Available Reports in the Business Intelligence System

Transcription

1 Available s in the Business Intelligence System This list is sorted alphabetically by Subject Area. Use the Search/Find feature to help you locate reports. Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Can Select by Employee/Vendor Type FIN025 Conflict of Interest- FIN025 Comparison report of vendor information with MSU employee information including by Tax ID/SSN, address, name, and exact match. Finance s > AP - BI-FIN-AP- FIN027 FIN031 FIN033 FIN034 FIN036 Non-MSU Leases and Rental-FIN027 Payment History by Line Item-FIN031 Lists non-msu leases or rentals which are located in the Corporate Limits of the City of East Lansing Payment history by purchase order line item Check Register Summary- FIN033 Check register for each check run Credit Memo Aging -FIN034 Disbursement Voucher Payments-FIN036 Pending credit memos by days over the due date and current status Disbursement voucher payments by vendor type Delivery Campus Code, Delivery City Name, Delivery State, Item Type, PO Status Code, Object Code, PO Current Indicator Purchase Order Number, Filter for Purchase Orders that Are current Beginning Check Date, Ending Check Date, Batch ID Credit Memo Processor Name The Beginning Date and Ending Date range for Disbursement Vouchers Paid by Vendor Type Finance s > AP - Finance s > AP - Finance s > AP - Finance s > AP - Finance s > AP - BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- FIN037 FIN038 AP Match - FIN037 MACHA -FIN038 Comparison report used to verify data from paper invoices, credit memos and stores checkin documents entered into KFS Consolidated report of direct deposits (ACH payments) for a given date range Starting Date and Ending Date Range for the time period that invoices were entered into the system, Invoice Initiator, Document status Starting Date and Ending Date range for direct deposits (ACH Payments), Distribution Type Code Finance s > AP - Finance s > AP - BI-FIN-AP- BI-FIN-AP- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 1

2 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Invoices excluded from extraction to the PDP by the Auto Approve Exclude and the There is no Prompt Page. However, these items are passed: Payment PREQ Status Exception Negative Payment Request Approval Extracted Date, Payment Status Code, Finance s > AP - FIN039 -FIN039 maintenance documents Item Type Code BI-FIN-AP- FIN040 FIN041 FIN042 FIN043 FIN044 PREQ Status - FIN040 Invoice Reject - FIN041 Auditor Transaction Activity-FIN042 Check Register Detail- FIN043 Payments By Payee- FIN044 Invoices showing Vendor information, due dates, net dollar amounts that are available for extraction List of rejected invoices Measures the AP metrics associated with Auditors, such as discounts and late payments All checks written, ordered by check number, for a specified reporting period Voucher payments by payee name that have been made during a selected time period Initiator ID and Name Begin Date and End Date of Processed Invoices to find rejected invoices, Processor ID and Name Payment Request Starting and Stop Dates, Processor Names and IDs Check/Advice Start and Stop Payment Dates for the date range desired. Payment Beginning and Ending Dates, Voucher Type, Amount Paid, Organization, Account, Payee Finance s > AP - Finance s > AP - Finance s > AP - Finance s > AP - Finance s > AP - BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- FIN062 Invoice Summary by Dollar Range -FIN062 Count of invoices within a dollar range for a specified date range Date range of payments made starting with a Payment Start Date and a Payment Stop Date, Processor Name Finance s > AP - BI-FIN-AP- FIN063 Invoice Payment Discount-FIN063 Summary of the number of discounted transactions by Pmt Terms Percent. Payment Range with Payment Start Date and Payment Stop Date for discounts received on payments made Finance s > AP - BI-FIN-AP- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 2

3 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Invoices Paid within a specified date range using Payment Range with Payment Summary by Count of invoices by Aging Range for a Payment Start Date and Payment Stop Finance s > AP - FIN064 Aging Range-FIN064 specified period Date BI-FIN-AP- FIN065 FIN084 Disbursement Summary by Dollar Range-FIN PREQ Wire Transfers-FIN084 Count of checks by dollar range for a specified time period Identify all wire transfer and foreign drafts processed on a PREQ for the purposes Payment Range with Payment Start Date, Payment Stop Date Date Finance s > AP - Finance s > AP - BI-FIN-AP- BI-FIN-AP- FIN096 FIN098 FIN099 FIN100 Disbursement Voucher edoc Detail-FIN DV Person Payments-FIN DV Vendor Payments-FIN DV Vendor Wire Transfers-FIN100 This report provides the Disbursement Voucher details such as Disbursement Voucher Initiator, Payment Information, Accounting Lines, Contact Information and Special Handling. This report will be the target report and is required to displayed, when drilled through from the other other Finance reports such as Operating Statement-FIN reportable DV payments made to a person through finance system Payments made via check or ACH to a vendor using a DV doc. Payments made to vendors via wire or foreign draft on a DV doc. Create date, Document Nbr Date, Object Code, Object Level Code, Object Type Code Date, Object Code, Object Level Code, Object Type Code Date, Object Code, Object Level Code, Object Type Code Finance s > AP - Finance s > AP - Finance s > AP - Finance s > AP - BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 3

