the size of those lines. Only so much data can flow through them at a time. During some parts of the day (or always, depending on your service), you might need Online Backup to use less of your upload bandwidth so other higher priority services such as can use it. This is called "throttling." You can customize the backup throttle so that you don't tie up your information lines when you need them the most. While throttling determines the amount of bandwidth you want to dedicate to Online Backup, Backup Speed determines how much of your computer's resources (CPU) is dedicated to the encryption and backup of your files. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 29 25

26 Chapter 3: Using the Online Backup Client To set bandwidth throttling: 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Click More Settings, then click Options. 3. Click the Performance tab, then select Enable Bandwidth Throttle. Figure 15: Bandwidth Throttling 4. Click and hold the slider to move it left or right. Slide the control to the left to decrease the bandwidth used or to the right to increase the bandwidth available for backups. 5. Decide whether you want Online Backup to always throttle or only during a specified period of the day, such as during office hours. If you select Throttle Between These Hours, specify the range. 6. When you have finished changing this setting or other settings, click OK to save your settings. Setting Backup Speed Backup Speed determines how much of your computer's resources (CPU) are dedicated to encrypting and backing up your files. You can choose to have faster backups or better performance for your computer. To set backup speed: 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Choose one of these options: To quickly set the backup speed, select Backup Speed, then click either Slow, Medium or Fast. To have more options in setting the backup speed, go to the next step. 3. Click More Settings. The Settings window opens. 4. Click Options, then click the Performance tab. 5. Under Backup Speed, click and hold the slider, then drag it to the right for quicker backups or to the left for faster computer performance. Figure 16: Bandwidth Throttling 6. When you have finished changing this setting or other settings, click OK to save your settings. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 30 26

27 Chapter 3: Using the Online Backup Client Options Tab: Local Backup What is Local Backup? In addition to backing up your files to the online backup servers, you can back up the same files to a drive which is attached to your computer or to a network drive using a UNC path. This lets you keep a snapshot of your last online backup locally, so that you can immediately restore from your local backup, rather than wait for a restore request to be fulfilled. This provides you with a second level of protection as well as convenience. Local backups occur simultaneously with your online backup, and back up exactly the same files. If your online backup stops in the middle of a backup, your local backup continues. If the local backup drive is unavailable, your online backups continue as scheduled. The next time the local backup drive is available, your data is backed up to the local drive. If you remove a local backup drive after a backup and replace it with a new drive that does not contain any backup data, all of your backed up data will be synchronized to the new drive, as long as it has the same drive letter. If a local backup occurs when an online backup cannot occur, such as if you have no internet connection, the status will show either Preparing data or Communicating with server until the local backup is complete. Unlike your online backup, the files in your local backup are not encrypted. This means your data can be readily accessed by you or someone else using the same drive. If needed, you can use other programs to encrypt your data on the local drive. If you do directly access your local backup files, and if you do delete any folder in that backed up set, that folder will no longer be backed up locally; however, it will still be backed up online. If a restore is ever necessary, the files will be restored from the online backup. Just like your online backup account you can see local backup events in your history, but you will see only whether a local back up was successful; you will not see details. Only final status information is provided for local backup, though during a local backup to a removable drive, you may see indications of drive activity. If you change your settings to exclude something, or if you delete something that had been selected for backup, those files and folders are no longer restorable from the local backup. However, because online backup stores files for 30 days, a restore can still be done from your online backup. The maximum size of your local backup is the same as your online backup account. For example, if your account is limited to 2 GB, then your local backup is also limited to 2 GB. NOTE: Online Backup does not support removable drives that are not "mounted" such as thumb, or flash drives. You can tell if your external drive is "mounted" when you open your Online Backup configuration. If you are able to select files on this drive for back up, then it is a "mounted" drive. If your external drive is not "mounted," first copy the data onto one of your "mounted" drives, then select the data for back up. Requirements for Using Local Backup Local backup works with either the NTFS or FAT32 file system; however, FAT32 does not support backing up files larger than 4 GB. You can use local backup with an internal drive, or an externally attached USB or Firewire drive; however, the drive must have an assigned drive letter. If the Status window shows that the backup was successful, but you also see a message An attempt n minutes ago was incomplete with a link to LocalBackupError0, this means that the online backup was successful, but that the local backup was not. This is because the drive you had used for local backup is not connected. You can use local backup with a network drive using the UNC path You cannot use local backup for files that are locally EFS encrypted. If you are backing up EFS encrypted files online with Online Backup, you must deselect them before your first local backup with Online Backup. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 31 27

28 Chapter 3: Using the Online Backup Client If there is not enough room on the drive selected for local backup, the local backup fails and DISK FULL is entered in the error log file. Because the local backup failed, no files are written to the drive, and therefore the drive will not actually be full as reported in the log file. Avoid deep file paths. Local backup cannot back up a file with a full path and file name that is longer than 260 characters. Local backups are made to the root of the drive. You cannot specify a path on the local drive, to back up to a specific folder on that drive. Setting Up Local Backup 1. If you are backing up a removable drive, such as a USB drive or an external hard drive, make sure it is connected. 2. Right-click the Online Backup icon in your system tray, then select Settings. 3. Click More Settings, then click Options. 4. Click Local Backup. Figure 17: Setting Up Local Backup 5. Select Enable local backup. 6. In the Drive field, select the drive where you want your backup files stored. NOTE: While it is possible to select a drive that you are backing up files from, we caution you against doing this because if your computer crashes, you lose both your files and your local backup. If you select Add Network Share, you are prompted to provide the UNC path and the user name and password so that Online Backup can back up to the network drive. See Adding a Network Share on page 25 for more information. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 32 28

29 Chapter 3: Using the Online Backup Client Options Tab: Advanced Settings 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Click More Settings, then click Options. 3. Click the Advanced tab, then either select or unselect the options you want to activate or disable. Option Automatically update the client software without prompting me Automatically log me in when opening the Settings window Show status when a backup successfully completes Show all pre-configured backup sets Show advanced backup set features Show the virtual drive in My Computer Show the restore option on the right-click menu in Windows Explorer Enable support for backing up open files Enable support for backing up EFS encrypted files Show all protected operating system files Show more details in Status window Description Automatically installs any updates as soon as they are released. Saves your username and password so that you do not need to log in each time you access the Settings window. Launches the Status window when a backup has successfully completed. Displays all the preconfigured backup sets in the Backup Sets tab. Lets you define a backup set that prevents files from being backed up, instead of defining a set that includes files to be backed up. Displays the virtual drive, Online Backup Remote Backup, when you open My Computer. Displays the Restore Files in Folder entry in the right-click menu in Windows Explorer. Lets Online Backup back up both open and locked files. This is not available on systems that do not have an NTFS-formatted drive, or on Windows Lets Online Backup back up files that have been EFS encrypted. Note: You cannot use local backup for EFS encrypted files. To use local backup, you must deselect any EFS encrypted files from your backup set. Displays the C:\Program Files and C:\Windowsdirectories. When this option is not selected, Online Backup hides these directories to assist users in making wiser backup choices. Displays additional information about your backup or restore in the Status window such as the number megabytes. 4. When you have finished in this tab, continue your configuration in other tabs, or click OK to save your settings. Using Proxy Servers If your computer uses a proxy server, you can choose if you want Online Backup to use the server during backups. By default, proxy servers are not used and Do not use a proxy to connect to servers option is selected. 1. Right-click the Online Backup icon in your system tray, then select Settings. 2. Click More Settings, then click Options. 3. Click Advanced, then click Setup Proxy. Business Class Online Backup: Windows User Guide (OLB_WINUG-0411) Page 33 29

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