86 th Annual Texas State Conference. Omni Westside Hotel Houston, Texas

Transcription

1 86 th Annual Texas State Conference Omni Westside Hotel Houston, Texas April 29, 2016 to May 1, 2016

2 TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary December 2015 Texas Clavers, We would like to provide you with the information for the 2016 Texas State Conference to be held in Houston, Texas from April 29, 2016 to May 1, As Clavers, we have a huge responsibility to be shining examples in showing charity to human kind. We pray for unity, patience and love of each other, which our Patron Saint St. Peter Claver shows us the way through his Saintly life. Prayerfully, as Clavers, we work together for peace, faith, hope, and love of self and others. As Knights and Ladies, it is our mission to change the world through our commitment to our God, His Holy Church, and the people of the world. Let us pray carefully that through our meetings at our Annual Texas State Conference, the choices and decisions we make as members of this Noble Order will lead us in the right direction of changing the world. We pray that God will guide us to a successful Conference. Lastly, we would like to thank all of you for your support and love for the last six years. This has been a wonderful experience, and we will treasure every moment that we have shared with you. May God watch over all of us during the Conference and keep us safe as we conduct Claver business. We look forward to a wonderful Conference! Yours in Claverism, Gene A Phillips, Jr. TSC President, Knights Division Rose Ellis TSC President, Ladies Division

3 Knights of Peter Claver Established November 7, 1909 Incorporated July 12, 1911 in Mobile, Alabama Onward is our War Cry Trust in God our Pass Word Office of the Texas State Conference President Knights Division Gene A. Phillips, Jr St. Stephen s Dr. Austin, Texas gapmap@aol..com December 2015 To: Texas Grand Knights, Commanders, Delegates, and Members The 2016 Texas State Conference will be in Houston, Texas, the weekend of April 29, 2016 to May 1, The 2016 Scholarship Banquet will be on Friday, April 29, Scheduled below is information with regards to DEADLINE DATES that must be adhered to in order to assist us in making this 86 th Texas State Conference a huge success. Please read all of the following pages carefully. DEADLINE DATES 2016 Texas State Conference Registration March 29, 2016 Omni Westside Houston Hotel Registration via website April 7, 2016 Texas State Conference Credentials March 29, 2016 Conference Souvenir Booklet Advertisements March 29, 2016 Mose M. Hopkins Award March 29, 2016 Commander of the Year Award March 29, 2016 Human Development Contribution March 29, 2016 Charitable Service Assistance March 29, 2016 Names of Deceased Members for Conference Mass April 22, 2016 Your Council s Outstanding Knight of the Year Award March 29, 2016 George Mickey Leland Food Drive Held March 20, 2016 George Mickey Leland Food Drive Form Returned April 22, 2016 (The Mickey Leland Food Drive form shall be submitted through the Knights Division as passed at the 2015 Texas State Conference.) All registration and monies received must be POSTMARKED by the deadline date. IF ANY REGISTRATION IS RECEIVED LATE, CONFERENCE REGISTRATION WILL BE RETURNED. Yours in Claverism, Gene A. Phillips, Jr., TSC President

4 86 th Annual TEXAS STATE CONFERENCE Houston, Texas DEADLINES Omni Westside Houston, Texas Please register at the following link below: Katy Freeway, Houston, Texas Phone Link to book a hotel room: Conference Credentials and Registration The Conference Credential form, that is enclosed, along with the Conference Registration Fees from each Council, is due by March 29, The Conference Registration Fee is $ per person. Please send a copy of the Conference Registration Form and Credential Form to the Texas State Conference President and a copy to the Conference Financial Secretary. For all Grand Knights, please be mindful to retain a copy of the Conference Credential Form to ensure that the Credentials Committee has your Council s proper Conference Credentials. PLEASE REMEMBER, Council checks are preferred, however, a cashier s check or a money order will be acceptable. Please make all checks or money orders payable to 2016 Texas State Conference. NO PERSONAL CHECKS PLEASE SEND ALL PAYMENTS TO: Brother Jay Young 9114 Mesa Houston, Texas Please advise all registrants that there will be NO ON-SITE REGISTRATION and NO REGISTRATION REFUNDS AFTER APRIL 9, Conference Scholarship Banquet The Texas State Conference Scholarship Banquet will be on Friday, April 29, 2016, tentatively at 7:00 PM. The cost of the Scholarship Banquet is $40.00 per person which is due by March 29, PLEASE REMEMBER, Council checks are preferred, however, a cashier s check or a money order will be acceptable. Please make all checks or money orders payable to KPC TSC SCHOLARSHIP. NO PERSONAL CHECKS PLEASE.

