No Boundaries. Just GetThere. GetThere Travel and Collaboration Management. Travel. Meet. Network.

Transcription

1 No Boundaries. Just GetThere. GetThere Travel and Collaboration Management Travel. Meet. Network.

2 For more than a decade, GetThere has been used by a majority of the Fortune 200 and the BTN Corporate Travel 100, companies that have large, complex travel programs. We ve overseen $9 billion in travel transactions and helped companies achieve an astounding $2 billion in savings. No company has done more for online corporate travel. And now, GetThere has reengineered its leading travel and collaboration solutions as a software-as-a-service for small and medium-sized businesses. For companies that spend between $1 million and $5 million annually on air travel, GetThere offers an ideal set of fast, easy and affordable products that generates bottom-line savings with a proven return on investment.

3 Collaboration Solutions that Connect Business GetThere can make a tangible difference not only for your travel program but across the entirety of your organization. You can recreate and enforce your travel policy online and gain better visibility into how your program operates on a day-to-day basis. Your company will benefit from the real savings GetThere delivers on transactions, agency fees, ticket prices and more. And your travelers will enjoy using a product that is well-designed, convenient, fast and reliable. GetThere combines travel, meeting and networking solutions to meet the collaboration needs of corporations. Our online booking platform allows users to book air, hotel, rail and ground reservations in a single visit. We ve included meeting planning capabilities within GetThere for a seamless booking experience, as well as developed an internal networking resource where employees can engage each other to share ideas and foster thoughtful discussion. Travel Management 24/7 online access to air, car, hotel and rail reservations Award-winning, easy-to-use leisure interface Travel policy and preferred supplier compliance Meetings Management Easy, online attendee registration and management Property and site searches that adhere to corporate policy Air fare and guest room cost estimators and comparisons Corporate Community Secure, enterprise knowledge sharing among employees Access to business information, resources and answers Integrated travel itinerary information And not only do we offer the world s preferred set of collaboration tools, we can go further than anyone else for your travel program with our expense, consulting and site optimization solutions. When you go with GetThere, you get it all. Fast Turnkey implementation Immediate, real savings Fast, efficient user experience Easy No training necessary Automated policy controls Consistent, reliable uptime Affordable Low, upfront cost Simple, cost-effective pricing structure Proven return on investment

4 GetThere Travel Management GetThere offers the most modern and stable travel booking and collaboration platform in the industry. We empower your travelers with features that are easy-to-use and designed to make a positive impact on your bottom line. 24/7 online access to air, car, hotel and rail reservations Award-winning, easy-to-use leisure interface Travel policy and preferred supplier compliance Unused ticket alerts Localized customer support across the globe Ongoing site hosting, software upgrades and customer support via monthly maintenance Easy User Interface The Traveler Portal gives users access to the travel-related features they use the most, like profile settings and traveler preferences, and links to collaboration tools like GetThere Meetings Management and GetThere Corporate Community. Travelers can conveniently toggle between multiple tabs for different content and complete several important actions with a single click. Cost-saving Features GetThere s Unused Ticket Messaging alerts users to unused ticket values that can be applied to future bookings. Travelers can also see customized company announcements, including viable travel alternative suggestions such as video conferencing or Webex. From the initial travel search to the final booking confirmation, GetThere makes it convenient for the traveler and cost-effective for your company. Incomparable Booking Experience Our air matrix lists fares at-a-glance by carrier, and policy icons clearly indicate which flights are company-negotiated, company-preferred and out of policy. The airline availability pages also show unused tickets, seat maps and fare comparisons using our sophisticated low fare search technology. When choosing a hotel, travelers can search by address, city location or by company preferred properties. Search results appear in a list or map view, with each property s name, amenities, photos and address displayed, and GetThere s live hotel availability ensures the most up-to-date rates are available. Travelers can search for rental cars by airport locations, hotels and off-airport addresses and choose alternate drop-off locations. The GetThere car matrix shows all car types and amenities with policy icons, daily rates, total price and links to car details. GetThere s trip review page gives the user an option to hold the trip for 24 hours or continue immediately with the reservation. Travelers then receive a confirmation with an itinerary link to Sabre Virtually There where trip details are accessible online at any time.

5 GetThere Meetings Management GetThere Meetings Management provides a one-stop shopping experience for meeting planning and tracking. Our meetings product is fully integrated with the travel booking process so users can enjoy greater convenience and efficiency while you can draw the maximum cost-saving benefits. Increased Spend Visibility GetThere Meetings Management allows planners to search, compare costs and book meeting space and overnight accommodations in real-time. Additionally, users can arrange catering, AV equipment and other amenities in a single online session. This smart, simple tool, that anyone can use, is paired with sophisticated tracking and analysis of every meeting detail and expense. Search for meeting location by specific dates and even include details like begin and end times for each day, preferred chain and facility type. Room seating and set-ups can be selected based on graphically displayed configurations. GetThere Meetings ensures tracking of each and every aspect of the meeting from breakout rooms to catering, AV equipment and even notepads and pencils. If overnight rooms are required, GetThere can include these in the meeting reservation once again streamlining the workflow process and maximizing savings potential. Reserve room accommodations for up to 50 people and numbers can vary by night. GetThere s robust and easy-to-use meetings tools also help improve compliance with your corporate policies to reap greater savings. Effortless Attendee Management GetThere also provides additional meetings and attendee management options including access to recent meetings searches, upcoming meetings, meeting history, and tracking of booking and proposal requests. Attendee management features make notification, registration and cancellation easier than ever. Build a meeting web page, create an online registration link, and get real-time updates on attendance numbers and cancellations. Easy, online, attendee registration and management Property and site searches that adhere to corporate policy Air fare and guest room cost estimators and comparisons By automating the meetings process, GetThere makes it manageable, trackable and measurable. From booking meeting space to notifying participants, GetThere Meetings Management offers new visibility into what corporations are spending on small simple meetings.

