Fleet & Asset management software

Transcription

1 Fleet & Asset management software Designed to improve operational productivity and the bottom line. Collective data / / sales@collectivedata.com /

2 System Overview Improve productivity, reduce costs, and gain better business analytics with Collective Data. Through a set of standard features, enhancements, and configuration options, Collective Data software gives you Collective Data fleet and asset management software the edge to tackle unique challenges facing your assetdriven operation. is an industry-leading solution that will help your organization operate more efficiently, have the information needed to make better decisions at all levels, and improve the bottom line. The software is comprehensive, yet easy-to-use. This results in quicker organizational-wide adoption for greater productivity improvements. What are you looking to achieve? Here are a few ways Collective Data clients have seen success: $ At least 25% 5-10% 50% less time reduction in downtime cost reduction per year spent on generating reports More efficient preventive maintenance scheduling and ontime PM work completion results in well maintained assets that break down less often. From parts inventory to labor time savings, the software helps organizations find ways to reduce costs in some areas to compensate for increasing costs in others. Better data, a comprehensive report library, and a flexible reporting engine empower supervisors with the information they need to run useful reports for upper management quickly. 2 Collective data / / sales@collectivedata.com /

3 Standard Features collectivefleet is a web-based fleet and asset management solution that s designed to help organizations track and report on their assets while improving productivity in daily operations. The base system includes a comprehensive set of tools that are configurable to meet unique requirements. Asset management Preventive maintenance scheduling Work order management Work estimates and invoicing Parts inventory management Maintenance/work requests Inspections Fuel management Accidents and claims Employee management License, registration, and certification management Comprehensive reporting (including charts and graphs) 100+ pre-built reports Ad-Hoc report builder (simple custom report generation) Barcode compatible Import/export data from.csv files Powerful data queries and filtering Configurable interface, fields, and workflow to better suite particular requirements or processes Collective data / / sales@collectivedata.com / 3

4 Access the software on any computer, tablet, or smart phone. * With our responsive web-based technology, you ll have access to the software whether you re at your desk or on the go. Once the server is configured for remote connections, users can login from anywhere. The software screens adapts to whatever device you re using for optimal use when inputting data and running reports. As an added bonus, unlimited input users are included to perform inspections, maintenance requests, and equipment meter updates. This allows organizations to allow broader access for these simple functions that bring in important data. * Any computer with an updated browser, iphone, ipad, or Android device can access the software. 4 Collective data / / sales@collectivedata.com /

5 Enhancements - Additional options to meet a variety of needs Fuel Card Imports Extended Asset Management Automatic Task Notifications Shop Interface Advanced Parts Tracking VMRS Codes Motor Pool Customer Management Quartermaster Job Site Management Enhanced Scheduling Mission Control GPS Integration Object Revolution System Event Notifications Automatically or manually import data from your fuel card provider. Most systems can be imported but a few common imports include: WEX, Fuelmaster, Gasboy, Comdata, Petrovend, and Fuelman. Create and track any physical asset within the system beyond rolling stock. Examples include: Facilities and buildings, HVAC units, and air compressors. Improve productivity through the automation of notifications for key components of the software. The s included are PM Services Due/Overdue, Equipment Registration Due/Overdue, Employee License/Certification Due/ Overdue, and Incoming Maintenance Request Notifications. Additional s can be configured upon request. Extends collectivefleet to include Collective Data s shop workflow system. This includes specialized screens for Technicians, Supervisors, Parts Issue & Work Assignment. An expanded set of part tracking tools for organizations that have more complex needs. Includes part measurement conversions, automatic pre-defined parts and labor, enhanced inventory count, vendor part return credit tracking, and part kit management. Configure and preload the software to use the universal standard VMRS codes in work orders for Part Failure, Repair, Repair Reason, and Work Accomplished. Supports the rental of vehicle or equipment pools. Includes the ability to check in and out, reserve and cancel, perform return inspections, and track rental rates. Effectively manage, validate, and report on services provided to customers. For Police, Fire, and Military organizations, this enhancement expands the system to track quartermaster inventory. Manages purchase orders, stock quantities, and inventory that s issued to personnel. Set up, track, and maintain records relating to equipment usage, labor, and parts used on a job site. After working with the Collective Data team to match your work schedule, this enhancement will automatically create a service schedule for items to be performed in an orderly fashion based on the time that is actually available in your shop. A powerful dashboard-style view that allows users to manage KPI s and take action on them. Integrate GPS data to bring in location, heading, speed, fault codes, and accurate vehicle meters. These accurate meter readings help improve preventive maintenance accuracy and automatically creates work requests when diagnostic codes are recorded. Grants the ability to add unlimited user-defined fields, alter default values, edit options, and more. An automation tool that allows you to deliver unlimited custom notifications and reports automatically based on certain events or thresholds within the system. If you're looking for a way to automate information and data delivery, this is what can make it a reality. Collective data / / sales@collectivedata.com / 5

