Marking Guide Page 1 of 7. ICAICT106A Operate Presentation Packages (PowerPoint 2010)

Transcription

1 Marking Guide Page 1 of 7 Marking Guide ICAICT106A Operate Presentation Packages (PowerPoint 2010) The Trainee should have completed the ICAICT106A Manual Operate Presentation Packages (PowerPoint 2010) Manual Order code: ICAICT106A. This guide provides answers to the Assessment Tool questions and provides a matrix mapping the questions to an element within each competency. Ensure the following is completed when conducting the assessment: Remember that there must be at least two pieces of evidence for each unit, these will consist of two from the following areas: User s Guide Assessment Questions in Part A Assessment Evidence in Part B 3 rd Party Verification in Part C Check the Trainee has signed any pieces of evidence. Check the evidence meets the criteria. Attach the evidence to the Assessment Tool Tick off each component in the Assessment Tool Matrix (Part C) as you assess All parties sign and date the Assessment Tool Provide written comments in the Assessment Tool if necessary. This is particularly important for valued feedback on performance ICAICT106A Copyright 2011 Data Discovery

2 Marking Guide Page 2 of 7 Portfolio NB: All process answers are outlined utilising Microsoft PowerPoint 2010 Assessment Task 1 Unit Element What is the name of the presentation package program on your PC? How is it accessed? ICAICT106A Presentation programs can be (but not limited to): Microsoft PowerPoint 2000, 2003, 2007 Non Microsoft Presentation programs Program opened as per user guide for ICAICT106A Page 5 Starting PowerPoint Assessment Task 2 Unit Element Outline the process required to select the appropriate slide layout for a presentation within your organisation. Process undertaken as per user guide for ICAICT106A Page 1 Planning a Presentation Page 12 Starting a Presentation ICAICT106A Assessment Task 3 Unit Element Outline the processes required to complete the following functions: Add text to a blank presentation slide: Insert a graphic into a presentation slide: Apply formatting styles to presentation slide: Apply a design template to a presentation slide: Answer as per user guide for ICAICT106A Page 12 Starting a presentation Page 29 Inserting Clip Art Page 210 Slide Masters (or use of formatting styles) Page 36 Design Themes ICAICT106A , , ,3.5 Assessment Task 4 Unit Element Explain the steps required to use the following tools: Search and Replace: Spell Check: Undo function: Font change and size Increase: Text colour change: Answer as per user guide for ICAICT106A Page 123 Find and Replace Page 57 Spelling Undo via Edit menu, Toolbar icon or Ctrl Z Page 13 Changing a font size Pages 85 Formatting techniques ICAICT106A ICAICT106A Copyright 2011 Data Discovery

3 Marking Guide Page 3 of 7 Assessment Task 5 Unit Element Explain the process for saving and storing a presentation file in your workplace. ICAICT106A Answer as per user guide for ICAICT106A Pages 15 Saving a presentation Assessment Task 6 Unit Element Explain the steps required to perform the following functions: Change the page orientation from Portrait to Landscape: Open and view the Picture Toolbar: View multiple slides: Insert a bullet list into a presentation slide: Insert an organisational chart into the slide: Duplicate a slide: Insert a table into the presentation slide: Page setup via File Page setup menu or via printer settings Answer as per user guide for ICAICT106A Toolbars Page 42 Different Views Page 20 Typing Bulleted Text Page 49 Duplicating a Slide Pages 179 Tables ICAICT106A , 2.2, , , 3.6 Assessment Task 7 Unit Element List two ways that the slide sequence can be altered within your presentation program. ICAICT106A Answers can be, but not limited to: Dragging slide in normal view Dragging slide in Sorter view Cutting and pasting slides Assessment Task 8 Unit Element List three format types that a presentation can be saved as. ICAICT106A Format types can be (but not limited to): CSV TXT PPS JPG GIF WMV Further information as per user guide for ICAICT106A Pages 15 Saving a presentation ICAICT106A Copyright 2011 Data Discovery

