NOVA. NA TS Management Portal (NOVA's Applicant Tracking System) PeopleAdmin Getting Started Guide. Northern Virginia.

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Deirdre Phelps
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1 NOVA Northern Virginia Community College NA TS Management Portal (NOVA's Applicant Tracking System) PeopleAdmin Getting Started Guide

2 No 'Wft Community College Table of Contents Logging into PeopleAdmin...2 Navigation in PeopleAdmin...3 Home Page Content...3 My Profile...s Requesting Access to another Group... s Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Getting Started Guide - Page I 1

3 No ' ft Community College Logging into PeopleAdmin Open a web browser and enter the following URL to access the login screen: PeopleAdmin can also be accessed from the Human Resources webpage. Bookmarking the site will allow for quicker access to the login page. Your login screen should look similar to the following image: Northern Virginia Community College Username PassYJord yourusername 1. Enter your Username - Your username will be the first initial of your first name followed by your last name. 2. Enter your Password - The first time you log into PeopleAdmin, your password will be the same as your username. Once you have logged in, you will be prompted to change your password. Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Getting Started Guide - Page I 2

Your login screen should look similar to the following image: Northern Virginia Community College Username PassYJord yourusername https://nvcc.peopleadmin.com/hr 1.

4 No 'Wft Community College Navigation in PeopleAdmin Browser Note: PeopleAdmin has been tested on many browsers. You may experience slightly different behaviors between browsers and you can use the browser that you prefer. Home Page Content 1. Product Module - Press this button to toggle between Position Management and Application Tracking. When you are in the Position Management Module, the header will be orange; and in the Application Tracking module, the header will be blue. 2. Role Selector - Use the drop down to change your role. Then press the refresh button. You will know that you have successfully changed roles when you see a green bar with a 'success' message. Click the (X) icon to close this green bar. 3. lnbox - Stores actions that reach you as part of the Workflow. Opening the lnbox using this icon will show an expanded view of the information in the lnbox. You can also see your lnbox as a window within the Home Page. Items in your inbox require an action on your part; it is likely to be an action requiring your approval. lnbox is organized in tabs (Requisitions, Hiring Proposals,, Actions and Special Handling Lists) You can easily access the specific item directly via the inbox, review, and select the next step in the workflow; without navigating elsewhere in PeopleAdmin to locate your action items. You will also receive an in your regular NVCC Outlook program to alert you that something new is in your PeopleAdmin lnbox. 4. Watch List - Stores Positions, Requisitions, and Hiring Action items that you choose to 'watch'. Opening the Watch List using this icon will show an expanded view of the information in the lnbox. You can also see your Watch List as a window within the Home Page. For example, when you create a position and send it to the next step in the Workflow, at that time you would want to elect to include this position in your Watch List. That way you can monitor the subsequent approvals and actions. 5. Messages - Only used if you run reports in PeopleAdmin. 6. Shortcuts - (Window content managed by System Admin) 7. My Links - (Window content managed by System Admin) Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Getting Started Guide - Page I 3

Product Module - Press this button to toggle between Position Management and Application Tracking.

5 INorthern Virginia Community College Product Module:.. Position Management or Application Tracking Welcome to your Online Recruitment System Messages: Revelant only to Reports that have been run. --~~~~~~~~~~--.. lnbox: Actions that reach you as part of the Workflow. Shortcuts Dis~ ~ems for group Manager Posbn gs (0) Hit.no ~ (0 AaMm c11 s~ Hanclln!J Us1s <O Job Title Type Current Slllte Owner Myl.mks Useful Links Watch List: You choose ti Watch List 10 items) what you want to 'Watch'. Po gs (O Hl'lng PrOllOS*IS (0 AcllOns (0) Job Title Type Current Stete State Owner Tra mng Videos (Go here for helpful videos for staff training on the use of PA7 ) Your App~can t Ponat (How Applicants access your PeopteAdm1n system) PeopteAdmm MOPAC. Customer Pottal Laon (best practice library customer support portal, custome1 community) Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Getting Started Guide - Page I 4

J Us1s <O Job Title Type Current Slllte Owner Myl.mks Useful Links Watch List: You choose ti Watch List 10 items) what you want to 'Watch'.

6 No 'Wft Community College My Profile When you login to the system for the first time it is important that you view your Profile to make certain that your account information is correct. From the home page, click the My Profile tab. The My Profile page contains the following account information: First Name Last Name Employee ID State ID Username If your account information is incorrect, the necessary corrections to NOTE: DO NOT attempt to edit the account information on your own. Requesting Access to another Group Follow these steps to request access to another Group: 1. From the home page, click the My Profile tab. ~ ~ -~.. ', ~~;;,,~ ;:,.,, ; ~,~~~~li!~-~ Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Getting Started Guide - Page I 5

7 2. Choose Request Group Change from the Take Action On User Action button. EMACTONS Ecfrt Profile I Reauest Group Change Manage System s Manage Password Manage User Documents 3. Select a group from the Request New Group drop-down box, and then click the Request New Group button. Below is a list of groups to wt11ch lhe User has been assigned Title Scope Organizational Units For Assignment Employee Personal Institution Budget I, IRequest New Group J DeanfOirector Human Resources Interview Committee Member Manager Vf>l~~o_st 4. Click the checkbox for the appropriate selection. 5. Click the Request Group Assignment button. Request Group Assignment NOTE: You can also Manage your Password from the Take Action on User Action button, you can also llcm ACTIONS Edit Profile Request Group Change Manage System s Manage Password Manage User Documents Version 1.1 (01/2013} - Document Created by TAC PeopleAdmin Getting Started Guide - Page I 6

Below is a list of groups to wt11ch lhe User has been assigned Title Scope Organizational Units For Assignment Employee Personal Institution Budget I, IRequest New Group J DeanfOirector Human

UTRGV PeopleAdmin Applicant Tracking System

UTRGV PeopleAdmin Applicant Tracking System Quick Links: How do I access PeopleAdmin? How do I navigate through PeopleAdmin? How do I login to PeopleAdmin? How do I perform as a Search Committee Member