City of Lake Mary Position Vacancy Announcement 15-03

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1 City of Lake Mary Position Vacancy Announcement POSITION TITLE: Accounts Payable Clerk (Part Time) 25 hours per week COMPENSATION: $12.93 Hourly DEPARTMENT: Finance MINIMUM QUALIFICATIONS: Graduation from high school or equivalent, and at least two years clerical experience involving the processing of accounts payable transactions in an automated accounting environment. A combination of training and experience that demonstrates equivalent knowledge, abilities, and skills may qualify an applicant for consideration. Valid Florida Driver s License and an acceptable driving record Knowledge of standard bookkeeping procedures for accounts payable. Knowledge of business English and mathematics. Knowledge of standard procedures in the use of automated business and accounting systems. Knowledge of general office practices and procedures. Proficiency in the use of spreadsheet software with the ability to create and maintain database and spread sheet applications. Ability to establish and maintain professional relationships with the general public, fellow employees and outside professional associates. Ability to understand and carry out oral and written instructions. Ability to use some judgment in applying established procedures and policies to a variety of situations. Ability to organize work and complete assignments with minimal supervision. Ability to follow established procedures in the use of an automated accounting system and manual records-keeping system. Ability to accurately compute and transfer accounting data. Ability to communicate clearly and precisely with others. Skill in use of standard office machines and equipment, including a 10-key calculator, typewriter, photocopier, postage machines, cash registers, computers and printers. Skill in dealing tactfully and courteously with the public, vendors, department officials, and fellow employees. 04/01/2014

2 City of Lake Mary Position Vacancy Announcement Accounts Payable Clerk (Part Time) Continued - Page 2 POSITION FUNCTION: This is responsible work requiring some judgment in the processing of accounts payable transactions in an accounting system, including the maintenance of related records and reports. Work is performed under the administrative supervision of the Finance Manager and is reviewed by results achieved. YOU MAY APPLY ON LINE AT APPLICATIONS MAY ALSO BE OBTAINED FROM HUMAN RESOURCES, CITY OF LAKE MARY, 100 N. COUNTRY CLUB ROAD, LAKE MARY OR CONTACT (407) This City is an Equal Opportunity Employer in compliance with the laws prohibiting discrimination on the basis of race, color, sex, age, marital status, religion, national origin, disability or any other legally protected status. The City will provide reasonable accommodations necessary to applicants with disabilities preventing them from completing a City application form. Please contact the Human Resources Manager immediately if you need a special accommodation The City of Lake Mary is a Drug-Free Workplace. Certain positions require pre-employment Drug Testing. 01/20/15 See next page for job description 04/01/2014

3 General Description: This is responsible work requiring some judgment in the processing of accounts payable transactions in an accounting system, including the maintenance of related records and reports. Work is performed under the administrative supervision of the Finance Manager and is reviewed by results achieved. Essential Job Functions: Maintains computer and manual records as necessary to process accounts payable invoices, ensures proper evidence of receipt of goods, makes payments in a timely manner and proper amount, and provides sufficient competent evidential matter for purposes of post-audit of related procedures. Issues payments by check on accounts payable according to established procedures. Responds to inquiries by user departments and vendors regarding accounts payable invoices and payments. Performs cashier and customer service functions when required as a backup including answering phones. Prepares and balances daily cash sheets and bank deposit. Accesses, inputs and retrieves information from a computer. Files/scans accounts payable reports and documents. Prepares reconciliations for selected accounting records. Acts as petty cash custodian and is responsible for the records and balancing of the petty cash fund. Performs other related duties as required and other such work as may be assigned. Other Functions: Distributes Accounts Payable activity documents to other departments. NOTE: THE LISTED DUTIES ARE ONLY ILLUSTRATIVE AND ARE NOT INTENDED TO DESCRIBE EVERY FUNCTION THAT MAY BE PERFORMED BY THIS JOB CLASS. THE OMISSION OF SPECIFIC STATEMENTS DOES NOT PRECLUDE MANAGEMENT FROM ASSIGNING SPECIFIC DUTIES NOT LISTED IF SUCH DUTIES ARE A LOGICAL ASSIGNMENT TO THE POSITION. Minimum Qualifications Knowledge, Abilities and Skills: Knowledge of standard bookkeeping procedures for accounts payable. Knowledge of business English and mathematics. Revised 04/1/2014

4 Knowledge of standard procedures in the use of automated business and accounting systems. Knowledge of general office practices and procedures. Proficiency in the use of spreadsheet software with the ability to create and maintain database and spread sheet applications. Ability to establish and maintain professional relationships with the general public, fellow employees and outside professional associates. Ability to understand and carry out oral and written instructions. Ability to use some judgment in applying established procedures and policies to a variety of situations. Ability to organize work and complete assignments with minimal supervision. Ability to follow established procedures in the use of an automated accounting system and manual records-keeping system. Ability to accurately compute and transfer accounting data. Ability to communicate clearly and precisely with others. Skill in use of standard office machines and equipment, including a 10-key calculator, typewriter, photocopier, postage machines, cash registers, computers and printers. Skill in dealing tactfully and courteously with the public, vendors, department officials, and fellow employees. Education, Training and Experience: Graduation from high school or equivalent, and at least two years clerical experience involving the processing of accounts payable transactions in an automated accounting environment. A combination of training and experience that demonstrates equivalent knowledge, abilities, and skills may qualify an applicant for consideration. Licenses, Certifications or Registrations: None Essential Physical Skills: Acceptable eyesight (with or without correction). Acceptable hearing (with or without hearing aid). Acceptable clarity of speech (with or without reasonable accommodation). Ability to consistently access, input, and retrieve information from a computer. Ability to sit at a desk and view a monitor for extended periods of time. Ability to communicate both orally and in writing. Ability to access file cabinets for filing and retrieval of data. Light lifting and carrying (20 pounds and under). Reading Pushing Writing Pulling Walking Bending Standing Revised 04/1/2014

5 Stooping Kneeling Reaching overhead Depth perception Distinguish colors Constant sitting Environmental Conditions: Work inside in an office environment. (Reasonable accommodations will be made for otherwise qualified individuals with a disability.) 04/01/2014

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