STRETCHING BUDGETS WITH LIFECYCLE ASSET MANAGEMENT

Transcription

1 STRETCHING BUDGETS WITH LIFECYCLE ASSET MANAGEMENT Mark Ricketson Aviation Project Director Eric Risner Aviation Project Manager Stretching Budgets with Lifecycle It is no secret that budgets these days are tighter than ever, and dollars need to be stretched further and allocated for projects that provide the highest ROI. For the aviation community, this means deploying and implementing asset management systems, which help them employ lifecycle best management practices in their O&M and capital improvement planning. This presentation uses case studies of successful implementations to address how these practices can help airport managers and their staff extend the life of their assets. Topics that will be discussed include: optimizing organizational and staffing practices; utilizing handheld field devices for asset management tasks; integrated GIS-based infrastructure data management; and improving customer service through the use of public portals. Attendees will gain a better insight into how they can use asset management to extend the life of their assets. 1

2 Outline Why do we need and what is it? Key questions about managing your assets How does apply to airports? Technology and tools Wrap-up and questions Why do we need Asset Management and what is it? 2

3 Why do we need Asset Management? Planners plan Engineers design Contractors build We manage the results Why do we need? Doing more with less Airports are complex Multiple lines of business require data from different systems programs will improve performance and create measurable increases in benefits to every department 3

4 Why do we need? Business Continuity Keeping the business flowing Consequence of Failure If this asset fails how critical is it to business continuity Asset Integrity An asset that is so degraded it can risk putting an airport out of business for a period of time Customer Experience Customers impacted by a delay due to an asset failure Water service restored in all terminals after main break at XXX Airport Why do we need? Insurance and underwriting Unpredicted asset failures Accidents due to a poorly managed asset All influence insurance rates and underwriting even bond ratings Predictable Cash Flow What financing is needed over time 4

5 Defining Asset management means different things to different people: is a work order system is moving from reactive, to planned, preventative Defining Asset management may be defined as managing infrastructure capital assets to minimize the total cost of owning and operating them, while delivering the service levels customers desire. 5

6 What is NOT A new title for an existing function A new organizational box with no new authority A new piece of software GIS (alone) CMMS (alone) What IS A new way of thinking LIFECYCLE Pervasive throughout the organization Integration of multiple information systems GIS CMMS/EAM CAFM Risk-informed CIP Strategies 6

7 Key questions about managing your assets Five Core Questions for Sustainable AM 1. What is the current state of my assets? What do I own? Where is it? What condition is it in? What is its performance? What is its remaining useful life? What is its remaining economic value? 2. What is my required level of service (LOS)? What is the demand for my services by my stakeholders? What do regulators require? What is my actual performance? 3. Which assets are critical to sustained performance? How does it fail? How can it fail? What is the likelihood of failure? What does it cost to repair? What are the consequences of failure? 4. What are my best O&M and CIP repair/replacement strategies? What alternative management options exist? Which are the most feasible for my organization? 5. What is my best long-term investment strategy? 7

8 What is the Difference Between Asset Management and Maintenance Management? Maintenance Has a Bottom Up perspective: Maintenance management deals primarily with the efficient and effective maintenance of existing assets to optimize and extend their useful service life. Maintenance management typically includes Work order processing Planning, scheduling and assignment Backlog management Inventory management Maintenance Management data is input to Analysis What is the Difference Between Asset Management and Maintenance Management? Has a Top Down Perspective: Asset management deals with ensuring sustainable, competitive, long term delivery of infrastructure-focused services. It accomplishes this by optimizing all aspects of the asset lifecycle from the identification of service needs through decommissioning of assets at the end of their economic life. is generally requires the input of multiple stakeholders including maintenance, operations, management, engineering, finance and governance using multiple technologies including CMMS, CAFM, GIS and financial management. 8

9 How does apply to airports? Value to the Airport CEO and Board Budget and Finance Operations and Maintenance Planning and Engineering IT Environmental Management has a better understanding of future needs to help them more competitively service customers. The budget and finance department encounters fewer unforeseen post-budget capital needs, can forecast 10 years and beyond for capital improvements and operations and maintenance needs and establish price paths to address changing infrastructure investment needs. Operations can focus on achieving operating efficiency and effectiveness and service level outcomes; maintenance has increased support for improved processes and practices. Planning can incorporate requirements for infrastructure and assets in airport asset management plans and has a greater leadtime on project workloads. Processes for continuous improvement are incorporated in design and construction standards, and the airport has improved engineering records, data and knowledge management. IT has a greater awareness and understanding of the specific system functionalities needed to support the business. The airport is more aware of the environmental consequences of infrastructure failures and has the ability to pre-plan mitigations. 9