4 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN PREQ Vendor Payments-FIN101 Date, Object Code, Object Level Code, Object Type Code Finance s > AP - AP FIN103 FIN106 FIN108 FIN109 Disbursement Voucher edoc Detail-FIN103 Vendor Address-Tax ing-fin106 DV Pending Wires Action List-FIN108 DV Priorities List- FIN109 Payments to vendors via check or ACH using PREQ This is the AP version of the Disbursement Voucher edoc Detail-FIN096 report. Vendor address for 1099 reporting. Search for first tax address, if null, use remit to address, if null, use PO address. Workflow report to list pending disbursement voucher wires that need to be paid. None Workflow report to list pending disbursement voucher entries of multiple payment type codes that are at a priority status. Data selected from the KREW_ACTN_ITM_V view. Vender header ID, Vendor parent name Responsibility Node, Payment Reason, Document Total Amount limit. Finance s > AP - Finance s > AP - Finance Folder > Finance s> AP - Finance Folder> Finance s>ap - BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- BI-FIN-AP- FIN117 Internal Billing Verification - FIN117 Internal Billing Verification -FIN117. Interdepartmental charges enroute that need accounting auditor's approval and/or review. includes: Doument Header Identifier, Doument Header Title, Initiator Last Name & First Name, MSUEDW Create Date (labeled as 'Date') and a blank notes field for auditor use. prompts on detail report page to sort by 1-Initiator Name or 2-Date and Last Name (prompt is located on report page). Finance Folder> Finance s>ap - BI-FIN-AP- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 4

5 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN120 FIN122 DI Priorities List-FIN120 Accounting Ad Hoc Priorities-FIN122 DI Priorities List-FIN120. Lists Distribution of Income and Expense charges to be verified by Accounting Office Auditors. User is prompted for sort order preference (last modified date or Initiator Name) on prompt page. Includes: Document Header Identifier, Document Header Title Information, Initiator Last Name & First Name, MSUEDW Create Date (labeled as 'Date' and works as last approved date) and a blank notes field for auditor use. Accounting Ad Hoc Priorities - FIN122. Lists edocs Ad Hoc'd to accounting auditors. User is prompted for sort order preference (last modified date or Approver Name) on prompt page. Includes: Document Header Identifier, Document Header Title, MSUEDW Create Date (labeled as 'Date' and works as last approved date), Approver Last & First Name and MSUNetID, Ad Hoc Routed by MSUNetID, Document Type, Initiator Last Name & First Name, and a blank notes field for auditor use. prompts for Auditor node ( Reviewer or Fiscal Officer), Sort order (MSUEDW Create Date or Initiator Name), Approver's Last Name prompts for Sort order (MSUEDW Create Date or Accounting Auditor/Approver Name) Finance Folder> Finance s>ap - Finance Folder> Finance s>ap - BI-FIN-AP- BI-FIN-AP- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 5

6 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Crosstab report contains action metrics on auditors for a selected time period. prompts for date range of actions performed, edoc types, action types, and accounting auditors to be included in Metric analysis. Totals are calculated for action types and for each auditor. FIN124 FIN125 AAR001 Asst AAR002 Asst AAR003 Asst Accounting Auditor Action Metrics-FIN124 Accounting Auditor Action Detail-FIN125 Position Roster by Primary s to Organization Prototype - AAR001 Individual Profile - AAR002 Sensitive Roster AAR003 Crosstab Includes crosstab node members: Auditor Full Name & Action Name, count(action Name) as measure, and Total Actions per Approver, as well as Total for each type of action. Detail Listing of Accounting Financial Transactions by Date Range, EDoc Type, Action Type, and Approver Position Roster by Primary s to Organization Summary of information as reflected in a number of data base sources including human resources, CLIFMS (link, professional accomplishments, effort distribution), contracts and grants Position Roster by Primary s to Organization including sensitive/restricted information Action Date Range, Doc Types, Action Type, Approver Action Date Range, Doc Types, Action type, Approver MAU, Department, Employee type Finance Folder> Finance s>ap - Finance Folder> Finance s>ap - Public Folders > istrators Assistant Folder (Prototype) Person ID (if running as a stand-alone Public Folders > istrators rather than drill-through) Assistant Folder (Prototype) MAU, Department, Full Name, Public Folders > istrators Employee type, Employee Sub-Group, Assistant Folder Sub-Categories (Prototype)>Restricted Folder BI-FIN-AP- BI-FIN-AP- BI-AAR- BI-AAR- BI-AAR-Restricted 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 6

7 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access AAR005 Asst UNTF Roster by Primary s to Organization or by Name Prototype- AAR005 Internal Billing Action List-FIN117. Internal Billing edocs enroute that need accounting auditor's approval and/or review. includes MSUEDW Create Date, Doument Header Title, Doument Header Identifier, Action Request Annotation Text, Initiator Name, and a blank notes field. Display only the portion of the Department within a specific MAU, Display the Department within all MAUs it exists, Display org code and org name of one or more orgs, Last Name, First, Name Public Folders > istrators Assistant Folder (Prototype) BI-AAR- AAR006 Asst CLIFMS - Extended Section Link Data- AAR006 Information about courses by person linked to the course in CLIFMS Employee Category, Term Code, Display only the portion of the Department within a specific MAU, Display the Department within all MAUs it exists, Display org code and org name of one or more orgs Public Folders > istrators Assistant Folder (Prototype) BI-AAR- AAR007 Asst Appointments-Fixed Term-AAR007 Roster of individuals with a fixed term appointment Employee Type, Assignment End Date, Display only the portion of the Department within a specific MAU, Display the Department within all MAUs it exists, Display org code and org name of one or more orgs Public Folders > istrators Assistant Folder (Prototype) BI-AAR- AAR008 Asst Probationary Review and Tenure Dates AAR008 Roster of current employees who are on probation Employee Type, MAU, Department Public Folders > istrators Assistant Folder (Prototype) BI-AAR- AAR009 Asst Sabbatical Leave Dates AAR009 AAR010 Asst Leave History AAR010 Roster of all faculty that shows if they have had a sabbatical leave since December 2000 MAU, Department, Full Name Leave history (since December 2000) for any current employee MAU, Department, Full Name Public Folders > istrators Assistant Folder (Prototype) Public Folders > istrators Assistant Folder (Prototype) BI-AAR- BI-AAR- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 7

