IT Portfolio Management

Transcription

1 IT Portfolio Management The Critical Step to Continually Optimizing Your Data Center Consolidation and Migration Initiatives Christopher Steel Digital Government Institute s Cloud Computing & Data Center Conference, September

2 Agenda What is IT Portfolio Management The Need for IT Portfolio Management and IT Roadmaps Building and IT Roadmap IT Roadmaps Best Practices from Development to Execution IT Portfolio Management Value Contribution The Future is Now IT Portfolio Management for Optimizing Consolidation and Migration Initiatives 2

3 All Agencies Attempt to Manage Their IT Portfolios Capabilities Strategies Demands Applications Risks Technologies Regulations Devices Budgets 3

4 Current Budgeting Strategies Lack Insight Lack of insight hinders forecast reliability Lack of insight slows decision making Lack of insight adds costs The end result: The same arbitrary budgeting processes based on previous budgets and poor IT-business alignment What s needed: A better IT Roadmap 4

5 Building an IT Roadmap for Portfolio Management IT Roadmaps: Collaboration and decision support tools Align technology choices to business objectives Govern technology selection Guide project portfolio prioritization 5

6 Portfolio Management Road Maps Road maps indicate Velocity of change Decision points Event Sequencing Dependencies Future risks Road maps answer What is the scope of this initiative? How long will this initiative take? Where are we in terms of goal attainment? How do we measure progress? What is our next step? Road maps are not strategies or project plans 6

7 Where PM Road Maps Fit Into Planning Hierarchy Vision Future state of the agency Goal qualitative results that define the attributes of the vision Strategies Courses of action that drive activities toward a goal Objectives Quantitative, measureable results that define strategy objectives Initiatives/Programs Broad actions that accomplish strategy objectives Road maps time-sequenced initiatives within a strategy Projects Activities that organize initiatives to attain objectives 7

8 Goal: All IT Portfolios in One Environment Business Capabilities Strategies Demands Finance & Risk Applications Risks Technologies Regulations Architecture Devices Budgets Projects 8

9 Goal: Answer IT Portfolio Questions from All Stakeholders Business Capabilities Strategies Demands Finance & Risk Applications Risks Architecture Technologies Regulations Devices Budgets Projects 9

10 See the Current State to Plan for the Future 10

11 Best Practices IT information management, IT lifecycle management, master data management Capability Support of data gathering, consolidation and cleansing Structure data and delivery of analytics Introduce IT information management processes Benefits Faster and more reliable results Extendable to support other IT initiatives Reuse of information and analytics 11

12 Best Practices - Understand IT Dependencies The first part of planning a data center migration or consolidation is understanding the dependencies between systems Ideally, you want to be able to visualize these dependencies and have the ability to run different what-if scenarios 12

13 Portfolio Management for Optimizing Consolidation and Migration Data center consolidation, SAP consolidation, application portfolio optimization, platform standardization Capability Consolidation analytics Support of project planning phase Processes to control project execution phase Benefits Faster analysis of IT environment Fewer planning errors and increased planning maturity More reuse of information and analytics 13

14 Operational Expenditure Reduction measures Exhaustion of the reduction potential Technology standardization Standards management Technology lifecycle management Technology change management manual 48% traditional process driven 78% planningit Application rationalization Consolidation Decommission Lifecycle costing ad hoc 31% traditional continuous 83% planningit Road mapping Strategic road mapping Migration planning Scenario planning partial 17% traditional comprehensive 91% planningit Service level alignment Demand management SLA readjustment retrospective business-oriented 45% traditional 86% planningit 14

15 Capital Expenditure Optimization measures Exhaustion of the optimization potential Capability management Strategy alignment Demand management fragmented integrated 27% traditiona l 85% planningit Portfolio management Project definition governance Prioritization Project impact/redundancy analysis ad hoc 64% traditiona l process driven 91% planningit Change management Project rework governance Project conflict governance Total quality management reactive 17% traditiona l 72% planningit proactive 15

16 IT Portfolio Management Value Contribution Increase business-value of IT initiatives Improve step-by-step IT capabilities transparency IT governance initiatives strategize plan IT road mapping program portfolio consolidation initiatives IT finance management business driven initiatives business strategy alignment evaluate monitor 16

17 Conclusion Portfolio management benefits agencies in the following ways: Collaboration: everyone relevant to program success and IT initiatives is informed, involved and in synch. Cost Avoidance: through a clear understanding of the pace, required resources and milestones of enterprise change Project Efficiency: reducing project re-scoping by providing visibility into roadmap impact Decision Making Insight: through visibility to the implications of change and alternate IT scenarios Continuous Optimization: Consolidation and Migration initiatives are continuously optimized based on the changing needs of the agency Alfabet is the leading IT Portfolio Management product providing agencies the road mapping capabilities to reduce cost and increase insight and efficiency through collaboration 17

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