Integrated Solution for Fleet and Driver Management for Shippers with own Fleet

Transcription

1 Integrated Solution for Fleet and Driver Management for Shippers with own Fleet OTM SIG 2012, Philadelphia, USA, th August Neelakandan Sharma Rohit Bhogate KPIT Cummins Infosystems Ltd.

2 Contents Introduction Business Scenarios Key Requirements Leveraging OTM features Business Value

3 Introduction

4 Introduction About Client OTM Modules Implemented OTM-EBS Integration OTM-Third Party Integration Leading FMCG company in Middle East with Diversified product range from Oil to Ice- Cream Operates own Fleet of 400+ Vehicles Core Modules Fleet Management Delivery to OTM Planned Shipment to EBS Actual Shipment to OTM Freight Accrual from OTM to EBS A/P Invoice to EBS OTM Maersk line (Sailing Schedule, Booking Request, Container events) OTM INTTRA (Sailing Schedule, Booking Request) Driver Synchronization from EBS-HRMS to OTM Equipment Synchronization with EBS- EAM to OTM

5 Business Scenarios

6 Scenario Overland Cross Border Movement UAE EM Multiple Borders of GCC Counties EM Fleet Center LM EM Customer LM LM Custome r LM Customer Custome r EM EM = Empty Movement LM= Loaded Movement EM Destination Fleet Center Saudi Arabia Qatar

7 OTM Process Flow Fleet Management Receive Order Post Settlement Entry in ERP Finance Monthly Plan Primary Shipment Trip Settlement Trip Analysis Auto plan Secondary Shipment for Trip Advance Back Freight Shipment / Empty Return Assign Valid Driver Assign Valid Equipment Unloading Events Manual Border Clearance Activities Driver Incentive Calculation Create and Print Job Order Pay Trip Advance Post Advance Entry in ERP Finance Vehicle Tracking In Transit Events via GPS Barcode Scanning (Events) Gate-In > Loading > Gate-Out Shipment Execution (Depart from Fleet Center) Penalty Calculation for External Carriers

8 Key Requirements

9 Operational Requirements Financial Requirements Tracking/Visibility Requirements Record Vehicle Specification and Manufacturing Details Driver Eligibility to Drive based on Authentic Documents (License, Passport, Residence Visa) Improved Decision making though Dispatch Board Equipment Maintenance Management Specific Business Scenarios Shuttling Operation of Vehicle between Two Points. Vehicle Substitution. Reports for Fleet Operator

10 Operational Requirements Financial Requirements Tracking/Visibility Requirements Manage Trip Advance specific to Lanes and Equipment Types Driver Incentive Management Expense Settlement against Trip Advance paid Penalty calculation for In- Transit Temperature Drop in External Carrier Vehicles.

11 Operational Requirements Financial Requirements Tracking/Visibility Requirements Vehicle Tracking System(VTS), integrated with OTM Automated Events through Bar Code Scanning Track Odometer Reading.

12 Fleet Requirements Mapping in OTM Operation al Financial Asset Data Management Dispatch Board Equipment Maintenance Business Scenario Operational Reports for Fleet Trip Advance Trip Settlement Advance and Settlement to ERP Finance Driver Incentive Penalty Calculation Tracking & Visibility Vehicle Tracking with OTM GPS Integration Screen Customization Reports

13 Specific Business Scenario : Shuttling Operation of Vehicle Single Order for a Day Single Order for a Day OTM Bulk Plan output Expected Bulk Plan output Depart Arrive Depart 12:00 AM Arrive 01:00 AM 12:00 AM L :00 AM L :00 AM L :00 AM Depart 03:00 AM Arrive 04:00 AM 12:00 AM L :00 AM L :00 AM L :00 AM 12:00 AM L :00 AM Depart 06:00 AM L Arrive 07:00 AM Requirement: - Calculate Staggered Start Time for shipments considering Road Restrictions, Load/Unload and Empty Return. - Auto assign same Equipment to upstream shipments based on First Shipment s Equipment assignment.

14 Specific Business Scenario : Vehicle Substitution Requirement: - Customer Ordered for Curtain Sider Equipment but due to unavailability of same equipment in Fleet center, Reefer Equipment provided with Reefer Switched off option. - Apply Sell rates of Curtain Sider (Cheaper in cost than Reefer Equipment) Called Freight class. - Trip Advance and Bonus calculation as per Curtain Sider Equipment - Fleet Inventory Reduction from Reefer Equipment inventory.

15 Reports for Fleet Operator Traditional Reports for Fleet Operator: Driver Job Order and Trip Sheet Daily Vehicle Position Report Stock In-Transit Report Back Freight Report Trip Bonus Report Trip Contribution Report Enquiry to Dispatch Report Revenue Report Diesel Consumption Report

16 Integration with ERP Finance Module OTM Oracle E-Business Driver Advance / Trip Settlement Shipment Action: Post_to_GL Invoice Voucher S O A General Ledger Driver Advance Trip Settlement

17 Integrated Vehicle Tracking System Call up Driver Middleware OTM Workflow Agent Temp Too Hot/Too Cold? Requirement: - Real time Vehicle Tracking through Integrated GPS OTM solution. - In-Transit Temperature Monitoring and Genset Status Tracking.

18 Event Based on Barcode Scanning OTM Scan Job Order at Factory Gates Scanner Application Capture Information: - Scanner ID - Bar Coded Shipment ID - System Date and Time Middleware Scanner ID = A Gate In Scanner ID = B Gate Out Shipment ID : L01234 Event Location : Factory ID Shipment Event: Gate IN Event Date: :00:00 OTM Shipment ID : L01234 Event Location : Factory ID Shipment Event : Gate Out Event Date: :40:00 Requirement: - Avoid Disputes with Customers over Detention charges associated to Vehicle Turnaround time at factory premises. Such Disputes leads to Revenue loss. - Automated Shipment Events through Barcode Scanning at Gate-In and Gate-Out.

19 Presenters Neelakandan Sharma Associate Vice President, Business Transformation Unit Neel comes with strong Supply Chain and logistics experience and implementation of multiple Supply Chain solutions & Enterprise Resource Planning Systems. He is an industry veteran with over 20 years and has led large Global Consulting and Enterprise Solution engagements with Fortune 500 clients. Neel leads Business Transformation Unit for KPIT in NA. Rohit Bhogate Senior Functional Consultant, Supply Chain Applications Practice Rohit is a Senior Consultant with KPIT Cummins Infosystems Ltd. with over Eight years of professional experience in Logistics and Supply Chain Management. He is OTM Implementation Specialist certified Being part of Two end to end implementations; he has played key roles in delivering transportation solutions for FMCG giant in UAE and for one of leading Automotive company in India. He was part of couple of the big implementations in Advance planning modules for Steel and Laminated tube Manufacturing clients in India.