Commercial Solutions. Client Value Proposition

Transcription

1 Commercial Solutions Client Value Proposition VISA Corporate Card Program Registered trademark of Visa International Service Association; Visa Canada is a licensed user

2 Current Market Environment Marketplace Needs Trends Manage cash flow more efficiently Improve processes for account reconciliation and expense reimbursements Maximize ROI technology investments Reduce Corporate Travel Costs Facilitation of Electronic payments Straight-through-processing Reservation to reconciliation Increased receivables automation Role of Visa Provide electronic payments infrastructure Expand the acceptance network Enable systems integration Deliver payments expertise 2

3 Visa Capabilities VISA Brand Strength and Value Global Operations Network - World-class processing - Improved risk management & fraud prevention tools - New technology development & support Global Distribution Through Member Network 3

4 VISA Corporate Card Program - Capabilities Efficient payment mechanism with ATM access Spending/audit controls and merchant blocking Delivery of payment and transaction information Links to major expense management and ERPs Aggregates data by supplier to help client with the negotiating process Unsurpassed acceptance in more than 150 countries world-wide 4

5 VISA Corporate Card Program Delivering Value Client Needs Program Benefits Visa Solutions 5

6 VISA Corporate Card Program T&E Market Needs Needs Cost Reduction Controls Information Integration Sourcing Trust Reduce T&E expense management process costs Tools to control card misuse Reconcile payment and order information Integration & posting of financial card data with expense management tools to general ledger (G/L) Consolidate supplier base which helps with negotiating discounts Trusted payment utility between clients 6

7 T&E Market Needs Cost Reduction Cost Reduction Reduce T&E expense management process costs Companies have traditionally managed their employee travel and entertainment (T&E) expenses by issuing cash advances or reimbursing employees for out-of-pocket expenditures. The cost of managing and processing these expenditures is costly, inefficient, and often inconvenient for travelers. Companies need to streamline T&E purchase and reconciliation, reduce the number of paper-based transactions, and decrease the need for petty cash accounts and cash advances. 7

8 T&E Market Needs - Controls Controls Provide tools to control misuse Business owners, shareholders, and government regulations require companies to control and account for their T&E expenditures. To adhere with these requirements, companies have created departments, policies and processes to approve, monitor and track employee spend. A T&E payment solution should generate records of all purchases to ensure control and provide a clear audit trail. 8

9 T&E Market Needs Information Information Reconcile payment and order information The traditional T&E expense reporting process is labor-intensive and paper-based as a result of a requirement to produce information about the type, quantity, cost and tax associated with the purchase of goods and services. Companies require purchase information to properly account for and allocate these business expenditures to the balance sheet. T&E expense information is also necessary to support compliance,reporting and sourcing. 9

10 T&E Market Needs Integration Integration Integrate & post to T&E Mgmt System and G/L Businesses have invested in ERP (Enterprise Resource Planning), and expense reporting solutions. To a large extent, these systems require information generated by outside vendors and suppliers. As a result, companies have a need to integrate this information from disparate sources and systems and integrate it into their existing technology infrastructure. There is a growing movement to create common standards and formats. 10

11 T&E Market Needs - Sourcing Sourcing Consolidate supplier base which helps clients negotiate discounts T&E expenses are the third largest category of controllable expenses after labor and technology. Companies have multiple T&E vendors and lack the information to rationalize and successfully negotiate with their vendors. Maintaining and managing these relationships is costly. Companies that do not centralize procurement around a number of key vendors, forgo opportunities to negotiate volume discounts with key suppliers. 11

12 T&E Market Needs - Trust Trust Trusted payment utility Companies seek a viable, trusted payment option for use in the physical and virtual worlds. For T&E expenses, employees require a solution with multicurrency payment capability, the ability to access cash and worldwide acceptance. While traveling on company business, employees require 24-hour assistance and emergency services. Suppliers require a solution which ensures prompt, full payment at the time the goods or services are rendered. 12

13 VISA Corporate Card Program Solutions Needs Solutions Core Features Spending Control Visa Information Management Visa Procure-to-Pay Best Practices Tax Best Practices Study How Business Buys 13