5 Tax Assessments PER CAPITA ASSESSMENT: Please DO NOT FORGET to remit the PER CAPITA ASSESSMENT in the amount of.75 cents per member, per Council based on the membership of each Council as of December 31, Human Development Fund The Texas State Conference Human Development Fund provides financial support by each Council, to creditable organizations that have as their purpose, programs for improving the quality of life for citizens. Please submit the complete information by March 29, HUMAN DEVELOPMENT FUND: Please DO NOT FORGET to remit the HUMAN DEVELOPMENT ASSESSMENT in the sum of $20.00 per Council. Proceeds from this are used towards the Human Development Committee during the Conference. 50 / 50 RAFFLE In an effort to increase our Charity funds, the Texas State Conference Knight s Board voted in October, 2010, to offer a 50 /50 Raffle to the membership on site at Texas State Conference. 100% of the profit will go towards charity. Please support this very special raffle at the Conference. Conference Souvenir Booklet Advertisements Package Included We encourage each Council to purchase an advertisement in the Texas State Conference Souvenir Booklet. It symbolizes the foundation and growth that we represent each year within the State of Texas. We ask that you adhere to the deadline of March 29, 2016, as the printing company must have adequate preparation time. All ads should be ed: youngysw@aol.com or valeriehall30@yahoo.com See enclosed packet. Texas State Conference Honors Each year, we present to an exemplary individual the Annual Mose M. Hopkins Award at the Texas State Conference Annual Scholarship Banquet. The Mose M. Hopkins Award is presented to an Outstanding Knight in the State of Texas who has made outstanding contributions to the Church, Community and Claverism. The deadline for submitting the 2016 Mose M. Hopkins Award is March 29, In addition, each Council is asked to submit an exemplary Knight from your Council, who is to be honored at the Texas State Conference Annual Scholarship Banquet as the 2016 Outstanding Knight of the Year Award by their Council. The Council may also submit a nominee for Commander of the Year Award. The names of the Outstanding Knight and Commander of the Year should be submitted by March 29, 2016.

6 Conference Charitable Assistance / George Mickey Leland Food Drive We respectfully request that each Council, Court & Junior Divisions, JOINTLY, submit the amount of monetary donations along with the amount of non-perishable items that were contributed to the 25th Annual George Mickey Leland Food Drive which should be held the weekend of March 20, Councils and Courts are also requested to submit, JOINTLY, the amount of monetary donations along with the number of hours contributed in the past year by April 22, (See Mickey Leland Food Drive Insert) Conference Mass for our Deceased Members The Texas State Conference Mass will be held on Saturday afternoon of the Conference. This Celebration is for our Deceased Members who have gone home to their rest. If your Council has members that have gone home since the last Conference, please submit the information, by April 22, Texas KPC 100 Club The Texas KPC 100 Club is always seeking new members. The KPC 100 Club is a project used to establish a perpetual fund of $100,000. The interest accrued from these funds will be used for religious vocations, religious education, sickle cell research and the United Negro College Fund. In order to become a member, you must make a one-time donation of $100. For more information see KPC application and T-Shirt Order Insert Emerging Leaders The Emerging Leaders of our Noble Order are seeking new members as this committee continues their efforts of Bridging the Gap of our membership. This committee will continue its 9 th Annual John Freeman and Dorothy Crawford Literacy Project Book Drive for literacy. Each Division of our Order is asked to donate four new children s books, short novels, for our youth between the ages of 2 to 14. You can turn in these books at the Emerging Leaders Registration Table. The Emerging Leaders will be leading us in the Rosary on Saturday and Sunday mornings of the Conference. If your Council has members between the ages of and are attending the conference, please join us as we start our day in prayer. The room assignment where the Rosary is to be recited will be posted within the agenda booklet. Additional Conference Information I ask that you make your best effort to adhere to each deadline that has been provided to you. If you have any questions, concerns, comments, special needs etc, please, do not hesitate to contact me at (512) or me at gapmap@aol.com. I look forward to seeing each of you in Houston, Texas.

