Adult Basic Skills. Edexcel Information Manual Section 18

Transcription

1 Adult Basic Skills Edexcel Information Manual Section

2 388 Adult Basic Skills

3 Adult Basic Skills 389 Adult Basic Skills Contents 1 Introduction Onscreen ing Registration procedures Electronic registration methods Amending and withdrawing registrations Entry procedures Electronic entry methods Amendments and withdrawing entries Late entries Adult Literacy and Adult Numeracy Test Schedule (Level 1 and 2) Unit entry codes Certification QCA accreditation numbers Adult Basic Skill unit numbers Replacement certification How to use the esa Completing the esa Uploading the esa Fallback Transfers from Key Skills to Adult Literacy and Adult Numeracy (Level 1 and Level 2) Transferring achievement Transferring from Adult Literacy and Adult Numeracy (Level 1 and Level 2) to Key Skills (Proxy) Invoicing Standard invoices Late fee invoices Invoice breakdowns Instructions for the conduct of s Access arrangements and special considerations General queries Onscreen ing System components Benefits Results Invoices 401

4 390 Adult Basic Skills Adult Basic Skills 1 Introduction Adult Basic Skills encompasses the Adult Literacy and Adult Numeracy and the Entry ICT qualifications. Centres should note however that Edexcel are only offering Entry ICT at Entry Level. Adult Literacy and Adult Numeracy Level 1 and Level 2 are assessed by external only, using the same s as Level 1 and Level 2 Key Skills Communication and Application of Number. Candidates can fallback to Adult Basic Skills from Key Skills if they do not successfully complete their portfolios. Adult Literacy and Adult Numeracy Level 1 and Level 2 are now on Section 96 and available for pre-16 pupils. 1.1 Onscreen ing Centres are also able to access s for Level 1 and Level 2 Adult Literacy and Adult Numeracy, on demand, by using our onscreen ing system. This system is installed free of charge and centres receive results immediately after the s are completed. See part 14 of this section of the manual for further information. 2 Registration procedures There is no registration deadline and you are therefore no longer required to register your candidates until you are ready to make an entry for them. However, all candidates must be registered before or at the time of making an entry. The process of registration is free for Adult Basic Skills Level 1 and 2 candidates. Fees will be charged when entries are submitted. To prevent the generation of duplicate registration numbers, centres must ensure that all candidates details are entered exactly the same as they were upon initial candidate registration with Edexcel. 2.1 Electronic registration methods EDI You can currently make registrations, entries and receive results via electronic data interchange (EDI) in both EDIFACT and JCQ formats. Further details are in the EDI section of this manual. Adult Basic Skills EDIFACT and JCQ Basedata can be obtained from Further details are provided in the EDI section of this manual. Edexcel Online Edexcel Online is a web-based service that allows you to carry out administration for Adult Basic Skills electronically. Some of the features of Edexcel Online are: Search: Search, select and view candidate records, with instant access to their historic information. Register: Register your candidates online, either individually or by uploading an esa1 form. Confirmation: Gain immediate, onscreen, printable confirmation of registrations. Entries: Make entries, producing and printing candidate statements of entry whilst online. Entries made by any method can be viewed via Edexcel Online.

