Online Grading System User Guide. Content

Transcription

1 User Guide (Translation of " 成 績 WEB 入 力 システム 操 作 マニュアル") Content 0Login page Login 1 2 Logout 2 1Password Initialization.3 2Menu.4 3Student Database Student Search 5 2 Search Results 6 4Registered Student List..7 1Subject List 7 2 Student List by the Subject 8 5User Authorization List of Authorized Subjects 9 2 Settings for Authority 10 3 Instructor Search 11 4 Deleting Authority 12 6Entering Grades 13 1 List of Subjects authorized to enter grades 13 2 Grading Scale Setup (School of Engineering) 14 3 Direct Entry 15 4 Entry in CSV Format Submitting Grades 21 6 Referring to Grades 22 7 Grade Distribution 23 7Changing your password.24 8Notes 25 1 Settings.25 2Settings for Cookie Settings for JavaScript 27

2 User Guide 0. Login page Open to the following webpage: 1 Login (Hokkaido University Online Grading System) -Login- Login (ID) (Password) Sign up, change and delete Forget your password? Login Enter your and password, and click the "" (Login) button. Authenticating OKA menu page (p4) will be opened. ErrorAn error message will be showed. Password Initialization If you forget your password, click "()(へ)" A password initialization page (p3) will be opened. Sign up, Change and Delete If you wish to sign up, change or delete your account, click " 更 削 除 の 場 合 は へ" to download and application form, and fill out and file it to the Information System Section, Academic Affairs Division, Academic Affairs Department ( 学 務 部 教 務 課 教 務 情 報 システム 係 ). 1/27

3 User Guide Logout To logout, please click "" (Logout). It will be logged out and go back to the login page p1. Logout 2/27

4 User Guide 1. Initialization of Password Enter your ID and address registered when you signed up, and click the " 送 信 " (Send) button. If they are correct, an notification will be sent. If you have changed an address after signing up, enter the currently-registered address. Once you receive the , please follow the guide in the to complete initialization of your password. Password initialization Send Reset "" (Send) An confirmation will be sent. "" (Reset) What is written on this page will be cleared. 3/27

5 User Guide 2. Menu A menu page will be displayed after login. Student database Grading Registered student list Change password Settings for authority User guide Student database (" 学 生 名 簿 "): Click the button to go to "Student database" pagep5 Registered student list (""): Click the button to go to "Registered student list" page p7 Settings for authority (""): Click the button to go to "Settings for authority" pagep9 Grading (" 成 績 評 価 報 告 " ): Click the button to go to "Grading"p13 Change your password ("パスワード 変 更 "): Click the button to go to "Change your password" (p24) User guide (" 操 作 マニュアル"): Click the button to see the User Guide (Japanese) 4/27

6 User Guide 3. Student Database 1 Student Search You can select items to put on a student list such as "Course category", "School", "Department", "Basic classa result of student search" and "Grade (Year)". "Devision" and "Basic class" cannot be selected at the same time. When you select one of them, please do not select anything for the other (leave it as "--"). Items of student number and name in kanji are always showed on the list, and selected items will be added. If you check " 全 項 目 " (All), all of the items stated below will be displayed. Course category School Department Basic class Grade (Year) Results to show All Year(Grade)/Division/Basic class/name in katakana/sex/status Click the "" (Open) button To "Search results"p6 Click the "" (Reset) button All items will be reset and unchecked. 5/27

7 User Guide 2 Search Results A student list as search results by items selected on the search page p5 is displayed. To download the list as a CSV file, click the "CSV" button. Download as a CSV file 年 次 :Grade (Year) 学 科 等 :Division 基 礎 クラス:Basic class 学 生 番 号 :Student number 漢 字 氏 名 :Name in kanji カナ 氏 名 :Name in katakana 性 別 :Sex ( 男 :Male, 女 :Female) 現 況 :Status 6/27

8 User Guide 4. Registered Student List 1 Subject List Your subjects are listed on this page. Click the "" (Open) button To the student list of

9 User Guide 2 Student List by the Subject A student list of the selected subject p7 is displayed. To download the list as a CSV file, click the "CSV" button. To sort by another item, select the item from. Download as a CSV file Sort 8/27

10 User Guide 5. Settings for Authority 1 List of Authorized Subjects Your authorized subjects are listed on this page. Click the "" (Setting) button To the setting page p10 9/27

