Image Galleries: How to Post and Display Images in Digital Commons

Transcription

1 bepress Digital Commons Digital Commons Reference Material and User Guides Image Galleries: How to Post and Display Images in Digital Commons bepress Follow this and additional works at: Recommended Citation bepress, "Image Galleries: How to Post and Display Images in Digital Commons" (2014). Digital Commons Reference Material and User Guides. Paper This material is brought to you by Digital Commons. It has been accepted for inclusion in Digital Commons Reference Material and User Guides by an authorized administrator of Digital Commons. For more information, please contact

2 Image Galleries: How to Post and Display Images in Digital Commons Version: December 2014 Available at Introduction The Digital Commons image gallery provides an effective way to showcase collections of photographs, artwork, and scanned images, making them an integral part of repository content. This guide provides instructions to manage images and enhance the presentation of your Digital Commons site. Contents Uploading Images Managing Images Collecting Images Viewing and Downloading Images Additional Display Options for Galleries Frequently Asked Questions Before You Begin To set up an image gallery, please contact bepress Consulting Services at or by phone at , option 2. Specify the title of the gallery and the label for the URL. Uploading Images Batch upload Administrators may upload multiple images at once, using the batch upload features built into Digital Commons. See for more information. Individual upload There are two options for uploading images individually to a gallery: a) Administrators can navigate to the Add Content tab, then click on Start uploading images. Gallery-level administrators may also click on Upload from their My Account page to go directly to the submit form. b) Creators can click on the submit link in the sidebar of the image gallery s webpage. As part of this process, they will need to accept a submission agreement that is customizable either by administrators in the gallery configurations or with assistance from Consulting Services.

3 Tip: If you would like to point visitors to an image that is already posted in another image gallery, proceed to the section Collecting Images. Upload Steps for individual images: 1. Complete the required fields on the submit form (title, name of the creator, and year of creation), along with any other fields for which you have data. About Geolocate (optional): Enter an address, description, or longitude/latitude and click Search Map to locate the image on the map. After the images are posted to the gallery, visitors can view the image locations on a map or in Google Earth. To capture additional metadata or to remove options, contact Consulting Services. Specific metadata can also be hidden from the posted image s webpage upon request. 2. Upload the original, high-resolution version of an image (TIFF, JPEG, BMP, PNG, or GIF format) in the Upload File section. The system automatically resizes the image into a mediumresolution version and a thumbnail version for display on the site. Visitors can also download the original, high-resolution version. 3. Click Submit. The image has now been submitted, but not yet posted to the site. 4. On the confirmation page, creators and administrators will be able to review the submission, and either revise the submission or log out. They may also make another submission. Administrators will have two additional options: Manage All Submissions: Proceed to the Manage Images tab. Publish & Update Selected Images: Automatically posts and publishes checked selections to the image gallery. If choosing Make Another Submission, it s most efficient to update the site just once, after uploading the last image. All uploaded images stay in the Publishing Queue until you post them using the Publish & Update option in step 5 below (or the Post option covered in the Managing Images section). 5. Using the checkboxes, select the submissions to post, then click Publish & Update selected to add them to the image gallery. Unchecked items remain in the Publishing Queue and may be posted the next time you upload an image, or at any time via the Post method described in the next section. 2

4 Managing Images The administrator s Manage Images tab, accessible via the Administrator Toolbar or the My Account page, contains all of the images that have been uploaded to the gallery. Gallery administrators who have not managed series in Digital Commons will find basic information about browsing, revising, and posting below. For more about additional sidebar links and workflow options, see the guide to series at or contact Consulting Services. To browse submitted images Once an administrator or creator submits an image, it will appear in the Manage Images tab in the state Not yet posted. Use the State menu to see Posted or All submissions, or filter by field and click Search for faceted results. To see details for an individual submission, click on the title of the image to view its Image Details page. There you may view the image s metadata, download the full-size image, and find additional links to help with submission management. Tip: If there are multiple administrators responsible for uploading and posting images, bepress Consulting Services can enable an assign feature, allowing you to allocate the submissions to individual administrators and distribute the responsibilities. To revise an image From the Image Details page, use the Revise Image sidebar link to enter any edits and then press Submit. If the submission is already posted to Digital Commons, you will need to use the Update Site link in the sidebar to make your edits visible to the public. To post an image Administrators will most likely post images immediately after upload, via the Publishing Queue that is built into the submission confirmation screen. However, if creators are uploading their own images, or administrators need to go offline before posting, an administrator may post a previously submitted image at any time. From the Image Details page: 1. Click on the Post sidebar link 2. Click Continue 3. Press Update to make the image visible in the gallery. Collecting Images Administrators can post an image to one gallery and also collect the image to another gallery so that it is accessible from more than one location. This is ideal if you would like to present the image both in a gallery that includes all images from a given department and in a gallery that is dedicated to a certain subject area. For example, ACEReSearch showcases the history of its campus with an image gallery at using the collection feature, the acer_history gallery also includes images posted to its gallery of campus buildings at 3