7 Knights of Peter Claver and Ladies Auxiliary 86 th Annual TEXAS STATE CONFERENCE Houston, Texas April 29, 2016 May 1, Registration Form To be filled out by each Registrant Hotel information: Each Registrant must fill out this form Full Name: (First name for badge) Council / Court Name and Number: Preferred Mailing Address: City: State/Province: Zip/Postal Code: Telephone: ( ) Fax: ( ) CONFERENCE FEES 1. Registration Fees Includes Conference entrance, Saturday banquet, Sunday Breakfast and proceedings. PLEASE CHECK APPROPRIATE REGISTRATION FEE: BEFORE/ON MARCH 29, 2016 Grand Knight $ Commander $ Delegate $ Member $ National Officer $ Current State Officer $00.00 Is this your first Texas State Conference? Are you a Past Texas State Conference Officer or National Officer? If you checked the above Box what was your Past Position? Cancellations/Changes and Refunds: Fees for missed meals, late arrivals, and early departures will not be refunded. Please advise all registrants that there will be NO ON-SITE REGISTRATION and NO REGISTRATION REFUNDS AFTER APRIL 9, After that date, fees are non-refundable. All refunds will be processed after the Conference. Substitutions are allowed at no charge. Please mail or completed registration form to State President Gene A. Phillips, Jr. and Texas State Financial Secretary Jay Young, Sr.: Texas State President Texas State Financial Secretary Gene A. Phillips, Jr. Jay Young, Sr St. Stephen s Dr Mesa Austin, Texas Houston, Texas Phone: (512) Phone: (713) Cell: (512) youngysw@aol.com gapmap@aol.com

8 Texas State Conference Office of Texas State Conference Financial Secretary Onward Is Our War Cry God Trusting in God Our Password POSITION DELEGATE Y or N AMOUNT OF PAYMENT NAME TOTAL NUMBER REGISTERED ($ per person) PER CAPITA TAX ($0.75 per member total number of Council members as of 12/31/2015) $ $ HUMAN DEVELOPMENT TAX ($20.00 per Council) $ TOTAL PAYMENT TEXAS STATE CONFERENCE Please mail payment and this form to: Check No. $ Texas State Financial Secretary Jay Young Sr Mesa Houston, Texas Phone: (713) youngysw@aol.com

9 86 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Souvenir Booklet Payment Form Types of Advertisement Cost of each ad Number of Ads To Be Purchased Amount of Payment Outside Back Cover $ Inside Back Cover $ Inside Cover Back Cover $ Full Page $ Half Page $75.00 Quarter Page $45.00 Business Cards $30.00 Gold Patron Line $10.00 Silver Patron Line $5.00 Charge for Color Photos $10.00 Per Photo ** This payment is 100% Tax Deductible** Make Checks payable to: Texas State Conference Total Payment $ Mail this form to: Check No. Texas State Financial Secretary (Knights) Texas State Financial Secretary (Ladies) Knight Jay Young Sr. Lady Valerie Hall-Christian 9114 Mesa 3617 Avenue O Houston, Texas Galveston, TX Ads can be to: youngysw@aol.com or valeriehall30@yahoo.com

