CHARLOTTE ALUMNAE CHAPTER DELTA SIGMA THETA SORORITY, INC. EXECUTIVE BOARD REPORT

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1 Delta Sigma Theta Sorority, Inc. Charlotte Alumnae Chapter Executive Board Meeting August 21, 2013 The August Executive Board meeting of the Charlotte Alumnae Chapter (CAC) was called to order at the Delta Center by Chapter President Desiree Rew at 6:45 p.m. Prayer was given by Soror Antionette Cody The agenda was approved as outlined The August Executive Board minutes were approved as written President s Report Committee: Executive Submitted by: Desire Rew Date: August 21, 2013 Information for Executive Board and Chapter: National Listed below is a recap of the elected National officers. National President -Dr. Paulette C. Walker National 1st Vice President- Beverly E. Smith National 2nd Vice President- Brittani Blackwell National Secretary- Cheryl A. Hickmon National Treasurer- Terri Rivalte Chair, National Finance Committee- Michelle Rhodes Brown Chair, 2015 National Nominating Committee- Joi L. Moore Chair, National Internal Audit Committee- Myrna P. Phillips

2 Member, National Finance Committee- Tanya C. Smith Collegiate Member, National Scholarship and Standards Committee- Yvette Bean Collegiate Member, National Nominating Committee- Khanay Yvette Turner Listed below is a recap of the 2013 Honorary Members Paula Williams Madison: Partner in Williams Group Holdings LLC, a Chicago-based, family-owned company, which has significant investments in media (The Africa Channel), a sports franchise (the WNBA s Los Angeles Sparks), various real estate, consumer, financial and trading businesses. Chairman and CEO of the Sparks, she s also a member of the WNBA Board of Governors. Suzan Johnson Cook: Ambassador at Large for International Religious Freedom at the U.S. Department of State. Susan L. Taylor: Writer and Editor-in-Chief Emeritus of Essence Magazine. Lisa P. Jackson: Administrator of the U.S. Environmental Protection Agency (EPA). Angela Basset: American Actress Dr. Tererai Trent: Scholar, Motivator and Global Humanitarian. Our chapter was recognized for our centennial giving at Delta Sigma Theta level and we received a plaque for this honor. In addition, we were recognized for our Project 13 participation in the Sorority s initiatives with varying agencies and the efforts of our coordinator, Soror Karla Jones. Also, all proposed Amendments to the Constitution and Bylaws were adopted with the exception of the proposed amendment to increase the undergraduate GPA to All adopted amendments can be found on the national website in the member s only National Committees area under Constitution and Bylaws Committee. If you were unable to attend per position when offered, the 2013 Leadership Academy Webinars are available in PDF from the National website. Please note National Dues have been increased to $ and effective now. Proposed changes to the ritual and ceremonies were adopted. Most were for clarification of current ceremonies and changing language to fit the technology of the day.

3 The 52nd National Convention will take place in Houston, Texas in 2015, and the recommended site for the 53rd National Convention is Detroit, Michigan Regional Our fall NC State meeting will be held in Greenville, NC, October 4-5, 2013, at the Greenville Hilton. The cost is $65.00 for Alumnae and $55.00 for Collegiate and Delta Dear participants. There will be a Social Action meeting and President s meeting Friday evening. The Finance meeting details have not been determined. Money for the state meeting will be collected in September at chapter meeting and information will go out to the chapter soon. Local A special thank you was expressed to the Retreat Chairs and the committee for a wonderful retreat. Additional thanks given to Soror Lewis and the Executive Committee for leading in the absence of Soror Rew. The Executive Committee held its retreat July 28, Some clarification was shared about the report made at the National Convention. Charlotte was invited to host the 2017 National Convention but declined the offer. Chapters are NOT contacted directly. Rather cities convention bureaus are invited to submit a RFP from the National staff for consideration. In this case, Charlotte was invited, however, declined for the following reasons. Charlotte was not able to meet the criteria needed to accommodate the convention. We have July 12-19, 2017 and August 9-16, 2017 available. In order to accommodate the space below, all of the special events would have to be held at Time Warner Cable Arena located 3 blocks from the Charlotte Convention Center. Exhibit space of 105,000 square feet could only offer 80,000 and would require move out on Tuesday instead of Wednesday to be able to accommodate the Closing Banquet Closing Banquet for 11,000 to 15,000 people rounds we can do 10,000 people in Hall ABC and would have to do overflow in Crown Ballroom for another 2,400 people. Club Delta for 2,000 to 5,000 people and the hospitality suite for 2500 to 3500 people - would have not be able to accommodate at the Convention Center. Our (2) largest hotels

4 could host the max numbers of approximately 2,000 in the ballroom. Seven simultaneous lunches on Saturday or Sunday were needed and we can accommodate 5 of the 7 lunches but they would have to be on Saturday. The Farwest and Midwest luncheons would have to be off site. Max numbers for the Midwest luncheon at our largest hotel would be approximately 1,200. The Social Action Luncheon has a choice of Sun/Mon/Tues or Wed we would have to have this lunch on Sunday to accommodate. The Collegiate Luncheon has a choice of Sun/Mon/Tues or Wed we would have to have this lunch on Monday to accommodate. The Storage for 3,713 square feet we can offer 2,640 square feet workshops from Wed-Wed The only rooms that would be available from Wed- Wed are 201AB, 202AB, 204, 205, 206AB, 209AB, 210AB, 218AB, 219AB, 203B (approximately 10 rooms). It is recommended we move the May chapter meeting to Monday, May 12, The rationale is due to typical low attendance to this meeting and the meeting falls on Mother s Day weekend. It was recommended that we should follow up with the Regional Director to ensure awareness of this change. Motion: Desire Rew moved for May Sorority meeting to Monday, May 12, 2014 In Favor :15 Oppose 0 Motion Carries

