Managing Workers Compensation Leaves in Banner

Transcription

1 Managing Workers Compensation Leaves in Banner Workers Compensation Activity Entry Notes Update the employee s job(s) with Date of Illness/Injury Enter JOBCHG EPAF Use information provided on First Report of Injury. This should be the date the Date of illness/injury, if this date is beyond the employee s Last Paid Date. If this date is prior to the employee s Last Paid Date, use the first day following the Last Paid Date for this job. JOBCHG JOBCHG will automatically populate Enter JOBCHG Jobs Detail Eff Date Same as Defaults as. Override with the Date of illness/injury if it is prior to AIDII Date Chronic Wkr Comp Injury Routing Establish routing. Transaction Comments, SAVE Determine if there are LOST WAGES. Employee time lost is 3 or more days AND the employee will be using Earned Time/Vacation/Sick Leave Workers Compensation Benefit Three-day waiting period. Compensation is based on 66.67% (approx 2/3) of the employee s average gross weekly income. If the Workers Compensation Leave period is 15 or more calendar days, compensation is paid for the three-day waiting period. The employee s weekly compensation rate is calculated according to the income received at the time of the injury/illness and does not change thereafter for that claim.

2 Use of earned time/vacation/sick leave balances The employee CAN choose to use earned time, sick leave or vacation time to supplement the compensation payments. If the employee chooses to use Earned Time/Vacation/Sick Leave check the available balances and calculate $ value of Earned Time/Vacation/Sick Leave hours/units needed to make the employee whole. Manual adjustments to the employees leave records will need to be made to record the time used. If employee persists on Works Comp, credit may need to be provided on the Earned Time expended during the first three days of the leave. Additionally, earned time accrual on the first three weeks of sick pool usage should be provided manually to earned time balances on PEAEMPL Leave Balances window for Operating Staff accruing time in Banner. Enter LOAWKC EPAF Enter and Submit LOAWKC EPAF when employee has been out for three days. Jobs Det Effective Date Anticipated Return Leave Type 10 Job Status B LECWC Workers Compensation Accrue Leave Y Leave Pointer W This should be the date the leave due to workers compensation commences if the leave begins after the employee s Last Paid Date. If the leave should have begun before the employee s Last Paid Date, use the first available date following the Last Paid Date for this job. LOAWKC Enter Position and Suffix for job being placed on leave Defaults as. Override with the date the unpaid leave of absence due to workers compensation commences if it is prior to Defaults as. Enter date of anticipated return from leave. This is a Memo only field.

3 SAVE, NEXT ACTION, NEXT BLOCK EARN Jobs Effective Date Defaults as. Earnings 455 Workers CompETVacationSick Hours or Units 1 Special Rate Enter the $ value calculated for the Earned Time/Vacation/Sick Leave hours/units needed to make the employee whole. Ended as of Date Day the employee will no longer receive default earnings. Update Employee s Default Earnings (As needed) Enter DEFERC EPAF If Default Earnings need to be ended early or continued beyond the Ended as of Date, the default earnings can be adjusted via EPAF DEFERC. Date of Change if in the future or first day of pay period following the last completed pay period. DEFERC EARN Enter Position and Suffix for job on leave Jobs Effective Date Defaults as. Earnings 455 Workers CompETVacationSick Hours or Units 1 Special Rate Enter the $ value calculated for the Earned Time/Vacation/Sick Leave hours/units needed to make the employee whole. Ended as of Date Enter the date the employee will no longer receive 455 earnings.

4 Employee time lost is 3 or more days AND the employee will NOT be using Earned Time/Vacation/Sick Leave Enter LOANWC EPAF Enter and Submit LOANWC EPAF when employee has been out for three days. Jobs Det Effective Date Anticipated Return Leave Type 10 Job Status B LECWC Workers Compensation Accrue Leave Y Leave Pointer W Establish Routing Use the LOANWC EPAF if the employee isn t eligible to receive any Default Earnings because they have no available Earned Time/Vacation/Sick Leave hours/units OR because they employee is an Adjunct staff. This should be the date the leave due to workers compensation commences if the leave begins after the employee s Last Paid Date. If the leave should have begun before the employee s Last Paid Date, use the first available date following the Last Paid Date for this job. LOANWC Enter Position and Suffix for job being placed on leave Defaults as. Override with the date the unpaid leave of absence due to workers compensation commences if it is prior to Defaults as. Enter date of anticipated return from leave. This is a Memo only field. Employee time lost is < 3 days. Three-day waiting period. If the Workers Compensation Leave is less than 15 calendar days, the first three days of lost time after the date of injury are considered a three-day waiting period and are NOT compensable. The employee may use Earned Time/Vacation/Sick Leave hours/units to receive income for the non-compensable, three day waiting period (if applicable). If the employee does not have any Earned Time/Vacation/Sick Leave hours/units, their pay will be docked.

5 End Workers Compensation Leave Return to Full Duty Enter LOARET EPAF Job Detail Eff Date Be sure to contact payroll if the employee is due retro pay. This should be the date the leave due to workers compensation ends if the leave ends after the employee s Last Paid Date. If the leave should have ended before the employee s Last Paid Date, use the first available date following the Last Paid Date for this job. LOARET Enter Position and Suffix for job being returned from leave Defaults as. Override with the date the unpaid leave of absence due to workers compensation ended if it is prior to Query Date Defaults as LXCWC Exit-Workers Compensation LV Establish Routing

6 Return to Partial Duty Be sure to contact payroll if the employee is due retro pay. Be sure to enter a DEFERC EPAF if there are any 455 default earnings which need to be changed. For adjunct hourly staff, hours will be reported through positive time entry. For adjunct salary staff, enter a DEFERC EPAF to update their default earnings to reflect their return to partial duty. For operating staff exception time entry will be required to provide dock pay, earned time payout as complement to w/c (make whole) and hours worked. Specific information should be provided to time enterers by Campus HR or Workers Compensation processing specialist. When employee is returning to partial duty documentation is required from a physician providing date of return and maximum work hours. Supervisors are responsible for ensuring employee stays within requirements. Enter LOARPD EPAF Job Detail Eff Date Anticipated Return This should be the date the employee is expected to return to partial duty if the partial duty begins after the employee s Last Paid Date. If the partial duty should have begun before the employee s Last Paid Date, use the first available date following the Last Paid Date for this job. LOARPD Enter Position and Suffix for job partially being returned from leave Defaults as. Override with the date the employee returned to partial duty if it is prior to. Defaults as Enter date of anticipated return to full duty. This is a Memo only field. Establish Routing

7 Move to Chronic Workers Compensation (after 18 months) Campus HR and/or BSC will process EPAF to facilitate job termination. System Benefits will process EPAF to enter employee as chronic workers compensation.