5 Adult Basic Skills 391 Summary of candidates results: Obtain a candidate list of your results online for each, portfolio or proxy session, as well as requesting a spreadsheet of results. A spreadsheet listing of candidates results including any combination of, portfolio or proxy by series can be ed to your Edexcel Online Mailbox address within 24 hours. Results slips: Produce results slips for individual or groups of candidates on your own printer. EDI tracking: Track progress of all EDI files. Candidate scores: View the raw mark that individual candidates achieve in each. Test feedback: Receive detailed feedback, on a question-by-question basis, of all candidates performances in Level 1 and Level 2 s. The area of the standards ed by each question is highlighted and shows whether the candidate gave the correct answer or not. Obtain the references to the specification for which each question refers to. If you need any help in using these functions, please use the Edexcel Online Help function, or contact Edexcel Customer Service team. For help in setting up an Edexcel Online account, telephone the Edexcel Online customer support team on esa1 Registration and entry spreadsheet The electronic SA1 spreadsheet can be downloaded from the Edexcel Online Key Skills homepage. This can be used to register and enter candidates by capturing specific information and uploading this file via Edexcel Online. This spreadsheet is specifically formatted to contain the fields required to make a valid registration and entry for the Adult Basic Skills (Level 1 and 2) qualifications. 2.2 Amending and withdrawing registrations If you wish to change or amend a registered candidate s cohort or centre reference, you can do this immediately via Edexcel Online. If you wish to withdraw Adult Basic Skills registrations, please contact Entries and Certification. 3 Entry procedures 3.1 Electronic entry methods EDI Centres may make entries via EDI in both EDIFACT and JCQ Formats. Further details are provided in the EDI section of this manual. Edexcel Online All candidates will have to be registered on Adult Basic Skills in order to use this facility. However, they can be registered online at the same time as you make your entry. You can make entries using Edexcel Online by either entering candidates directly online or by attaching an esa1 to upload your entries. Successful completion of entries will be confirmed immediately onscreen, and this can also be printed. We recommend that centres check their entries, using the Entry Summary facility on Edexcel Online to ensure all entries on our system reflect those on your centre s records. This can be done by selecting Entries, then Entries Summary, and selecting the appropriate session.

6 392 Adult Basic Skills esa1 The esa1 is an electronic entry form which can be downloaded from the Adult Basic Skills homepage (indicated by the KS/ALAN tab) on Edexcel Online. It may be created from information on your CMIS system and must meet the requirements listed in the esa1 section. This completed esa1 can be uploaded onto Edexcel Online. For further details on using the esa1, see part 7 How to use the esa1 in this section of the manual. 3.2 Amendments and withdrawing entries EDI You can amend your entries via EDI by the appropriate electronic entry and amendment deadline. Please refer to the EDI section of this manual for further details on how to do this. Edexcel Online You can amend your entries via Edexcel Online by the appropriate electronic entry and amendment deadline. Once this deadline has passed, you will not be able to make any further withdrawals or amendments on Edexcel Online. 3.3 Late entries Once the respective entry and amendment deadline has passed, you will not be able to make any further entries, withdrawals or amendments. If you wish to request additional entries, please contact the Edexcel Customer Service team. If we can accommodate your entries, they will be charged double the entry fee. Any post-examination entry received (i.e. where a candidate has not been entered but completes a ) will be entered and charged triple the entry fee. Please see Fees Information, issued separately.

7 Adult Basic Skills Adult Literacy and Adult Numeracy Test Schedule (Level 1 and 2) Level 1&2 Certificates in Centres from Deadline for the receipt of enquiries about results for level 1&2 s Level 1&2 paper results in centres by ** Deadline for applications for special consideration of s Inform Special Requirements about all centre delegated access arrangements Receipt of requests for modified papers and special arrangements for s by Electronic entry and amendment deadline * Test Series Level Test dates 1 & 2 Num 8 September 3 October October October August August August & 2 Lit 9 September September & 2 Num 6 October 31 October November November September August September 2008 October & 2 Lit 7 October 1 & 2 Num 3 November 28 November January January October September October & 2 Lit 4 November November & 2 Num 8 December 9 January January January November October November & 2 Lit 9 December December & 2 Num 6 January 30 January February February December November December 2008 January & 2 Lit 7 January 1 & 2 Num 2 February 27 February March March January December January 2009 February & 2 Lit 3 February 1 & 2 Num 2 March 27 March April April February January February 2009 March & 2 Lit 3 March 1 & 2 Num 6 April 1 May May May March February March 2009 April & 2 Lit 7 April 1 & 2 Num 5 May 29 May June June April March April 2009 May & 2 Lit 6 May 1 & 2 Num 1 June 26 June July July May April May 2009 June & 2 Lit 2 June 1 & 2 Num 6 July 31 July August August June May June 2009 July & 2 Lit 7 July 1 & 2 Num 3 August 28 August September 2009 September July June July 2009 August & 2 Lit 4 August 1 & 2 Num 7 September 2 October October October August July August & 2 Lit 8 September September 2009 * The electronic entry and amendment deadline includes all entries submitted via EDI, made on Edexcel Online or esa1 spreadsheet uploaded via Edexcel Online. ** These results will be available electronically approximately five days earlier than the published deadline (via EDI and Edexcel Online only). Note: There is no November registration deadline, however all candidates must be registered by or at the time of making their first entry. These entry deadlines are published above as the respective entry and amendment deadline depending on the method of entry (i.e., electronic or paper). Failure to register your candidates at or before the deadline is likely to result in a delay or rejection of your entries for that window. If these entries are accepted you will be charged late fees on each unit ordered. All windows up to and including July 2009 will have results in time for the required UCAS deadline. Please photocopy this page to A3 size for your own use.

