Payroll Object Codes
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1 Payroll Object Codes Object codes for payroll expenditures are derived in different ways, depending on the type of expenditure and the employment type: For academic salaries and wages, the object code is based on the title code used to pay the employee. A complete list of these codes is in the related article, Payroll Object Codes and Title Codes - Academic. For most staff employees, the object code is derived based on the Sub from which the employee is paid, the work study code, the appointment type and the Description of Service (DOS) code. (See the related article for more information on DOS codes.) Object codes for staff employees in staff physician and staff dentist titles (title codes ) are based on the title code used to pay the employee. The related article, Payroll Object Codes - Staff Decision Tree, is a flow chart that depicts how the object code is determined for a staff employee payroll expense. Object Codes for Benefits Individual object codes have been established for each type of employee benefit. However, benefit charges that appear in the ledger are normally totaled into three categories: Academic benefits (8291) Staff Career benefits (8292) Staff Limited (Casual) benefits (8293) Three reference charts will help you research object code totals and determine the correct object code for a payroll expense: List of Payroll Object codes (provided below) Academic Object Codes and Title Codes (see related article) Staff Object Code Decision Tree (see related article) Payroll Object Codes Object Code Sub Comments 1000 Salaries and Wages Academic Items appearing in the General Ledger with this object code are usually Academic salaries and wages due to an intercampus transfer from another campus. Also used to report information to the Office of the President Salaries and Wages - Tenure Faculty 00, Salaries and Wages - Tenure Faculty-Hlth Science Comp O/Sea - Tenure Faculty 00, 02 Not in use at present 1016 O/Sea - Tenure Faculty-Hlth Science Comp Plan 00 Not in use at present 1018 Vacation - Tenure Faculty 00, Vacation - Tenure Faculty-Hlth Science Comp Plan Salaries and Wages - Non-Tenure Ladder Faculty 00, 02
2 1021 Salaries and Wages - Non-Tenure Faculty-Hlth Science Comp O/Sea - Non-Tenure Ladder Faculty 00, 02 Not in use at present 1026 O/Sea - Non-Tenure Faculty-Hlth Science Comp Plan 00 Not in use at present 1028 Vacation - Non-Tenure Ladder Faculty 00, Vacation - Non-Ten-Hlth Sci Comp Plan Salaries and Wages - Temporary Faculty 00, 02, 05, Salaries and Wages - Temp Fac-Hlth Science Comp Plan Terminal Vacation Gross Reduction-Academic 00, 02, 05, O/Sea - Temporary Faculty 00, 02, 05, 07 Not in use at present 1036 O/Sea - Temporary Faculty-Hlth Science Comp Plan 00 Not in use at present 1038 Vacation - Temporary Faculty 00, 02, 05, Vacation - Temp Faculty-Hlth Science Comp Plan Salaries and Wages - Apprentice Teaching 00, 02, 05, Vacation - Apprentice Teaching 00, 02, 05, Salaries and Wages - Academic Administrative 00, O/Sea - Academic Administrative 00, 02 Not in use at present 1058 Vacation - Academic Administrative 00, Salaries and Wages - Professional Research 00, 02, 05, O/Sea - Professional Research 00, 02, 05, 07 Not in use at present 18 Vacation - Professional Research 00, 02, 05, Salaries and Wages - Apprentice Research 00, 02, 05, Vacation - Apprentice Research 00, 02, 05, Salaries and Wages - Other Academic 00, 02, 05, Salaries and Wages - Health Science Housestaff 00, 02, 05, O/Sea - Other Academic 00, 02, 05, 07 Not in use at present 1086 O/Sea - Health Science Housestaff 00, 02, 05, Vacation - Other Academic 00, 02, 05, Vacation - Health Science Housestaff 00, 02, 05, Additional Compensation HS Affil Hospitals 00, 02, 05, Vacation - Additional Comp HS Affil Hospital 00, 02, 05, Salaries - Staff 01, 02, 05, 07 Items appearing in the General Ledger with this object code are usually Non-Academic salaries and wages due to an intercampus transfer from