5 Committee: Correspondence Submitted by: Sondra Hines Presented by: Bronwen Gibson Date: August 21, /2/2013 Interest Letter 8/9/2013 JCSU Solicitation 8/9/2013 Second Harvest Food Bank Solicitation 8/9/2013 Soror Deborah Smith Retreat funds 8/9/2013 Soror Lisa Millner Retreat funds 8/9/2013 Cheryl Richardson Interest Letter 8/9/2013 Friendship Missionary Baptist Church National Baptist information 8/9/2013 DST Grand Chapter Chapter stickers 8/9/2013 DST Grand Chapter Patches for Sorors participating in 2,013 miles by /9/2013 DST Grand Chapter Returned chapter mail 8/9/2013 Soror Kathy Ward Rideaux Thank you 8/9/2013 Soror Minnie L. Williams Thank you 8/9/2013 Soror Bertha Maxwell Roddey Thank you 8/17/2013 Soror Dee Means Thank you 8/17/2013 Interest Letter

6 Committee: Vice President s Report Submitted by: Pamela M. Lewis and Melody Harris Presented by Pamela M. Lewis Date: August 21, 2013 The chapter survey this year will be focused towards gaining information to know our Chapter Membership and leverage the skill sets and experiences of our members. The questions will include information that can be used by chapter leadership, program planning and development, membership services, and DOCF. Examples of questions are: Name, Zip code, Age, Age range of children, profession, specialty, employer, Delta Legacy, board membership/role, non-profit membership, interest in task force participation, valuable skills, and enjoyable activities. The survey will be launched the week of September 8 th. We are asking all Sorors to complete and participate in this important exercise. In addition, we will try to provide access during chapter meeting for Sorors to complete the survey. Recommendation: All Sorors complete the Member Talent/Skills survey for Finance Reports Soror Valerie Jackson shared the Financial Secretary report for the months of May, June and July Soror Musta Kemp shared the Fundrasing Account reports for the months of May, June and July Soror Kemp noted there was not SARA account activity Motion: Mutsa Kemp moved to close the fundraising cash investment account and move the remaining funds to the fundraising checking account. In Favor: 19 Oppose: 0 Motion: Carries Soror Michelle Austin shared the General Operating reports for the months of May, June and July 2013.

7 Committee Reports Full committee reports are posted on the Yahoo group s site. Co-Chairs are asked to cover updates and any actions, motions or recommendations to the Board. PPD Pamela Lewis Our community service activity with a Child s Place for the retreat was a success. The partnership of having a representative share with the chapter was helpful to bridge the community. Delta Academy has 32 participants for and Delta Gems has 70 participants for This year our kick off r partnership with the PARC will be with the Social Action Committee focusing on World Alzheimer s month in September. Action needed by Chapter is active support in PPD programs and activities. Membership Services - Melody Harris This year s Membership services will host a new activity called Fellowship Friday s or Throw Down Fridays at the Delta Center to be held the third Friday of the each month at the Delta Center. This is a casual event for Sorors to fellowship and bond. Each sub-committee of the membership services committee will sponsor a night. The first activity is pending Friday, September 20, The Membership Services committee would like to carryover any funds remaining or that might be reimbursed in relation to the chartered bus services for the National Convention. Funds will be used for awards for CAC Dynamic Delta. Music - Toni Baker The committee is looking for Sorors to join our committee. This year, we are also looking for musicians of all types to add to our vocal styles. The next meeting will be Saturday, September 7, 10:30 a.m. at The Delta Center.

8 Cotillion Jodi Turner This year s Cotillion will be held April 19 at the Halton Arena at UNC Charlotte. The theme will be Now, Then and Forever Legions and Legacies. The committee encourages participation from the chapter particularly on Archives and History for this special 50th celebration. Everyone is reminded to sign up for the Risk management training if they plan to volunteer with the Cotillion. The next meeting is September 8, 2013 the location to be determined. Protocol Antionette Cody The committee has not met this yet this year. However, the goals were shared at the retreat with those who signed up to be on the committee. A DID will be held to share the changes from the convention. The committee would like to work directly with each committee that has an activity where protocol is needed. Protocol tips will be included in the monthly newsletter. Protocol Meetings will be held prior to each activity that is being held. Social Action Lucy Frierson The Social committee meeting will be held September 9 at the Delta Center. Originally, on September 5 a Political Forum was planned to be held at the Delta Center. However, the Delta Center is not available on September 5, rather the Delta Center is available Tuesday, September 3. A discussion was held to determine if this date would work for good chapter participation. It was determined not to proceed with this event. A reminder was given for everyone to vote in the primary elections. Risk Management Currently there are ten people on the committee and a risk presentation was shared at the retreat. There will be four training upcoming training dates August 27, 29 and September 10, 17. Sorors participating in the training will receive the application ahead of time to speed the process up. Once Sorors go to the training, the certification is good for 2 years.

9 . CHARLOTTE ALUMNAE CHAPTER New Business Motion: Antionette Cody moved that we bring before the body the recommendation for membership intake for the year. Second by Jodi Turner In Favor 8 Oppose 6 Motion: Carries It was discussed we should review our policy and procedures as it states we bring before the chapter every two years MIT. In addition, we need to understand the process for notification of the chapter and all other required steps for membership intake. Lucy Frierson shared Gamma Lambda has no active members at JCSU. Membership intake will take place Spring Charlotte Alumnae will be the chapter to support this effort. Jodi Turner shared my sisters step team is in need of volunteers to assist at UNC Charlotte Students. Please contact her if you are interested. Melanie Harris shared there is a draft copy of master calendar available. Meeting adjourned 9:30 p.m. Respectfully Submitted, Annette R. Howard Assistant Recording Secretary