8 394 Adult Basic Skills 5 Unit entry codes LIT1 Literacy Level 1 LIT2 Literacy Level 2 NUM1 Numeracy Level 1 NUM2 Numeracy Level 2 6 Certification Certification is issued automatically, following achievement of a pass. 6.1 QCA accreditation numbers Adult Basic Skills certificates will be printed with the following QCA accreditation numbers. Level 1 Adult Basic Skills in Literacy Level 1 Adult Basic Skills in Numeracy Level 2 Adult Basic Skills in Literacy Level 2 Adult Basic Skills in Numeracy 100/1378/7 100/1361/1 100/1379/9 100/1362/3 All QCA accreditation numbers can be found on Adult Basic Skill unit numbers These unit numbers will be used on all materials and confirmation of entry documents. Unit number Level Name U Numeracy U Numeracy U Literacy U Literacy 6.3 Replacement certification Lost between Edexcel and centre We will take every care to ensure the correct preparation of the award and the receipt by the centre of a satisfactory document. All award documents are issued to centres by recorded delivery, or a similar service that provides evidence of delivery. If a centre has to return documents to us, recorded delivery should be used or proof of posting obtained from the post office. Either will be accepted as satisfactory evidence of posting. Lost by centre We ask that you take due care in receipt and distribution of award documents. However, if you misplace award documents in the centre, you may apply in writing to Edexcel giving full details of the loss. In such cases, a duplicate certificate fee per learner will be charged for replacement. Applications should be sent to Entries and Certifcation. Learner name The centre is asked to ensure that the learner s name reported on registration is the name that he/she wishes to see on the final award document. We will issue amended award documents where the learner s name is incorrect because of a spelling mistake. Where a change of name is required, the original document must be returned to Edexcel. Note: A replacement certificate fee will be charged if the request is received by Edexcel more than three months after the certificate was issued.

9 Adult Basic Skills 395 No change of name that has taken place later than the award date can normally be taken into account. Learners should be made aware of this policy. Damaged documents If any damaged award documents are received by the centre, they should immediately be returned to Edexcel for replacement. Lost or damaged between centre and learner We cannot accept responsibility for the loss or damage of documents between the centre and the learner. It is suggested that centres either arrange for personal collection or use recorded delivery for despatch of original documents. We make every effort to pack documents securely and we advise centres to ensure that any awards mailed to learners are likewise securely packaged. If award documents are lost between the centre and the learner, you may apply in writing to Entries and Certification for duplicates, enclosing details of any information you have from the post office regarding the loss. Note: A duplicate certificate fee per learner will be charged for replacements. 7 How to use the esa1 7.1 Completing the esa1 Download the esa1 template from the Key Skills/ALAN homepage on Edexcel Online. The esa1 should be saved on your personal drive so this can be accessed easily at a later time.

