User Manual. OpenLP is a program to display video, images and text onto a projector. Particularly aimed at churches.

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1 User Manual OpenLP, Copyright (C) 2004 Timothy Ebenezer OpenLP comes with ABSOLUTELY NO WARRANTY. OpenLP is a program to display video, images and text onto a projector. Particularly aimed at churches. This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version. This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details. You should have received a copy of the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 59 Temple Place, Suite 330, Boston, MA USA You can contact me at slashdot@freerecords.org. Page 1

2 Contents Introduction 3 System Requirements 3 Installation 3 Getting Set Up 4 Usage 6 Modes 7 Lyrics 7 Adding a new song 7 Editing a song in the database 8 Deleting a song 8 Quick-view a song 8 Display a song using selected mode 9 Controlling a song in display mode 9 Searching for a song 9 Bible Verses 10 Quick-view a verse 10 Display a verse using selected mode 10 Searching for a verse 10 Powerpoint 10 Importing a presentation 10 Deleting a presentation 10 Quick-view a presentation 10 Displaying a presentation to the screen 11 Controlling a presentation from OpenLP 11 Videos 12 Importing a video 12 Displaying a video with selected mode 12 Graphic Settings 12 Background 12 Fonts 15 Transitions 16 Order of Service 16 Adding an item to an order of service 17 Deleting an item from an order of service 17 Moving an item in an order of service 17 Saving an order of service 17 Opening an order of service 18 Announcements 18 Backup 19 Restore 19 Uninstallation 19 Page 2

3 Introduction OpenLP is a free, fully featured, open-source, projection software aimed at churches. It provides all the functionality of commercial equivalents, in an extremely easy to use package. System Requirements OpenLP is designed to run on an IBM Compatible PC with the following specification: Windows 98/ME/2000/XP (95 and NT not supported) 400 Mhz or greater CPU 64 Mb of RAM Powerpoint 2000/XP/2003 for Powerpoint presentation support 4 Mb Video Card Primary display with at least 800x600 resolution, multiple display support in order to display to a projector. Installation When you start the OpenLP installer you will be greeted by the following screen: Click next to advance to the next screen. It will present you with a license agreement. Please read the license agreement carefully and, if you agree with it, click I agree to continue with the installation. The following screen will allow you to choose which components of OpenLP to install. You are given the option to install OpenLP with or without two Bibles to use with it. If Page 3

4 you wish to install the Bibles leave the check box checked and click Next, otherwise un-check the check box and click Next, to advance without installing the Bibles. The installer will now give you the opportunity to change the location to which OpenLP is being installed. This need not be changed unless you are an advanced user. Once you are happy with the location it is being installed to, click Install. The OpenLP installer will now copy all the necessary files to your computer. Once it has completed it will give you the option to start OpenLP. You can start OpenLP at any other time by using the icon on your desktop: or from the start menu. For now, decide if you would like to start OpenLP or not, then click Finish. Getting set up Before you start up OpenLP, ensure that your projector is correctly set up following the instructions that came with it, to set it up using multiple monitors. Once you have OpenLP started up you will be shown the following screen: You will also notice that OpenLP has taken over your whole screen and you won t be able to see the task bar. Page 4

5 To fix this you will need to select a display other than your primary display on which to display everything. This is done using the general settings tool, which can be accessed by clicking the icon on the toolbar. Once you click this icon you will be presented with the following screen: What is most crucial for the moment is the Monitors tab. Click it and you will be presented a screen similar to that shown below: If only one monitor is displayed in this box it means you do not have multiple monitors correctly set up on your system, and will not be able to use OpenLP to display items to a projector on the current machine. Page 5

6 Select the monitor you wish to use OpenLP to display items to. Once you have done that click OK, and you re ready to go. The following screen should now be being displayed on your projector screen: Note If this screen is not being displayed, but you are positive you have connected your projector correctly, do not worry some older computers do not display this initial display correctly. However, all other aspects of the program will work. Usage OpenLP is divided into four main sections Lyrics Bible Verses Powerpoint Video To access these areas use the icons on the top right of the screen: Note If Bibles are not installed on your machine, or Powerpoint is not installed, these options will be hidden Page 6

