Integrated Management System (IMS)

Transcription

1 Integrated Management System (IMS) The IMS combines methods and tools to meet requirements from the various fields involved in corporate governance. As a manager, you are confronted with new information and hard facts about your business or its environment on a daily basis. These may directly or indirectly impact on the achievement of your goals. Are you always in a position to recognize the complex interdependencies between strategic goals, risks, opportunities, projects, etc.? Can you always estimate them accurately? Do you identify their effects (opportunities and risks) in time to take the necessary action and to make the most of them? STRATandGO provides you with the facility to network your management information and present it on one system. This enables you to identify the effects of individual changes immediately. Integration with quantitative operational data (analysis and budgeting) is also possible. Every manager constantly finds himself confronted with an abundance of questions concerning the achievement of strategic objectives: Does our strategy work? What risks are we confronted with? Do we recognize our opportunities? Are we on track with our strategic projects? Do our measured variables show meaningful development? Is our work sustainable? How can we measure the performance of our information technology? dividual management fields and other management performance figures? A single system should be able to offer all this at any place, at any time, at a glance, and with multiple drill-down options. Simple Definite Easy to View STRATandGO is the first fully integrated management solution that offers a systematic approach to linking individual areas of a management system with whatever other area you determine. For example, this systematic solution will link individual risks/opportunities to strategic goals. It displays strategic projects showing the relevant risks/ opportunities or strategic goals. It will even integrate your sustainability targets with your strategic goals. Nevertheless STRATandGO is fully configurable to suit clients needs without loss of release compatibility. The impact of this on total cost of ownership is highly positive. If you operate other management information reports or systems, our logic allows full incorporation of these into the STRATandGO total solution. Even modern enterprise resource planning (ERP) solutions are only able to affirm some of the above questions, and most ERP solutions follow lengthy and roundabout routes to provide the answers you need. Most management information comes in fragmented form, and current ERP solutions provide no integrated assessment of their implications. These fragments must be painstakingly entered manually onto a summary sheet. Every such compilation harbors the risk of error or of overlooking important effects. Besides, any useful compilation of key management information has to take place periodically during each stage of reporting. This is time-consuming and unnecessarily expensive. Isn t it high time to network all relevant information on one management system which is able to answer strategic questions and to display the interaction between in- Each individual management system can be retrieved separately via a start screen customized for the individual client. The whole information system is connected via the relevant point of entry, according to your requirements. Central to this facility is the cross-connection of all the main performance figures/initiatives on one display, showing one consolidated summary.

2 Balanced Scorecard Strategic orientation and monitoring the fulfillment of strategy are of fundamental importance to any business. An integral tool of management and control, the balanced scorecard (BSC) is ideally suited to presenting and monitoring a company s strategy. In the long term, no BSC-based management system can be successfully implemented and made operational without efficient software. STRATandGO allows you to fully personalize your BSC including measured variables, points for action, and other indicators. You have a free choice of display, compatible with your corporate identity and with your own wishes and requirements. Your BSC perspectives, strategic goals, measured variables, etc. fully integrated with the other STRATandGO solutions. This gives you a complete view of your strategic goals, for example, with the related risks, opportunities, strategic projects, etc. Our BSC solution is certified by Balanced Scorecard Collaborative Inc. (Kaplan and Norton). Figure: BSC strategic goals with related strategic risks Figure: extract from a sustainability scorecard Sustainability Scorecard Nowadays, sustainability goals are just as much part of management strategy as operational and strategic objectives. In this context, sustainability implies more than compatibility with the environment. Sustainable action means striking the right balance between social, economic, and ecological aims with a medium- to long-term outlook. STRATandGO integrates the goals of sustainability and presents them as part of the whole management system. Plot your specific measured variables, risk/opportunity combinations, or planned or ongoing projects, etc. against your defined sustainability targets. View the attainment of your sustainability goals in line with your individual ideas and objectives. Sustainability goals including measured quantities for a specific sustainability requirement

3 Risk and Opportunity Management A monitoring system for the advance identification of potential risks to control and transparency is not only a requirement of present-day legislation. Risk management (RM) also forms part of every entrepreneur s duties of diligence and care. Professional RM is systematic management of risks. As such, it forms the basis of corporate control oriented towards value and profit. Use STRATandGO to achieve excellent transparency in your risk management. Link your risks to early-warning indicators, measures, projects, contracts, internal control processes, or other client-specific influencing factors. Integrate your identified risks with your strategic objectives (for example BSC), with your corporate strategy planning (risk calculation) or with other management information. Similar to the risks, you can also record and evaluate your strategic opportunities on the system. As regards integration into the STRATandGO total solution, opportunity management is equal to risk management in every respect. Our risk-management solution was jointly developed with PwC Switzerland. STRATandGO TM offers you the following advantages It shows you what opportunities and risks decisively influence the achievement of your corporate goals It helps you to gauge the maximum acceptable risk potential for your company It documents your requirements for accepting, measuring, controlling, and monitoring opportunities and risks It displays the effect and probability of occurrence of the identified opportunities and risks It does not identify and control opportunities and risks in isolation, but shows how they interact It ensures that identified opportunities and risks are linked to your organizational units/processes It supports dynamic appraisal of risks and opportunities, by allowing automatic review and adjustment of the relevant management strategy It uses communication tools to enhance the internal process of opportunity and risk management It is flexible, individually configurable, and transparent. Figure: RM strategic risks of a client-specific risk category, including risk grid Risks and opportunities can be subdivided into any number of different (client-specific) groupings. Examples are category, harm to image, risk owners, etc. Each grouping forms the basis of presentation of a specific risk grid.