5 To learn more about collecting content from one publication to another in Digital Commons, or about automating the collection process based on configured fields, see Virtual Collections in Digital Commons at To collect a posted image to an additional gallery: 1. In the gallery that does not yet feature the posted image, go to the Manage Images tab. 2. Click Collect Images in the sidebar of the Manage Images tab. (Alternatively, you may go to the Add Content tab and click on Start image search.) 3. In the Find Images box, enter a search term to locate the desired image(s). To restrict the search to specific fields, check the box next to the corresponding metadata type(s). Use the Search menu at the bottom of the form to search all galleries or just a specific one. When the search is correctly configured, click the Search button. 4. Once matching images are displayed, click the Add button below an image to add it to the gallery. When you have done that for all of the desired images on a page, click Collect Images. 5. Click the Update Site link in the sidebar to make the collected images visible. To remove a collected image from a gallery: Images added to the site via the Collect Images feature do not appear with other images in the Manage Images tab. To remove collected images: 1. From the Manage Images tab of the gallery, click the Manage Collection link in the sidebar to display the collected images. 2. Click the Remove option under any images you would like to remove from the gallery. (This does not change or delete the image in its original gallery.) 3. Click Remove Images at the bottom of the screen to remove the selected images from the gallery. 4. Update the site to make your changes visible to the public. 4

6 Viewing and Downloading Images When images are published in a gallery, three versions are made available on the published image page. The original file is accessible via the Download button, and two additional versions are generated by the system: a medium-sized image and a thumbnail image. All three versions can be viewed or downloaded by clicking the corresponding buttons. In addition, the medium-sized version is used for the preview image if the pan and zoom viewer is still being generated, and in some older browser versions where pan and zoom isn t supported. The thumbnail is used in the gallery browse list. Image Pan and Zoom The preview on the individual image page appears in an interactive viewer that supports full pan and zoom operations. Using the tools at the bottom of the viewer, visitors are able to explore large, highresolution images right in their browser. Images can be explored on the image page or expanded to full screen view and will display both on desktop and mobile devices. A navigation pane displays in the upper left of the viewer to help visitors monitor their location while browsing. The pan and zoom viewer only displays in open access image galleries. Access-controlled galleries will instead display a static preview using the medium-sized version of the image. 5

7 Additional Display Options for Your Gallery In this section: Using the Configuration Options in a Gallery Displaying an Image Slideshow Elsewhere in Digital Commons Displaying a Content Carousel Elsewhere in Digital Commons Displaying Image Galleries Outside of Digital Commons Using the Configuration Options in a Gallery This section highlights the functions of several common options used within image galleries. For a detailed introduction to the Configuration options in Digital Commons, see the administrator configurations guide at The series guide at covers additional options at the publication level. Tip: After making your selections on the Configuration screen, you must click Submit Changes and then use the Update Site link to make changes visible on the gallery webpage. Introductory Text This configuration adds descriptive text to the homepage of the gallery below the gallery title. Introductory text orients the visitor to the gallery and can also suggest related resources, if applicable. 6

