Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 9:00AM Please type questions into the Chat area.

Transcription

1 Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 9:00AM Please type questions into the Chat area. Before we begin: Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: PARTICIPANT CONFERENCE FEATURES: *0 - Contact the operator for assistance. *6 - Mute/unmute your individual line. Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at ext 1537 or 1554

2 CCCCO MIS Update August 07, 2013

3 Today s Topics Reminders Data Mart / Data on Demand New/Changed Data Elements Website Downtime for Questions

4 Reminders

5 Reminders Student Program Award data must be submitted by September 15, The data are used for many purposes including: Scorecard, Salary Surfer, Gainful Employment, SB70 CSAC and IPEDS 3. AAT or AST awards are reported using: A(for A.A.)and S(for A.S.) code in SP02(Program-Award) SP04 (Program-Unique-Code) for the AAT or AST program 4. Calendar data for Academic Year are now due.

6 Reminders 1. Any submission that passes all 3 edits will automatically be loaded to production. No load request will be necessary. Beginning September 2013, the [email protected] will no longer be available. 2. Send problems/questions to [email protected] 3. Maintain the CISO, MISCN, MISEDIT accounts Create the rules to forward s sent to these accounts to the appropriate members of your organization.

7 Term Analysis Reports 1. The term analysis reports will no longer be created. All of the information/data in these reports are available on the Data Mart or on the Student Services Automated Reporting for Community Colleges (SSARCC) website Historical Reports will still be available on the web. 3. The District will receive an once the data have been loaded to the production database.

8 Categorical Reports 1. Reports are now available at: 2. No user logon/password required 3. Data available from Summer 1992 to present 4. EOPS/CARE, DSPS, CalWORKs, Financial Aid reports are available. SS (Student Success) reports will be available beginning Summer 2014.

9 Data Mart / Data on Demand

10 New Queries on the Data Mart 1.Annual/Term Student Count 2.Citizenship Status 3.Education Status 4.System Wage Tracker and College Wage Tracker 5.AAT and AST degrees identified on the Program Award Outcome Query Degree with a Guarantee

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14 New Queries on the Data Mart Coming September October 1. Enrollment, program award, financial aid data for special populations 2. Community College Transfers to In-State Privates and Out of State Institutions 3. Calendar Data 4. Additional Distance Education query

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16 Distance Education (Total hours of DE instruction is > 50%) Academic Total Total Total Total Total Year Courses Sections Students Enrollments FTES ,366 9,413 8,984 20,975 2, ,298 12,041 11,459 28,418 2, ,539 15,470 15,340 37,828 3, ,487 17,694 20,334 50,299 5, ,477 17,572 22,281 53,871 5, ,433 17,403 22,940 56,192 5,721.1 Hybrid Distance Education (Total hours of DE instruction is <= 50%) Total Total Total Total Total Courses Sections Students Enrollments FTES ,163 1, ,230 2,128 2, ,038 3,089 4, ,904 3,105 4, Not a Distance Education Course Total Total Total Total Total Courses Sections Students Enrollments FTES , ,578 30, ,946 25, , ,011 34, ,491 28, , ,419 43, ,588 34, , ,325 55, ,430 42, , ,791 57, ,558 41, , ,083 59, ,793 41,682.9

17 Additional Data-on-Demand Files 1. IPEDS Unitary Data 2. SB70 CSAC Data 3. College Wage Data 4. Scorecard Unitary Data 5. Categorical Allocation Unitary Data

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19 New/Changed Data Elements

20 Student Success Data File 1. SB 1456 Implementation MIS Revision and New Allocation Formula Workgroup 2. The Matriculation Program is now known as the Student Success and Support Program 3. The workgroup was charged with responsibility of reviewing all the MIS Matriculation data elements and developing a new funding formula.

21 Student Success Data File 1. New Data File SS Student Success Data File 2. Optional Mandatory The current Matriculation Data file (SM) will continue to be collected thru academic year The Matriculation Data file (SM) will no longer be collected beginning Summer New Data File will be posted to the web very soon 5. MIS will have breakout sessions at the Student Success and Support Program Implementation Summit in Sacramento on September 23-24, MIS will be offering a follow-up webinar in October 2013 with more detailed discussion on the individual SS data elements.

22 SS Student Success Data File DED# DATA ELEMENT NAME SS01 SS02 SS03 SS04 SS05 SS06 SS07 SS08 SS09 SS10 SS11 STUDENT-EDUCATIONAL-GOAL STUDENT-COURSE-OF-STUDY STUDENT-INITIAL-ORIENTATION-EXEMPT-STATUS STUDENT-INITIAL-ASSESSMENT-EXEMPT-STATUS STUDENT-EDUCATION-PLAN-EXEMPT-STATUS STUDENT-INITIAL-ORIENTATION-SERVICES STUDENT-INITIAL-ASSESSMENT-SERVICES-PLACEMENT STUDENT-COUNSELING/ADVISEMENT-SERVICES STUDENT-EDUCATION-PLAN STUDENT-ACADEMIC-PROGRESS-PROBATION-SERVICE STUDENT-SUCCESS-OTHER-SERVICES

23 Additional Data Quality Checks: 1. Reject the submission if: for SS01 Student-Educational-Goal More than 25% of credit, non-special admit students, have a value of M (undecided on goal) 2. Reject the submission if: for SS02 Student-Course-of-Study More than 35% of credit, non-special admit students, have a value of YYYYYY (student is exempt) and/or More than 45% of credit, non-special admit students, have a value of (no course of study)

24 SB14 Student Educational Goal Beginning Summer 2014 the SB14 (Student-Educational-Goal) data element will no longer accept Obtain a 2-year vocational degree without transfer - D as a valid field value. DED# DATA ELEMENT NAME FORMAT SB14 STUDENT-EDUCATIONAL-GOAL X(01) This element identifies the student s principal educational goal. The goal is not updated unless the student s enrollment lapses for at least an academic year. Coding Meaning A B C D E F G H I J K L M N O X Obtain an associate degree and transfer to a four-year institution Transfer to a 4-year institution without an associate degree Obtain a 2-year associate's degree without transfer Obtain a 2-year vocational degree without transfer No Longer a Valid Code Earn a vocational certificate without transfer Discover / formulate career interests, plans, goals Prepare for a new career (acquire job skills) Advance in current job / career (update job skills) Maintain certificate or license (e.g. Nursing, Real Estate) Educational development (intellectual, cultural) Improve basic skills in English, reading or math Complete credits for high school diploma or GED Undecided on goal To move from noncredit coursework to credit coursework 4-year college student taking courses to meet 4-year college requirements Uncollected / unreported

25 Website Downtime for

26 Downtime Schedule Data Submission Production Website December 17, 2013 thru January 6, 2014 May19, 2014 thru May 30, 2014 August 5, 2014 thru August 27, 2014

27 Questions