6 Manage at a whole new level With the power of Collective Data software you can: Make time consuming tasks easier, giving you and other employees time to focus on other work Gain better insight into your operation Have the historical records needed to stay compliant with various regulations Improve communication and let less slip through the cracks on a busy workday Manage workflows and processes more efficiently while finding ways to improve them Plan and manage budgets based on real data Improve uptime and customer service Have an easier time justifying the need for new equipment, new staff, or other purchases based on relevant data Reduce equipment ownership costs through better preventive maintenance compliance Optimize part inventory levels to prevent overordering Improve labor productivity and make data entry easy for technicians on the shop floor 6 Collective data / / sales@collectivedata.com /

7 Collective Data supports thousands of users across multiple industries that include government, utilities, gas and oil, construction, medical, and transportation. What clients are saying Randy Goecke FLEET MANAGER, METRO METALS # of Assets: 400 Great people to work with. Very knowledgeable and most importantly, they know our individual circumstances and history. Its very nice not to have to start from zero every time we call for support. This is a very unique characteristic that is almost unheard of in today s market place. Kudos to Collective Data for maintaining that level of true customer service. By far the best of all the vendors we use (of 250+). Matt Burgans FLEET MANAGER, PLACER COUNTY SHERIFF # of Assets: 300 We have been able to schedule services more efficiently, which reduces downtime and expedites service. I m also able to see the real-time disposition of assets and provide faster reporting to management. Jim Burke FLEET MANAGER, BENTON COUNTY OREGON # of Assets: 180 plus 1200 outside agency components The software has affected how we manage our daily workload, which in turn has affected our bottom line and made us much more efficient. Collective data / / sales@collectivedata.com / 7

8 Rick Carroll FLEET MANAGER, COLUMBIA HELICOPTERS # of Assets: 2,000 We have a very diverse fleet of equipment to support our operations. Collective Data has worked with us to build completely custom screens and reports that allow us to see the details that are unique to us. Not only does this software organize and report vehicles, but hundreds of helicopter support equipment items are cataloged and tracked as well. A tremendous amount of labor has been saved by eliminating the need to go through individual files to tabulate various costs. It s now all available at the push of a button. Patrick Bartole AUTOMOTIVE FLEET MANAGER, NEW JERSEY CITY UNIVERSITY # of Assets: 60+ I can t imagine running the fleet today without Collective Data. It follows my process and the information is readily available to make proactive, cost-saving decisions. Dave Leicht FLEET MANAGER, EMERGYCARE, INC. # of Assets: 70 The work load is much easier to manage. I have used different software packages for over twenty years to manage fleets, and when I came across Collective Data s system I knew it would be a very good choice. The efficiency of the software has allowed me to spend my time doing other things that benefit the fleet and the company. Paul Grosselfinger ACTING SUPERINTENDENT OF FLEET SERVICES, MONMOUTH COUNTY, NJ # of Assets: 3,000 I am able to process reports much faster, and am able to produce detailed information on the equipment and vehicles to make sure all information is correct in half the time. Also, when one of our employees needs to find additional information, we can provide it to them in just a few seconds. Collective Data has been helping clients improve how they manage their fleet operations since Collective data / / sales@collectivedata.com /

9 Keys to success Configurable To Need Software that s tailored to your unique needs Although the software is very comprehensive, there will always be unique needs among fleet operations. Whether it s adding new fields, adding new functionality, or changing a process or workflow, it all can all be accomplished. Ease of Use Critical for organizational-wide adoption To get the data you need, you need people to use the software. That s why ease of use is critical. Collective Data has made it a goal to create the best blend of intuitiveness with features, which results in the most complete system that all users will enjoy using. Integrates With Other Systems Bring your data together Modern software must have the ability to talk to others or provide the ability to get the data back and forth easily. You ve invested a lot into various software tools and Collective Data software will help you take full advantage of them. The software integrates with many of the leading fuel card providers, GPS systems, accounting software, and more. Implementation & Support Helping you reach your goals Dedicated account manager that knows you and your operation Data import services Technical support team with 90% positive ratings from annual client survey 96% support renewal rate Knowledgeable training staff along with self-service learning tools: videos, webinars, knowledge base, and user guides Collective data / / sales@collectivedata.com / 9

10 Interested in learning more? Contact us today for a free consultation. PHONE : sales@collectivedata.com ADDRESS : 230 2nd St. SE Ste. 414 Cedar Rapids, IA 52401