11 User Guide 2 User Authorization Lists of instructors assigned to enter grades and those to teach classes of the selected subject from the authorized subject list(p9) are displayed. To change an instructor assigned to enter grades, click the "" button, and search an instructor p11. To delete an instructor from the list of instructors, click the " 削 除 "(2) button, and follow the instruction on the screen p12. To add an instructor to teach classes, click the "" button, and search an instructor to select p11. To delete from the list, click the "" button, and follow the instruction on the screen p12. Instructors registered with the time table of the Academic Affairs Administration System cannot be deleted. Instructors assigned to enter grades Change Instructors to teach classes Add Delete Delete 10/27

12 User Guide 3 Instructor Search Select an affiliation, or enter an extention number or a part of name, and click the "" button to show the instructor list as a result. Click the "" button to clear selected and entered items. When you click the "" button on the showed list, the instructor will be added to the list of instructors who enter grades or for clasees, and the display will go back to the setting pagep10. Faculty Ext.No. Name Search Reset Add 11/27

13 User Guide 4 Deleting Authority This screen allows you to delete an instructor from the list of those who enter grades or for classes selected on the setting page (p10). To delete the instructor from the list, click "" button. The instructor named on the display will be removed from the list of instructors who enter grades or for classes To cancel, click "" button. The display will go back to the setting page (p10). Delete Cancel 12/27

14 User Guide 6. Entering Grades You can enter grades for students taking subjects that you are a principal instructor or assigned to enter grades. There are two ways to enter grades with the system: "Direct entry" and"csv entry". In the way of "Direct entry", grades of each student may be entered on the screen. In the way of "CSV entry", a registered student list may be downloaded to enter grades, and upload it back in the same format (CSV). 1 List of subjects authorized to enter grades A list of subjects assigned to enter grades is displayed. The buttons of " 直 接 入 力 (Direct entry)" and "CSV 入 力 (CSV entry)" are showed for a subject which is able to enter grades. For a subject which is unable to enter grades because entry is closed or grades have been already fixed, the " 確 認 画 面 (Reference)" button is displayed. Direct entry Reference CSV entry Click the "" button To the page of direct entryp15 Click the "" button To the page of CSV entry p19 Click the "" button To the page to refer uploaded grades p22 To change the way to enter grades on the system, select one from a dropdown menu and click " 直 接 入 力 ". Please refer to p15 for detail about direct entry. As to specialized subjects of the School of Engineering, the Grading Scale Setup page (School of Engineering) (p14) will be opened by clicking either 1 or 2. 13/27

15 User Guide 2 Grading Scale Setup (School of Engineering) As to specialized subjects of the School of Engineering, you can select how to enter grades from " 素 点 入 力 方 式 (Raw score)", " 段 階 評 価 方 式 (Grading scale)" and " 合 否 入 力 方 式 (Pass or fail)". Select one from the dropdown list and click the "" button to go on to the entry page. Please note that you cannot correct uploaded grades. To entry page Raw score Grading scale Pass/fail Click the "" button If you select " (Direct entry)" (p13) To the page of direct entryp15 If you select " (CSV entry)" (p13) To the page of CSV entryp19 14/27

16 User Guide 3 Direct Entry On the "Direct entry" page, a list of registered students is displayed to enter their grades. " (Grading scale)" (" (pass/fail)" for some subjects) is used to grade. In case of a subject of the School of Engineering, you can select from " 段 階 評 価 方 式 (Grading scale)", " 合 否 入 力 方 式 (Pass/fail)" and " 素 点 入 力 方 式 (Raw score)". In addition, you can select how to enter grades either from " 標 準 (Normal)" or " 熟 練 (Expert)" for " 段 階 評 価 方 式 (Grading scale)" and " 合 否 入 力 方 式 (pass/fail)". To switch the entry way, select one from a drop-down list (4) on the page of the list of subjects authorized to enter grades(p13). In the " (drop-down list)" mode, you will select grades or pass/fail from drop-down lists. Although it takes longer to select, it is a sure method of entry. In the " (Expert)" mode, you may type codes of grades or pass/fail in the text boxes. If you are used to typing, this mode may be faster to enter. A normal way of entering grades is " (Grading scale)". Please refer to the following guide corresponging to your choice of the way how to enter in "List of subjects authorized to enter grades"(p13). "" (Normal) Grading scale or pass/fail drop-down list "" (Expert) Grading scale or pass/failtyping As to specialized subjects of the School of Engineering, procedure defers in accordance with your choices of the entry way in "List of subjects authorized to enter grades" p13 and "Grading Scale Setup" (p14) If you have selected " (Grading scale)" or " (pass/fail)" in "Grading Scale Setup" (p14), please refer to the following guide corresponding to your choice for the entry way in "List of subjects authorized to enter grades"(p13). Select "" (Normal) Grading scale or pass/faildrop-down list Select "" (Expert) Grading scale or pass/failtyping If you have selected " 素 点 入 力 方 式 (Raw score)" in "Grading Scale Setup"p14, please refer to Raw score School of Engineering regardless of your choice for the entry way in "List of subjectsauthorized to enter grades"(p13). To suspend to enter grades in any of A),B) or C), click " 編 集 結 果 を 保 存 (Save)" (2). Entered grades will be saved, and you can enter the remains later. To see grade distribution, click "" (Grade distribution). Entered grades will be saved and "Grade distribution" p23 will be opened. For a security reason, after a certain period of time without any action, connection will be automatically cut. Therefore, please click " 保 存 " (2) about every 15 minutes. 15/27