3 another campus. Also used to report information to the Office of the President Salaries and Wages - Management/Career Staff 01, Overtime & O/Sea - Career Staff 01, 02, 05, Perquisite - Management/Career Staff Vacation - Management/ Career Staff 01, Salaries and Wages - Career Staff Sub 2, 5, 7 02, 05, Perquisite - Career Staff Sub 2, 5, 7 02, 05, Vacation - Career Staff Sub 2, 5, 7 02, 05, Salaries and Wages - Casual (Limited) Staff 02, 05, Terminal Vacation Gross Reduction - Staff Career 01, 02, 05, Terminal Vacation Gross Reduction - Staff Casual (Limited) 01, 02, 05, Overtime and O/Sea - Casual (Limited) Staff 02, 05, Perquisite - Casual (Limited) Staff 02, 05, Vacation - Casual (Limited) Staff 02, 05, Salaries and Wages - Work Study 02, 05, Perquisite - Work Study 02, 05, IAP Payment 01, 02, 05, IAP Payment - Career 01, 02, 05, IAP Payment - Casual (Limited) 01, 02, 05, IAP Award Funding 01, 02, 05, IAP Award Funding - Career 01, 02, 05, IAP Award Funding - Casual (Limited) 01, 02, 05, Salaries and Wages - Staff Physicians 01,02,05, Vacation - Staff Physicians 01,02,05, Salaries and Wages - Staff Dentists 01,02,05, Vacation - Staff Dentists 01,02,05, Academic Salaries - default Employee paid on invalid title or an academic title that is not used at UCLA OR a benefit adjustment/charge without any salary Staff Salaries - default Employee paid on invalid title or a benefit adjustment/charge without any salary.
4 1940 Accrued Salaries and Wages 01, 02, 05, 07 Generally, used for the biweekly accrual Accrued Benefits Generally, used for the biweekly accrual 8291 Total Academic Benefits Generally, for employee benefits, only these object 8292 Total Staff Benefits codes are found in the 8293 Total Staff Casual (Limited) Benefits General ledger. Benefit charges are divided into Academic, Career, and Casual (Limited) categories, totaled and brought into the Financial System from the Personnel/Payroll system. The specific object code that benefits are charged to in total depends upon the object code that is derived for salaries. If the first two digits of the salary object code are 10 or the salary object code is 1888, the corresponding benefit object code will be If the first three digits of the salary object code are 111 or 112, the corresponding benefit object code will be 8292, for all other salary object codes, the corresponding benefit object code will be Medicare Insurance Object codes for employee 8330 Old Age Survivors Disability Insurance (OASDI) benefits appear on the Payroll Expense Distribution 8500 Workers Compensation Report (PPP5302) as totals. Normally, these object 8520 Unemployment Insurance codes do not appear in the General Ledger Employee Support Program 8540 Core Medical Insurance If an individual benefit charge did appear in the 8560 Core Life Insurance General Ledger it would 8570 Graduate Student Health Insurance Plan (GSHIP) usually end in a 1 (Academic), 2 (Career), or 8590 OP Graduate Student Fee Remission (GSFR) 3 (Casual/Limited) which is again based on the salary 8600 University of California Retirement Plan object code (as above). For 8640 Graduate Student Partial Fee Remission 2 (GSPF2) example, if an individual charge for core life for an 8650 Faculty Summer Salary Academic employee is in the ledger, the object code 8700 Public Employees Retirement System (PERS) will be If the same
5 8800 UC Non-industrial Disability Insurance (UCNDI) 8830 Vision (Optical) Insurance charge is for a Non- Academic Career employee, the object code will be 8900 Health Insurance 8562, and if the charge is for a Casual (Limited) 8910 Intercampus Transfer - Employee Benefits employee, the object code will be Leave Accruals (Assessment) 8931 Vacation Gross Reduction Exceptions are: 8930 Leave Accruals would be Vacation Benefits Reduction 8940 Accrued Benefits Costs (Academic), 8927 (Career), 8928 (Casual/Limited); 8931 Vac Gross Reduction 8945 Incentive Award (Assessment) would be 8934 (Academic), 8935 (Career), Dental Insurance 8955 IAP Benefit Funding 8970 UCLA Graduate Student Tuition Remission (GSTR) (Casual/Limited); 8932 Vac Benefits Reduction would be 8937 (Academic), 8938 (Career), 8939 (Casual/Limited); 8945 IAP Assessment would be 8947 (Career), 8948 (Casual/Limited); and 8955 IAP Benefit Funding would be 8957 (Career) and 8958 (Casual/Limited). Benefits relating to an intercampus transfer 8910 or accrued benefits 8940 both appear in the Ledger Life Insurance 8990 Annuitant Health
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