Tips, Tricks and Pointers on. , Productivity and Using
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1 Tips, Tricks and Pointers on Reducing Paper, Managing , Productivity and Using Social Networking Debbie Foster Affinity Consulting Group
2 What to do with all that paper? PAPER REDUCTION STRATEGIES
3 Is Paperless Achievable? Probably not. BUT you still need to do what you can! Read about it
4 How Do You Store Your Stuff? You have to be able to find what you are looking for Electronically file by Client/Matter Not by User Not by Lawyer Not by Practice Area**
5 Search Tools Google Desktop - X1 Copernic dtsearch
6 Document Management? Big differences? Forced user compliance Document Security Versioning management
7 What about the old stuff? Start today Look ahead D l ith ld t ff l t ( b Deal with old stuff later (maybe never )
8 Stop Creating Paper Stop unnecessary printing Review on the screen No printing s. Ever.
9 Start Today and NO TURNING BACK Commit from the top down No options
10 I don t like my scanner THE RIGHT HARDWARE
11 Fujitsu S1500 One Button Scan to pdf 20ppm scanning 50 page doc feeder Comes with Adobe Acrobat 9 Standard Nextwarehouse - $413.70
12 Fujitsu S300 Very small footprint Portable 6 pages per minute Duplex Scanning ScanTastic - $295 NO Adobe Acrobat
13 What about my Copier? OCR is the biggest issue Should be used for big jobs Come up with a specific page count smaller at your desk, larger at the copier
14 Do I NEED Adobe? Not if you JUST want to print to pdf free ways to do that (search print to pdf in Google) YES if you want to Edit, modify, create forms, etc. Acrobat Professional if you want to Bates Stamp and Redact
15 I spend most of my day in Outlook OUTLOOK TIPS AND TRICKS
16 Explore Add-Ons Xobni Search and find anything, quickly statistics
17 Explore Add-Ons SimplyFile Techhit Moves messages to the right subfolder with one click One click tasks and appointments SIMPLE to use
18 Explore Add-Ons Credenza From the makers of Amicus Attorney Bring MATTERS, PHONE CALLS and TIME ENTRIES into Outlook Low Monthly Cost
19 Explore Add-Ons Copy2Contact Copies an signature block and intelligently creates a contact in Outlook
20 Explore Add-Ons Outlook Send Assistant
21 AutoComplete and BCC Use both with caution Clean up AutoComplete Arrow down and delete old entries Stop using BCC NO Control.
22 Outlook Signature Tip Right click in the signature area and Right click in the signature area and change your signature
23 Open in New Window Have your Calendar AND your Have your Calendar AND your open at the same time
24 Reducing Give permission internally - To not send an that says thanks Contemplate Reply to ALL Use CC only when necessary is not the right solution for every correspondence
25 INTERNET TIPS
26 Use Links Toolbar Put your most frequently visited sites on a toolbar for easy access In IE, save to Favorites in the Links group, then show the Links toolbar In Firefox, save to Bookmarks Toolbar
27 Get Roboform Or some other Password Manager Save all your passwords in one place with one MASTER password Works on a mobile device or flash drive
28 Minimize the Toolbars Get Google then your Links then your Get Google, then your Links, then your PW manager, and that is about it!
29 Who has time for that?? YOUR ONLINE PRESENCE
30 Your Online Profile Everyone Has One You really don t have a choice times have changed The KEY is to manage it You really can be So much cooler You really can be So much cooler online
31 Websites You have to have one. Period. Three Kinds Brochure Style Middle of the Road Full Featured Start Small DON T spend tens of thousands of dollars
32 3 Words about SEO NO MAGIC PILL t/ uideoutline.shtml Learn about it!
33 Social Networking CLAIM and MANAGE your online profile It is not about you, it is about THEM But WHY? Investigation in all areas Who is Tweeting?
34
35 General Social Networking Sites
36 Non-Legal Specific Sites Linked-In let anyone in Facebook you have to decide Don t forget a fan page for your firm Watch out for testimonial rules Carefully review security/privacy i settings Twitter
37 Legal Specific Networking Sites
38 Thank you! QUESTIONS? Debbie Foster Affinity Consulting Group
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