10 Sampling of Airports Implementing or Soon to Implement Implementing Seattle, LAWA, PHX, Vegas, DFW, BOS, ATL, MCO Soon to Implement SFO, HAS, DAY, CVG, FLL. Case Study 1 Multiple silos No Plan in place Case Study 2 Plan, Pilot, Full Implementation Condition Assessment & Inventory Buy-in from Senior Management PART 139 REQUIREMENTS Airport must do a self-inspection daily, weekly, and under special conditions. AIRPORT SELF-INSPECTION PROGRAM A. The Airport Supervisor or Airport Operations will make all inspections at the airport. The Airport Supervisor will immediately schedule any condition not in compliance for repair. He/she will also inform the Airport Manager of any action requiring the assistance of non-airport staff. B. Inspections will be made as follows: 1. Daily (excepting weekends and holidays) - Both runways, taxiways, commercial and General Aviation aprons, wind socks, and their lighting and reflector systems shall be checked daily. Airport Operations will use the supplied Safety Inspection Checklist (Daily Inspection Log) (Exhibit A) to be filled out daily. 2. Weekly - The Airport Operations, each Monday morning, will conduct a weekly inspection using the Weekly Inspection Log. A Weekly Night Runway Inspection and Lighting Check will be performed on Wednesday night and the form will be completed once per week after the inspection. 10

11 Related to Part 139 Inspections Inspect Y N Workorder Repair Close WO Report Airfield assets Concrete, Markings, Signs, Lights, Safety Vehicles, Navaids, etc. Take Advantage of this Data Safety Management Systems By recognizing the organization's role in accident prevention, SMSs provide to both certificate holders and FAA: A structured means of safety risk management decision making A means of demonstrating safety management capability before system failures occur Increased confidence in risk controls though structured safety assurance processes An effective interface for knowledge sharing between regulator and certificate holder A safety promotion framework to support a sound safety culture 11

12 FAA AGIS Program AC-150/ , 17 & 18 require airports receiving federal $$ for airfield projects to comply with the standards AIP grant eligible (data only) Over 100 airfield features included in standard A majority of these features are airfield assets Technology and tools 12

13 Technology for Systems Many different software vendors Integration with other systems such as GIS, CMMS, financials key Accurate data creation and maintenance is critical Different technologies to help with this Use of Mobile Technology Mobile computing is taking off at the nation's airports. what's just starting to take flight is widespread use of wireless technology by airport staffs themselves. March 14, Investor's Business Daily New Acronym - BYOD 13

14 Part 139 Electronic Logging System Courtesy of Landrum & Brown Electronic Logging System Phoenix Sky Harbor Data, data, and more data Doors Airfield Electric Lights Smoke Detectors Airfield Shoulder Markings Surveyed all terminals with RTK GPS and Total Station 2.5 Million Square Feet of space inventoried 14

15 Facility GIS for BIM BIM to AM Interoperability Various BIM Data Models AutoCad Revit is one tool BIM data can be integrated with Asset Mgt. 2.5-D Low Cost Solutions SAN BIM Data 15

16 Wrap-up and questions Summary Airports are operating in an environment of lower budgets and higher need Predictive financing for capital projects is essential Maintaining these investments is just as critical If there is true commitment to an Asset Management Program there will be improved performance and measurable benefits 16

17 Summary Start with an incremental approach Plan, pilot, full implementation Don t get too hung up on focusing on software Understand that certain business processes will have to change DATA what data; measurable asset condition; and maintenance of that data Take advantage of the tools and technology And the industry knowledge that s available to you Sources INTERNATIONAL PROFESSIONAL ORGANIZATIONS World Association for Waterborne Transportation Infrastructure (PIANC) Institute of (IAM) Institute for Sustainable Infrastructure (ISI) European Federation of National Maintenance Societies (EFNMS) Council (Australia) Institute for Infrastructure Asset Management (IIAM) National Asset management Working Group (Canada) Quarterly International (AMQI) International Organization for Standardization (ISO) Global Forum on Maintenance and (Switzerland) Next Generation Infrastructures (Netherlands) Centre for Infrastructure Management (Canada) World Congress on Engineering and (Australia) 17

18 Sources US PROFESSIONAL ORGANIZATIONS Federal Facilities Council (FFC) American Public Works Association (APWA) National Association of Clean Water Agencies (NACWA) International Facility Managers Association (IFMA) Association of Physical Plant Administrators (APPA) New Mexico Environmental Finance Center Maryland Center for Environmental Training Questions? 18

19 Mark Ricketson Aviation Project Director Eric Risner Aviation Project Manager