7 Modes Before learning about the various sections of OpenLP you must know about OpenLP modes. These are very simple things and are controlled by the radio buttons under the Order of service box: or by the modes menu in the menubar: Both of these do the same thing, and changing one will change the other. The function of three modes is outlined below: Blank Screen everything is stopped and a blank image is projected by the projector Preview Here allows a Video, Song, or Bible Verse to be previewed in the program before being projected. Powerpoint presentations cannot be previewed Go Live allows a Video, Song, Powerpoint or Bible Verse to be displayed to the main screen. Songs and Bible Verses will additionally be shown in the what s happening on screen box. Lyrics The Lyrics section of OpenLP will be presented to you as soon as you start OpenLP up. Its operation is extremely simple. It can also be accessed at anytime by clicking the Lyrics button at the top right of the screen. Adding a new song To add a new song to the database, click the bring up the following screen: icon in the Lyrics panel. This will To add a song by an author already in the database click Existing author and then choose the author from the drop down list. When you pick an author their copyright information will automatically be updated from the database. Page 7

8 If you wish to add a song by a new author, then leave New author selected and type the name of the author and the copyright information for them, if there is any into the respective boxes. Add the title of the song in its box, and the song lyrics in the box dedicated to that. Verses and choruses and bridges should be split up by single lines. Once you are satisfied that you have entered the song correctly, click OK and the song will be updated into the database. Editing a song in the database To edit a song already in the database select it in the songlist: then click the icon in the toolbar next to the songlist. The editor will be brought up it is functionally identical to the editor which is brought up when you want to add a song. Deleting a song To delete a song select it in the song list, then click the icon in the toolbar next to the songlist. This deletes the song from the database and there is no way to recover it once this has been done. Quick-view a song A quick-view of a song will display it s words separated into the slides in the quick-view scroll box at the bottom of the screen. To quick-view a song, simply click on it in the songlist. It will be loaded to the quick-view at the bottom of screen. Display a song using selected mode Page 8

9 Once you have selected a mode, either Preview Here or Go Live, you can display a song. To do this double click a song in the songlist. In both modes your control screen will look something like this: If you are in Go Live mode, then the projected image will be the same as that in the bottom left corner. Controlling a song in display mode To control the song once it is loaded, click on the different slides on the right hand side, under the title Screen Control to move the image from slide to slide. Searching for a song One of the major features of OpenLP is the easy searching through your database of songs. To search simply select what mode of search you would like to carry out, either a lyric search or an author search: Once you have selected what mode you would like to search with, simply enter the phrase you would like to search for into the text box. The songs which contain those words (in the given order) will be displayed automatically in the songlist as you type. Page 9

10 Bible Verses The Bible Verses section of OpenLP is accessible by clicking the button in the top right side of the screen. Note that if you chose not to install any Bibles, this button and option will not be available. This will not affect the functionality of the rest of the program. The Bible Verses section functions extremely similarly to the Lyrics section. Quick-view a verse A quick-view of a verse will display it s words separated into the slides in the quick-view scroll box at the bottom of the screen. To quick-view a verse, simply click on it in the bible verse list. It will be loaded to the quick-view at the bottom of screen. Display a verse using selected mode Once you have selected a mode, either Preview Here or Go Live, you can display a verse. To do this double click a song in the bible verse list. Searching for a verse To search for a verse, select the book and translation you would like to search for from the drop down menus, and then type the phrase you are looking for into the textbox. The verses which contain those words (in the given order) will be displayed automatically in the bible verse list as you type. Powerpoint The Powerpoint section of OpenLP again functions similarly to the other two sections. If you do not have Powerpoint 2000 or later this button and option will not be available. This will not affect the functionality of the rest of the program. Importing a presentation To import a Powerpoint presentation, click the icon. You will be presented with a dialog to find a file. Locate the presentation you wish to import, and click Open. After a few seconds the name of the presentation should be in the presentation list. Deleting a presentation To delete a Powerpoint presentation from your list, select the Powerpoint presentation you wish to delete then click the icon. (NB. This will only delete the presentation from OpenLP and will not delete the original file from your hard disk drive) Quick-view a presentation A quick-view of a presentation will display it s slides in the quick-view scroll box at the bottom of the screen. To quick-view a presentation, simply click on it in the presentation list. It will be loaded to the quick-view at the bottom of screen. Page 10

