Grow your business with an integrated rental and financial system from Microsoft Dynamics

Transcription

1 Grow your business with an integrated rental and financial system from Microsoft Dynamics Microsoft Dynamics NAV gives the rental industry an integrated, real-time rental management solution with flexible costing options to fit your budget and business model. Open Door Rental Software from Open Door Technology Inc. 200, th Street SE Calgary, Alberta T2H 2L9 Contact us: TOLL FREE

2 The rental management solutions out there just didn t have the flexibility for our industry. We now have a product that s so flexible, we can manage any situation that comes up. Open Door Rental Software customer since 2002 Improve cash flow by getting paid faster Rent any type of equipment with flexible rental terms and pricing Scale to match rapid growth Check equipment availability by group, location, and category Open Door Rental Software leverages Microsoft Dynamics NAV to bring an integrated rental solution to the marketplace. Users have total visibility to real-time information from an integrated system, which eliminates multiple data entry points and manual processes. Open Door Rental Software Put your equipment rental business on the fast track with rental software from Open Door Technology, a system flexible enough to handle the unique requirements of your business and give you a competitive edge. Rental companies today are struggling with manual workarounds, limited access to real-time information, and inefficiencies in almost everything they do. Open Door Rental Software offers you a fully integrated solution covering rental management, sales, order processing, shipping, mobility, Microsoft Dynamics CRM, dispatch, trucking, and service. Whether answering a customer s question, completing a rental order or sale, checking the availability of an asset or scheduling maintenance, Open Door Rental Software saves you time by simplifying complicated processes. Rent or sell both inventory items and fixed assets on one rental document. Configure pre-defined rental kits that can be modified on a rental order. Define billing terms, pricing tables and rental periods to suit your specific needs. Increase the utilization of your rental fleet and bill customers immediately. Built on Microsoft Dynamics NAV Open Door Technology has leveraged the power of Microsoft Dynamics NAV to bring an integrated rental solution to the marketplace. Dynamics NAV is used by over 100,000 customers worldwide and is the most popular mid-market system in the world. It is well-known for its power, flexibility, and performance. Users have total visibility to real-time information from an integrated system, which eliminates multiple data entry points and manual processes. Integration with Microsoft Dynamics NAV gives the user access to a full suite of other modules including financials, business intelligence, purchasing, customer relationship management, service management, manufacturing, job cost, mobility, warehouse management, human resources, and payroll. One System for Everything Open Door Rental Software brings all the disconnected areas of your business together and consolidates them on one common platform. Investing in a single system eliminates multiple points of data entry as information is shared across one database. You can finally access the information your company needs in a real-time environment. A rental management system powered by Microsoft Dynamics NAV will improve invoice accuracy and reduce time to bill. With a more efficient invoicing system, you will receive payments faster and benefit from improved cash flow. No more switching between systems. Enter rental orders, invoice customers, pay bills, process payroll, run operational reports, and organize contacts, all from one system. An integrated solution improves your workflow processes to enable you to rent more, bill faster, and earn more.

3 Equipment Rental Industry Challenges Missing rental sale opportunities because of inaccurate equipment availability Integrating multiple or manual systems Managing service requirements for the equipment fleet Setting priorities based on limited or incomplete information Matching equipment demand and pricing to customer requirements Managing cash flow and processing batch invoices Accommodating growth and changing needs Open Door Rental Software Lets You: Check availability of rental assets by date, item, group, or location Utilize one integrated real-time rental, service, and financial system Effectively manage equipment repairs and preventative maintenance Evaluate profitability and utilization of equipment on real-time basis Track customer demand in real-time and customer specific pricing Efficiently process one-time or batch invoices Adapt the system as business needs change Features of Open Door Rental Software Rental Assets Sell, rent, and depreciate equipment Automatic calculation of gain or loss on disposals Configure rental kits Manage maintenance requirements Track all assets by location and attributes Financials Track real-time financial results by unlimited user-defined cost centers Eliminate multiple data entry points with single integrated database Allocate branch rental revenue Process invoices in batches including periodic charges for open rental orders Inventory Sell or rent any item Convert inventory to rental assets Designate inventory replacements for rental assets Track all items by location and attributes Manage serial and lot numbers Operate multiple warehouses Service Management Track maintenance history on customer and company rental equipment Manage preventative maintenance schedule Track shop and field maintenance activities and integrate to mobile devices Customer Service Variety of rental pricing options including optimized, pro-rated, best price, and fixed Unlimited flexible rental terms Dispatch rental and sales items from one screen with integration to mobile devices Customer, group, and time limited pricing Rent or sell assets and items on one rental order Additional Modules Human Resources, Payroll, Advanced Warehousing, Manufacturing, Jobs, Mobility, Business Intelligence, Customer Relationship Management In addition to renting out equipment, we also manufacture it. We can now make a better and more profitable choice on what to manufacture through the in-depth reporting available in our rental management solution. Open Door Rental Software customer since 2002 Get it in-house or in the Cloud Install the software out of the box or configure it to set yourself apart Protect your investment with Microsoft Integrate your rental, accounting, and service systems