4 Marking Guide Page 4 of 7 Assessment Task 9 Unit Element How can a presentation be saved within your company drive structure as one of these formats? Answer as per user guide for ICAICT106A Page 15 Saving a presentation select the file format type from the save as type format list. ICAICT106A Assessment Task 10 Unit Element What steps are required to add slide notes and numbers to a presentation? ICAICT106A Answer as per user guide for ICAICT106A Pages 216 Notes and Handouts Assessment Task 11 Unit Element Explain the steps required to perform the following functions: Incorporate slide animation into the presentation: Add slide transition effects to a slide presentation: Test the slide presentation to ensure affects and transitions are working correctly (other that via the slide show): Answer as per user guide for ICAICT106A Page 227 Preset Animations Page 224 Timing and Transitions ICAICT106A , Assessment Task 12 Unit Element Describe three onscreen navigation tools available within your presentation program and their uses: ICAICT106A Answer as per user guide for ICAICT106A Pages 226 Slide Shows Assessment Task 13 Outline the process required to perform the following functions: Print slide show: Print selected slides from a presentation: Print handouts: Change slide orientation: Unit Element ICAICT106A , Process undertaken as per manual for ICAICT106A Pages 221 Printing ICAICT106A Copyright 2011 Data Discovery

5 Marking Guide Page 5 of 7 Assessment Task 14 Unit Element Outline the process undertaken in your workplace to ensure that the presentation created meets company/customer requirements. ICAICT106A Ensure answer fits in with company protocols and refers to appropriate person such as supervisor, manager, teacher or customer. Answer as per user guide for ICAICT106A Pages 1-4 Planning a presentation ICAICT106A Copyright 2011 Data Discovery

6 Marking Guide Page 6 of 7 PART B: Practical Exercise/Evidence Assessment Task B Unit Element Exercise 1 a. Open your company s presentation program and create the following slide: b. Print the slide and attach to this assessment as evidence c. Format the slide to look as follows (use design template for background) d. Print the slide and attach to this assessment tool as evidence e. Save the presentation to an appropriate drive within your company drive structure ICAICT106A , , , , 5.5 Exercise 2 a. Within the current presentation, create a bullet slide outlining three advantages of using bullets in a slide presentation. b. Adjust formatting if necessary to match the first slide. c. Duplicate this slide and add an appropriate graphic (company logo etc.). d. Create a fourth slide incorporating an organisational chart of your workplace. e. Create a fifth slide and use the formatting toolbar to insert a table listing three advantages of using tables within a slide presentation. f. Print a handouts page displaying the five slides with matching formats. g. Move the table slide so that it is second in the presentation sequence and reprint the handouts page. h. Attach both handouts pages to this assessment as evidence. ICAICT106A , , , , ICAICT106A Copyright 2011 Data Discovery

7 Marking Guide Page 7 of 7 Assessment Task B Unit Element Exercise 3 a. Within the current presentation, perform the following: i. Add animation to at least two slides. ii. Add slide transitions to each slide. iii. Add slide notes to each page outlining which exercise they belong to. iv. Add slide numbers to each page. v. Print the slides as notes pages and attach to this assessment as evidence. ICAICT106A , Exercise 4 a. On the current presentation, demonstrate the following to your supervisor/assessor: i. Run a spell check on the presentation. ii. Test the slide animations and transitions in an area other that the actual slide show. iii. Run the slide show demonstrating usage of at least three navigation tools. iv. Save the slide as a jpg file. v. Print the slide attach to this assessment as evidence. ICAICT106A , , , , 5.5 ICAICT106A Copyright 2011 Data Discovery

8 Assessment Tool ICAICT106A Operate Presentation Packages (PowerPoint 2010) Name of Trainee:... Date:... Elements: ICAICT106A 01 Create presentations 02 Customise basic settings 03 Format presentation 04 Add slide show effects 05 Print presentation and notes Part A: WRITTEN (QUESTION AND ANSWER) 1. What is the name of the presentation package program on your PC? How is it accessed? 2. Outline the process required to select the appropriate slide layout for a presentation within your organisation. Data Discovery 2011 Page 1

9 3. Outline the processes required to complete the following functions: Add text to a blank presentation slide: Insert a graphic into a presentation slide: Apply formatting styles to presentation slide: Apply a design template to a presentation slide: 4. Explain the steps required to use the following tools: Search and Replace: Spell Check: Undo Function: Data Discovery 2011 Page 2

10 Font change and size Increase: Text colour change: 5. Explain the process for saving and storing a presentation file in your workplace. 6. Explain the steps required to perform the following functions: Change the page orientation from Portrait to Landscape: Open and view the Picture Ribbon Tab: View multiple slides: Data Discovery 2011 Page 3

11 Insert a bullet list into a presentation slide: Insert an organisational chart into the slide: Duplicate a slide: Insert a table into the presentation slide: 7. List two ways that the slide sequence can be altered within your presentation program List three format types that a presentation can be saved as Data Discovery 2011 Page 4