6 GetThere Corporate Community GetThere Corporate Community provides a secure, enterprise knowledge sharing platform that allows organizations to tap into the collective intelligence of its employees and harness the power of their internal community. Built specifically for corporate use, GetThere Corporate Community securely brings together members from across an organization to fully utilize their diverse skills and knowledge. It can also quickly and efficiently tap the right people, information, answers and resources to allow an organization to solve business challenges. Secure, enterprise knowledge sharing among employees Access to business information, resources and answers Integrated travel itinerary information Connect Cost Effectively Via a profile page, employees can publish business relevant skills and experiences. By sharing what they know, who they know and where they ve been, the organization knows where to go to access a specific and unique knowledge-base. Members can also ask and answer questions on business related topics. Questions can be directed to a specific member, group, or the whole community and are organized into categories relevant to the organization. This enhances productivity and translates to cost savings since collective tribal knowledge is in one location and instantly accessible to employees. Engage From Anywhere GetThere Corporate Community engages organization members, regardless of position or work location, in an online community that enhances workflow: Share best practices Answer important business questions Discover and utilize hidden skills and expertise Solve business challenges GetThere Corporate Community connects company employees in an internal corporate social network that helps build community and culture. It allows employees no matter how dispersed they are to collaborate, support and share in a secure, enjoyable environment available only to other company employees.

7 GetThere Expense Management In conjunction with IBM s Global Expense Reporting Solution, GetThere offers an integrated travel and expense management solution that enables corporations to realize significant business benefits including process improvement, enhanced policy compliance and cost savings. Powerful Usability and Reporting GetThere Expense Management is a comprehensive business policy engine integrating travel booking and expense reimbursement and reporting to create a seamless automated workflow across an enterprise. It s the most advanced reporting available of booked versus actually spent data. Users can create expense reports from travel and automatically match credit card billing against travel reservations data. Additionally, administrators can more seamlessly reconcile expense report activities (including employee reimbursements, general ledger posting, corporate card use and integrated hard-copy receipt imaging), track receipts, provide approval authorization, and facilitate business intelligence and data analysis to detect fraudulent expenses. Corporations can track and trend critical items including reports of cancelled trips, hotel properties honoring negotiated rates and ancillary fees charged by airlines. Expense data is better leveraged to negotiate contracts with suppliers and identify potential fraud, and companies significantly reduce expense processing costs with efficient receipt verification audits and records management. Integration Means Cost Savings GetThere Expense Management allows corporations to realize significant savings by extending their travel procurement practices into expense reporting processes. By retrieving and analyzing reports on every business travel-related operation, GetThere helps companies facilitate travel policy compliance, control travel and expense processing costs and improve cash flow. Seamless, online expense reporting (automated submission, approval and audit) Automated cost code and policy validation, and payment to card providers and employees Comprehensive data analytics and reporting based on expense data

8 GetThere Control Management GetThere provides the necessary tools to increase a corporation s management controls. These tried-and-true features have helped countless corporations maximize their ROI on collaboration and drive ongoing savings. Our site optimization features include: Technology set of travel program control and optimization tools Point-of-sale site messaging, and pre-trip approval GetThere professional services support Dynamic Messaging Dynamic Messaging allows corporations to deliver relevant messaging to travelers at the point-of-sale. Prominently displayed throughout the booking process, these messages serve to educate travelers about policy, preferred suppliers, negotiated rates and cost-effective alternatives to travel in order to impact the choices they make in the booking process. Pre-Trip Approval Pre-Trip Approval is an automated, web-based pre-trip authorization solution that provides managers with the ability to approve, decline or request changes to various components of a traveler s itinerary prior to ticketing. This convenient, simple and flexible checks-and-balances tool allows managers to ensure their company s travel policies are adhered to and spending is within reason. Pre-Trip is also an added assurance for travelers that they are making the right decisions on behalf of the company.

9 GetThere Consulting Services GetThere Consulting Services helps put corporations on the path to attaining a best-in-class travel program. From short-term projects to complete program reviews, GetThere consulting offers the full range of advisory programs. Our award-winning, senior consulting team works jointly with clients to tee them up for sustainable success in the everyday management of their travel programs. GetThere Consulting customers receive an objective assessment of their travel programs. With a customer-centric approach to each program, we pinpoint specific areas of focus and design a unique roadmap to travel management excellence. Unmatched Expertise Our proven reputation for delivering innovative technology on a global scale, combined with the expertise of our senior consulting team, make GetThere uniquely qualified to evaluate and assess travel program effectiveness. This is accomplished via an end-to-end range of consulting offerings that are designed to drive a positive return on investment: Travel Management 101 Travel Department Formation Travel Management Best Practices Travel Management Strategic Planning Travel Program Compliance Travel Procurement Strategy Travel Supply Chain Efficiency Travel Program Deep Dive Travel Leadership Development Travel Management Intelligence Expert, objective assessments of travel program performance Unique, customer-centric recommendations and roadmaps to cost savings Jointly developed project plans and collaborative working partnership

10 Experience GetThere A majority of the Fortune 200 and the BTN Corporate Travel 100 rely on GetThere to streamline processes, improve supplier and contract management, and achieve ongoing and sustainable savings in corporate travel and collaboration spend. And now you can experience the difference GetThere has made for large enterprises with our solutions for small and medium-sized businesses. Contact your GetThere representative by calling GetThere or visiting to learn more. No Boundaries. Just GetThere GTTMN02