User Names. Account Record Administration

Transcription

1 RISO (UK) Limited Getting Started Guide Setting up User Names & Passwords Account Record Administration HC5500 Quick Guide - Admin V.1

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3 Contents 1). Enabling User Names, Passwords & Groups 2). Setting Up User Groups 3). Setting Up User Names and Passwords 4). Setting the Defaults for each User Name 5). Setting the Administrator Password 5). Taking a Meter Reading 6). Setting the Account Record 7). Analysing the Account Record IP Address for Riso HC5500

4 Enabling User Names, Passwords & Groups The Riso HC5500 can be configured with up to 300 copying user names with their own password or PIN. This will enable the control, monitoring and recording of individuals usage of the HC5500 when scanning and printing from hardcopy. The user names can be setup in groups of up to 30 with a total of 10 groups. These groups can be given a specific name such as a department or subject. It is suggested that groups, if required, be created prior to setting up user names A On the Top Page of the Riso HC5500 Touch Panel: 1). Select > Confi guration B The Password Input screen will then appear 1). This screen will ask for the Administrators password to be entered. 2). Until setup by the Administrator the password at this stage is not required so select > OK It is strongly advised for security purposes that an Administrator password is setup. Please see pages 9 & 10 1

5 Enabling User Names, Passwords & Groups C In the HC5500 Operation Panel screen: 1). Select > Scanner Settings D In the Scanner Setting screen: 1). For User names without password or PIN Select > The Owner Name is required when you login 2). For User names with password or PIN Select > The Owner Name is required when you login Plus > Enter Password E 1). Select > Owner Name Entry This will then allow the setup of user names, passwords and groups as described in the following pages. 2

6 Setting Up User Groups A Following the instructions previously detailed on page 1 & 2 1). To view all available Groups Select > Groups The Group Entry screen will then appear. B In the Group Entry screen: All currently available Groups will be listed 1). To create additional Groups Select > Add 2). To edit Groups (Group name or Users) Highlight Group and Select > Edit 3). To delete Groups Highlight Group and Select > Delete C If Add or Edit is selected: 1). Enter new Group name in box 2). Select > OK 3

7 Setting Up User Groups D All new or edited Groups will now be listed: 1). Once all required Groups have been added or edited Select > Back E You have now returned to the main Owner Name Entry menu User names can now be allocated to the created Groups, see pages 5 & 6 4

8 Setting Up User Names and Passwords A To create user names within a Group: 1). Scroll through list to select required Group using arrows: B To create a new user name: 1). Select > Add C The Owner Name Entry / Addition screen will appear: 1). Input new user name 2). If editing or changing password enter existing password - This is not required for new users 3). Enter chosen password for this user 4). Confi rm password for this user 5). Select > OK A 5

9 Setting Up User Names and Passwords D Repeat sections A, B, C to create further user names as required. It is suggested that at the time of setting up each new user name they should be configured to default or return to a particular combinations of settings when copying. This is designed to avoid errors and simplify the copying process, details can be found on pages 7 & 8 6

10 Setting the Defaults for each User Name A On the Top Page of the Riso HC5500 Touch Panel: 1). Select > Copy 2). From the pop-up menu choose user name and enter appropriate password. B On the Main Setting tab ensure the following are selected: 1). Paper Feed Tray Select > Manual > Standard Feed Tray 2). Original Image Select > Line and Photo 3). Colour Mode Select > Monochrome 4). Scanning Level Select > Dark Then select Layout C In the Layout tab: 1). Select > Original Orientation 2). New window will open 7

11 Setting the Defaults for each User Name D In the Original Orientation tab: 1). Select > Top Side Up 2). Select > OK E Return to the Layout tab: 1). Select > Register Initial Values 2). New window will appear F In the Register Initial Values tab: 1). Select > Set as Initial V 2). Select > OK New default setting have now been registered for this user - please repeat above actions for each user name. 8