10 86 th Annual TEXAS STATE CONFERENCE Houston, Texas 2016 OUTSTANDING KNIGHT OF THE YEAR Name of Outstanding Knight Council Name: Council No. Grand Knight Financial Secretary Council SEAL Please return by March 29, 2016 Gene A. Phillips, Jr. Texas State Conference President 6511 St. Stephen s Dr. Austin, Texas 78746

11 TEXAS STATE CONFERENCE MOSE M. HOPKINS NOMINATION FORM (PLEASE PRINT OR WRITE CLEARLY) Nominee's Name: Council No: Address: City & Zip: Phone: The Mose M. Hopkins Award is presented to an Outstanding Knight in the State of Texas who has made outstanding contributions to the Church, the Community and to Claverism. Please describe your - nominee's contribution in an attached document in 150 words or less. Name and signature of committee who prepared the Nominee's resume. At least three (3) names are required, who can verify the accuracy of the nominee s information. Only one (1) application can be submitted per Council. Committee Member Committee Member Signature of Award Committee Chairman Grand Knight Please return by March 29, MAIL TO: Gene A. Phillips, Jr. Texas State Conference President Men s Division 6511 St. Stephen's Drive Austin, Texas NOTE: 1. Please read nomination rules on reverse-side. 2. Please adhere to the 150 or less or application will be disqualified. 3. Application dated or received after March 29, 2016 will not be considered.

12 The Moses M. Hopkins Award RULES FOR COMPLETION OF THE NOMINATION FORM 1. Nomination Form must arrive on or before the due date of March 29, 2016 of the Conference Year. Late applications arriving after the due date or deadline will not be considered NO EXCEPTIONS. 2. Nomination Form must bear all required signatures. Less than three (3) signatures will disqualify the Nomination Form NO EXCEPTIONS. 3. Nomination Form that exceeds the one-hundred and fifty (150) word limit will be disqualified NO EXCEPTIONS. 4. Nomination Form is based on a point system. Points are awarded in five (5) categories. Failure to indicate/cover these five (5) categories in the Nomination Form within the onehundred and fifty (150) word limit, will result in less or zero (0) points. Categories are defined as follows: a. Years of membership in the Knights of Peter Claver. b. Service to Claverism in the last five years. c. Service to Church in the last five years. d. Service to Community in the last five years. e. Service to Mankind in the last five years. 5. Nomination Form must bear the Nominee s Name; Council Number; Address; City; Zip Code; and Telephone Number. Failure of the Nominee, Person Nominating the Nominee, Committee Member, and/or Grand Knight to comply with the above stated Rules may result in disqualification or a lesser amount of award points. The Mose M. Hopkins Award Nomination Form may be submitted in one or the entire following manner, and must be legible or readable. 1. Direct mail to the Texas State President, on or before the due date. 2. Direct to the Texas State President, on or before the due date. 3. Delivery in person to the Texas State President, on or before the due date.

13 TEXAS STATE CONFERENCE COMMANDER OF THE YEAR NOMINATION FORM (PLEASE PRINT OR WRITE CLARLY) Nominee's Name: Council No: Address: City & Zip: Phone: The Commander of the Year Award is presented to an Outstanding Jr. Knight Commander in the State of Texas who has made outstanding contributions to Claverism, the Church, and the Community. Only one (1) application can be submitted per Council. Please describe your nominee's contributions: 1) TYPE NATIONAL, LOCAL, AND/OR STATE CONTRIBUTIONS TO KPC 2) TYPE CONTRIBUTIONS & SERVICE TO CHURCH 3) TYPE CONTRIBUTIONS TO THE COMMUNITY 4) TYPE COUNCIL STATEMENT WHICH SUPPORTS THE NOMINEE S CONTRIBUTIONS. Signature of Grand Knight Please return by March 29, MAIL TO: Gene A. Phillips, Jr. Texas State Conference President Men s Division 6511 St. Stephen's Drive Austin, Texas NOTE: 4. Please read nomination rules on next page/reverse-side. 5. Application dated or received after March 29, 2016, will not be considered.