8 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access AAR011 Asst MSU AAR011 MSU of current employees (MSU NetID only) Employee Type, Job Category, MAU, Department, Organization, Full Name Public Folders > istrators Assistant Folder (Prototype) BI-AAR- AAR012 Asst AAR013 Asst AAR014 Asst BGT001 Budget BGT003 Budget BGT004 Budget Current Roster Salary AAR012 FTE, FTE Salary, and job title for employees CLIFMS Effort AAR013 CLIFMS Effort None CLIFMS - Professional AAR014 provides CLIFMS Professional Accomplishments- Accomplishments data for Faculty and Grad AAR014 Assistants by term None Salary Distribution- BGT001 Enterprise Structure Salary Distribution Faculty and Academic Staff Raise File Extract Fiscal Year salary distribution data for active employees Enterprise Structure Salary Distribution- BGT003, Enterprise Structure Data for active employees during the fiscal year encompassing the date entered. Extract salary information from BI for Cognos Planning, to be loaded into Cognos Planning for faculty and academic staff raise process. Employee Type, MAU, Department, Organization, Full Name Fiscal Period Begin Date, Organization Code and Name Date, Organization Date, Organization Code Public Folders > istrators Assistant Folder (Prototype) Public Folders > istrators Assistant Folder (Prototype) Public Folders > Budget Folder > Budget s Public Folders > Budget Folder > Budget s Public Folders > Budget Folder > Budget s BI-AAR- BI-BGT- BI-BGT- BI-BGT- FIN050 Capital Asset Management Asset Additions-FIN050 List of asset additions for a specified time period and organization. Date Range for First and Last Disposal Dates, Organization Code and Name Finance s > CAM - Capital Asset Management BI-FIN-CAM- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 8

9 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN051 Capital Asset Management Asset Retirements- FIN051 All disposed assets for a specified time period Date Range for Time Period of the. The dates reflect the starting and ending date for assets disposed from inventory. Organization Code, Account Number. Finance s > CAM - Capital Asset Management BI-FIN-CAM- FIN052 Capital Asset Management Capital Asset Maintenance Changes- FIN052 Asset reclassifications for a given time period. The Date Range covers a period of time during which assets were put into Finance s > CAM Inventory but need to be reclassified. - Capital Asset Management BI-FIN-CAM- FIN053 Capital Asset Management KFS Building - FIN053 Comparison of KFS CAMS building data and OOI building data Building Code, Building Name Finance s > CAM - Capital Asset Management BI-FIN-CAM- FIN054 FIN055 Capital Asset Management Capital Asset Management Asset Cost Adjustments- FIN054 Depreciation Expense Comparison -FIN055 Asset cost adjustments for a given time period Compares Asset Depreciation by Period to the Batch Depreciation. Transaction Start and Stop Date for reconciling Asset Adjustments Comparison of Depreciation Expense by Fiscal Year and Fiscal Year Period in the to the Asset Register Finance s > CAM - Capital Asset Management BI-FIN-CAM- Finance s > CAM - Capital Asset Management BI-FIN-CAM- FIN056 Capital Asset Management General ledger and Asset Register Balance to Asset Type-FIN056 Compares Asset Register for Asset Value to the Amount in the Beginning and Ending Posting Date to compare the Asset Register to the Asset Value Finance s > CAM - Capital Asset Management BI-FIN-CAM- FIN057 Capital Asset Management Cost CIP Reserve - FIN057 Cost detail of CIP assets and totals by asset type No Prompts are used for this report. Finance s > CAM - Capital Asset Management BI-FIN-CAM- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 9

10 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Date Range including start and stop date for the inventory report, Asset FIN059 Capital Asset Management Asset Inventory-FIN059 Status, Organization Code, Organization Name Finance s > CAM - Capital Asset Management BI-FIN-CAM- FIN060 FIN061 FIN001 FIN002 FIN003 Capital Asset Management Capital Asset Management Chart of Chart of Chart of Cost Clearing Reconciliation - FIN060 Untagged Asset Aging -FIN061 KFS Organizational Hierarchy-FIN001 Fiscal Officer Account Delegates-FIN002 by Organization-FIN003 All inventoried assets and their statuses within a department by organization of clearing account transaction activity. will provide an aging of the transactions as well as detail and summary information for construction in progress (CIP) accounts by organization, account and object code Listing of assets without tag numbers assigned, grouped by number of days since creation Hierarchy of organizations within KFS List of account delegates by account, org code, document type List of accounts by organization Posting Start and End Date for controlled Assets Using Type Code Start Date or Earliest Date and Stop Date or Latest Date of when the Asset was created but not tagged, Asset Status, Organization Code, Organization Name MAU Responsibility Center, Organization Mau Responsibility Center, Organization, Account, Fiscal Officer, Delegate Organization Code, Organization Name, Account Number, Account Name Finance s > CAM - Capital Asset Management BI-FIN-CAM- Finance s > CAM - Capital Asset Management BI-FIN-CAM- Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CA - Chart of BI-FIN-CA- BI-FIN-CA- BI-FIN-CA- FIN005 Chart of Account Maintenance Table Changes-FIN005 Exception report to monitor changes made to the account maintenance tables on a daily basis A Date Range when documents were created resulting in a Start and Stop Date, Document Type Code Finance s > CA - Chart of BI-FIN-CA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 10