12 Setting the Administrator Password It is strongly advised that specific personnel be allocated an adminstrator in order to manage the Riso HC5500. The administrator will have the ability to change the printer controller settings which have an important effect on the print operations. These settings are accessed by means of an special password which should not be revealed to non administrators for security reasons. In order to carry out administration functions and to set the initial password the following will be required: *A computer with a web browser (Internet Explorer, Firefox, etc) *This computer should be connectable to the same network as the Riso HC5500 *The network or IP Address of the HC5500 (noted on the contents page of this book) Any questions on the above should be directed to your IT Manager. A On your computer open your web browser: 1). Enter the IP Address of the Riso HC5500. (Your IT Manager should have this information) 2). Once this is entered the window illustrated should open. (This can be saved as a favourite in your web browser for future reference) 3). Select > Administrator B You will now be asked for a password 1). When the administrator settings are accessed for the fi rst time: Select > Login You will not require a Password at this point as it has yet to be setup 9

13 Setting the Administrator Password C In the Administrator window: 1). Select > Controller Setting 2). Select > Change Password D You can now enter or change the Administrator Password: 1). Enter > Old Password only if changing an existing administrator password 2) Enter new and retype new password for both initial passwors setup and any changes 3). Select > OK 4). Exit web browser and new password will take effect PLEASE NOTE: The administrator password setup in the web browser will also be applied to the > Confi guration on the HC5500 Touch Screen Panel 10

14 Taking a Meter Reading A On the Top Page of the Riso HC5500 Touch Panel: 1). Select > Confi guration B The Password Input screen will then appear 1). This screen will ask for the Administrators password to be entered. 2). Until setup by the Administrator the password at this stage is not required so select > OK It is strongly advised for security purposes that an Administrator password is setup. Please see pages 9 & 10 C In the HC5500 Operation Panel screen: 1). Select > Meter Reading Report 11

15 Taking a Meter Reading Copy Count Meter details will appear 1). Select > Print Meter Reading Report will now be printed Sample of Meter Reading Printout Details Lines ending with ID C1 = Colour A3 prints C2 = Monochrome (Black+White) A3 prints C3 = Colour A4 prints C4 = Monochrome (Black+White) A4 prints C1 and C2 will be multiplied X2 to equate to A4 prints in the page count total 12

16 Setting the Account Record The Riso HC5500 records all print jobs and this information can be used to monitor the usage of the printer by individuals. If user names have been setup it will record jobs produced via the copying (scanner) function with the user name. Jobs printed directly from a PC will be recorded with the computer login name. Other details of the job recorded include Number of pages and number of copies produced Page size (A4 or A3) Colour or Black and White It is suggested that the account record be set to automatically save the history as soon as possible after machine installation to avoid losing any account data. A On your computer open your web browser: 1). Enter the IP Address of the Riso HC ). Once this is entered the window illustrated should open. 3). Select > Administrator B You will now be asked for a password 1). Enter the administrator password (see page 9) Select > Login 13

17 Setting the Account Record C In the Administrator window: 1). Select > Controller Setting 2). Select > Account Record D To setup the Account Record to automatically save data history: 1). Select > Save Histories and > Monthly (recommended setting) An account record will now be automatically created each month on the same date 2). To view account history Select > History List E In the History List window: Monthly histories can be viewed For example - 09/02 = 2009 February To download and summarise the account record by user please see pages 15 & 16 14

18 Analysing the Account Record As outlined on pages 13 & 14 the account record detailing individual usage can be automatically saved daily or monthly. This data is saved in a format that allows the administrator to download this into software such as Mircosoft Excel and apply their own particular formula for cost allocation or cross charging etc. All questions on the use of Microsoft Excel should be directed to your IT Manager A simple alternative is to utilise the counter program found on the Riso UK wesite. This is designed to achieve a basic summary of user names and their total copy count over the period. These pages outline how to use the Riso UK account program (internet access required) and describes the results achived. A On your computer open your web browser: 1). Enter the IP Address of the Riso HC ). Go the > Account Histories (see pages 13 & 14) Identify account history period fi le to analyse and download to your computer It is suggested that you make a note of the history period when you download the fi le. B With your web browser open: 1). Go to > 2). Click on the link > HC5500 Account Program This will direct you to the required page 15

19 Analysing the Account Record C HC Counter Analysis 1). Click > Browse Browse to location of the account record you wish to analyse. 2). Click > Generate. D HC Counter Results 1). You will then obtain a summary table of the copies carried out by users. 16

20 Analysing the Account Record Details Columns with the following headings: C1 = Colour A3 prints C2 = Monochrome (Black+White) A3 prints C3 = Colour A4 prints C4 = Monochrome (Black+White) A4 prints C1 and C2 will be multiplied X2 to equate to A4 prints in the total column 17

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