14 Commander of the Year Award RULES FOR COMPLETION OF THE NOMINATION FORM 1. Nomination Form must arrive on or before the due date of March 29, 2016 of the Conference Year. Late applications arriving after the due date or deadline will not be considered NO EXCEPTIONS. 2. Nomination Form must bear the signature of the Grand Knight and Council seal NO EXCEPTIONS. 3. Nomination Form that exceeds the one-hundred and fifty (150) word limit will be disqualified NO EXCEPTIONS. 4. Nomination Form must include the nominee s NATIONAL, LOCAL, and/or STATE CONTRIBUTIONS TO KPC, CONTRIBUTIONS & SERVICE TO CHURCH, and CONTRIBUTIONS TO THE COMMUNITY. 5. Nomination Form shall include a brief statement from the Council that supports the nominee s qualifications. 6. Nomination Form is based on a point system. Points are awarded in five (5) categories. Failure to indicate/cover these five (5) categories in the Nomination Form within the onehundred and fifty (150) word limit, will result in less or zero (0) points. Categories are defined as follows: a. Years of membership in the Knights of Peter Claver. b. Service to Claverism in the last five years. c. Service to Church in the last five years. d. Service to Community in the last five years. e. Service to Mankind in the last five years. 7. Nomination Form must bear the Nominee s Name; Council Number; Address; City; Zip Code; and Telephone Number.

15 86 th Annual TEXAS STATE CONFERENCE Houston, Texas CHARITABLE SERVICE ASSISTANCE PERIOD: May 2015 through April 2016 Charitable hours of service during this reporting period are: Hours Charitable financial contributions made during this reporting period are: $ Council Name: Council Number: Court Name: Court Number: Grand Knight Grand Lady Financial Secretary Financial Secretary Please return by March 29, 2016 Gene A. Phillips, Jr. Texas State Conference President 6511 St. Stephen s Dr. Houston, Texas Council SEAL

16 86 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Junior Knights & Junior Daughters 25 th Annual George Mickey Leland Memorial Food Drive SATURDAY, MARCH 20, 2016 Amount of Food Collected Donation in: Lbs. Monetary Donation: $ Donation Given To: Name of Council and Court and Number: GRAND KNIGHT FINANCIAL SECRETARY GRAND LADY FINANCIAL SECRETARY Please return by April 22, 2016 Gene A. Phillips, Jr. Texas State Conference President 5611 St. Stephen s Dr. Austin, Texas Council SEAL Please submit to KNIGHT S Division President by: April 22, 2016 The Mickey Leland Food Drive form shall be submitted through the Knights Division as passed at the 2015 Texas State Conference.

17 86 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Conference Mass for Our Deceased Members May 2015 through April, 2016 Please type or print the names of all deceased members of your Council. Council/Court Name: Unit No Please submit to your respective 1 st Vice President, KPC or Vice President, KPC LA Deadline: April 22, 2016 Knight Nick Cormier Lady Kema Volter-Jones Knights of Peter Claver KPC Ladies Auxiliary 1 st Vice President TSC Vice President TSC 113 Summit View 2927 Ashbrook San Antonio, Texas Pearland, Texas 77584