11 Displaying a presentation to the screen To display a presentation to the screen make sure you are in Go Live mode. Preview Here mode does not work for Powerpoint presentations. Once you are in Go Live mode, double click the presentation you wish to view. It will be automatically launched. Controlling a presentation from OpenLP When you display a presentation to the screen, the right side of the screen will look something like this: You can control the presentation by either clicking on a slide, to jump to it. Or using the buttons at the bottom. Page 11

12 The buttons are laid out as follows: From left to right 1. Show the Powerpoint Window 2. Hide the Powerpoint Window 3. Step backward 4. Step forward 5. Step the show 6. Start the show 7. Close the presentation The five buttons on the right should provide all the control you need over Powerpoint. However if you require extra control, you can show the Powerpoint Window and then control Powerpoint at the source. Videos Importing a video To import a video, click the icon, next to the video list. You will be presented with a dialog to find a file. Locate the video you wish to import, and click Open. The video name will then appear on the list. Displaying a video with selected mode First select which mode you wish to use either Preview Here or Go Live. Then double click the file you wish to play. Finally click the play button. The video will now display in the selected way. Graphic Settings For the display of Bible Verses and Lyrics there is a wealth of display configuration options. These are all accessible by clicking the icon on the toolbar. Background There are four types of selectable backgrounds for the text from songs or bible verses to be displayed over: 1. Solid colour 2. 2-colour Gradient 3. Image file 4. Video capture device Page 12

13 Solid colour To change the colour, click on the coloured box to the left of the words background colour. 2-color gradient The two colour elements can both be changed in a similar way, by clicking the coloured box to the left of the labels color 1 and color 2. The gradient type will decide whether the colours merge from left to right (horizontal), or top to bottom (vertical). Page 13

14 Image file To set the image click the browse button, and then find the image you wish to use as the background. Video capture device This option will not be available to you unless you have a webcam or digital video camera connected to your computer. This option allows you to overlay text onto live video capture. Page 14

15 The device you pick in the box will be the device used for capture of the live feed. Text will be overlaid on the captured image as can be seen happening below: Fonts Going to the font tab will allow you to change the font settings. Page 15

16 All the options here are self explanatory. Colours are changed in the same way as before. Slide transitions OpenLP comes with 127 slide transitions. These are anything from fading between slides, to the slide coming up from the bottom, to the slide chopping in from the top corner. These can be selected in the slide transition tab. To pick a transition effect, just pick one of the options from the drop down list. Order of Service A big part of OpenLP is the ability to have custom orders of service. These can be saved, or loaded. They are maintained using the order of service panel on the left hand side of the screen: Page 16

17 Adding an item to an order of service To add an item to the order of service simply right click on it in its respective list and click add: Note You can also drag and drop from any list, to the order of service list Deleting an item from an order of service To delete an item from the order of service, either click the service list, or right click on an item and click delete. icon next to the order of Moving an item in an order of service To move an item in an order of service up in the list, you can click the icon next to the order of service list. To move an item in an order of service down in the list you can click the icon next to the order of service list. Saving an order of service To save an order of service, click the icon in the toolbar or select Save from the File menu. You will be asked to name the file to save. Type a file name, and the file will be saved. Page 17

18 Opening an order of service To open an order of service, click the icon in the toolbar or select Open from the File menu. You will be asked to pick the file to open. Once you have selected the file to open, it will either open, or you will be given the following message if something unexpected happens: Announcements To make an announcement, click the the following dialog: icon in the toolbar. You will be presented with Fill in the fields with the options you would like your announcement to be displayed with. Then click OK. The announcement will appear at the bottom of the main display, as shown below: Page 18

19 Backup To backup the song database click Backup song database in the file menu: Note Please do this as often as possible, and store on a disk away from the PC on which OpenLP is running. Although OpenLP handles all errors well, the files can get corrupted if a virus or bug hits your system. Restore To restore a backup click Restore song database in the file menu: Uninstallation To uninstall OpenLP select uninstall from the start menu: Page 19