PURCHASE ORDER VISIBILITY (pov )

Transcription

1 PURCHASE ORDER VISIBILITY (pov )

2 BRING THE POWER OF RENEWED FOCUS to your business and supply-chain needs with pov from CDS. Through our online purchase order management product, manage your suppliers, items, orders and shipment details with greater confidence and assurance from creation to delivery. ORDER CREATION Once our IT system uploads your purchase order, you may access shipping information, such as buyer needs and product location, from your desktop. View details such as the supplier, buyer, order date, goods description, INCOTERMS and transport mode in real time at the time of the order. EXCEPTION MANAGEMENT Define and customize rules that fit your supply-chain needs. With real-time system triggers, your staff can receive live updates via or SMS (text) notifications on their mobile phones. Generate workflow exception or standard reports at anytime, or schedule them for auto-delivery to your inbox. VENDOR MANAGEMENT To assist your own internal metrics, CDS tracks and rates vendor performance levels to enhance greater product control and lower operating costs. Important documentation is captured early so you are up-to-date on the movement status of your freight through clearly-defined shipping milestones. CONSOLIDATION SERVICES We understand the need for improved inventory management in a cost-driven atmosphere. And our value-added services, such as just-in-time (JIT) management, reverse logistics, cross docking, and local, national and international redelivery, can get you there. With several Key Performance Indicator (KPI) reports available for autodelivery, better evaluate your supply-chain and inventory management expectations, including our promised performance to you. AIR & OCEAN TRANSPORTATION With multi-modal visibility options, CDS ensures the accuracy of your purchase orders, transit times and carriers for the timely movement of your freight. Our collection of important tracking dates, such as early ship date, last ship date, ex-factory, departure, arrival and delivery notifications, contribute to peace of mind that your order fits your supply-chain requirements.

3 ORDER DELIVERY Through event and exception management capabilities, stay ahead of the supply-chain curve and experience improved on-time delivery rates. Define multiple event milestones, such as Goods Picked Up, Shipped On Board and Order Confirmed. But more importantly, trust in what you ordered from your vendors. In addition to quantity ordered/shipped and item price, pov provides product details to 9 SKU levels such as: Color Size Gender Texture Season Category Product origin Product line Group With CDS, exceed your expectations with real supply-chain management and purchase order visibility.

4 OPERATIONAL AND INFORMATIONAL FLOW Customer sends EDI 850 to CDS CDS sends EDI 855 to acknowledge receipt of PO EDI 860 and 865 exchange in case of PO updates CDS warehouse receives goods, manages in/out and inventory Customer selects products/sku to ship online Customer s supplier sends EDI 304 to CDS for shipper letter of instruction CDS plans and arranges load plan for selected products CDS sends EDI 856 for shipment notice Customer receives container manifest Customer tracks PO/shipment status and important dates Continual monitoring via KPI reports/status notification CDS sends EDI 312 for arrival notice Goods arrive at CDS Distribution Centers CDS arranges delivery to various destinations CDS sends EDI 317 for delivery/pickup of order CDS sends EDI 315 Proof of Delivery (POD) to customer QUICK FLOW CHART 1. Order is created 2. Cancel order (exception) 3. Order is ready 4. Order is booked (pre-advice) 5. Early shipment (exception where ETD is less than ESD early ship date by 5 days) 6. Late shipment (exception where ETD is greater than LSD last ship date by 5 days) 7. Partial shipment 8. Shipped on board 9. Export customs cleared 10. Freight is moved from first load to first discharge 11. All import documents are received 12. Import customs is cleared 13. Arrival at destination 14. Pickup cartage advised 15. Delivery cartage completed

5 SYSTEM REQUIREMENTS High-Speed Internet (for FTP upload to our server) Internet Explorer, min. requirement version 7.0 Microsoft Excel Below is a quick guide to relevant EDI messaging and how it impacts your pov experience. EDI MESSAGING Code Defined As What It Means To You 850 Purchase Order What the buyer needs and where it should be shipped 855 Purchase Order Acknowledgement 860 Purchase Order Change Request 865 Purchase Order Change Acknowledgement Seller received the product order to ship to a particular address Buyer made changes to the previous order (exception) Seller received the change to the order 997 Functional Acknowledgement Receipt of the EDI message 304 Shipping Instructions Seller provided necessary information to prepare the contract of carriage (House Bill of Lading) 856 Advanced Shipping Notice Tracking information for the Order1099 all items have shipped 312 Arrival Notice (Ocean) Arrival of Order Delivery / Pickup Order Pick Up and Delivery of Order Status Details (Ocean) Proof of Delivery (POD)

6 OUR BACKGROUND Founded in 1990, CDS is a Hong Kong-headquartered global ocean and air freight forwarder and logistics provider. Since its inception, CDS has expanded globally with coverage in six continents. Its presence includes class A licensed offices strategically located throughout China. With our reputation for integrity, expertise, and attention to detail, we are dedicated to enhancing the customer experience. OUR MISSION To provide Solutions That Work with leading-edge performance that meets and exceeds our customers expectations. We are committed to being recognized as industry leaders in International supply chain management services by: Expanding our scope of freight forwarding, logistics and distribution services; Providing adaptable information technology that delivers integrated, timely and accurate information; and Broadening our geographic coverage. Count on CDS. We Understand Your Business Deserves Visibility.