18 86 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary HUMAN DEVELOPMENT FORM Possible candidate for the Texas State Conference Human Development Fund is to be typed or printed and bears the Council s Seal. The Human Development Fund monetary contributions are to be presented to those organizations that have as their purpose, programs for improving the quality of life for citizens. Please state what is the main purpose or function of the group and/or programs that this request is being submitted for. (Remember, this is for organizations such as the: Southern Christian Leadership Conference, NAACP, Urban League, Texas KPC 100 Club, etc.) Name of Group and/or Organization: Address: City: State: Zip Code: Contact Person: Amount Requested: Program Primary Function: Grand Knight Financial Secretary Council Name & Number Please return by March 29, 2016 Gene A. Phillips, Jr. Texas State Conference President 6511 St. Stephen s Dr. Austin, Texas Council SEAL

19 TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary December 2015 Texas Clavers The Texas State Conference Scholarship Banquet will be on Friday, April 29, 2016, tentatively at 7:00 PM at the Omni Westside Hotel, Houston, Texas. The cost of the Scholarship Banquet is $40.00 per person and due by March 29, PLEASE REMEMBER, Council or Court checks are preferred, however, a cashier s check or a money order will be acceptable. Please make all checks or money orders payable to KPC TSC SCHOLARSHIP. NO PERSONAL CHECKS. Please return the form below, along with your payment to your respective Financial Secretary. We are asking each Council and Court to support this very worthy event that can open up educational and vocational opportunities for our future leaders of tomorrow. In addition, we are asking all Councils and Courts that have a Junior State Officer in their Junior Division, to please consider sponsoring a ticket for that Jr. State Officer to attend the scholarship banquet. This is a wonderful family event, and we would love for at least the Jr. State Officers to attend. We thank all of you in advance for your support. Yours in Claverism, Gene A Phillips, Jr. TSC President, Knights Division Rose Ellis TSC President, Ladies Division

20 Texas State Conference Knights of Peter Claver Office of Texas State Conference Financial Secretary Onward Is Our War Cry Trusting in God Our Password Scholarship and Awards Banquet Tickets NAME OF INDIVIDUAL MEMBER PURCHASING TICKETS NUMBER OF TICKETS PURCHASED AMOUNT OF PAYMENT Name of Jr. State Officer TOTAL SCHOLARSHIP & AWARDS BANQUET TICKETS SOLD TOTAL PAYMENT PAYABLE TO: KPC TSC SCHOLARSHIP Check No. $

21 86 th ANNUAL TEXAS STATE CONFERENCE GEORGE MICKEY LELAND 25 th Annual Memorial FOOD DRIVE Saturday, March 20, 2016 Texas Clavers, you are to select the means of collecting your food donations. Please remember, the reporting forms are included in the conference registration packet, which are to be complete and return to your respective State President. Then the righteous will answer him and say, 'Lord, when did we see you hungry and feed you, or thirsty and give you drink? When did we see you a stranger and welcome you, or naked and clothe you? When did we see you ill or in prison, and visit you?' And the king will say to them in reply, 'Amen, I say to you, whatever you did for one of these least brothers of mine, you did for me.' Matthew 25:37-40

22 TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary December, 2015 Dear Brothers and Sisters in Claverism: Since 1990, we have sponsored a food drive in memory of the late Honorable George Mickey Leland, Representative from Texas Congressional 18 th District. The first drive was held in April of 1990, during the Palm Sunday weekend. Once again, we are asking for your participation in the 25 th Annual George Mickey Leland Memorial Food Drive, to be Saturday, March 20, We are asking every Council and Court to secure your means of collecting foods. This can be done through your local parish, neighborhood store or shopping mall. Please make sure to report this information to the Texas State Conference at the conclusion of the drive. Together we can make this a successful food drive. We encourage you to solicit assistance from your Junior Divisions. Remember, George Mickey Leland died doing humanitarian works during a mission to our Motherland of Africa. St. Peter Claver worked with our ancestors who would have been the first real Knights and Ladies of Peter Claver. This is an opportunity for us to continue his work and the works of our patron saint, St. Peter Claver. Yours Claverism, Gene A. Phillips, Jr. TSC President, Knights Division Rose Ellis TSC President, Ladies Division