11 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN006 Chart of Sub- by Organization-FIN006 List of sub accounts by organization Organization Code, Organization Name Finance s > CA - Chart of BI-FIN-CA- FIN007 FIN008 FIN071 FIN072 FIN073 FIN074 FIN081 FIN012 Chart of Chart of Sub-Object Codes by Organization-FIN007 Project Codes by Organization-FIN008 Chart of Object Code List-FIN071 Chart of Chart of Chart of Chart of Contracts and Grants Subaccounts by Account and Organization-FIN072 Sub Object Codes Account and Organization-FIN073 List of sub object codes by organization List of project codes by organization List of object codes grouped by consolidation and level code for a given fiscal year. Listing of Sub- by Organization and Account. Sub-Object Codes by Account and Organization. Organization Code, Organization Name Organization Code, Organization Name Fiscal Year Organization Code and Name Organization Code and Name Project List with Attributes-FIN074 Listing of Projects with Attributes. No Prompts are used for this report. KFS Organizational Organization Beginning Date Range, Hierarchy s to Org- Hierarchy of organizations within KFS, Chart Code, Organization Code & FIN081 s to Org Name Account Summary Organization Code, Organization Contract & Grant Summary of obligated award amount vs Name, Account Number, Account -FIN012 expenses for a contract and grant account Name Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CA - Chart of Finance s > CG - Contracts and Grants BI-FIN-CA- BI-FIN-CA- BI-FIN-CA- BI-FIN-CA- BI-FIN-CA- BI-FIN-CA- BI-FIN-CA- BI-FIN-CG- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 11

12 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN068 Contracts and Grants Budget to Actuals Statement Contract & Grant -FIN068 Summary of budget, current expenses, expenditures inception to date, open encumbrances and remaining balance for sponsored accounts. Fiscal Year, Fiscal Year Period, Organization(s), Account(s) Finance s > CG - Contracts and Grants BI-FIN-CG- FIN094 Contracts and Grants Account Statement with Pending Entries Contract & Grant -FIN094 Summary of budget, current expenses, expenditures inception to date, open encumbrances, pending entries and remaining balanceaccount Statement with Pending Entries Fiscal Year, Fiscal Year Period, Organization(s), Account Status, Account(s), Sub Account(s), Principal Investigator(s), Account Fiscal Officer(s), Output, Include Transaction Detail for Fiscal Period Finance s > CG - Contracts and Grants BI-FIN-CG- FIN104 Contracts and Grants Budget to Actuals Statement Contract & Grant - Fiscal Period Range-FIN104 Summary of budget, current expenses, expenditures inception to date, open encumbrances and remaining balance for sponsored accounts by Fiscal Period Range. Fiscal Year, Fiscal Year Period, Organization(s), Account(s) Finance s > CG - Contracts and Grants BI-FIN-CG- FIN107 FIN112 Contracts and Grants Contracts and Grants This report is a newer version of Account Summary - Contract & Grant - FIN012, but this report should have a date range prompt to select. Contracts and Grants Account Summary by Transaction Posting Account Summary - C & Date Range. Any transactions posted G - Date Range between the date range will be captured. Contract & Grant by Organization-FIN112 Listing of Contract and Grant. Transaction Posting Date Range, Account Status, Organization Code, Account Number and Principal Investigator. Finance s > CG - Contracts and Grants Finance s > CG - Contracts and Grants BI-FIN-CG- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 12

13 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN116 Contracts and Grants Contract & Grant Activity Statement-FIN116 Detail listing of actual and budget transactions, account budget balance summary, object code summary and open encumbrances by fiscal period. Fiscal Year, Fiscal Period, Accounting Categories, Account Status, MAU Responsibility Center and Organization,, Sub-, Account Fiscal Officers Finance s > CG - Contracts and Grants BI-FIN-CG- Finance s > GL - FIN009 Overdraft -FIN009 List of overdrawn accounts by fund type Fiscal Year, Chart Code, Fund Group which mirrors the Trial Balance Trial Balance - report that comes directly from the Kuali FIN013 FIN013 Financial System Fiscal Year, Chart Code Finance s > GL - BI-FIN-GL- BI-FIN-GL- FIN014 Non Check Disbursement -FIN014 Non-check disbursements for a specified time period Transaction Post Starting and Ending Dates, Organization Code, Organization Name, Account Number Finance s > GL - BI-FIN-GL- FIN015 FIN026 Internal Credit Card Vendor Maintenance Summary-FIN015 Encumbrance Activity -FIN026 List of internal department's which accept credit card payment with the default income and expense GL string Encumbrance activity by specified organization, account and time period Campus Vendors Who Accept Credit Cards, (Example: Union Store, Vet Clinic, etc.), Credit Card Type (Example: Visa, MasterCard, etc.) Beginning and Ending Transaction Posting Dates, Organization Code, Organization Name, Account Number, Account Name, Include Closed Encumbrances?, Finance s > GL - Finance s > GL - BI-FIN-GL- BI-FIN-GL- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 13