4 Save thousands of dollars annually with Open Door Rental Software Measurable Business Benefits Do you know where your assets are and whether they are available to rent? Staff can easily spend 20% of their time on this problem. Three staff with an average salary of $60,000 may regularly spend significant amounts of their time going through yards and bins checking rental asset availability. With a rental management system from Open Door Technology, real-time information is now available throughout your system. All rental items can be easily tracked to determine current location and availability to rent. Total savings per year: $36,000 Do you need efficient dispatch, availability and scheduling processes? In a large rental organization, two staff with salaries of $60,000 may be assigned to schedule and keep track of assets full time. Users can now check availability instantly and verify if an item is available for rent based upon the date range of the Start Date and Expected Return Date. Total savings per year: $120,000 Do you manually produce utilization reports? Compiling asset utilization reports often falls to managers earning salaries in the $90,000 range. Utilize your resources more efficiently with the Open Door Rental Software solution. Automate utilization reports and dashboards to view the whole picture of your rental assets, including acquisition costs, depreciation, write downs, disposals, and rental revenue. Total savings per year: $34,560 Mobility Solutions Mobility solutions allow organizations to push data to and collect information from mobile users. Centralized staff can seamlessly connect with field workers using a variety of devices including smartphones, tablets, and portable computers. The seamless exchange of information between the rental management system and remote employees reduces administration costs, improves invoice accuracy, enhances customer service, and shortens billing cycles. Mobile forms can be configured to match user requirements and are flexible and scalable as needs change. Workers gain efficiency from drop-down field options, image capture, mapping, service instructions, signature capture, and standardizing process workflows. A mobile solution provides rental companies with a real-time view of their fleet availability and location by automatically updating the main system for shipping, receiving, deliveries, and pickups. Open Door Technology Open Door Technology has been integrating people, processes, and technology since Open Door Rental Software from Open Door Technology was developed to meet the specific needs of the equipment rental industry by providing an integrated solution in Dynamics NAV. The flexibility of Dynamics NAV makes it a perfect fit for rental organizations looking for a complete solution for every aspect of their operations. Please visit our website for more information about Open Door Rental Software. You ll be able to sign up for a demo and view other collateral. opendoorrental software.com Open Door Rental Software offers flexible installations to fit your install model and pricing structure. In-house Hosted Cloud Software License Purchased Upfront License Installation In-house Server Implementation Upfront or Monthly IT Services In-house Software License Purchased Upfront License Installation Data Center Implementation Upfront or Monthly IT Services Data Centre Software License Monthly Subscription License Installation Data Center Implementation Upfront or Monthly IT Services Data Center Contact us: TOLL FREE