10 396 Adult Basic Skills Once the esa1 has been saved it is now ready to be populated with the candidates details for which you wish to make an entry. The following rules must be observed when completing the esa1 to enable quick and easy processing: Only one row should be used per candidate. Where there are multiple entries, these should be specified in Entry 1, Entry 2 up to Entry 6. All entry codes used must be correct Adult Basic Skill unit codes, as specified in this manual. Student s forename, surname, sex and date of birth should be specified in the format shown. Where entries are being made for previously registered candidates, all details must be stated exactly the same as the initial registration. Failure to do so will result in candidates being issued with a duplicate registration, leading to problems with certification. Note: Should you only wish to register candidates using the esa1, do not complete the entry type fields. Only the student forename, surname and sex fields should be filled. Once you have finished completing the esa1, save a copy to an accessible drive on your pc. 7.2 Uploading the esa1 Registrations On completing the esa1 (see section 7.1 above), log into Edexcel Online and click on the Key Skills/ALAN tab. Select Upload esa1 Spreadsheet, then click on Register Candidates. Select the appropriate qualification type from the drop-down list Qualification Type. State the candidates enrolment date in this format: DD/MM/YY. The enrolment date must be the day the registrations are being made. Completion of the field Cohort is optional.

11 Adult Basic Skills 397 Click on Browse to locate the esa1 which is to be uploaded. Click on Upload. The candidates as indicated in the esa1 will be listed on the screen. Click on Submit. The candidates will now be allocated a unique registration number. Registrations and entries On completing the esa1, (see section 7.1), log into Edexcel Online and click on the Key Skills/ALAN tab. Select Upload esa1 Spreadsheet, then click on Register Candidates and Make Entries. If candidates detailed in the esa1 are already registered, this option should still be selected. Previously registered candidates will not be assigned a new registration number, provided all details used are exactly the same as those used when creating the initial registration Select the appropriate qualification type from the drop-down list Qualification Type. Select the appropriate entry type from the drop-down list Entry Type. If multiple entry types have been specified in the esa1, the esa1 should be uploaded separately, by selecting each entry type on that occasion. State the candidate s enrolment date in the format DD/MM/YY. The enrolment date specified must be the day the registration is being made. The field Cohort is optional. Click on Browse to locate the esa1 which is to be uploaded. Click on Upload. The candidates as indicated in the esa1 will be listed on the screen. (See part 7.2, Uploading the esa1.) All candidates which have been registered previously will be highlighted in blue. Any candidates who were not registered before will be assigned a registration number at this stage. Click on Submit. A pop-up screen will then be displayed indicating the proposed entries. You will then be given the option to withdraw any candidates before the entries are finalised. If all entries correct, click on Save. A message will then be displayed stating The entries have now been made. Click on Finish.

12 398 Adult Basic Skills 8 Fallback 8.1 Transfers from Key Skills to Adult Literacy and Adult Numeracy (Level 1 and Level 2) Fallbacks can be made via Edexcel Online. Centres may transfer Key Skills pass achievement to Adult Literacy or Adult Numeracy qualifications. Any candidate who has achieved a Key Skill Level 1 or Level 2 in Communication or Application of Number may transfer this achievement to the respective Adult Literacy or Adult Numeracy qualification. He/she must have achieved that Key Skill within three years of the date of the transfer request. You can claim the following Adult Literacy and Adult Numeracy certificates with the corresponding Key Skills unit. Key skills units Application of Number Level 1 (KA1T) Application of Number Level 2 (KA2T) Communication Level 1 (KC1T) Communication Level 2 (KC2T) Adult Literacy and Adult Numeracy certificates Numeracy Level 1 (NUM1) Numeracy Level 2 (NUM2) Literacy Level 1 (LIT1) Literacy Level 2 (LIT2) To process a fallback on Edexcel Online, follow the steps below: 1 Search for the candidate, using either the registration number or name. 2 Click on Details. 3 Click on Results History all achievement will now be listed. 4 Click on Fallback to ABS all achievement which is eligible to be converted to the Adult Basic Skill will be identified. You will then need to accept the details to confirm the transfer. There is an administrative fee for this service. Please see Fees Information issued separately. 9 Transferring achievement 9.1 Transferring from Adult Literacy and Adult Numeracy (Level 1 and Level 2) to Key Skills (Proxy) Candidates who wish to transfer from Adult Literacy and Adult Numeracy to Key Skills should register for the Key Skills qualification and claim the Adult Literacy and Adult Numeracy s passed as proxies for the corresponding Key Skills s, as listed on the QCA website. 10 Invoicing Invoices are issued for, proxy or portfolio and will be issued monthly. They are sent for the attention of your finance department. All queries relating to the content of the invoices should be sent to Edexcel Customer Services. These queries must be made in writing. Queries relating to methods of payment for the invoice should be sent to the Edexcel Finance Department. (See the Contact Information section of this manual.) Payment of all fees is due thirty (30) days from the date of the invoice.