14 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN045 FIN046 FIN047 FIN048 FIN049 FIN067 Detail Transaction -FIN045 Cash Reconciliation -FIN046 MAU Account Summary -FIN047 Budget Variance - FIN048 Operating Statement- FIN049 Detail Transaction Extract -FIN067 Actual, transfer and budget transactions posted to the general ledger for a given period of time. Detail listing of cash affecting general ledger transactions, account summaries, and open encumbrances by fiscal period Summary of account activity by category (assets, liabilities, revenues, transfers, expenses), budget to actuals and cash balance by fiscal period Budget, actuals, encumbrances, remaining balance, and variance for a specified account & fiscal year Detail listing of actual and budget transactions, account summaries and open encumbrances by fiscal period. All transactions with accounting string attributes that have posted to KFS within a user specified date range. Designed to enable end user extract from Cognos BI. Transactions posted to the general ledger by user specified start and end posting dates, Organization, Account. Project Code, Sub Account, Basic Accounting Category Fiscal Year, Monthly Accounting Period in the Fiscal Year, Organization, Account Fiscal Year, Monthly Accounting Period, MAU Responsibility Center, Account, Fund Group Fiscal Year, Chart Code, Organization Code, Fund Group, Account Fiscal Year, Monthly Fiscal Accounting Period, Organization Codes and Names, Account Numbers and Names Project Codes, Account Number, Account Name, Organization Code, Organization Name, Beginning and Ending Transaction Posting Date, Basic Accounting Category Code, Sub Account Finance s > GL - Finance s > GL - Finance s > GL - Finance s > GL - Finance s > GL - Finance s > GL - BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 14

15 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access MAU Account Summary Extract-FIN070, Summary extract of account activity by category (assets, liabilities, revenues, MAU Account Summary transfers, expenses), budget to actuals and Fiscal Year, Fiscal Year Period, MAU Responsibility Center, Account, Fund Finance s > GL - FIN070 Extract-FIN070 cash balance by fiscal period. Group BI-FIN-GL- FIN075 Budget to Actuals Statement-FIN075 Summary of budget, expenses, encumbrances, actuals and variance by fiscal period Fiscal Year, Fiscal Period, Organization Code & Name, Account Number & Name Finance s > GL - BI-FIN-GL- FIN087 FIN090 FIN091 FIN092 MAU Sub Account Summary-FIN087 Salary Encumbrance Extract-FIN090 Account Balance - FIN091 Project Activity Statement-FIN092 This is a summary report by sub accounts to display the income and expenses and pending entries. designed to enable salary encumbrance information to be exported to Excel so that end users can further slice & dice data according to individual business requirements. similar to MAU Acct Summary but only would include either the budget or cash balance column based on the sub fund of the account selected. Business purpose: To give users one amount that indicates the balance of a given account. Create a version of FIN049 to summarize, group, total by project codes Fiscal Year, Fiscal Period, MAU Responsibility Center, Account, Sub- Account Encumbrance As Of Date Range, Responsibility Center>Organization, Account, Sub-Account, Employee Name Fiscal Year, Fiscal Period, MAU Responsibility Center, Account, Organization (on report page) Fiscal Year, Fiscal Period, Accounting Category Code, Project Code, MAU Responsibility Center and Organization Code. GL - > Standard s > MSUEDW s Public Folders > HR-Payroll Folder > HR-Payroll s > PY - Payroll > Labor Distribution Finance s > GL - Finance s > GL - BI-FIN-GL- BI-HRP-PY-- Restricted-Labor- Distribution BI-FIN-GL- BI-FIN-GL- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 15

16 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN095 FIN097 FIN102 FIN105 FIN110 FIN111 Open and Closed Encumbrances-FIN095 Account Activity Statement-FIN097 Finance Document User Approvals-FIN102 MAU Account Summary YTD Extract by Use Code-FIN105 Cash Account Activity Statement-FIN110 Budget Account Activity Statement-FIN111 Open and/or closed encumbrances by specified organization, account and time period, with encumbrance document number. Detail listing of actual, budget and pending transactions, account summaries and open encumbrances by Fiscal period. List approvals made by MSU NetID for specific Doc Type and Date range. Initially requested by Cashier department which allows them to balance Cash Receipt deposits in KFS against those accepted into OneStep cashiering system. Will be engineering so that it can be used broadly across campus. Summary extract of year to date account activity by object code, category (assets, liabilities, revenues, transfers, expenses) and use code, including budget balances before encumbrances. Designated and Cash Detail listing of actual and budget transactions, Account summaries and open encumbrances by fiscal period. This is a customized report for the Cash. Detail listing of actual and budget transactions, account budget balance summary, object code summary and open encumbrances by fiscal period. Transaction Date, Open and Close Encumbrance Status, MAU and Organization, Account Approval Date Range, Doc Types, Approver's Last Name Fiscal Year, Fiscal Period, Account Status, Fund Group, MAU Responsiblity Center, Account Number Fiscal Year, Fiscal Period, Accounting Categories, Account Status, MAU Responsibility Center and Organization, Account, Sub-Account, Account Fiscal Officers Fiscal Year, Fiscal Period, Accounting Categories, Account Status, MAU Responsibility Center and Organization,, Sub-, Account Fiscal Officers Finance s > GL - Finance s > GL - Finance s > GL - Finance s > GL - Finance s > GL - Finance s > GL - BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- BI-FIN-GL- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 16