5 These are just some of the features of Open Door Rental Software Flexible Rental Terms Set up rental invoice periods for hourly blocks or any period greater than one day. Pricing Rules can be applied to bill the standard rate, a prorated price, an optimized price, or apply Best Price. Fully embedded in Microsoft Dynamics NAV Employees can quickly and easily navigate to details on everything from rental orders and invoicing to profitability analysis and marketing campaigns, all in one single database. Real-time information can now be available throughout your corporate business management system, eliminating multiple points of data entry. Fixed Assets Management Open Door Rental Software provides the whole picture of an organization s rental assets, whether for one asset, a group, or the entire business. This includes acquisition costs, depreciation, write downs, maintenance, disposals, and rental revenue. Rent or sell on a single order Inventory or Fixed Assets can be rented or sold from a rental order. Consumables can be sold at the time of renting or at the time of return of the rented item. Set up an unlimited number of labor or other charges. Utilize rental quotes to track customer demand or commit equipment before being converted to an order. Preventative Maintenance Rental assets often need to be inspected at the time of return to ensure they are fully operational and ready to rent. By recording the condition of the asset and any usage, Open Door Rental Software allows rental assets to be marked for maintenance, either for repairs or scheduled maintenance based on usage or date. Rental assets requiring maintenance or repairs can be marked as available or unavailable until the required services are complete. All rental inventory can be easily tracked to determine current location and availability to rent. Reservations of Rental Assets This feature provides the ability to verify if a fixed asset is available for rent based upon the date range of the Start Date and Expected Return Date by reviewing all open rental documents. When entering a fixed asset on a rental quote, you can elect to commit the equipment while waiting for final details from the customer. Rental Credit Memos Rental credit memos can be created manually or optionally as an automatic function if pre-billed rentals are returned early. Inventory Replacements Attach suggested inventory replacements to Fixed Assets. Give your staff the ability to up-sell or cross-sell. Automated Item Conversion to Fixed Asset Convert inventory items to fixed assets with this utility. Use pre-defined fixed asset templates to populate default fields on the Fixed Asset card. Fixed Asset Transfers Use the Fixed Asset Transfer Journal for user-generated transfers of fixed assets between physical locations. Create an audit trail by using transfer ledger entries. Rental Categories and Attribute Assign user-defined classifications to rental items and rental assets. The Rental Category represents a general classification, i.e. scissor lift, while the Attributes provide an additional level of detail for each Rental Category such as dig depth, model, etc. The Attributes can be accessed by a user to check for equipment availability. Rate Inquiry Users can quickly verify rental prices for rental inventory or rental assets and create a new rental quote or order or add equipment to an existing document.

6 These are just some of the features of Open Door Rental Software Business Intelligence Business Intelligence utilizes dashboards and real-time reports to review profitability, utilization, asset allocations, and ARA rental metrics. Rental Purchase Option Use a portion of the rental revenue for inventory items or rental assets to write down the cost of the rental item or asset so only the net amount is recorded as rental revenue. Usage-based Rentals Be flexible in your billing by utilizing a variety of usage-based charges including metered usage and a periodic usage charge for customers who pay only for specific dates used and optional standby changes. A metered usage allowance can be included for each rental period which allows the customer to be billed for only the excess. Set up user-defined overtime and double overtime charges for any excess usage. Quick Sell Quickly complete a rental transaction and record the sale of the related rental equipment to a customer. Dispatch Planning Dispatch screens, a dispatch planning report and dispatch tickets for both sales and rental orders are available to dispatchers. Shipping transactions for virtually any type of transaction can be managed from the dispatch screen including moves between customer locations and moves between branches. Push dispatch details to mobile devices. Additional Notes Attach specific instructions or customer notes by specifying additional text on sales and expediting documents. Additional Charges with Kit Functionality Save time creating rental orders with Rental Kit Functionality. Link together related inventory items, fixed assets, fixed asset groups, resource charges, or miscellaneous charges. When an item is selected, linked items are automatically dropped onto the rental document where they can be edited or new items added. Field and Yard Mobility Applications Yard or warehouse employees can utilize mobile devices to fill rental orders and receive equipment back into stock. Truckers can manage deliveries and pickups. Service personnel can access and update information in the field. Track Customer Asset Moves Move rental assets between customer locations without forcing changes to the rental document. The tracking allows utilization of customer ship-to locations and maintains a history of the transfers. Fixed Asset Availability Users can quickly check the rental availability of either specific fixed assets or groups. Filters include required data range, location, category of equipment, and specific equipment attributes. Sub-Rent Easily handle sub-rents, create and process related purchase orders, and measure sub-rent profitability. Damage Waivers Automatically charge an insurance fee to the customer. The fee is a percentage of the billed rental amount for each item on a contract and is optional by line.