8 Administrators may enter plain text, use HTML to apply optional text formatting, or send the text to Consulting Services to format according to current web standards. Extra Sidebar Link If you would like to display a link to an external website (e.g., a department or library website) in the sidebar of your image gallery, enter the URL and a display label for the URL into the fields provided. Gallery Default View Visitors to the site have the option of browsing gallery images using the default grid view, optional list view, or a slideshow. To change the default view for your gallery from a grid to a list, check the Display thumbnails as a list setting. Thumbnails per Page Image galleries display eight thumbnails per page by default. Displaying fewer images per page may mean the gallery loads more quickly, while more images per page can mean fewer clicks for visitors. If you would like to modify the number of images displayed per page of the image gallery, enter the desired number. Do Not Display Keywords below Download Buttons Use this setting to disable the keywords section on the right side of image pages, if keywords are present. Displaying an Image Slideshow Elsewhere in Digital Commons If you are a site-level administrator, you may add any gallery s slideshow to any other publication s homepage. For example, the community hosts several series with unique historical documents in Bryant University s special collections. The community is made visually compelling by adding a slideshow from its historic photos gallery, also in its Digital Commons. To display an image slideshow on another publication or community homepage: 1. Go to the publication/community s Configuration tab 2. In the Image Slideshow section, complete the fields for URL, width, and height. For the URL, enter the gallery URL followed by /gallery.rss. 3. Press Save Changes 4. Click on Update site. Dynamic slideshows may also be added to the homepage of Digital Commons to offer glimpses of academic life or the value of depositing research into an IR: 7

9 Displaying a Content Carousel Elsewhere in Digital Commons In addition to the slideshow display, Digital Commons also offers a Content Carousel. This option can enliven the homepage of a repository or any community or publication (series, journal, etc.) with both images and their key metadata. Administrators can choose any image gallery in Digital Commons and, using this feature, present the images and metadata in a display allowing visitors to advance, rewind, pause, or click to see the full metadata record. To display a Content Carousel on another publication or community homepage: 1. Go to the publication/community s Configuration tab 2. In the Content Carousel section, enter the full URL of the source image gallery (e.g., ir.domain.edu/gallery/). 3. Press Save Changes 4. Click the Update site link. Displaying Image Galleries Outside of Digital Commons Every image gallery in Digital Commons has a built-in RSS feed, publicly available from the Notify me via or RSS sidebar link. External websites such as library, conference, or departmental webpages can use RSS feeds to display images posted in Digital Commons. (For assistance with implementation on an external website, it may be necessary to contact the site s webmaster for support.) Frequently Asked Questions Where can I go for further assistance? Contact bepress Consulting Services at support@dc.bepress.com or , option 2. Where can I find other examples of Digital Commons image galleries? In addition to those shown in this document: - Wesleyan University's Special Collections & Archives shares maps from its rare book collection - DigitalCommons@C.O.D. gathers works from its Art Department, beginning with the photography portfolio of Professor Jeff Curto 8

10 - Cal Poly showcases public affairs related images. The photographs are of the campus, and by showcasing public affairs in the repository, their site opens up new possibilities for discovery of the other content in Digital Commons - For even more examples, visit our website. Which image file types does the system support? The image gallery supports popular file types including TIFF, JPEG, BMP, PNG, and GIF. How large an image can you upload into the system? The practical size limit for individual images depends on what you are able to upload and what you expect site visitors will be able to download. Depending on browser settings and Internet connection, site visitors begin to have trouble with files in the MB range. Can you collect images from SelectedWorks into Digital Commons? Technically, you can collect images from SelectedWorks into Digital Commons standard series, but not into image galleries. In addition, they will not have the enhanced image gallery functionality such as resizing, geolocation, pan and zoom, or a thumbnail display. The suggested solution is to upload the images to a Digital Commons gallery and then collect them into SelectedWorks. How does Digital Commons handle metadata embedded in photographs? Digital Commons cannot embed metadata into the images themselves, nor does it read or extract metadata that is already embedded in uploaded images. If your images do have embedded metadata, and you do not want to re-enter it to upload them into Digital Commons, determine if you can export the metadata from the images using your current software system. If you can output the metadata to an Excel spreadsheet or XML format, then you should be able to use that to batch upload the images into the gallery. This would create metadata that is associated with the images, not embedded in the images themselves. See for more about batch imports. Can I restrict access to the image galleries? Applying access control prevents unauthenticated visitors from downloading the original image. Visitors will continue to see the thumbnail and medium-sized images that are created by the system for preview purposes, but not the pan and zoom viewer. You may wish to display Creative Commons licenses if the thumbnail and medium-sized images should be restricted as well. For more about access control, please see Do all three file sizes trigger download counts? Only the "original" size photo will trigger a download count. For more about download counts, see If submissions include the creators addresses, they will receive periodic s with their download counts, too. 9