17 User Guide Grading scale or pass/faildrop-down list Edit grades by selecting pass/fail from the drop-down list. Once you finish all of grade entry, click "" (to report), and open the report pagep21 to upload the entered grades. Grade distribution Save To report 16/27

18 User Guide Grading scale, Pass/fail typing Enter grades in each textbox. When completing entry for all students, click "" and open the report page p21 to upload the entered grades. When you click "" (Save) or "" (to report page), entered data will be checked. If there is any error, the line turns to red with message. Please follow it and correct the error. Grade distribution Save To report page 17/27

19 User Guide Raw score School of Engineering Enter raw scores in or select grades from drop-down list. When completing entry of all students' grades, click "" to open the report pagep21 to upload entered grades. When clicking "" (Save) or "" (To report page), entered data will be checked. If there is any error, the line turns to red with message. Please follow it and correct the error. Grade distribution Save To report page 18/27

20 User Guide 4 Entry in CSV Format There are two ways for "CSV entry": to send a file, and to paste a file. In either way of or, downloading a CSV file for grade entry is necessary. First, click "" (Download) to download a CSV file. Open the downloaded file with a spreadsheet software such as, or a text editor such as notepad. Enter grades in the fields of grades ("" or ""), and save as a CSV format. When entering data, do not change other fields. It may cause an error when uploading the file. To send a CSV file Click "" (Brouse) and select a CSV file which grades have been entered, and the name of file will appear on the left of. Click "" (To report page), and the CSV file will be uploaded. The rest of the procedure is the same as Direct entryp15. Download To report page Browse 19/27

21 User Guide Pasting a file Open a file which grades have been entered with a text editor such as notepad or a word-processing software, and copy all. Paste it in the field "", and click "" (To report page). The rest of the procedure is the same as Direct entry (p15). To report page 20/27

22 User Guide 5 Report Grades Entered grades are displayed. Make sure they are correct, and click " " (fix the grades and report). If the data has no error, a message to inform the entry has been completed will appear, and a confirmation will be sent to authorized instcurtors and instructors assigned to enter grades. To edit again, click "" (Back) and re-enter grades. Please note that fixed grades on this page cannot be corrected. Fix & Report Back Click the "CSV " button To download the list in CSV Click the "" button To the Grade distribution pagep23) Click the "" button To open a window to print out the list 21/27

23 User Guide 6 Referring to Grades When selecting a subject which grade entry is not possible from the List of subjects authorized to enter grades (p13), you can refer to the grade list. Download CSV Show grade distribution Print Click the "CSV 形 式 の 名 簿 を 取 得 " button To download the list in CSV Click the " 成 績 分 布 を 表 示 " button To the Grade distribution page(p23) Click the " 印 刷 画 面 を 開 く" button To open a window to print out the list 22/27

24 User Guide 7 Grade Distribution Distribution of entered grades and their GPA are displayed. 23/27

25 User Guide 7. Changing your password On this page, you can change your password. Enter your current password for ", a new password for " and reenter the new password for "もう 一 度 入 力 ", and click "" (Change). Change cannot be completed in case of the following a-c, and the error message will be displayed. Please re-enter in that case. Current password is not correct New password is less than eight digits New password and Re-entered new password are different Change your password Current password New password Reenter new password Change Click the "" button A message will be displayed when a passward is successfully changed. 24/27

26 User Guide 8. Notes Since this system uses Cookie and JavaScript, it may not work under certain settings. Please refer to the following procedure to check or change your settings. Enable Cookie and JavaScript The following instruction is for WindowsXP, Internet Explorer6.0. Procedure or display may be different for other OS or browsers. 1Settings Run the Internet Explorer, and click "Tools" and "Internet - Options". 25/27

27 User Guide 2Settings for Cookie Click the "Privacy" tab of the "Internet Options". Move the slider down to "Medium High" or lower. 26/27

28 User Guide 3Settings for JavaScript Click the "Security" tab of "Internet Options". Select "Internet", and click "Custom Level". 3. Select "Enable" for "Active Scripting". Click the "" button. 27/27