17 Operating Statement by Sub Account-FIN113 Object Code Summary- FIN114 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Fiscal Year, Fiscal Period, Accounting Categories, Account Status, MAU Responsibility Center, Organizations, Operating statement with a page break on, Sub-, Account Finance s > GL - FIN113 sub-account. Fiscal Officers BI-FIN-GL- FIN114 FIN115 Operating Statement- Fiscal Period Range- FIN115 Object Code Summary. Detail listing of actual and budget transactions, account summaries and open encumbrances by fiscal period range. Operating Statement reports are used for business purpose to track the expenses, income, available balance, cash balance, transaction details and used for audit. This version of the Operating Statement will allow an individual to run the report by a fiscal period range. Fiscal Year, Period Range, Accounting Categories, Account Status, MAU Responsibility Center, Organizations,, Sub-, Account Fiscal Officers Finance s > GL - BI-FIN-GL- FIN118 Detail Transaction Extract with Pending Entries-FIN118 Extract listing of all actual and pending transactions to the general ledger by a user specified fiscal year and fiscal period. Fiscal Year, Fiscal Period, MAU and Organization, Organization, Account, Sub-Account, Project, Fiscal Officer, Principal Investigator Finance s > GL - BI-FIN-GL- FIN121 Auto Non Check Disbursement - FIN121 The Auto Non Check Disbursement is a scheduled report that lists non check disbursement transactions for the previous day's business. This report is modeled after FIN014- Non Check Disbursement, but omits the prompt page and defaults to the previous business day. None Finance s > GL - BI-FIN-GL- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 17

18 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN085 Materials Management Stores Billing Statement- FIN085 Order Date, Organization, Account s > MM - Materiels Management BI-FIN-MM- FIN086 Materials Management Stores Billing Statement- FIN086 Statement of stores charges on internal billing documents with some order details Transaction Posting Date, Account Finance> folder>mm- Materials Management BI-FIN-MM- OOI001 OOI Organization Contact Information-OOI001 Organization contact information including department payroll address and phone number MAU and Department, Department Code and Name, Organization Code and Name Public Folders > OOI BI-OOI- OOI002 OOI MAU and Department Name with Organization Code Using All OOI Organization Structures - OOI002 Provides MAU and Department info for all Organization codes in all structure types MAU, Department, and Structure Type, Department Code and Name, Organization Code and Name Public Folders > OOI BI-OOI- OOI003 OOI MAU and Department Name with Organization Code Using OOI HR Structure for Legacy System Security-OOI003 Provides MAU and Department info for only the HR structure type to aid in assigning security MAU and Department, Department Code and Name, Organization Code and Name Public Folders > OOI BI-OOI- HRP006 Actual & Structural Departments List- HRP006 List of actual and structural departments within SAP Organization, Bidding To Organization Public Folders > HR-Payroll Folder > HR-Payroll s > istration BI-HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 18

19 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access HRP008 Employee Listing- Restricted-HRP008 New employees by union including home and work address, phone, start date, and birth date Action Date Start and Stop Range for New Employees Hired during the data range, Area(s), Sub Area(s), Employee Group(s), Employee Sub Group(s), Job Title(s), Action Type and Reason, Home Address Type Payroll Folder > Human Resource / Payroll s > istration > Restricted HRSDS BI-HRP-OMPA- -Restricted- HRSDS HRP017 Monthly Department of Labor s- Actions-HRP017 List of personnel actions for the Department of Labor Date Range for Action Start Dates for job openings and labor turnover reports, Employee Type Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP022 Academic Special Elections list-hrp022 Possible nominations for academic special elections "Must be Active as of" Date, Positions to Include, Specialists to Exclude Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP023 Deans, Chairs and Directors Review Date Listing-HRP023 Deans, Chairs and Directors with dates for reviews No prompts Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 19

20 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access HRP024 No Pay Mass Update- HRP024 Non-paid faculty appointments used to update reappointments, changes in rank and terminations Primary Assignment End Date, Reappoint and Change Categories for Areas, Subareas, Employee Groups, Employee Subgroups, Employment Status, Action Type, Action Reason, Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP028 Promotion and Tenure Dean's List-HRP028 Promotion and tenure actions grouped by college and action No Prompts Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP029 Promotion and Tenure List of Actions for Board Agenda-HRP029 Promotion and tenure actions including the award of tenure No prompts Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP030 Promotion and Tenure List of Actions for Board of Trustees-HRP030 Promotion and tenure actions for the Board of Trustees excluding those acquiring tenure with the tenure system action No prompts Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 20

21 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access HRP031 Promotion and Tenure Provost Memo-HRP031 Faculty with tenure system actions for nonreappointments, extensions, delays and resignation/terminations No prompts Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP039 Union Seniority s Sorted by Payscale- HRP039 Provides information on employees within bargaining units The Start and Stop Source Date Range for Union Employees, Sub Area, Pay Scale Levels, Organization Code and Name Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP040 Board Packet - Leaves (Sabbatical and Other)- HRP040 Leaves of sabbatical or other (military, no pay, full pay, half pay) that were entered for the period selected. Date Range for Source Update Start Date and Source Update End Date for Leaves taken during the reporting period Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP042 Board Packet - Transfers and Assignment Changes- Transfers and Assignment Changes for the HRP042 period selected Transfers and Assignment Changes entered into the HR/Payroll System for the time period selected. Date Range for Source Update Date. Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 21