13 Adult Basic Skills 399 Payment cannot be withheld unless you dispute the amount of the charges by notifying us in writing within twenty-one (21) days of receipt of an invoice, giving full details of the amounts disputed and the reason such charges are disputed. Cheques or BACs transfers should be made payable to Edexcel Ltd. Remittances advices should be addressed to the Edexcel Finance Department (see the Contact Information section of this manual). Bank details: HSBC Bank plc City of London Corporate Office PO Box Canada Square London E14 5XL Account no Sort code Standard invoices Invoice format Reg. Date The date in the first column relates to the date of registration, not the series date. Centres submitting registrations electronically (Edexcel Online, EDI) and licensed centres are able to use their own numbers to identify candidate groups, as appropriate. This number is indicated in the second column. Then the Adult Basic Skills unit is noted, with the series date indicated in brackets. Please do not supply a separate purchase order number, as we will be unable to include this number on the invoice Late fee invoices Invoice format This invoice summarises the number of late fees for each series and component, and the late fee level charged (double or triple late fee) Invoice breakdowns Invoice breakdowns detailing the candidates to whom a particular invoice corresponds can be requested by contacting Entries and Certification. 11 Instructions for the conduct of s The Instructions for the Conduct of Tests for both the onscreen and paper-based s can be downloaded from the Edexcel website, 12 Access arrangements and special considerations Guidance on providing special arrangements for candidates with particular assessment requirements has been agreed between accredited awarding bodies.

14 400 Adult Basic Skills Centres should refer to the Joint Council for Qualifications Regulations and Guidance relating to candidates who are eligible for Adjustments in Examinations, available to be downloaded from 13 General queries If any of the following issues are encountered, please contact the Edexcel Customer Service team for advice on how to proceed: duplicate registrations invoices queries missing materials. See the Contact Information section of this manual for details of how to get in touch with us. 14 Onscreen ing Onscreen ing is available for the Adult Basic Skills at Level 1 and Level 2. For further details on onscreen ing and how to become an onscreen centre, please visit System components The onscreen system consists of four components: Edexcel Online, CATGlobal, Enterprise SiteManager and Administrator as illustrated in Figure 1. Figure 1 Edexcel Online Edexcel Online is used to register candidates details. This can be for individuals or as a bulk upload. You will need to save or print off a list of candidate names and registration numbers, as they are used in CATGlobal when entering candidates for s.

15 Adult Basic Skills 401 Enterprise SiteManager The Enterprise SiteManager is an application which is downloaded from the CatGlobal website and installed on your local computer. This is used to control the entire exam sequence; downloading scheduled s, uploading results and viewing and printing the candidate provisional score report. Administrator 14.2 Benefits The Administrator component is also downloaded and installed from the CATGlobal website. This is the application used by candidates to sit examinations, and is installed over your Local Area Network using files created automatically during the Enterprise SiteManager installation. On demand ing Schedule up to 365 days Only pay for s taken Portable Free installation No limit to number of re-sits Instant printable results Item level feedback on Edexcel Online Practice s available 14.3 Results Provisional results are available instantly on the Enterprise SiteManager Component once the s have been completed. These can also be printed and given to candidates. Key Skills s require a completion of a Portfolio before a Certificate is issued Invoices The invoice formats are identical to those generated by the paper-based s. Please note that there are no late entry or withdrawal charges. In addition, there is no charge for s not taken.

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