2013 KUMBA IRON ORE Phase I Flexicadastre Implementation for RSA Prospecting Right Management
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1 2013 KUMBA IRON ORE Phase I Flexicadastre Implementation for RSA Prospecting Right Management Flexicadastre User Conference 2014 Tankiso Mabote (Senior Specialist - GIS) Kumba Iron Ore
2 1. Introduction 2. Challenge 3. Objective 4. Why Flexicadastre? 5. Implementation Scoping Project Team Business Process Mapping Workshops Software Installation System Configuration Data Import Training Use Acceptance Testing 6. Obstacles 7. Conclusion Overview
3 About Kumba Iron Ore 1. INTRODUCTION Kumba Iron Ore is a member of the Anglo American plc group Value-adding supplier of high quality iron ore to the global steel industry Production per annum 43.1 million tonnes (Mt) in 2012 Mining Operations (Sishen, Kolomela, Thabazimbi) Port Operations (Saldanha Bay) 7000 Full time employees and 4000 contractors
4 Operations & Projects 1. INTRODUCTION
5 1. INTRODUCTION Rights Surface Rights 108 Farm Portions 25 (12 active) Prospecting Rights 116 Farm Portions 4 Mining Rights 65 Farm Portions
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9 2. CHALLENGE Legacy system based on MS Excel Not web-based Spatial and attribute info not integrated Not workflow driven Does not ensure compliance to legislation
10 3. OBJECTIVE Ensure land is actively and efficiently administered Minimise corporate risk trigger events and reporting Integrate spatial and attribute data for prospecting rights Better manage third party access agreements Avoid loss of prospecting right
11 4. WHY FLEXICADASTRE? Anglo group standard for mineral rights management (considered best practice in industry) Scalability Integration of spatial data with attribute data Adaptability to match External (adherence to MPRDA) and Internal (Kumba governance processes) requirements
12 Process Mapping 5. IMPLEMENTATION
13 RACI Matrix 5. IMPLEMENTATION
14 5. IMPLEMENTATION Scoping After solution research, invited Spatial Dimension to present to Executive Head - Technical Services Contracted to do scoping exercise: Review existing land management systems at Kumba Understand Kumba requirements versus Flexicadastre system functionality Review PR business processes and workflows Review system deployment architecture
15 5. IMPLEMENTATION Scoping - Deliverables Business rule creation and workflow definition Association of documentation (AA, approvals) Payment schedules and obligations (fees, royalties) GIS functionality SharePoint connector Single sign-on using MS Active Directory
16 Scoping - Deliverables 5. IMPLEMENTATION Monthly Status Summary Report (dates) Audit Trail
17 Project Team - Kumba 5. IMPLEMENTATION Name Role/Responsibility - Project Role/Responsibility Post Project Implementation Daleen Dudley Project Manager Overall delivery of the project None Stuart MacGregor Project Owner/Business Lead Technical inputs into Prospecting Rights to ensure business needs are met Prospecting Right Management Jean Britz Project Sponsor Provide expert knowledge on workflows, data, verify requirements, user acceptance test and jurisdiction needs Co-responsible for Prospecting Right Management Wandisile Mandlana Legal Compliance Anglo Group Legal Legal Counsel Lukas van Kasterop Information Management Vendor contracts and escalation, network and systems set-up (Capital Release, Project Management and Hosting) Maintain System SMA/SLA Tankiso Mabote GIS Data Management Capturing the Spatial Data Flexicadastre Administrator and Super User Amanda Vonk Data Analyst/Administration Administration of the Prospecting Rights Super User of Flexicadstre
18 Overview 5. IMPLEMENTATION
19 5. IMPLEMENTATION Flexicadastre Configuration
20 5. IMPLEMENTATION Data Import PR Lodge A. Details of the land or area (Reg. 2(2) plan) C. Financial Competence C. Technical Competence D. Title deed(s) in respect of land E. Existing rights and past compliance H. Company Statutory Doc. (Incorporation) I. Company Statutory Doc. (Commence Business) J. Copy of resolution (Signatory Authorisation) EMP with or without bulk sampling BEE Documentation
21 Action with Checklist items
22 Supporting Documentation
23 5. IMPLEMENTATION Data Import Maintenance/Obligations 20 Y1 Pay Prospecting Fee 21 Y1 Review EMP & PWP Compliance 22 Y1 Report: PR Annual Progress 23 Y1 Pay: Recalc. Fin Prov & Supp. Quantum (PR) 24 Y2 Pay Prospecting Fee 25 Y2 Review EMP & PWP Compliance 26 Y2 Report: PR Annual Progress Y2 27 Y2 Pay: Recalc. Fin Prov & Supp. Quantum (PR) 28Y2 Report: PR Perfor. Asses. (Bianually) 29Y3 Pay Prospecting Fee 30 Y3 Review EMP & PWP Compliance 31 Y3 Report: PR Annual Progress 32 Y3 Pay: Recalc. Fin Prov & Supp. Quantum (PR) 33 Y4 Pay Prospecting Fee 34 Y4 Review EMP & PWP Compliance 35 Y4 Report: PR Annual Progress 36 Y4 Pay: Recalc. Fin Prov & Supp. Quantum (PR) 37Y4 Report: PR Perfor. Asses. (Bianually) 38 Keep / Drop PR 39 Y5 Pay Prospecting Fee 40 Y5 Review EMP & PWP Compliance 41 Y5 Report: PR Annual Progress 42 Y5 Pay: Recalc. Fin Prov & Supp. Quantum (PR)
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26 5. IMPLEMENTATION Data Import - Spatial Import Excel, shapefile Import shape from existing license (Farm Portions) Map Services from Anglo Exploration RSA Cadastre Parks Magisterial Districts Local Municipalities District Municipalities Grids (1 deg, 2 deg, 30 min, 15 min) 50k topo index 50k topo sheets
27 Action Spatial Data
28 Spatial Shape Details
29 UAT completed without changes 6. UAT & Go-Live Go-Live delayed due resource availability and access issues to SharePoint connector
30 7. OBSTACLES Data Import resource availability Spatial Data not clean geometric errors Availability of personnel corporate plus sites IM group procedures (change request, map services)
31 8. CONCLUSION Flexicadastre is the right tool to manage mineral rights Flexicadastre will not do your job Business process mapping is key Involvement of all stakeholders important (workshops) Takes time to get fully integrated Phase II Mining and Surface Rights
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