4 Project Portfolio Management The economic system is constantly compounding the complexity of the requirements imposed upon businesses. The rapidity of changes increases from year to year. In response, companies are increasingly launching projects or programs that, as far as possible, structure their approaches to shortand medium-term changes. STRATandGO project portfolio management enables you to assess the strategic importance and benefits of all current and planned projects. This creates a sound basis for the selection of the right projects, using presentations based on visuals (project grids) and value-based data. The aim of project portfolio management is to structure a decision-making process that makes the best use of limited resources for upcoming projects. Project portfolio management also makes it possible to manage the projects selected in the decision-making process. Project management becomes necessary because some tasks of organizations can only be efficiently handled by means of professional project management. As a management task, project management is divided into project definition, project execution and project conclusion. The aims are as follows: To plan and control projects correctly To limit the risks To exploit the opportunities To achieve project goals in terms of quality, deadline, and budgeted cost You can achieve precisely these goals, with impressive transparency and displayed according to your requirements, using the STRATandGO integrated project-management solution. For example, STRATandGO offers the facility of managing strategic projects, ongoing projects for risk mitigation/opportunity exploitation, or all other types of project within one system. It allows monitoring of deadlines and costs as well as linking of individual tasks or milestones to project risks/opportunities. You manage your project risks/ opportunities in the integrated risk/opportunity solution, with all the possible configurations. Figure: PPM project portfolio with detailed information on a specific project. Each individual task/milestone can be evaluated periodically in terms of meeting deadlines/costs. Risks, opportunities, or actions can be linked to each task.

5 Integrated Dashboard Combine whatever extracts you require from the various overall management solutions into visually appealing dashboards. These management dashboards offer information to the appropriate tier of management. Each manager receives precisely the relevant information that is of strategic importance to him or her. The drill-down function, applicable directly from the relevant dashboard, enables every user to see detailed information on the presented goals, projects, risks, etc. Comprehensive additional options such as graphics, sub-dashboards, periodic comments, or linking to a document system further complement the all-round information available from a dashboard. Figure: integrated dashboard Summary of the main information from the balanced scorecard, risk management, and project management in one dashboard. Further Integrated Solutions Internal Control System Together with risk management, the internal control system (ICS) forms an important part of effective corporate governance within the company. Many countries have statutory requirements to prove the existence and effectiveness of an internal control system. STRATandGO supports everyone involved, from managers to staff and supervisory bodies, in the fulfillment of these obligations. You can record the relevant processes and checks, and review compliance with the required periodic checks by third parties. You can also document any checks that may have been flawed. Our ICS solution incorporates a control inventory with evaluation of effectiveness. It also features traceability, including any conclusions. Planning for Emergencies In the context of managing operational continuity, emergency management deals with the conception, planning, and implementation of measures that help to maintain operations, especially core processes. The STRATandGO emergency plan offers a checklist option that periodically evaluates the individual stages of work for emergency plans present on the system. The individual emergency plans can be linked to risks, projects, etc. This allows the planned procedure to be played out periodically in a possible worst-case scenario. This can be displayed on the system using traffic lights or similar functions.

6 STRATandGO can provide all relevant data on the STRATandGO analysis platform. The ETL (extraction-transformation-loading) tool imports data from a source system and writes it into a target system. With open and flexible architecture, DIMEX functions as a universal linking tool for any structured data sources. STRATandGO for Efficient Performance Management Software Solutions Consulting PROCOS Professional Controlling Systems has been developing the STRATandGO Software Suite since As a software solution, it successfully supports companies of all sizes and sectors in their corporate performance management. With their basic configurations and accessory toolsets, our business solutions offer a vast range of possible applications for specific, highly complex requirements. Our business-consulting advisers work to achieve the best possible integration of the software into clients IT landscapes, and to satisfy users in their specialist areas. STRATEGIC MANAGEMENT Balanced Scorecard Strategy implementation and KPI management Holistic risk and opportunity management Project portfolio management Strategic planning IT process performance management PLANNING AND BUDGETING Distribution planning, cost planning, logistics planning, human-resource planning Planned balance sheet, profit and loss account, cash flow Multidimensional planning Top-down/bottom-up planning processes Forecasts, rolling forecasts Simulations DATA ANALYSIS Multidimensional analysis of turnover, costs, quantities, etc. Plan/budget comparisons ABC analyses Simulations What-if scenarios REPORTING/MIS Financial reporting Interactive cockpits/dashboards Data displays Authorized PROCOS-Partner: Hölzle, Buri & Partner Consulting Baarerstrasse 2 CH-6304 Zug Telefon [email protected]