14 VISA Corporate Card Program - Spending Controls Manage employee spend with enhanced spending controls Used to manage volume of spend Corporate Liability Insurance protects company against card misuse Applied to employee or by hierarchy Departments, Job level, Project Most frequent spending controls are by: Transaction amount, volume, or number Merchant category code Billing cycle Credit limit on card 14

15 VISA Corporate Card Program - Core Product Features Core product features that deliver value to clients and cardholders Client Central or individual billing Local currency billing Management information reporting Enhanced Data for Rail, Airline and Hotel Unsurpassed acceptance in over 150 countries Cardholder Emergency Card and Cash Replacement Travel and Emergency Assistance ATM access Unsurpassed acceptance in over 150 countries 15

16 VISA Corporate Card Program Visa Information Management A comprehensive suite of information management services Includes web-based reporting tools Data collection and delivery capabilities Includes: Visa Multinational Reporting Visa Information Source (Visa-branded solution) Data collection, consolidation and delivery 16

17 VISA Corporate Card Program - Multinational Reporting A web-based reporting tool for multinational corporations. Provides a global headquarters view of spend for managing worldwide procurement expenses Global supplier cash expenditure analyses Ability to view expenses by merchant category, country, business unit Consolidates and converts transactions to the currency of choice Supports a variety of output formats PDF, HTML, MS Excel Ability to deliver real-time reports or schedule delivery for a specific date and time 17

18 VISA Corporate Card Program VISA Information Source A VISA branded web-based reporting solution to manage travel and entertainment expenses and monitor employee policy compliance. Reports to better control and reduce T&E expenses Air, rail, and hotel data Identify top suppliers, travel destinations Monitor policy compliance Schedule reports for efficient use of time Convenient distribution option through Expense Reporting Automatically populate expense reports Control approval process online Flexible data extracts Ad hoc or fully customizable Cost allocation tools for improved project/business unit management at cost center, GL sub-account Restrict access by user, hierarchy, company, bank Reporting solutions and report lay-outs may vary by VISA Issuing Financial Institution 18

19 VISA Corporate Card Program - Flexible Data Delivery Powerful and flexible data management capabilities 1. Travel itinerary, hotel folio detail and Via Rail expenditures for vendor negotiations and company policy compliance View trip leg originating and destination locations, carrier, class of service View hotel details such as room, tax, meals, phone, and incidentals Matching service to link travel details with financial information 1. May vary depending on the client's reporting software. 19

20 VISA Corporate Card Program - Visa Procure-To-Pay Best Practices (T&E) Actionable tools that identify savings A Best Practices publication dated 2003 Identifies demonstrated T&E management practices of large and mid-size companies, their associated benefits, implementation steps, and experience gathered from actual implementation successes Performance Gauge Enables analysis of an organization s T&E procure-to-pay process Benchmarks processes Identifies process and cost reduction opportunities Commercial Card ROI Calculator Monitors financial goals over a 3-year period Tracks actual performance against goals 20

21 VISA Corporate Card Program Tax Best Practices Study Concrete guidelines to assist in the management of commodity tax compliance 2003 study prepared by PricewaterhouseCoopers Addresses concerns regarding commodity tax compliance practices cards New tax recovery methods for T&E expenditures 21

22 VISA Purchasing Card Program How Business Buys Identifies key emerging trends about ordering, billing and payment processes of medium to large size Canadian businesses Helps procurement professionals to understand where their organizations are relative to the industry s norms A national study examining current purchasing practices and future trends of medium and large-size Canadian organizations including T&E purchasing practices Explores the ordering, billing and payment processes, and helps purchasing professionals understand the impact of new technologies, including how purchasing will evolve over the next 5 years. 22

23 VISA Corporate Card Program Client Benefits Needs Solutions Benefits Reduce Cost Provide Control Maximize Investments Streamlines travel processes Facilitates strategic sourcing Tracks and identifies savings opportunities Increases employee efficiency Provides point-of-transaction & ATM controls Offers audit capabilities Monitors compliance to company policy Provides individual or corporate billing Integrates with accounting & ERP systems Maps transaction data to invoice-level data Enables electronic reconciliation & reporting 23

24 VISA Corporate Card Program Learn More To learn more about the VISA Corporate Card Program please contact a VISA Issuing Financial Institution 24