OECD Committee Information Service OLIS

Transcription

1 OECD Committee Information Service OLIS Overview Presentation

2 Business Need Delegates to OECD meetings need to know about Committee work-in-progress, meeting arrangements, etc. Policy officials need access to Committee information in their work on national issues Committees regularly review national programmes and officials need to keep up to date with OECD work in their subject areas How does OECD help meet those key information needs? 2

3 Solution OECD s Committee Information Service OLIS Unique channel to restricted and public OECD information Free service for national officials Internet security through encryption and access controls Over 18,000 officials worldwide in 2,000 ministries use OLIS to keep up-to-date on the work of OECD Committees 3

4 Secure Gateway Meeting Agendas and Documents Committee Work Collaboration Advanced Search Events Service Publications and Books Statistics Committee Guide OECD Web site People Finder Governments 4

5 Documents Selectable views - by date, Committee, Directorate, theme, or OECD reference Each document listed provides one-click access to: downloadable PDF version related meeting agenda event details one-click download of all documents for meeting Document archive covers period since

6 Collaboration Discussion Group and Bulletin Board service - access authorised by Committee secretariats Committee secretariats post background material for meetings Often used to pre-clear some issues in advance of meetings - which can save valuable Committee time Easy and efficient way for delegates to interact with Secretariat and with each other 6

7 Meetings Access to Event Management System for detailed view of OECD committee meetings and events Information includes: schedules, participants lists, documents, location, mandates, etc. Information resource for Committee delegates 7

8 Statistics OECD.Stat provides a single repository for the latest available OECD Statistics Integrated metadata provides a full understanding of the data Statistics ti ti accessible via search, list of themes or by predefined/saved queries 8

9 Books PDF file of the publication available for free download Link to OECD s Online Bookshop (to buy paper version) Link to SourceOECD (OECD's subscription-based online library of statistical databases, books and periodicals) Books and periodicals published since 1996 available online 9

10 Search Full function search over Committee documents, publications and public Web site Search by title keyword or by word/phrase in text One-click download of selected documents or publications 10

11 Personalisation My Committees: Official selects Committees whose activities they wish to follow My Committees page displays all information related to selected Committee(s) Alert: Official indicates interest criteria (Committee, Directorate, keyword, etc) notification triggered by issue of document or posting in a Discussion Group that matches official s interest criteria 11

12 Effective Delegates Use Alert service to get documents for their Committee as they are issued Have time to arrange whole of government briefings in advance of meetings Use Collaboration services for productive interaction with Committee secretariat and other delegates Use Events Service to access latest information on meeting arrangements Contribute to a more productive meeting and can better present their country s position 12

13 Benefits for Policy Work OLIS facilitates a whole of government approach to OECD Committee activities Policy-makers and senior advisors can: review Committee work-in-progress likely to impact their national policy work influence direction of Committee discussions through their national delegate use economic and social policy information published since 1990 to add value to their policy work 13

14 Client Survey Survey carried out in in early 2009 attracted a 20% participation rate Officials were very positive about the usefulness of the service Over 100 ideas submitted for new services/improvements and an advisory group will prioritise the related developments 14

15 Subscription Subscribe online at Once Country Delegation has approved the application, How to use OLIS information is ed to client OLIS Support can be contacted at: Telephone: +33 (0)

16 Conclusions Surveys show delegates use OLIS to work more effectively with their Committee Year-on-year 20% increase officials use of OECD Committee information via OLIS delivers benefits for national policy work, raises awareness of OECD Committee activity and facilitates formulation of a whole of government approach to OECD work 16