12 9. How can a presentation be saved within your company drive structure as one of these formats? 10. What steps are required to add slide notes and numbers to a presentation? 11. Explain the steps required to perform the following functions: Incorporate slide animation into the presentation: Add slide transition effects to a slide presentation: Data Discovery 2011 Page 5

13 Test the slide presentation to ensure affects and transitions are working correctly (other that via the slide show): 12. Describe three onscreen navigation tools available within your presentation program and their uses: Outline the process required to perform the following functions: Print slide show: Print selected slides from a presentation: Data Discovery 2011 Page 6

14 Print handouts: Change slide orientation: 14. Outline the process undertaken in your workplace to ensure that the presentation created meets company/customer requirements. Data Discovery 2011 Page 7

15 Part B: Practical Exercise/Evidence In the presence of your supervisor/assessor, complete the following exercises on your personal computer. Obtain screen dumps to add to your evidence if possible. Exercise 1 a. Open your company s presentation program and create the following slide: b. Print the slide and attach to this assessment as evidence Data Discovery 2011 Page 8

16 c. Format the slide to look as follows (use design template for background). d. Print the slide and attach to this assessment tool as evidence. e. Save the presentation to an appropriate drive within your company drive structure. Drive structure saved to: Evidence Reference #1: Evidence Reference #2: Supervisor Observation: Data Discovery 2011 Page 9

17 Exercise 2 a. Within the current presentation, create a bullet slide outlining three advantages of using bullets in a slide presentation. b. Adjust formatting if necessary to match the first slide. c. Duplicate this slide and add an appropriate graphic (company logo etc.). d. Create a fourth slide incorporating an organisational chart of your workplace. e. Create a fifth slide and use the formatting toolbar to insert a table listing three advantages of using tables within a slide presentation. f. Print a handouts page displaying the five slides with matching formats. g. Move the table slide so that it is second in the presentation sequence and reprint the handouts page. h. Attach both handouts pages to this assessment as evidence. Evidence reference #1: Evidence reference #2: Supervisor Observation: Exercise 3 a. Within the current presentation, perform the following: i. Add animation to at least two slides. ii. Add slide transitions to each slide. iii. Add slide notes to each page outlining which exercise they belong to. iv. Add slide numbers to each page. v. Print the slides as notes pages and attach to this assessment as evidence. Evidence reference #: Supervisor Observation: Data Discovery 2011 Page 10

18 Exercise 4 a. On the current presentation, demonstrate the following to your supervisor/assessor: i. Run a spell check on the presentation. ii. Test the slide animations and transitions in an area other that the actual slide show. iii. Run the slide show demonstrating usage of at least three navigation tools. iv. Save the first slide as a jpg image. v. Print the slide and attach to this assessment as evidence. Evidence reference #: Supervisor Observation: Data Discovery 2011 Page 11

19 Part C: Observation Checklist Element Did the trainee demonstrate skill and knowledge in: Observed Give details if Not Yet Competent Create presentations 1.1 Open a presentation package application and create a simple design for a presentation according to organisational requirements 1.2 Open a blank presentation and add text and graphics 1.3 Apply existing styles within a presentation 1.4 Use presentation template and slides to create a presentation 1.5 Use various tools to improve the look of the presentation 1.6 Save presentation to directory Customise basic settings 2.1 Adjust display to meet user requirements 2.2 Open and view different toolbars to view options 2.3 Ensure font settings are appropriate for the purpose of the presentation 2.4 View multiple slides at once Format presentation 3.1 Use and incorporate organisational charts and bulleted lists, and modify as required 3.2 Add objects and manipulate to meet presentation purposes 3.3 Import objects and modify for presentation purposes 3.4 Modify slide layout, including text and colours, to meet presentation requirements 3.5 Use formatting tools as required within the presentation 3.6 Duplicate slides within and across a presentation 3.7 Reorder the sequence of slides and delete slides for presentation purposes 3.8 Save presentation in another format 3.9 Save and close presentation to storage device Data Discovery 2011 Page 12

20 Add slide show effects Print presentation and notes 4.1 Incorporate preset animation and multimedia effects into presentation as required to enhance the presentation 4.2 Add slide transition effects to presentation to ensure smooth progression through the presentation 4.3 Test presentation for overall effect 4.4 Use onscreen navigation tools to start and stop slide show or move between different slides as required 5.1 Select appropriate print format for presentation 5.2 Select preferred slide orientation 5.3 Add notes and slide numbers 5.4 Preview slides and run spell check before presentation 5.5 Print the selected slides and submit presentation to appropriate person for feedback Data Discovery 2011 Page 13