INSTRUCTION SHEET. January Bar Code and Parts Labels

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1 12010 Watson Road North Little Rock, AR fax INSTRUCTION SHEET Bar Code and Parts Labels Bar Code and Parts Labels Bar Code and Parts labels can be generated and printed either from Current Inventory or directly from received Purchase Orders. The same database file is used. If you have items on a received Purchase Order and do not elect to print them at that time, the database file can be retrieved from the Current Inventory. This system supports the 3 of 9 UPC type bar coding and actually creates an alias file that uses the part number to reference the bar code assigned to that part number. If there is no related bar code to a particular part number the part number will print in place of the bar code with asterisks on either side of the part number. All other information will be correct. If you do not have a bar code scanner, but wish to print labels for your parts with a description, part number, and pricing information you can do so using these same instructions. The part number will display as *part number*. The part number can be entered at the Point-Of-Sale or Work Order (parts insert) manually. Setting Up and Printing Bar Code and Parts Labels Bar code labels are programmed to print on standard 1" x 2-5/8" (30 to a sheet 8-1/2"x11" paper) labels, from either the Current Inventory or Purchase Orders (received). Installing the 3 Of 9 Bar Code Font Each computer that will be printing bar code labels (to a printer directly connected to the workstation) will need to have the 3of9 font installed. This font is included in the software and located in the WINBOAT directory on the server. For Windows XP: To install the font at the workstation, close all programs, go to My Computer, then Control Panel, then Fonts. Select File, then Install New Font. Under the drives, find the mapped network drive to the server, then under folders, find the WINBOAT directory. The 3of9 font should display. Select the font and click the OK button. For All other versions of Windows: Close the program. Right click on the desktop icon for Parts & Service, left click on Properties. Click on the button in the lower left that will say either Find Target or Open File Location. This will open the program files. Find the 3of9. Right click on it and you should get an option to install. You can also use the Install Work Station Drivers directly from Parts & Service by going to Help/Install Workstation Drivers and follow the prompts. This will only work if you have administrator rights on the computer. Printing Bar Code Labels from Current Inventory To print bar code labels for your current inventory with your pricing information, go to Parts/Current Inventory: Page 1 of 6

2 from the Browse the Stock File screen shown above, highlight each part for which you wish to print a label then use the Tag; Untag; Tag All; and Untag All buttons to select those parts for label printing. Once all parts have been selected, press the Print Labels button. You can now either View/Print the parts you have currently selected or Save this batch and print them later. Page 2 of 6

3 Set your Starting Label (if needed), whether you wish to print ONE only of each item regardless of quantity on hand, etc., click the OK button. You can edit quantities (for printing the number of labels to be printed for a part) or other information about the bar code/part labels to be printed by highlighting each part and selecting the Change button. Page 3 of 6

4 Make your corrections and select the Print Tagged button to continue. Make sure that you have your labels in the printer that is set up at this workstation, the printer is on-line and ready. Select the label definition you are using for this print job. If you need to make corrections to the label definition, highlight the label definition and click Change and make your adjustments. Click the OK button and then with the label definition highlighted click the Select button: Page 4 of 6

5 This is a sample of the bar code labels using an Avery 5160 (3 across and 10 down standard letter size labels) Printing Bar Code Labels from Received Purchase Orders You can also print bar code labels for your parts which you bring into the system through the Purchase Orders (See, Purchase Orders). Exceptions to Printing Bar Code Labels A few manufacturers/distributors use some part numbers that are too long or the part numbers contain characters that the UPC bar code system does not recognize and cannot create a standard bar code (UPC) label based on that part number. These manufacturers/distributors generally supply bar code labels with parts ordered that can be read by any standard bar code scanner. Page 5 of 6

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