22 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access HRP052 Union Seniority s Sorted by Level 4 Organization-HRP052 Provides information on employees within bargaining units The Start and Stop Source Date Range for Union Employees, Sub Area, Pay Scale Levels, Organization Code and Name Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP053 Employee Listing- HRP053 List of all active employees in an organization with start date, address and phone number unless restricted. As of Date Prompt, Organization Code and Name, Person Name, Areas, Sub Area, Employee Sub Areas, employee Groups, Employee Sub Groups. Payroll Folder > Human Resource / Payroll s > istration BI-HRP-OM- BI-HRP-PA- HRP055 Union Seniority Extract-HRP055 Provides information on employees within bargaining units formatted to extract to Excel Date in and "As Of Date", Pay scale Levels, Areas, Subarea, Employee Groups, Employee Subgroups, Organization Code and Name Payroll Folder > Human Resources/Payroll s > istration BI-HRP-OM- BI- HRP-PA- HRP057 Enterprise Structure- HRP057 List of enterprise structure elements ( Area, Subarea, Employee Group, Employee Subgroup) and their relationships to each other No prompts Payroll Folder > Human Resource / Payroll s > istration BI-HRP-OM- BI-HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 22

23 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access HRP058 Faculty/Academic Staff and Support Staff Listing- List of Faculty/Academic Staff and Support HRP058 Staff with addresses and other attributes As of Date, Organization Code & Name, Person Name, Areas, Sub Areas, Employee Groups, Employee Sub Groups Payroll Folder > Human Resource / Payroll s > istration BI-HRP-OM- BI-HRP-PA- HRP060 HRP064 Student Employee and Graduate Assistant Listing-HRP060 Active Employee Listing with All Assignments- HRP064 List of student employees and graduate assistants with additional attributes, such as hourly rate, fund, KFS sub account, funding org and weighing percentage As per DSR 447, the user has requested a new version of Active Employee Listing with addition of muliptle assignments and remove the permanent residence details and add the work address. This new version is possible but needs more analysis on the Support staff concurrent assignments and Faculty and Academic Staff additional assignments. So, there is a significant amount of development work in this new report. As of Date (required), Organization (optional), Name (Optional) As of Date, Organization, Person Name Public Folders > HR-Payroll Folder > HR-Payroll s > istration Public Folders > HR-Payroll Folder > HR-Payroll s > istration BI-HRP-PA- BI-HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 23

24 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access HRP065 Job and Position Listing As per the Data Service Request number 675, the Job Code and Job Title needs to be listed as a separate report. The analysis should be made to optionally include the position (as well as include optionally Organization and MAU). User has requested a reference report which lists all job codes and the associated title to be used for completing adobe forms in SAP. User Information: Denise Barnstead Department: College of Engineering Job Title, Position Title and Organzaiton Unit. And Display Position Title? (Value prompt for column disply). Public Folders > HR-Payroll Folder > HR-Payroll s > istration BI-HRP-OM- HRP066 Faculty/Academic Staff and Support Staff Listing Extract-HRP066 Extract List of Faculty/Academic Staff and Support Staff with addresses and other attributes As of Date, Organization Code & Name, Person Name, Areas, Sub Areas, Employee Groups, Employee Sub Groups Payroll Folder > Human Resource / Payroll s > istration BI-HRP-OM- BI-HRP-PA- HRP069 Student Employee and Graduate Assistant Listing Extract-HRP069 Extract list of active student employees and graduate assistants with additional attributes. As of Date, Employee Subgroups, Organizations and Person Names. Public Folders > HR-Payroll Folder > HR-Payroll s > istration BI-HRP-OM- BI-HRP-PA- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 24

25 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Reconciliation report for employee salary and fringe benefits expenditures charged to Labor Distribution KFS accounts and to support effort validation for restricted accounts per federal Public Folders > HR-Payroll Folder BI-HRP-PY-- > HR-Payroll s > Restricted-Labor- HRP018 Payroll -HRP018 guidelines PY - Payroll > Labor Distribution Distribution HRP036 Payroll Work Study Employment -HRP036 Work study eligible student employment information by unit including work study balances Start and End Date Range for Payroll Periods, Organization Code and Name, Funds Number Payroll Folder > Human Resource / Payroll s > istration > Restricted HR All BI-HRP-OMPA- -Restricted- HR---All HRP037 Payroll Work Study Cumulative Earnings-HRP037 Work study eligible student employment information including pay period and cumulative data for hours paid (total and work study), account charges (departmental and work study), authorized work study amount and balances Pay Date Start and End Range, Work Study Type Payroll Folder > Human Resource / Payroll s > istration > Restricted HR All BI-HRP-OMPA- -Restricted- HR--All HRP038 Payroll Work Study Split - HRP038 Summary of work study eligible student employment information including cost distribution account, work study account, work study percentage, and work study amount. Pay Date Start and End Range Payroll Folder > Human Resource / Payroll s > istration > Restricted HR All BI-HRP-OMPA- -Restricted- HR--All 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 25

26 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access Labor distribution details by person; Reconciliation report for employee salary and fringe benefits expenditures charged to finance accounts. Provides detailed payroll information for a person by a chosen time Labor Distribution by period and is summarized by account/subaccount and earnings or fringe Public Folders > HR-Payroll Folder BI-HRP-PY-- > HR-Payroll s > Restricted-Labor- HRP062 Payroll Person-HRP062 totals. PY - Payroll > Labor Distribution Distribution HRP063 Payroll HRP068 Payroll Labor Distribution by Payroll Fund-HRP063 Labor Distribution Extract-HRP068 Labor Distribution by Payroll Fund- HRP063; Labor distribution details by payroll fund; Reconciliation report for employee salary and fringe benefits expenditures charged to payroll funds. Provides detailed payroll information for a payroll fund to show the personnel costs and where their actual earnings and fringes were charged. Pay Date, Account Number, Sub- Account Number, object code, Employee Sub-group, Person ID, Person Name, Account; Earnings, Fringes, For Period End date; Source: MSUEDW This report provides the extract version of the Labor Distribution report including all the available fields. Pay Date, Funding Organization, Person Name, Payroll Fund Should be same as FIN067. Document Post Date Range, Funding Organization, Acct, Sub -Acct, Project, Person Name, Finance/HR Doc Nbr, Fiscal Officer, Principal Investigator. Public Folders > HR-Payroll Folder > HR-Payroll s > PY - Payroll > Labor Distribution and Payroll Encumbrances Public Folders > HR-Payroll Folder > HR-Payroll s > PY - Payroll > Labor Distribution and Payroll Encumbrances BI-HRP-PY-- Restricted-Labor- Distribution 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 26

27 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN088 FIN089 Payroll Encumbrance Payroll Encumbrance FIN016 Purchasing Salary Encumbrance Detail-FIN088 Salary Encubrance Summary-FIN089 showing salary encumbrance detail by pay period for accounting string elements. Expect drill through capability from FIN049 Operating Statement to match line item in Operating Statement, however report should also run independently and prompt on account, person and organization. listing salary encumbrances by account and object code, with totals by account, organization and responsibility center. Group and Total Field; Encumbrance As Of Date Range, Responsibility Center>Organization; Account; Org Doc Nbr, Person Group and Total Field, Encumbrance As Of Date Range, Responsibility Center>Organization, Account, Org Doc Nbr Debarred Restricted Vendors-FIN016 List of debarred and restricted vendors No prompt required. Public Folders > HR-Payroll Folder > HR-Payroll s > PY - Payroll > Labor Distribution Public Folders > HR-Payroll Folder > HR-Payroll s > PY - Payroll > Labor Distribution Finance s > PUR- Purchasing BI-HRP-PY-- Restricted-Labor- Distribution BI-HRP-PY-- Restricted-Labor- Distribution BI-FIN-PUR- FIN017 Purchasing FIN018 Purchasing FIN019 Purchasing FIN021 Purchasing Pcard Transaction Data Extract-FIN017 Purchasing Card Statement Cardholder- FIN018 Purchasing Card Transaction Detail- FIN019 Purchasing Card Transaction Summary- FIN021 Pcard transaction data extract by transaction posting date, org and account. Default date range if nothing is chosen is prior cycle. Purchasing card transactions by cardholder for a specified time period from the KFS Pcard edoc Purchasing card transactions for a specified purchasing card or cards Summary of purchasing card transactions for a specific period of time Pcard Transaction Posting Start and Stop Dates, Organization, Account. Date Range (generally the 25th of the month to the 24th of the next month) for Pcard reconciliation, Cardholder Name, Last Four Digits of the Card Number. Beginning and Ending Pcard Transaction Posting Dates, Fiscal Officer Name, Cardholder Names Start and Stop date of the Pcard transaction period. Finance s > PUR- Purchasing Finance s > PUR- Purchasing> Finance s > PUR- Purchasing Finance s > PUR- Purchasing BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 27

28 Available s in the Business Intelligence System Number Subject Area Audience Title Description Prompts Folder Location Role(s) with Access FIN022 Purchasing Requisition Aging Pending Approval Over 72 Hours-FIN022 Requisitions that have been pending approval for more than 72 hours by initiator Initiator Name Finance s > PUR- Purchasing BI-FIN-PUR- FIN023 Purchasing FIN024 Purchasing FIN028 Purchasing FIN029 Purchasing FIN030 Purchasing FIN032 Purchasing FIN066 Purchasing Vendor Diversity - FIN023 Vendor Contracts- FIN024 Contract Manager Activity -FIN028 Contractual Services -FIN029 Financial Analysis Equipment Lease - FIN030 Purchasing Card Settlement - FIN032 Purchasing Card Statement Fiscal Officer- FIN066 Payments to vendors by specified timeframe and diversity category All contracts with specified vendor across university Purchase orders by contract manager (buyer) with the associated status Professional services contracts (PSC) and purchase orders totaling $10,000 or greater Purchasing report to supply purchase information of new leases at a prescribed dollar threshold. Summary Pcard transaction data for a given date range Purchasing card transactions by cardholder for a specified time period from the KFS Pcard edoc for fiscal officer use PO Finalized Date Range with Start and Stop Dates, Diversity Code, Vendor Active and Inactive Diversity Codes, States, and Zip Codes, Start and Stop Vendor Contract Date Range, Vendor Names and Numbers PO Status PO Order Create Date Range, Filtering for PSC Indicator, Object Code, Amount Filtered for PO's Greater Than $9,999, and PO Status Code Purchase Order Date Range, Contract Amount, Object Code = 6496 Pcard starting and ending date to create a date range. Beginning and Ending Transaction Posting Dates, Fiscal Officer Name, Cardholder Names, Default Account Number Finance s > PUR- Purchasing Finance s > PUR- Purchasing Finance s > PUR- Purchasing Finance s > PUR- Purchasing Finance s > PUR- Purchasing Finance s > PUR- Purchasing Finance s > PUR- Purchasing BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- BI-FIN-PUR- 6/15/2012 Copyright 2012 Michigan State. All rights reserved. 28